DCSC-20-RFP-97 QA Solicitation.pdf

DISTRICT OF COLUMBIA COURTS

SOLICITATION, OFFER AND AWARD FOR SUPPLIES, OR SERVICES

ISSUED BY: DISTRICT OF COLUMBIA COURTS DATE ISSUED: June 12, 2020

ADMINISTRATIVE SERVICES DIVISION

PROCUREMENT AND CONTRACTS BRANCH OPENING DATE: July 13, 2020

616 H STREET, N.W., ROOM 612 OPENING TIME: 2:00PM

WASHINGTON, D.C. 20001

SOLICITATION NUMBER: DCSC-20 -RFP-97

CPFMD REFERENCE NUMBER: 0007-00-100;101;200;350-4

OFFER/BID FOR: DC Courts Quality Assurance Services MARKET TYPE: Open Market

Procurement

TABLE OF CONTENTS

(X) SEC. DESCRIPTION PAGE (X) SEC. DESCRIPTION PAGE

X A Solicitation/Offer/Award Form 1 X H Special Contract Requirements 24

X B Supplies or Services & Price /Cost 2 X I Contract Clauses 28

X C Statement of Work (SOW) 4 X J List of Attachments 33

X D Packaging and Marking 8 X K Representation Certificates 34

X E Inspection and Acceptance 9 X L Instructions, Conditions, Notices 40

X F Deliveries and Performance 10 X M Evaluation Factors for Award 54

X G Contract Administration Data 18

OFFER (TO BE COMPLETED BY OFFEROR) Note: In sealed bid solicitations “Offer” and “Offeror” mean “Bid” and

“Bidder.”

The undersigned offers and agrees that, with respect to all terms and conditions accepted by the District of Columbia Courts under

“AWARD” below, this offer and the provisions of the RFP/IFB will constitute a Formal Contract.

OFFEROR

Name and title of Person Authorized to Sign Offer:

(Type or Print)

Name:

Street:

City, State:

Zip Code:

Signature

(Seal)

Date:

Area Code &

Telephone Number:

Impress

Corporate

Seal

(Secretary) _____________________________________ (Attest)

AWARD (To be completed by the District of Columbia Courts)

CONTRACT NO._________________________________________________AWARD AMOUNT $_______________________

ACCEPTED AS TO THE FOLLOWING ITEMS:

DISTRICT OF COLUMBIA COURTS

BY:

CONTRACTING OFFICER

CONTRACT PERIOD: __________________________________________ ______________________________________

AWARD DATE

All written communications regarding this solicitation should be addressed to the Contracting Officer and should be directed by e-mail to Flor de Maria Rivera , Senior Contract Specialist at maria.rivera@dcsc.gov

DCSC-20-RFP-97

0007-00-100;101;200;350-4

PART I

SECTION B - SUPPLIES OR SERVICES AND PRICE/COST

B.1 The District of Columbia Courts (the Courts) are seeking a qualified contractor staffed with field subject matter experts in the disciplines of: Construction, Architecture, Structural, Civil Engineering, Fire Protection, Mechanical, Electrical, Plumbing, IT, AV, Security and Interior Finishes, to provide Quality Assurance services to support the

Capital Projects and Facilities Management Division (CPFMD).

B.2 The Courts contemplate the award of a Firm-Fixed-Price contract resulting from this solicitation. For the consideration set forth below, the Contractor shall provide the deliverables or outputs described in Section F in accordance with the performance standards specified in Section F based on the Description/Specifications/Work Statement found in Section C of this solicitation document.

B.3 TERM OF THE CONTRACT: The term of the contract will be two years (2) from date of award with one three (3) option years. The date of award shall be the date the

Contracting Officer signs the contract document.

B.4 ESTIMATED COST, FIXED FEE, AND OBLIGATED AMOUNT

The Offeror shall submit a price schedule, for a Base Period of two years and for each option years, for the services specified and in accordance with Section C, Description/Specifications/Work Statement, of this Request for Proposal (RFP). The

Offer shall not exceed six (6) full time employees (FTE’s) in responses to this RFP.

B.5 OPTION #1 – TEMPORARY MODULAR OFFICE

Offer shall include as an option, cost associated with the installation of one prefabricated or mobile unit to serve as potential offices for the Quality Assurance team. The Offeror shall submit a monthly cost for each year (Base Period and for each three option year).

Offer shall include:

(a) One prefabricated or mobile unit no more than 8 to 10 feet wide by 40 feet long.

Unit must be certified by the Authority Having Jurisdiction if required.

(b) The unit will be situated within the fenced parking lot, north side within the designated space located in the Court parking lot at 515 5 th

Street.

(c) Include all transportation, foundation, utility hookups, installation and finishing costs.

(d) All work shall comply with federal, state and local codes, regulation, laws and ordinances.

(e) The unit shall come equipped with lighting in the proximity of each workspace. It may be necessary for the Courts to drill holes in the modular buildings for wiring and additional lighting to accommodate the employees and their workstations. The responder shall identify the limits of the Courts alterations in their proposal.

(f) The unit shall include CAT6 network drops in each of the individual offices and/or workspaces. WIFI is also acceptable.

(g) The modular office buildings shall have a restroom and accommodations for easily accessible septic/sanitary sewer disposal.

(h) All design and engineering expenses necessary to fully complete the project within the proposal. The Offer shall apply and obtain and all applicable Building Permits.

B.6 PRE-PROPOSAL BRIEFING

The Pre-Proposal Briefing (Virtual Meeting) will be held on:

June 18, 2020 at 1:00 PM (Notification where to dial will be issued through a

Modification at the Procurement Web Site to be issued at a later date)

District of Columbia Courts

Capital Projects and Facilities Management Division

701 7th Street, N.W., Suite 617

Washington, D.C. 20001

Offerors shall provide the following information no later than Close of Business (COB)

June 17, 2020:

a) Full name of attendee

b) Name of the Company affiliated with

B.7 PROPOSAL DUE DATE:

1. Electronic proposal files are due at the e-mail address specified in Section L on:

July 13th, 2020 by 2:00 p.m. Eastern Time.

2. Bids/Proposals shall be hand delivered (Hard Copies) to be delivered between

11:00 AM- 2 00: PM to the following address:

Administrative Services Division

Procurement and Contracts Branch

Attn: Flor Rivera, Contract Specialist

701 7 th

Street, N.W., Suite 612

a) Late proposals will not be accepted.

b) Contractors will not be reimbursed for any expenses incurred for the development and submittal of this proposal.

c) The Courts will not return any submitted proposals to the contractors.

d) All proposals shall become property of the Courts.

SECTION C – STATEMENT OF WORK (SOW)

C.1 PURPOSE

C.1.1 The District of Columbia Courts (The DC Courts) are seeking Quality Assurance Support team, staffed with field subject matter experts in the disciplines of: Construction, Architecture, Structural and Civil Engineering, Fire Protection, Mechanical, Electrical, Plumbing, IT, AV, Security and Interior Finishes. The Quality Assurance Support team will ensure the delivery of quality construction projects, conforming to the contract requirements and meeting the DC Courts’ goals and objectives

C.2 BACKGROUND

C.2.1 The DC Courts’ are comprised of the DC Court of Appeals, the DC Superior Court and the DC Court System. The Capital Projects and Facilities Management Division

(CPFMD) is part of the DC Court System- providing shared services to the DC Court of

Appeals and the DC Superior Court. The DC Courts currently maintain 1.2 million gross square feet (GSF) of space within five (5) Courts-owned buildings in Judiciary Square and maintain the grounds surrounding those buildings.

C.2.2 The DC Courts’' Judiciary Square campus is comprised of the following buildings:

H Carl Moultrie Courthouse – 500 Indiana Ave NW HCMC

Building A – 515 5 th

Street NW BLDG-A

Building B – 510 4 th

Street NW BLDG-B

Building C – 410 E Street NW BLDG-C

Historic Courthouse – 430 E Street NW HC

Southwest Garage – 449 5 th

Street NW SWG

Recorder of Deeds – 515 D Street NW ROD

Gallery Place – 616 H Street NW GP

Domestic Violence Intake Center – 2041 MLK Jr. Ave SE DVIC

C.3 REQUIRED SERVICES

C.3.1 Task 1- General Services:

1. Quality Assurance Plan. Contractor shall develop a QA plan to facilitate the implementation, monitoring and execution of the Project Quality Assurance

Control Plan. The QA Representative shall submit one (1) electronic PDF format and one (1) hard copy of the Quality Assurance plan Forty-Five (45) days after receipt of the Notice to Proceed.

2. The Courts Quality Assurance Representatives are the field marshals and serve as the eyes and ears monitoring the daily construction activities. The QA representatives shall have an in-depth knowledge of construction practices, workmanship and applicable codes/regulations. The QA representative shall be adept at interpreting drawings and evaluating work progress versus planned (scheduled) progress. The QA representative(s) will also document its observations via daily construction reports /logs.

C.3.2 Task 2- Specific Project Management Services:

1. Contractor shall assist the Construction Manager in reviewing design submissions as they are developed and released for review. If tasked to review, Contractor shall provide detailed comments related to the constructability of the design, and, in later reviews, note any missing or inaccurate documentation that may be cause for a

Contractor claim later.

2. Contractor shall participate in pre-bid meetings as requested with potential contractors for the Project.

3. Contractor will review bid questions and provide input as requested by the

Construction Manager/COTR.

4. Upon notice to proceed from the Contracting Officer, the Contractor shall participate in the Project Kick-off Meeting with the General Contractor(s).

5. Contractor shall monitor construction activities in accordance with the project schedule and contract documents.

6. Contractor shall participate in weekly Project Progress Meetings.

7. Contractor shall provide, to the Construction Manager (CM)/Contracting Officer

Technical Representative (COTR), on a weekly basis, a log of deficient work items for tracking purposes.

8. Contractor shall participate in field visits, as requested, with the Construction

Manager/COTR, to discuss installation status and issues.

9. Contractor shall witness all tests and inspections required by the Contract

Documents or governmental authorities, and review test and inspection reports sent to the Construction Manager.

10. Contractor shall recommend, in writing, courses of action to the Construction

Manager/COTR when requirements of the contract are not being fulfilled and shall recommend to the Construction Manager, in writing, any corrective action when it is necessary to do so.

11. In accordance with the timeline for processing payments under the contract for construction, Contractor shall review and advise the Construction Manager/COTR as to the amounts due the Contractor based on quality and amount of work in place.

Contractor's approval recommendations for payment shall constitute a representation to the Construction Manager, based on Contractor's evaluations of the work and on the data comprising the Contractor's Application for Payment that to the best of the

Contractor's knowledge, information and belief, the work has progressed to the point indicated and the quality of the work is in accordance with the contract documents.

12. Contractor shall monitor and conduct visual observations throughout the course of the construction workday. Contractor shall determine in general that the Work of each Contractor is being performed in accordance with the requirements of the

Contract Documents and notify the Construction Manager/COTR of noted defects and deficiencies in the Work.

13. Contractor shall advise and consult with the Construction Manager/COTR during the performance of its monitoring and inspection services. Contractor shall not have control over, charge of, or responsibility for the construction means, methods, techniques, sequences or procedures, or for safety precautions and programs in connection with the Work of the Contractor, since these are solely the Contractor's rights and responsibilities under the Contract Documents.

All observations to include safety infractions shall be communicated to the DC

Courts’.

14. Contractor shall assist the Construction Manager in the review of requests for interpretations and requests for information (RFI's) of the meaning and intent of the Drawings and Specifications for the resolution of questions that may arise as required.

15. Contractor shall assist the Construction Manager in the review of requests for changes, assist in negotiating Contractor's proposals and submit recommendations to the Construction Manager as required.

16. Contractor shall assist the Construction Manager in the review, evaluation, negotiation, and documentation of claims as required.

17. Contractor shall review the following approved documents for QA and construction monitoring purposes: Shop Drawings, Product Data, Samples and other submittals after approval.

18. Contractor shall review all submittals associated with Design Build Project as requested by the Construction Manager for acceptance on the Courts behalf.

19. The Contractor shall issue daily reports of the Contractor's work to include but not limited to: construction progress, location of work, weather impacts, number of workers, identification of equipment, problems encountered, test and inspections, and other similar relevant data as the contract may require.

A. Daily Progress Reporting & Photos – Detailed daily inspection reports/logs

/photos are prepared and uploaded daily using Procore module for the respective project. The intent of the daily logs is to provide a snap-shot of the day's construction activities (any issues/concerns of non-conformance, weather, visitors, number of contractor personnel, etc.).

B. Document Management/ Dissemination - The daily documentation and any imminent concerns and/or non-conforming installations are reported up to the

Project CM. The Project CM is responsible for coordinating and/or formally notifying the appropriate stakeholders (i.e. the GC, COTR, AOR, PgM, etc.).

20. Contractor shall observe the Contractor's final testing and start-up of utilities, operational systems and equipment and observe any commissioning as the

Contract Documents may require and report any failures or malfunctions.

21. Contractor shall conduct inspections for the development of the punch list and to determine whether the Work or designated portion thereof is substantially complete.

22. Contractor shall support the CM with coordinating and overseeing building utility outages.

23. Contractor shall submit their monthly invoices to the COTR for review and approval.

24. Contractor shall coordinate their weekly and any off-hour support with the

Construction Manager/COTR. On-site work is limited for most General

Contractors from 6:00PM to 6:00AM (Monday-Friday) and weekend hours are typically from 7:00AM to 7:00PM. The C Street Addition work hours are 6:00

AM to 6:00 PM. Any work requiring system outages may occur after court operating hours Sunday through Saturday.

25. Contractors reports shall be generated using Owner selected web-based project management software.

A. Daily Construction Reports: Prepare daily construction reports recording at a minimum the following information concerning events at project site daily:

• Specific account of field activities.

• List of subcontractors at Project site.

• Approximate count of personnel at Project site.

• Equipment at Project site.

• Material deliveries.

• High and low temperatures and general weather conditions, including presence of rain or snow.

• Testing and inspection.

• Accidents.

• Meetings and significant decisions.

• Unusual events.

• Stoppages, delays, shortages, and losses.

SECTION D - PACKAGING AND MARKING

THIS SECTION IS RESERVED AND NOT APPLICABLE TO THIS SOLICITATION

SECTION E - INSPECTION AND ACCEPTANCE

E.1 INSPECTION OF SERVICES

E.1.1 DEFINITIONS: "Services," as used in this clause, includes services performed, workmanship, and material furnished or utilized in the performance of services.

E.1.2 The Contractor shall provide and maintain an inspection system acceptable to the District of Columbia Courts covering the services furnished under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Courts during contract performance and for as long as the contract requires.

E.1.3 The Courts have the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The Courts shall perform inspections and test in a manner that will not unduly delay the work.

E.1.4 If the Courts perform inspections or test on the premises of the Contractor or subcontractor, the Contractor shall furnish, and shall require subcontractors to furnish, at no increase in the contract price, all reasonable facilities and assistance for the safe and convenient performance of these duties.

E.1.5 If any of the services do not conform to the contract requirements and timing of deliverables, the Courts may require the Contractor to perform the services again in conformity with the contract requirements, at no increase in the contract amount. When the defects in services cannot be corrected by performance, the Courts may:

(1) Require the Contractor to take necessary action to ensure that future performance conforms to contract requirements; and

(2) Reduce the contract price to reflect the reduced value of the services performed.

E.1.7 If the Contractor fails to promptly perform the services again or take the necessary action to ensure future performance in conformity with the contract requirements, the Courts may (1) by contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Courts that is directly related to the performance of such service or

(2) terminate the contract for default.

E.2 Services will be accepted by the COTR.

[END OF SECTION E]

SECTION F - DELIVERIES AND PERFORMANCE

F.1 TERM OF CONTRACT

The term of the contract will be two years (2) from date of award with one three (3) option years. The date of award shall be the date the Contracting Officer signs the contract document.

F.2 OPTION TO EXTEND THE TERM OF THE CONTRACT

The Courts may extend the term of this contract for a period of one (3) three year option periods, or a fraction thereof by written notice to the Contractor before the expiration of the contract; provided that the Courts shall give the Contractor a preliminary written notice of its intent to extend at least thirty (30) calendar days before the contract expires.

The preliminary notice does not commit the Courts to an extension. The exercise of this option is subject to the availability of funds at the time of the exercise of this option. The

Contractor may waive the thirty (30) calendar day preliminary notice requirement by providing a written waiver to the Contracting Officer prior to expiration of the contract.

F.2.1 The prices for the option periods shall be as specified in the contract.

F.2.2 The total duration of this contract including the exercise of any options under this clause shall not exceed five (5) years.

F.3 DELIVERABLES

A. All deliverables shall be in a form and manner acceptable to the Courts. The

Contractor shall furnish office supplies, materials, equipment, and employees required to meet and perform the requirements of this Contract.

B. The Contractor shall provide the services detailed in Section C. The list of deliverables identified throughout Section C is not meant to be prescriptive, but it identifies deliverables that should provide a baseline for the Courts to plan future capital and maintenance investment requirement Goals.

C. The Contractor shall provide the Courts’ COTR with two (2) bound hard copies and two (2) copies of the native electronic files and PDF report including color photographs and associated attachments of each deliverable listed in section C.

F.4 KEY PERSONNEL - ROLES AND RESPONSABILITIES

While the DC Courts’ seek a Quality Assurance Support team, staffed with field subject matter experts in the disciplines of: Construction, Architecture, Structural, Civil

Engineering, Fire Protection, Mechanical, Electrical, Plumbing, IT, AV, Security and

Interior Finishes. The key personnel team required is for (1) Project Manager/Quality

Assurance Superintendent (2) General Architectural Inspector (3) Electrical Inspector and a Mechanical Inspector. The expertise of the identified key personnel is essential to meeting the Court's Objectives. A request to changes key personnel are to be formally submitted to and approved by the COTR in advance. The following positions are designated as Key Personnel:

F.4.1 Project Manager/Quality Assurance Superintendent (QAS)

Description

The Quality Assurance Superintendent; QAS is lead quality assurance representative designated as the key on-site representative of the Quality Assurance team. The QAS is responsible for ensuring the delivery of the day-to-day quality management and inspection oversight services under the contract. The QAS manages the Quality

Assurance team and is the primary day-to-day point of contact with the Construction

Management (CM) team. The QAS will lead the team in recommending approvals or rejections of materials and workmanship as appropriate; monitor labor and safety requirements (assist in reviewing payrolls, perform labor standard interviews to determine that labor force is being paid prescribed wage rates; notify the general contractor and the DC Courts’ team orally and in writing when unsafe working conditions are observed); complete written inspection reports for every inspection;

process field reports through the CM ; maintain inspection logs and records of defects and/or omissions; and similar activities.

Monitors and inspect day-to-day construction activities.

Interpret construction documents, codes and technical submissions to verify conformance with contract and regulatory requirements.

Verify conformance of materials and equipment with approved shop drawings/submittals.

Able to coordinate construction activities with security and building operations departments.

Assist the CM in the documentation and resolution of field issues.

Maintain awareness of clarifications and changes affecting work in progress

Able to oversee specialized testing and inspections.

Prepare daily observation/inspection reports and maintain accurate records of tests and inspections.

Monitor work performance and document variations from established schedules.

Assist in the evaluation of change order proposals.

Assist in the evaluation of contractor payment requisitions.

Monitor contractor work practices for conformance with site safety requirements.

Qualifications

Ten (10) years building construction experience with emphasis on Quality

Assurance with oversight of complex, multi-phased construction projects.

Degree or coursework in civil/structural/architectural engineering is preferred.

Certified Construction Quality Manager for Contractors (CQM-C) preferred.

Thorough understanding of applicable national and local building codes expected.

Adept with reading and understanding all divisions of construction documents.

Experience with the following types of projects is desired: courthouse, historic structures and occupied facilities while being modernized.

Experience monitoring contractor work practices and enforcing site safety provisions.

Ability to communicate effectively with clients, building personnel, contractors and consultants.

OSHA 30-Hour Training is required

Basic computer skills using Microsoft Word, Excel, and Outlook.

Essential Functions

Intermittent sitting, walking, standing, bending, squatting, climbing, kneeling, twisting, and lifting. Lifting requirements limited to 20 lbs. in the form of supplies, drawings, etc. Longest distance carried of 50 feet. Hand manipulation is required for simple grasping, pushing and pulling, and fine manipulation. Right and/or left hands utilized. Occasional need to reach and/or work above the shoulder, for supplies, as well as below the shoulder for same. No foot controls necessary. Must be alert to equipment in the field, there will be occasional travel, will work near or at construction job site equipment when in the field, occasional need to work near hazardous equipment and machinery, occasional need to walk on uneven ground, exposure to dust, gas or fumes, exposure to noise, extremes in temperature or humidity, and potential work at heights.

F.4.2 Quality Assurance Inspector- General Architectural

Inspectors shall be responsible for monitoring the Contractor's work and progress in accordance with the Contract Documents. Inspectors shall assist the Construction

Management (CM) team in the performance of the daily construction monitoring as well as perform the following functions: Monitor and document construction activity, equipment and manpower.

Interpret construction documents, codes and technical submissions to verify conformance with contract and regulatory requirements.

Verify conformance of materials and equipment with approved shop drawings/submittals.

Able to coordinate construction interfaces with security and building operations daily.

Assist the CM in the documentation and resolution of field issues.

Maintain awareness of clarifications and changes affecting work in progress

Able to coordinate and oversee specialized testing and inspections.

Prepare daily construction reports and maintain accurate records of tests and inspections.

Monitor work performance and document variations from established schedules.

Assist in the evaluation of change order proposals.

Evaluate contractor payment requisitions.

Monitor contractor work practices for conformance with site safety requirements.

Assurance with oversight responsibility for buildings, civil, structural and architectural

Degree or course work in architectural, civil/structural engineering or construction management is preferred.

Certified Construction Quality Manager for Contractors (CQM-C) preferred.

Supervisory and/or journeyman experience in the construction trades will be considered.

Adept with reading and understanding all divisions of construction documents.

Experience with courthouse and historic structures and occupied modernization projects are desirable.

Experience monitoring scaffold installations and enforcing safety best practices

Ability to communicate effectively with clients, building personnel, contractors and consultants.

Essential Functions:

Intermittent sitting, walking, standing, bending, squatting, climbing, kneeling, twisting, and lifting. Lifting requirements limited to 20 lbs. in the form of supplies, drawings, etc.

Longest distance carried of 50 feet. Hand manipulation is required for simple grasping, pushing and pulling, and fine manipulation. Right and/or left hands utilized. Occasional need to reach and/or work above the shoulder, for supplies, as well as below the shoulder for same. No foot controls necessary. Must be alert to equipment in the field, there will be occasional travel, will work near construction job site equipment when in the field, occasional need to work near hazardous equipment and machinery, occasional need to walk on uneven ground, exposure to dust, gas or fumes, exposure to noise, extremes in temperature or humidity, and potential work at heights.

F.4.3 Quality Assurance Inspector- Electrical

Inspectors shall be responsible for monitoring the Contractor's work and progress in accordance with the Contract Documents. Inspectors shall assist the Construction

Management (CM) team in the performance of the daily construction monitoring as well as perform the following functions: Monitor and document construction activity, equipment and manpower.

Adept with reading and interpreting construction documents, codes and technical submissions to verify conformance with contract and regulatory requirements.

Verify conformance of materials and e q u i p m e n t with approved s h o p drawings/submittals.

Able to coordinate construction interfaces with security and building operations daily.

Assist the CM in the documentation and resolution of field issues.

Maintain awareness of clarifications and changes affecting work in progress

Able to coordinate and oversee specialized testing and inspections.

Prepare daily construction reports and maintain accurate records of tests and inspections.

Monitor work performance and document variations from established schedules.

Assist in the evaluation of change order proposals.

Assist in the evaluation of contractor payment requisitions.

Assurance/Quality Control with oversight responsibility for electrical, fire alarm, security, audio-visual and IT work.

Degree or course work in electrical engineering is preferred.

Certified Construction Quality Manager for Contractors (CQM-C) preferred.

Supervisory and/or journeyman experience in the construction trades will be considered.

Thorough understanding of applicable national and local electrical codes expected.

Adept with reading and understanding all divisions of construction documents.

Adept with reading and understanding single line, riser diagram and electrical construction documents in general.

Experience with courthouse and historic structures and occupied modernizations are desirable.

Experience monitoring contractor work practices and enforcing site safety provisions.

Ability to communicate effectively with clients, building personnel, contractors and consultants.

OSHA Training is desired drawings, etc. Longest distance carried of 50 feet. Hand manipulation is required for simple grasping, pushing and pulling, and fine manipulation. Right and/or left hands utilized. Occasional need to reach and/or work above the shoulder, for supplies, as well as below the shoulder for same. No foot controls necessary. Must be alert to equipment in the field, there will be occasional travel, will work near construction job site equipment when in the field, occasional need to work near hazardous equipment and machinery, occasional need to walk on uneven ground, exposure to dust, gas or fumes, exposure to noise, extremes in temperature or humidity, and potential work at height.

F.4.4 Quality Assurance Inspector- Mechanical

Inspectors shall be responsible for monitoring the Contractor's work and progress in accordance with the Contract Documents. Inspectors shall assist the Construction

Management (CM) team in the performance of the daily construction monitoring as well as perform the following functions: Monitor and document construction activity, equipment and manpower.

Adept with reading and interpreting construction documents, codes and technical submissions to verify conformance with contract and regulatory requirements.

Verify conformance of materials and equipment with approved shop drawings/submittals.

Able to coordinate construction interfaces with security and building operations daily.

Assist the CM in the documentation and resolution of field issues.

Maintain awareness of clarifications and changes affecting work in progress

Able to coordinate and oversee specialized testing and inspections.

Prepare daily construction reports and maintain accurate records of tests and inspections.

Monitor work performance and document variations from established schedules.

Assist in the evaluation of change order proposals.

Assist in the evaluation of contractor payment requisitions.

Assurance/Quality Control with oversight responsibility for mechanical/HVAC, plumbing systems.

Degree or coursework in mechanical engineering is preferred.

Certified Construction Quality Manager for Contractors (CQM-C) preferred.

Thorough understanding of applicable national and local mechanical codes expected.

Adept with reading understanding mechanical and plumbing construction documents

Experience with courthouse and historic structures and occupied modernizations are desirable.

Experience monitoring contractor work practices and enforcing site safety provisions.

Ability to communicate effectively with clients, building personnel, contractors and consultants.

OSHA Training is desired.

drawings, etc. Longest distance carried of 50 feet. Hand manipulation is required for simple grasping, pushing and pulling, and fine manipulation. Right and/or left hands utilized. Occasional need to reach and/or work above the shoulder, for supplies, as well as below the shoulder for same. No foot controls necessary. Must be alert to equipment in the field, there will be occasional travel, will work near construction job site equipment when in the field, occasional need to work near hazardous equipment and machinery, occasional need to walk on uneven ground, exposure to dust, gas or fumes, exposure to noise, extremes in temperature or humidity, and potential work at heights.

F.5 Changes to Key Personnel

The personnel specified in F.4 above are deemed key team personnel for success of the project. During the first ninety (190) calendar days of performance, the Contractor shall make no substitutions of key personnel unless illness, death, or termination of employment necessitates the substitution. Should any of these events occur, the

Contractor shall notify the CO and the COTR as soon as possible after the event and meet the requirements specified below regarding substitutions.

After the initial ninety (190) calendar day period, the Contractor may propose substitutions to the key personnel. The Contractor must notify both the CO and the

Courts COTR thirty (30) calendar days in advance of proposed substitution and must submit, in writing, a detailed explanation of the circumstances necessitating the proposed substitutions, complete resumes for proposed substitutes, and any additional information requested by the CO sufficient to permit evaluation of the impact on the contract. The

Contractor shall, prior to making any substitution permanent, demonstrate to the satisfaction of the CO and the COTR that the qualifications of the proposed substitute personnel are equal to or better than the qualifications originally identified for the position. The CO will notify the Contractor within ten (10) calendar days after receipt of all information of the decision on proposed substitutions. No replacement shall be made by the Contractor without the written consent of the CO.

SECTION G -CONTRACT ADMINISTRATION DATA

G.1 Payment/Invoices

G.1.1 The Courts will make invoice payments under the terms and conditions specified in the contract. The Contractor will be compensated upon completion and acceptance of the work as specified in the contract. Payments shall be considered as being made on the day a check is dated or the date of an electronic funds transfer. The contractor shall be compensated as set forth below.

G.1.2 Effective June 8, 2018 all invoices and payment request shall be submitted electronically through the U.S. Department of the Treasury’s Invoice Processing

Platform (IPP) System using the “Bill to Agency” of Interior Business Center-FMD.

The IPP website address is https://www.ipp.gov. In addition, the vendors (contractor) shall be System for Awards Management (SAM) registered and in IPP prior to the

IDIQ contract award. The vendors (contractors) must be SAM registered in order to register in IPP. The SAM website address is https://www.sam.gov.

G.1.3 After contract and purchase order award, in order to receive payment, the Contractor must use the IPP website to register, access, and use IPP for submitting all invoice requests for payment(s). Assistance with enrollment can be obtained by contacting the

IPP Production Helpdesk via email at IPPCustomerSupport@discal.treasury.gov or by phone (866) 973-3131.

G.1.4 Payment request means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, at a minimum, the Contractors’ electronic invoice shall include the following information:

Name and address of the Contractor, The purchase order number, Invoice date, Invoice number, Name of the Contracting Officer Technical Representative (COTR), COTR email address, and

Description, % complete, milestone complete per the deliverables defined in the task order.

G.1.5 Once the electronic invoice has been submitted through IPP, no later than 2 business days from the electronic submission, the Contractor must email and/or mail to the

COTR a copy of the electronic invoice along with all the required supporting documentation as stated in the contract.

G.1.6 The Contracting Officer’s Technical Representative (COTR) shall review each electronic invoice for certification of receipt of satisfactory services prior to authorization of payment.

G.1.7 The invoice for the Fix Price contract, form to be reported with the https://www.ipp.gov/ https://www.sam.gov/ mailto:IPPCustomerSupport@discal.treasury.gov following elements

TOTAL EXPENDITURES

(Document Number: XXX-X-XX-XXXX-XX)

Task

Order

Approved

Budget

Amt.

Voucher to

Date

Amt.

Voucher

This Period

Balance of

Approved

Budget

0001 $XXXX.XX $XXXX.XX $XXXX.XX $XXXX.XX

0002 $XXXX.XX $XXXX.XX $XXXX.XX $XXXX.XX

Total $XXXX.XX $XXXX.XX $XXXX.XX $XXXX.XX

(1) The invoice shall include a certification, signed by an authorized representative of the

Contractor, as follows:

The undersigned hereby certifies to the best of my knowledge and belief that the fiscal report and any attachments have been prepared from the books and records of the Contractor in accordance with the terms of this contract and are correct: the sum claimed under this contract is proper and due, and all the costs of contract performance (except as herewith reported in writing) have been paid, or to the extent allowed under the applicable payment clause, will be paid currently by the Contractor when due in the ordinary course of business; the work reflected by these costs has been performed, and the quantities and amounts involved are consistent with the requirements of this Contract; all required Contracting Officer approvals have been obtained; and appropriate refund to The Court will be made promptly upon request in the event of disallowance of costs not reimbursable under the terms of this contract.

BY: TITLE: DATE:

G.1.8 Upon compliance by the Contractor with all the provisions of this contract, acceptance by

The Courts of the work and final report, and a satisfactory accounting by the Contractor of all The Courts-owned property for which the Contractor had custodial responsibility, The Courts shall promptly pay to the Contractor any moneys (dollars or local currency) due under the completion voucher. The Courts will make suitable reduction for any disallowance or indebtedness by the Contractor by applying the proceeds of the voucher first to such deductions and next to any un-liquidated balance of advance remaining under this contract.

G.2 Final Invoice

G.2.1 The Contractor shall submit final electronic invoice (s) within thirty (30) days after the

COMPLETION of work of this contract. On a final invoice where the payment amount is subject to contract settlement actions, acceptance shall be deemed to have occurred on the effective date of the contract settlement.

G.2.2 The Contractor must contact the COTR in order to obtain a D.C. Courts Release of

Claims form. Upon receipt of the form, the Contractor must complete and submit the

Release of Claims form as well as provide a copy of the final electronic invoice to the

COTR.

G.3 Tax Exempt

G.3.1 The Court is exempt from taxation pursuant to D.C. Code 47-2005(1).

G.4 Prompt Payment Act

G.4.1 The Court will pay interest (late charge) on each electronically receipted and approved invoice pursuant to the Prompt Payment Act, 31 U.S.C. 3901 et seq.

G.4 BILLING/PAYMENT

G.4.1 Payment to the Contractor for items delivered and services satisfactorily performed shall be made by the Courts once the Contractor’s certified invoice has been accepted by the COTR, or in the case of a dispute, subject to final determination by the

Contracting Officer.

G.5 AUDITS

G.5.1 At any time or times before final payment and three (3) years thereafter, the Contracting

Officer may have the Contractor’s invoices or vouchers and statements of costs audited.

Any payment may be reduced by amounts found by the Contracting Officer not to constitute allowable costs as adjusted for prior overpayment or underpayment. In the event that all the payments have been made to the Contractor by the Court and a discrepancy of overpayment is found, the Court shall be reimbursed for said overpayment within thirty (30) calendar days after written notification.

G.6 CONTRACTING OFFICER (CO) AND CONTRACTING OFFICER’S

TECHNICAL REPRESENTATIVE (COTR)

G.6.1 Contracting Officer. The Courts Contracting Officer who has the appropriate contracting authority is the only Court official authorized to contractually bind the Court through signing contract documents. All correspondence to the Contracting Officer shall be forwarded to:

Louis W. Parker Administrative Officer

Administrative Services Division District of Columbia Courts

616 H Street, N.W., Suite 616

Washington, D.C. 20001

Telephone: 202-879-2803

Facsimile: 202-879-2835

G.6.2 Contracting Officer’s Technical Representative (COTR):

The COTR is responsible for general administration of the contract and advising the

Contracting Officer as to the Contractor’s performance or non-performance of the contract requirements. In addition, the COTR is responsible for the day-to-day monitoring and supervision of the contract. The COTR shall be:

Mary Ann Satterthwaite

District of Columbia Courts 616 H Street, N.W., Suite 616

G.7 AUTHORIZED REPRESENTATIVE OF THE CONTRACTING OFFICER

G.7.1 The COTR will have the responsibility of ensuring that the work conforms to the requirements of the contract and such other responsibilities and authorities as may be specified in this contract. It is understood and agreed that the COTR shall NOT have authority to make changes in the scope or terms and conditions of the contract.

G.7.2 TECHNICAL DIRECTIONS/RELATIONSHIP WITH THE COURT

a) Technical Directions are defined to include:

1) Written directions to the Contractor which fill in details, suggest possible lines of inquiry, or otherwise facilitate completion of work;

2) Provision of written information to the Contractor which assists in the interpretation of drawings, specifications, or technical portions of the work statement;

3) Review and, where required, provide written approval of technical reports, drawings, specifications, or technical information to be delivered. Technical directions must be in writing, and must be within the scope of the work as detailed in Section C.

b) The COTR is authorized by designation to take any or all action with respect to the following which could lawfully be taken by the Contracting Officer, except any action specifically prohibited by the terms of this Contract:

1) Assure that the Contractor performs the technical requirements of the contract in accordance with the contract terms, conditions, and specifications.

2) Perform or cause to be performed, inspections necessary in connection with a) above and require the Contractor to correct all deficiencies; perform acceptance for the Government.

3) Maintain all liaison and direct communications with the Contractor. Written communications with the Contractor and documents shall be signed as

“Contracting Officer’s Technical Representative “with a copy furnished to the Contracting Officer.

4) Issue written interpretations of technical requirements of Government drawings, designs, and specifications.

5) Obtain necessary security clearance and appropriate identification if access to

Government facilities is required. If to be provided, ensure that Government furnished property is available when required.

LIMITATIONS: The COTR is not empowered to award, agree to, or sign any contract (including delivery or purchase orders) or modifications thereto, or in any way to obligate the payment of money by the Courts. The COTR may not take any action which may impact on the contract schedule, funds, scope or rate of utilization of LOE. All contractual agreements, commitments, or modifications which involve prices, quantities, quality, and schedules shall be made only by the Contracting Officer.

c) In the separately issued Contracting Officer’s Technical Representative

Designation letter, the CO designates an alternate COTR to act in the absence of the designated COTR, in accordance with the terms of the letter.

d) Contractual Problems - Contractual problems, of any nature, that may arise during the life of the contract must be handled in conformance with specific public laws and regulations. The COTR shall bring all contracting problems to the immediate attention of the Contracting Officer. Only the CO is authorized to formally resolve such problems. The CO will be responsible for resolving legal issues and interpreting contract terms and conditions. The CO is the sole authority authorized to approve changes in any of the requirements under this contract. Notwithstanding any clause contained elsewhere in this contract, the said authority remains solely with the CO. These changes include but are not limited to the following areas: scope of work, price, quantity, technical specifications, delivery schedules, and contract terms and conditions. In the event the Contractor effects any changes at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority.

e) Failure by the Contractor to report to the Contracting Officer, any action by the

Courts considered to be a change, within the specified twenty (20) calendar days

(Notification of Changes), waives the Contractor's right to any claims for equitable adjustments.

G.7.3 THE RESULTANT CONTRACTOR IS HEREBY FOREWARNED THAT

ABSENT THE REQUISITE AUTHORITY OF THE COTR TO MAKE ANY

SUCH CHANGES, CONTRACTOR MAY BE HELD FULLY RESPONSIBLE

FOR ANY CHANGES NOT AUTHORIZED IN ADVANCE, IN WRITING, BY

THE CONTRACTING OFFICER, MAY BE DENIED COMPENSATION OR

OTHER RELIEF FOR ANY ADDITIONAL WORK PERFORMED THAT IS

NOT SO AUTHORIZED, AND MAY ALSO BE REQUIRED, AT NO

ADDITIONAL COST TO THE COURT, TO TAKE ALL CORRECTIVE

ACTION NECESSITATED BY REASON OF THE UNAUTHORIZED

CHANGES.

END OF SECTION G

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 OTHER CONTRACTORS AND CONTRACTORS

H.1.1 The Contractor shall not commit or permit any act which will interfere with the performance of work done by any other Courts Contractor or by any Courts employee.

H.1.2 Contractors that helped or assisted in the preparation of the RFP documents cannot be part of the resultant proposal or help the winning contractor implement the contract as their Contractor.

H.2 DISCLOSURE OF INFORMATION

H.2.1 Any information made available by the District of Columbia Courts shall be used only for the purposes of carrying out the provisions of this contract and shall not be divulged nor made known in any manner to any person except as may be necessary in the performance of the contract.

H.2.2. In performance of this Contract, the Contractor agrees to assume responsibility for protection of the confidentiality of the Court records and that all work shall be performed under the supervision of the Contractor or the Contractor’s responsible employees.

H.2.3 Each office or employee of the Contractor to whom information may be available or disclosed shall be notified in writing by the Contractor that information disclosed to such officer or employee can be used only for a purpose and to the extent authorized herein, and that further disclosure of any such information, by any means, for a purpose or to an extent unauthorized herein, may subject the offender to criminal sanctions.

H.2.4 No information regarding the Contractor’s performance of the contract shall be disclosed by the Contractor to anyone other than the District of Columbia Courts officials unless written approval is obtained in advance from the Contracting Officer.

H.3 DC COURTS’ RESPONSIBILITIES

H.3.1 The Courts will provide access to the available building site and building documents relevant to the work assigned to the contractor.

H.4 SECURITY REQUIREMENTS

The Courts is a unique environment for Contractors to perform work. There are levels of security that can hinder access to all areas of the buildings, such as, high-traffic areas, cell blocks, and secure areas for Judge and Jurors. Working in a building that includes many different levels of security can be challenging. The Contractor is required to obtain Court clearances for their project team and their subcontractors and obtain permission to work in secure areas. The Courts requirement for Contractor personnel to obtain a badge to have access to the buildings will be notified at the time of the award.

The Courts will notify the Contractor of all such requirements as soon as practicable. If the procedures to acquire the security change, the Contracting Officer will notify the

Contractor of any new requirements as soon as practicable. The Contractor shall satisfy security requirements as designated by the Contracting Officer. Contractors should understand that some secure areas require work to be performed during off hours or with the accompaniment of Court Security Officers (CSO’s). These secure areas include the

Executive office, Clerk of the Court’s office area, Judges’ Chambers, and U.S. Marshals

Space. A CSO and U.S. Marshal must be retained for security use by the Contractor when entering these areas.

H.5 CONTRACTOR MANAGEMENT RESPONSIBILITY

The Contractor’s IDIQ Manager shall be the Contractor's Authorized Representative for technical and administrative performance of all services required hereunder. He shall be the single point of contact through which all Contractor/Court communications, work and technical direction shall flow.

H.6 SUSPENSION OF THE WORK

(a) The Contracting Officer may order the Contractor, in writing, to suspend, delay, or interrupt all or any part of the work of this contract for the period that the CO determines appropriate for the convenience of the Courts.

(b) If the performance of all or any part of the work is, for an unreasonable period of time, suspended, delayed, or interrupted (1) by an act of the CO in the…