DCR 994_CampgroundFirewood_EvaluationCriteria.docx

Evaluation Criteria Document Title: Campground Firewood, Kindling, and Firewood Packaging Agency Document Number: DCR 994 COMMBUYS BID Number: BD-26-1020-DCRCU-DC250-129213

Mandatory requirements Contractors must submit responses that meet all the submission requirements of the RFR. All Potential Bidders must be registered with the Massachusetts Department of Revenue (DOR) and meet all the requirements set by the DOR to conduct business in the Commonwealth of Massachusetts, including but not limited to registration with the Massachusetts Secretary of State’s Corporations department. Only responsive proposals that meet the submission requirements will be evaluated, scored, and ranked by the evaluation team according to the evaluation criteria. Only responsive proposals submitted via COMMBUYS will be considered. Additional information may be requested via email for evaluation purposes.

Mandatory Specifications must be met for a Bid to be evaluated and may be used to disqualify Bidders. In addition, certain mandatory specifications have desirable components that may be evaluated by the SSST. The SSST reserves the right, in its discretion, to determine if non-compliance with a Mandatory Specification is insignificant or may be easily corrected.

Mandatory requirements

1. Phytosanitation: Firewood needs to be heat treated to meet all current state and federal regulations for forest pests and diseases. Documentation is required for bid evaluation and vendors may be required to attain additional compliance agreements over the life of the contract. Vendors should contact the Massachusetts Department of Agricultural Resources Crop and Pest Services for additional information about compliance agreements.

2. Wood Type for firewood (kindling exempt): 100% Hardwood (i.e. oak, beech, ash, maple, cherry, birch, etc.). No Softwoods or low-density hardwoods such as Pine, Hemlock, Butternut, Basswood, Cottonwood, or Poplar should be included.

3. Delivery: Delivery is required to DCR campgrounds statewide. Delivered orders are required to be palletized. The vendor will be responsible for unloading firewood and setting pallets at grade in a location at the discretion of the park supervisor.

4. Pallet Return: Vendor is responsible for removing empty pallets.

5. Order Minimums: The vendor shall not set any minimum order size requirements.

Desirable specifications See products and alternates in Section 3 of the RFR.

Price Please note that price will carry a significant weight in the evaluation process.

Supplier Diversity Plan Bidders responding to this RFR are required to submit a Supplier Diversity Plan. Requirements for the Supplier Diversity Plan are included in Section 3. At least 25% of the total available evaluation points for this bid solicitation shall be allocated to the evaluation of the SDP Plan submissions.

image1.png