Statement of Work – Request for Proposal

2026 FIFA WORLD CUP – BOSTON, MASSACHUSETTS

The 2026 FIFA World Cup will be held at Gillette Stadium in Foxborough, related events, and significant tourist events such as Sail Boston and the 250th Anniversary of the United States will be held throughout the region.

Matches and Fan Fest and other possible 250th Celebration activities are scheduled through June, July and August 2026. DCR will be imposing work and/or traffic restrictions as necessary to minimize impacts during these periods when, as determined by DCR, the Contractor’s operations could impact vehicular and/or pedestrian traffic. No additional compensation will be allowed for work restrictions, nor will the Contractor have any claim for related costs, direct or indirect. The Contract time determinations have accounted for potential work restriction during this period and Contractor’s should plan accordingly. Any necessary or emergency work required during this time will require DCR approval.

Accessibility Standards

Effective immediately, all deliverables related to goods and services contracts must meet the accessibility standards set forth with Executive Order 614 and the Americans with Disabilities Act Title II (ADA Title II). This applies to all vendors’ bid proposals and related documents submitted for consideration.

RFP Title: Trail Maintenance Skill Building and Training for DCR Staff and Partners

Commbuys Bid #: BD-26-1020-DCRCU-DC250-127584

Contract #: DCR 947

Contract Category:

Description of need Summary: This Request for Proposal (RFP) is posted by the Department of Conservation and Recreation (DCR) to procure specialized, hands-on trail maintenance and trail construction skills training for DCR staff and partners. The selected vendor will provide field-based instruction to small groups (4–8 participants) focused on practical natural surface trail maintenance and rehabilitation techniques.

Commonwealth Eligible Entity Engaging a Vendor:

Eligible Entity Name: Department of Conservation and Recreation

Type of Eligible Entity: State Agency

Eligible Entity Mailing Address: 136 Damon Road, Northampton, MA 01060

Contact Name: Tim Craig, Natural Surface Trail Planner

E-Mail Address: tim.craig@mass.gov

Telephone: 413-966-7778 https://www.mass.gov/executive-orders/no-614-establishing-the-digital-accessibility-and-equity-governance-board https://www.ada.gov/resources/2024-03-08-web-rule/

This Request for Proposal (RFP) does not commit DCR to approve a Statement of Work (SOW), pay any costs incurred in the preparation of a bidder’s response to this RFP, or to engage for products or services. DCR reserves the right to accept or reject any and all quotes received as a result of this RFP and to contract for some, all, or none of the responding vendors as a result of this RFP. DCR further reserves the right to negotiate with any or all responding vendors or to cancel this RFP, in part or in its entirety, if it is in the best interest of the agency to do so.

Specifications sought: This Request for Proposal (RFP) is posted by the Department of Conservation and Recreation (DCR) to procure specialized, hands-on trail training services. The selected vendor will provide field-based instruction to small groups (4–8 participants) focused on non-motorized and motorized natural surface trail maintenance and rehabilitation techniques. Instructions will follow DCR’s Trails Guidelines and Best Practice Manual. The USDA FS Trail Maintenance and Construction Notebook and “Great Trails, the National Off- Highway Vehicle Conservation Council (NOHVCC) handbook may be substituted if a specific topic is not covered in the DCR manual.

Project Description: DCR is seeking proposals from qualified DCR 947 vendors with demonstrated experience in hands on non-motorized and motorized natural surface trail construction, rehabilitation, and instruction. The selected vendor will provide one (1) instructor for small-group, hands-on training (4–8 participants per session) to DCR staff and partners throughout the Commonwealth. The training will be field based, and each session will be 2-3 days in length. A training day will be 6-8 hours in length. FY 26 locations will be based in the West region. FY 27 locations will be both the West, Central, North and South regions.

Scope of Work: The selected vendor shall provide one (1) trainer for a total of forty (40) training days, distributed as follows:

• Up to Ten (10) training days in Fiscal Year 2026, tentative dates include:

- Training 1: May 27, 28, 29 or June 3, 4, 5.

- Training 2: June 1-5 or June 8-12.

(dates above are flexible based on trainer availability)

- Additional dates to be determined.

• Up to thirty (30) training days in Fiscal Year 2027 (Pending availability of funding)

Training hours may be delivered in multi-day sessions or workshops as agreed upon by DCR and the selected vendor. DCR may exercise an option to extend the contract into FY28, subject to funding availability

Each training day shall consist of on-site, hands-on instruction tailored to DCR staff and partners. Training will emphasize best practices in sustainable trail design and maintenance, with a focus on erosion control, structural trail features, and proper trail grading. All training will be conducted in the field using hand tools only. Training topics may include, but are not limited to:

• Construction and maintenance of simple bridges

• Construction of bog bridges

• Railing construction and installation

• Cleaning, restoring, and repairing drainage ditches and drainage structures

• Regrading trail tread

• Establishing and correcting outslope for sustainable drainage, including bench cutting

• Blowdown removal and vegetation management (this does not include chainsaw training)

The vendor shall:

• Provide all instruction and technical expertise necessary to safely and effectively complete training activities

• Provide guidance on proper installation techniques and maintenance practices.

• Provide field-based instruction allowing crews to practice and complete trail features during training sessions

• Develop a training plan and schedule in coordination with DCR staff. Training dates and locations will be available a minimum of 60 days in advance.

• Emphasize safety, sustainability, and adherence to DCR Trail Guidelines and Best

Management Practices.

Materials and Equipment

• The contractor will be responsible for identifying recommended tools and materials in advance of training sessions.

• If DCR does not have the necessary tools or material available, the contractor will supply DCR with the tools and equipment to complete the training. This will be reimbursable with a max cost of $5,000 per FY.

Applicants must demonstrate the following qualifications:

• A minimum of five (5) years of experience successfully training trail crews in trail construction and maintenance techniques.

• Demonstrated expertise in sustainable natural surface trail design and construction.

• Experience delivering hands-on field training for professional or volunteer trail crews.

• Strong knowledge of erosion control practices and sustainable trail structures.

• Ability to safely manage and instruct crews working with hand tools in field conditions.

Preference may be given to vendors with experience working with public land management agencies and large trail systems.

Transportation: vendors will need to provide their own transportation to work sites;

transportation time, if billed directly, should be included as a separate item.

Communication: All training sessions, site visits, and scheduling shall be coordinated with the DCR project manager. The DCR project manager will coordinate with park staff as necessary.

Anticipated Completion of Project:

Fiscal Year 2026 training days shall be completed no later than June 30, 2026.

Fiscal Year 2027 training days shall be completed no later than June 30, 2027.

Evaluation Criteria:

RFR responses should be concise and specific to this proposal. Vendors should not restate or duplicate information contained within this RFR or qualifications previously submitted under the DCR 947 prequalification process. Responses should focus solely on approach, availability, and any project-specific details relevant to this solicitation.

Responses should include a rate/day and a total rate for the entire project

Responses will be evaluated according to the following criteria:

• Competitive pricing (based on prices submitted for DCR 947);

• Demonstrated expertise in trail construction and field-based instruction;

• Experience delivering small-group, hands-on technical training;

• Understanding of DCR trail sustainability standards and best management practices;

• Feasibility of proposed schedule and availability across FY26 and FY27.

Responses: Responses (bids/quotes) are to be submitted to DCR electronically via the “Create Quote” function contained in Commbuys system. If you are a vendor on (Statewide or DCR Contract#) and have not registered on Commbuys, you are required to do so.

Vendors should consult the vendor user guide at http://www.mass.gov/anf/docs/osd/commbuys/commbuys-vendor-registration.

Help is available from the Commbuys Help Desk at 617.720.3197.

Please ensure that your vendor fee schedule included with this proposal matches that which is posted by OSD for this contract. If the fee schedule exceeds that which is posted, your bid will be disqualified.

Questions are Due by: 4/17/26 at 5 p.m.

Answers to Questions will be submitted by: 4/20/26 at 5 p.m.

RFP Responses are due by: 5:00pm on 4/24/26 at 5 p.m.

https://www.mass.gov/how-to/commbuys-vendor-registration?_gl=1*lk34vc*_ga*MjEzMjI2OTY1NS4xNzI3MTg2NjQ4*_ga_MCLPEGW7WM*MTczMDcyNjc2MS4yMC4wLjE3MzA3MjY3NjEuMC4wLjA.

Project Number: P26-3647-M1A

Estimated Award Date: 4/29/26

Prebid Meeting: n/a

Materials and Equipment