DCR 946 Message Board Trailer RFQ~1.pdf

Statement of Work – Request for Quote

2026 FIFA WORLD CUP – BOSTON, MASSACHUSETTS

The 2026 FIFA World Cup will be held at Gillette Stadium in Foxborough, related events, and significant tourist events such as Sail Boston and the 250th Anniversary of the United States will be held throughout the region.

Matches and Fan Fest and other possible 250th Celebration activities are scheduled through June, July and August 2026. DCR will be imposing work and/or traffic restrictions as necessary to minimize impacts during these periods when, as determined by DCR, the Contractor’s operations could impact vehicular and/or pedestrian traffic. No additional compensation will be allowed for work restrictions, nor will the Contractor have any claim for related costs, direct or indirect. The Contract time determinations have accounted for potential work restriction during this period and Contractor’s should plan accordingly. Any necessary or emergency work required during this time will require DCR approval.

Accessibility Standards

Effective immediately, all deliverables related to goods and services contracts must meet the accessibility standards set forth with Executive Order 614 and the Americans with Disabilities Act Title II (ADA Title II). This applies to all vendors’ bid proposals and related documents submitted for consideration.

RFQ Title: DCR 946 Purchase of 30 Road Message Board Trailers

Commbuys Bid #: BD-26-1020-DCRCU-DC250-129834

Contract #: DCR 946

Contract Category:

Description of need Summary: This Request for Quote (RFQ) is posted by the Department of Conservation and Recreation for the procurement of a vendor to purchase and deliver 30 Wanco Metro M Message Board Trailers according to specifications identified in this RFQ.

Commonwealth Eligible Entity Engaging a Vendor:

Eligible Entity Name Department of Conservation and Recreation

Type of Eligible Entity: State Agency

Eligible Entity Mailing Address: 10 Park Plaza, Suite 6620, Boston, MA 02116

Contact Name: Mary Patey

E-Mail Address: mary.patey@mass.gov https://www.mass.gov/executive-orders/no-614-establishing-the-digital-accessibility-and-equity-governance-board https://www.ada.gov/resources/2024-03-08-web-rule/ https://www.ada.gov/resources/2024-03-08-web-rule/

Telephone: 617-659-0758

This Request for Quote (RFQ) does not commit DCR to approve a Statement of Work (SOW), pay any costs incurred in the preparation of a bidder’s response to this RFQ, or to engage for products or services. DCR reserves the right to accept or reject any and all quotes received as a result of this RFQ and to contract for some, all, or none of the responding vendors as a result of this RFQ. DCR further reserves the right to negotiate with any or all responding vendors or to cancel this RFQ, in part or in its entirety, if it is in the best interest of the agency to do so.

Estimated Duration of Project: Outright Purchase or Fee for Service Duration

Estimated Value of Procurement: $

Anticipated Completion of Project: Message boards need to be delivered by 6/30

The selected vendor will be responsible for the following tasks/specifications sought:

Scope of Services and/or Commodities being Procured:

PURCHASE UNDER THIS RFQ:

"Wanco" Metro-M Message Board Trailer Model: WVTMM-M

Cabinet size 71" W X 48" H X 6" D - 3 lines x 8 characters Full matrix display

• 10" default font, variable font sizes • 130-watt solar charging • Two 4D AGM sealed maintenance free batteries, 430 Ah total capacity • Telescoping tower with 360-degree rotation • Manual winch tower lift • Color LCD Touch-screen controller with continuous message preview • Orange powder-coat finish

• Pintle hitch • Removable draw bar • Disc brake mast • Front wheel jack

• Wanco Fleet manager 4G modem with 10 year service

** With Remote Commutation Option Modem

Evaluation Criteria: Responses will be evaluated according to the following criteria:

• Delivery time for the above message boards

• Price

• Prompt Payment Discount, if available

Responses: Responses (bids/quotes) are to be submitted to DCR electronically via the “Create Quote” function contained in Commbuys system. If you are a vendor on DCR 946 and have not registered on Commbuys, you are required to do so. Vendors should consult the vendor user guide at http://www.mass.gov/anf/docs/osd/commbuys/commbuys-vendor-registration.

Help is available from the Commbuys Help Desk at 617.720.3197.

Please ensure that your vendor fee schedule included with this proposal matches that which is posted by OSD for this contract. If the fee schedule exceeds that which is posted, your bid will be disqualified.

Questions are Due by: May 27, 2026 at 12 p.m.

Answers to Questions will be submitted by: May 28th at 10 a.m.

RFQ Responses are due by: May 29th at 10 a.m.

Estimated Award Date: June 1st

Contract Start Date (EST): June 1st

Project Number:

https://www.mass.gov/how-to/commbuys-vendor-registration?_gl=1*lk34vc*_ga*MjEzMjI2OTY1NS4xNzI3MTg2NjQ4*_ga_MCLPEGW7WM*MTczMDcyNjc2MS4yMC4wLjE3MzA3MjY3NjEuMC4wLjA.

https://www.mass.gov/how-to/commbuys-vendor-registration?_gl=1*lk34vc*_ga*MjEzMjI2OTY1NS4xNzI3MTg2NjQ4*_ga_MCLPEGW7WM*MTczMDcyNjc2MS4yMC4wLjE3MzA3MjY3NjEuMC4wLjA.