DCNR Standard_Terms_and_Conditions 1-2023.pdf

DCNR Standard Terms and Conditions for Quick Quote Solicitations

Award:

Award will be made "all or none" to the lowest responsible bidder meeting all specifications.

Bid is to include all costs associated for vendor to complete the work or provide requested item(s).

Work is to be completed or items provided as per specifications.

Unless a separate line for shipping/freight is included in the solicitation, any shipping/delivery must be included in unit pricing.

Vendor Qualifications:

1. Vendor must be an authorized reseller/distributor/inspector/installer of the specified item/service.

2. Solicitations designated as “Sole Source” – If not original manufacturer, proof of authorization to sell/distribute must be provided with proposal.

3. Vendor should be registered and an active supplier in Alabama Buys to submit proposal.

Quality of materials and/or labor:

1. Materials used that are not otherwise specified shall be the kind and quality consistent with the trade practice for such work and shall comply with all local codes. All labor shall be well experienced in this type of work, and it shall be completed in a professional manner.

2. Any defective item will be returned to seller at their cost for replacement.

3. Unless otherwise specified, all items are to be new and unused with full original manufacturer’s warranty in effect.

4. The Department will not accept substitutions for any item listed as “only.”

5. The Department will accept substitutions on items designated as “or equal”. Substitutions must have specifications attached to proposal.

6. Proposals for seed, feed, grains, pesticides, and herbicides: Manufacturer’s label for proposed item must be attached to the proposal.

7. Vendor must fill in unit price and supplier part number.

8. If a site visit is mandatory/required for the solicitation, vendor must submit completed DCNR Site Visit Form with proposal. (This form will be attached in the solicitation documents section if required)

Requested information:

Any additional information requested from a vendor must be furnished within five (5) days from receipt of request.

Exception to Terms and Conditions:

Suppliers shall not place any qualification, exceptions, conditions, reservations, limitations, or substitutions in their bid concerning the Purchase Order or Solicitation terms and conditions. Any such qualifications, exceptions, conditions, reservations, limitations, or substitutions may result in rejection of the bid.

Invoices Any invoices should be submitted to the Bill To address on the PO issued. Inquiries concerning invoice payments are to be directed to the receiving unit.

Questions Suppliers will login to their Alabamabuys Portal and submit questions through the Discussion tab on the specific solicitation.

Failure to adhere to any terms contained in the solicitation can result in proposal/bid being rejected.