Amendment_No._2_-_DCSC-16-RQ-0044_-_Inventory_Management_ _Control_System.pdf

TO:

AMENDMENT

ISSUE DATE:

SUBJECT:

SUBMISSION

DATE:

District of Columbia Courts Administrative Services Division

Procurement and Contracts Branch

AMENDMENT NO. 2

ALL PROSPECTIVE OFFERORS

June 14, 2016

Solicitation Number: DCSC-16-RP-0044 - Inventory Management & Control System

June 23, 2016. by 2:00 p.m., Eastern Standard Time.

Responses to written question(s) received from prospective offeror(s) are included as Attachment A to this amendment.

ALL OTHER TERMS AND CONDITIONS REMAIN UNCHANGED

One (1) copy of this amendment is being sent to only those offerors who received a copy the solicitation. Offerors shall sign below and attach a signed copy of this amendment to each offer to be submitted to the Courts in response to the subject solicitation. Offers shall be mailed or delivered in accordance with the instructions provided in the original solicitation documents.

Offerors shall submit their offers in sealed envelopes, identified on the outside by the solicitation number and submission date, in accordance the instructions provided in the original solicitation documents. This amendment, together with your offer must be received by the District of Columbia Courts no later than the date and time specified for offer submission. Revisions or price changes occasioned by this amendment must be · ved by the Courts no later than the date and time set for offer submission. Failure to owle ge receipt of this amendment may be cause for rejection of any offers submitted in esponse the subject solicitation.

(J _

This amendment is acknowledged and is considered a part of the subject solicitation.

Signature of Authorized Representative Date

Title of Authorized Representative

Name of Firm

ATTACHMENT A

Page 1of1

Solicitation Number: DCSC-16-RP-0044 Caption: Inventory Management & Control System

RESPONSES TO QUESTIONS RECEIVED

Question #1: Will the proposed inventory system also be used to track chain of custody and proof of delivery outside of the warehouse and supply store, or is another system in use for that step?

Response: The proposed Inventory Management and Control System will also be used to track chain of custody and proof of delivery from the Warehouse and Supply Store to the customers.

Question #2: For movement of items from Supply Room to customers mentioned in

Response:

Section C.3.1. item L, does the Court maintain its own delivery fleet, or are items being shipped by carrier? (or are they always picked up by customers)

Courts maintain its own delivery fleet.

Question #3: Can you elaborate on what steps of the process you would envision using the electronic signature capability discussed in Section C.3.1. items C & 07 (Just for recording delivery from Supply Store to end user, or also at other times)?

Response: Electronic signature will be required for recording delivery from the Warehouse and Supply Store to end user.

Question #4: For the automated ordering/reordering based on quantities discussed in Section C.3 .1. item D, can you describe in more detail the process the Court envisions for this? (Should the system auto-draft a resupply order that waits in the system for admin approval, or immediately transmit an electronic order request to a capable supplier without user input, or other?)

Response: The proposed Inventory Management and Control System should auto-draft a re-supply order that waits in the system for approval.