DCR-899 - Bidder Response Form~1.pdf

BIDDER RESPONSE FORM

DCR-899 FACILITY EQUIPMENT REPAIR & MAINTENANCE SERVICES

THE INITIAL DEADLINE FOR SUBMITTING BID RESPONSES IS OCTOBER 13, 2023 AT 3:00 PM (EST)

INSTRUCTIONS: Please complete this form electronically by typing directly into the boxes or clicking on checkboxes. Submission of a completed Bidder Response Form is MANDATORY. Be sure to read the instructions for each section carefully and thoroughly.

Responses found to be incomplete may be disqualified or excluded from evaluation. If additional space is needed to answer any of the questions included on this Bidder Response Form, you may attach additional pages to complete your responses. However, please start answering all questions directly on this Bidder Response Form and only attach additional pages if extra space is needed. Be sure to label any attachments accordingly to correspond to specific questions on this Bidder Response Form.

Bidder/Company Name:

Legal Address:

(Street Address) (City/Town) (State) (Zip Code)

Point of Contact Name: Phone Number:

Email Address:

PART 1 – GENERAL INFORMATION

All bidders must complete this part of the Bidder Response Form

Number of Years in Business: Please check the box that applies to your company or organization:

☐ 10 years or more ☐ 8 – 9 years ☐ 6 – 7 years ☐ 4 – 5 years ☐ 1 – 3 years

Core Contract Services: Please check off below to indicate which categories of services your company is bidding on.

Vendors are not required to bid on all services. Vendors may bid on one, two, or all three services:

• Equipment Repair & Maintenance Services ☐

• Vehicle and Equipment Towing Services ☐

• Safety & Operational Training on Equipment Operation ☐

Contract Management: Please use the spaces below to identify and provide contact information for the person at your company who will service as Contract Manager and main point of contact for DCR when calling for services:

Name Title Phone Number

Email Address Office Location/Address City/Town State

PART 2 – FACILITY EQUIPMENT REPAIR & MAINTENANCE SERVICES

Please complete this part of the Bidder Response Form if your company is bidding on equipment repair and maintenance services. If not, please skip to Part 3.

Types/Categories of Equipment & Services: Please check off below the types/categories of equipment that your company has the capacity to provide repair and maintenance services and/or types/categories of services your company can provide:

☐ Arrow Board ☐ Crane ☐ Mixer ☐ Surf Rake ☐ Attenuator ☐ Excavator ☐ Payloader ☐ Sweeper ☐ Backhoe ☐ Gator ☐ Power Washer ☐ Ford Think/Neighbor ☐ Backhoe/Loader ☐ Generator ☐ Radar Unit ☐ Bobcat Toolcat ☐ Boom ☐ Grader ☐ RTV ☐ Track Loader ☐ Brush Chipper ☐ Leaf Vac ☐ RTV Utility ☐ Tractor ☐ Bulldozer ☐ Light Tower ☐ Screener ☐ Trash Compactor ☐ GEM Cart ☐ Loader ☐ Snowplow ☐ UTV ☐ Cement Mixer ☐ Log Forwarder ☐ Plow Blades ☐ Woodchipper ☐ Compressor ☐ Message Board ☐ Stump Cutter ☐ Specialty Metal Fabrication & Welding

If needed, please use the space below to provide any additional information or clarification regarding the types/categories of equipment that your company can provide repair and maintenance services and/or other types/categories of relevant services that your company provides:

Service Locations/Facilities: Please use the spaces below to provide all locations/facilities where your company provides equipment repair and maintenance services:

LOCATION 1: LOCATION 4:

Location Name: Location Name:

Street Address: Street Address:

City & State: City & State:

LOCATION 2: LOCATION 5:

LOCATION 3: LOCATION 6:

Geographic Service Areas: In the event that DCR requires equipment to be picked-up, please indicate which Massachusetts counties your company is able to provide equipment pick-up service:

☐ Please check this bock if you company CANNOT provide equipment pick-up services.

☐ Please check this box if your company can provide pick-up service throughout the entire Commonwealth of Massachusetts.

If your company is able to provide equipment pick-up service but not able to provide this service throughout the entire Commonwealth of Massachusetts, please indicate which counties you are able to provide equipment pick-up service. A map of Massachusetts counties is provided on the last page of this Bidder Response Form.

☐ Berkshire County ☐ Worcester County ☐ Norfolk County ☐ Barnstable County ☐ Franklin County ☐ Middlesex County ☐ Bristol County ☐ Dukes County ☐ Hampshire County ☐ Essex County ☐ Plymouth County ☐ Nantucket County ☐ Hampden County ☐ Suffolk County

Service Days: Please indicate below the days of the week that your company is open for business and can provide equipment repair and maintenance services:

☐ Please check this box if your company can provide 7-day per week service.

☐ Sunday ☐ Monday ☐ Tuesday ☐ Wednesday ☐ Thursday ☐ Friday ☐ Saturday

Parts & Service Warranties: Per the RFR for this procurement, all parts and service must meet standard manufacturer’s specifications and warranties unless otherwise specified. Any issues regarding the quality of parts and/or service must be addressed by an awarded vendor immediately upon notification by DCR. Please use the space below to outline the terms of your company’s warranties for parts and repair/maintenance work. Please use as much detail as possible/necessary to ensure clarity and understanding on the part of bid reviewers:

Pricing/Rates & Discounts: Please use the spaces below to provide the requested pricing/rate information and discount information:

Notes/Comments (if needed)

Hourly Shop/Labor Rate: $

Hourly Shop/Labor Rate 2 (if needed): $

Hourly Shop/Labor Rate 3 (if needed): $

Parts/Materials Discount (Percentage): % https://ballotpedia.org/Berkshire_County,_Massachusetts https://ballotpedia.org/Worcester_County,_Massachusetts https://ballotpedia.org/Norfolk_County,_Massachusetts https://ballotpedia.org/Barnstable_County,_Massachusetts https://ballotpedia.org/Franklin_County,_Massachusetts https://ballotpedia.org/Middlesex_County,_Massachusetts https://ballotpedia.org/Bristol_County,_Massachusetts https://ballotpedia.org/Dukes_County,_Massachusetts https://ballotpedia.org/Hampshire_County,_Massachusetts https://ballotpedia.org/Essex_County,_Massachusetts https://ballotpedia.org/Plymouth_County,_Massachusetts https://ballotpedia.org/Nantucket_County,_Massachusetts_(Judicial) https://ballotpedia.org/Hampden_County,_Massachusetts https://ballotpedia.org/Government_of_Suffolk_County,_Massachusetts

If needed, please use the space below to provide any additional information or clarification regarding your company’s pricing/rates for equipment repair and maintenance services:

PART 3 – VEHICLE AND EQUIPMENT TOWING SERVICES

Please complete this part of the Bidder Response Form if your company is bidding on vehicle and equipment towing services. If not, please skip to Part 3.

Geographic Service Areas: Please indicate which Massachusetts counties your company is able to provide vehicle and equipment towing services:

☐ Please check this box if your company can provide towing service throughout the entire Commonwealth of Massachusetts.

If your company is not able to provide towing service throughout the entire Commonwealth of Massachusetts, please indicate which counties you are able to provide towing service. A map of Massachusetts counties is provided on the last page of this Bidder Response Form.

☐ Berkshire County ☐ Worcester County ☐ Norfolk County ☐ Barnstable County ☐ Franklin County ☐ Middlesex County ☐ Bristol County ☐ Dukes County ☐ Hampshire County ☐ Essex County ☐ Plymouth County ☐ Nantucket County ☐ Hampden County ☐ Suffolk County

Towing Capacities: Please check off below the types of towing capacities your company can provide:

☐ Passenger Vehicles/Light-Duty Trucks ☐ Medium & Heavy-Duty Trucks ☐ Ramp Truck Towing Capacity ☐ “Low Boy” Towing Capacity

If needed, please use the space below to provide any additional information or clarification regarding the types of towing capacities your company can provide:

Pricing/Rates: Please use the spaces below to provide the requested pricing/rate information for vehicle and equipment towing services:

Description/Notes/Comments

Towing Service Rate 1: $

Towing Service Rate 2 (if needed): $

Towing Service Rate 3 (if needed): $

Towing Service Rate 4 (if needed): $ https://ballotpedia.org/Berkshire_County,_Massachusetts https://ballotpedia.org/Worcester_County,_Massachusetts https://ballotpedia.org/Norfolk_County,_Massachusetts https://ballotpedia.org/Barnstable_County,_Massachusetts https://ballotpedia.org/Franklin_County,_Massachusetts https://ballotpedia.org/Middlesex_County,_Massachusetts https://ballotpedia.org/Bristol_County,_Massachusetts https://ballotpedia.org/Dukes_County,_Massachusetts https://ballotpedia.org/Hampshire_County,_Massachusetts https://ballotpedia.org/Essex_County,_Massachusetts https://ballotpedia.org/Plymouth_County,_Massachusetts https://ballotpedia.org/Nantucket_County,_Massachusetts_(Judicial) https://ballotpedia.org/Hampden_County,_Massachusetts https://ballotpedia.org/Government_of_Suffolk_County,_Massachusetts

If needed, please use the space below to provide any additional information or clarification regarding your company’s pricing/rates for towing services:

PART 4 – SAFETY AND OPERATIONAL TRAINING ON EQUIPMENT OPERATION

Please complete this part of the Bidder Response Form if your company is bidding on safety and operational training services on the safe operation of equipment. If not, please skip to Part 5.

As part of the RFR procurement for DCR-899, the Department is seeking to contract with vendors who can provide/deliver safety and operational training on the safe operation of specialty facility equipment in accordance with manufacturer specifications, OSHA regulations, and/or any other relevant regulations.

Please use the space below to provide information regarding the training your company can provide, including an overview of the types of equipment, a basic description of the training curriculum and format, and any other relevant information regarding your company’s training services. Provide as much detail as possible. Feel free to attach additional materials to your bid response in CommBuys, if necessary:

PART 5 – DOCUMENT/FORM CHECKLIST & AFFIRMATION

All bidders must complete this part of the Bidder Response Form

Document/Form Checklist: In addition to submitting this Bidder Response Form, all bidders must submit the documents/forms listed below as part of their CommBuys bid response. All documents/forms can be accessed/downloaded from the attachments tab of the CommBuys bid solicitation. Some of the forms listed below also require signatures. Once all relevant forms are completed and signed, they must be uploaded as part of your company’s CommBuys bid response.

☐ Prompt Payment Discount (PPD) Form

☐ Environmentally Preferable Products/Practices (EPP) Form

☐ Massachusetts W-9 Form (Federal IRS W-9 is NOT acceptable)

Affirmation: By entering my name and information below, I hereby affirm that I have read, agree to, and will abide by (if awarded a contract) all of the terms and conditions outlined in the Request for Responses (RFR) associated with this procurement and that the information provided in this Bidder Response Form is accurate and truthful.

Name Title Date

Company Name Email Address Phone Number