DCR969_Central_Berkshire_BoundaryMarking_FY27.docx

Statement of Work – Request for Proposal RFP Title: (DCR969) Central Berkshire District Boundary Location and Demarcation, FY27 Commbuys Bid Number: BD-27-1020-DCRFC-DC366-135330 Contract Number: DCR969

Description of need Summary:

This Request for Proposal (RFP) is posted by the Department of Conservation and Recreation (DCR) for the procurement of a vendor to: Locate and Mark Boundaries on DCR Lands in Accordance with DCR 969 – Boundary Maintenance Standards, and the provisions of the contract as listed in the Scope of Work in October Mountain State Forest, Peru State Forest and Worthington State Forest, Chesterfield State Forest, and Chester-Blandford State Forest.

Commonwealth Eligible Entity Engaging a Vendor:

This Request for Proposal (RFP) does not commit DCR to approve a Statement of Work (SOW), pay any costs incurred in the preparation of a bidder’s response to this RFP, or to engage for products or services. DCR reserves the right to accept or reject any and all quotes received as a result of this RFP and to contract for some, all, or none of the responding vendors as a result of this RFP. DCR further reserves the right to negotiate with any or all responding vendors or to cancel this RFP, in part or in its entirety, if it is in the best interest of the agency to do so.

The selected vendor will be responsible for the following tasks/specifications sought:

DCR seeks a vendor to:

· Mark boundaries in all project areas as described in the Scope of Work

· Submit ShapeFiles with annotations as described in the Scope of Work

· Communicate with the Project Forester and Forestry Assistant Project Description:

For successful completion of the project, the vendor will complete the tasks listed below per the instructions and standards of the documents listed in the Contract Performance and Business Specifications and the completed tasks will meet the approval of the Project Forester. DCR will only accept and pay on a single lump sum invoice for each successfully completed boundary project. No invoices will be approved prior to quality assurance of the project tasks below and the submission of geospatial data to the satisfaction of the Project Forester. The project must be completed by the end of the fiscal year: June 30, 2027. Vendors are encouraged to bid on Commonwealth of MA projects and balance the workload throughout the entire fiscal year.

Scope of Work:

The scope of work will include, but may not be limited to:

Boundary Marking in the Central Berkshire District, in the following project areas:

October Mountain Cluster - October Mountain State Forest Middlefield Cluster - Peru State Forest & Worthington State Forest Chesterfield Cluster – Chesterfield State Forest Chester Cluster – Chester-Blandford State Forest Boundary Marking will include:

Locate, sign, blaze, and paint the existing boundary GPS all corners, as indicated on the accompanying maps Submission of ShapeFiles with annotations as described below Maps showing property lines will be provided upon request and as available.

Pricing:

Bidders shall provide total price for completion of all project areas within the timeframe specified Bidders shall complete the Central Berkshire District Project Area Cost Matrix

The selected vendor will be responsible for the following tasks:

Boundary Marking in the Central Berkshire District, in the following project areas:

October Mountain Cluster - October Mountain State Forest Middlefield Cluster - Pere State Forest & Worthington State Forest Chesterfield Cluster – Chesterfield State Forest Chester Cluster – Chester-Blandford State Forest Boundary Marking will include:

Locate, sign, blaze, and paint the existing boundary GPS all corners, as indicated on the accompanying maps Upon completion of each project area the successful bidder must submit:

DCR_Boundary_Point.shp File containing all corner and encroachment locations with the appropriate attributes.

DCR_Boundary_Line.shp File containing Maps with annotations showing status of lines, damage to monuments, trespass descriptions, etc.

Bidder Response Requirements:

Bidders must fill out and return the Bidder Response Form.

Anticipated Completion of Project:

Wednesday, June 30, 2027 Evaluation Criteria:

Responses will be evaluated according to the following criteria:

Total Project Cost References on file with the Commonwealth and previous experience with the Commonwealth Ability to complete all project areas on or before June 30, 2027 Vendors must bid on all project areas to be considered, partial bids for the district will be rejected.

Responses:

Responses (bids/quotes) are to be submitted to DCR electronically via the “Create Quote” function contained in Commbuys system. If you are a vendor on DCR 969 and have not registered on Commbuys, you are required to do so. Vendors should consult the vendor user guide.

Help is available from the Commbuys Help Desk at 617.720.3197.

Bid/Response Deadlines:

Questions are Due by: Friday, November 20, 2026 @ 5pm Answers to Questions will be submitted by: Tuesday, November 24, 2026 @ 5pm RFP Responses are due by: Friday, November 27, 2026 @ 5pm Estimated Award Date: Friday, December 4, 2026

Bidder Response Form (DCR 969) Central Berkshire District Boundary Location and Demarcation, FY27 Vendor Name: Vendor/Company Name Date: Click or tap to enter a date.

Central Berkshire District Project Area Cost Matrix

Estimated completion date for all project areas: Click or tap to enter a date.

Total estimated price for completion of all project areas: Click or tap here to enter text.

Bidders must complete and return this form with their bid. Bidders may also include quotes generated using their own quoting systems; however, these shall not replace this Bidder Response Form. Bids submitted without this form will not be considered.

DCR reserves the right to evaluate all bid submissions on past similar experiences, available resources, reference checks, and costs. DCR reserves the right to award one or more contractors. Contracts will be awarded based on available funding.

I understand and agree to the terms and conditions of the requested information, and my bid reflects full execution and compliance:

image1.jpeg image2.jpeg image3.jpeg image4.jpeg image5.jpeg image6.png