DCKA-2020-B-0018_Amd3.pdf

AMENDMENT TO SOLICITATION / MODIFICATION OF

CONTRACT

1. Contract Number Page of Pages

DCKA-2020-B-0018 1 4

2. Amendment/Modification Number

Amendment No. 3 (AO3)

3. Effective Date

See Box 16 C

4. Requisition/Purchase Request No.

5. Solicitation Caption

Conduit Conditioning for Fiber on Major Arterials

6. Issued by: Code 7. Administered by (If other than line 6)

Office of Contracting and Procurement 441 4th Street, N.W., Suite 700 South Washington, D.C. 20001

District Department of Transportation Traffic Operations and Safety Division 250 M Street, SE, 4th Floor Washington, DC 20003

8. Name and Address of Contractor (No. street, city, county, state and zip code)

X

9A. Amendment of Solicitation No.

DCKA-2020-B-0018

9B. Dated (See Item 11) 8/23/2021

10A. Modification of Contractor/Order No.

Code

Facility

10B. Dated (See Item 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers is extended. is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning one (1) copy of the amendment: (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) BY separate letter or fax which includes a reference to the solicitation and amendment number. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such may be made by letter or fax, provided each letter or telegram makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. Accounting and Appropriation Data (If Required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTORS/ORDERS ,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14

A. This change order is issued pursuant to (Specify Authority): 27 DCMR, Chapter 36, Section 3601.2(b) The changes set forth in Item 14 are made in the contract/order no. in item 10A.

X B. The above numbered contract/order is modified to reflect the administrative changes (such as changes in paying office, appropriation data etc.) set forth in item 14, pursuant to the authority of:

C. This supplemental agreement is entered into pursuant to authority of: 27 DCMR, Chapter 36, Section 3601.3 and mutual agreement of the parties.

D. Other (Specify type of modification and authority):

E. IMPORTANT: Contractor is not is required to sign this document and return ( ___ ) copy to the issuing office.

14. Description of Amendment/Modification (Organized by UCF Section headings, including solicitation/contract subject matter where feasible.)

1. The purpose of this Amendment is to extend the Bid Opening from September 20, 2021 to October 4, 2021.

2. Attached are Questions/Answers from Pre-bid Meeting on September 13, 2021.

3. Attached is the Contracting Officer (CO) Presentation, Pre-bid Meeting Attendee List; Contract Administrator (CA)

Presentation, and the Transportation Equity and Inclusion Division (formerly Office of Civil Rights) Presentation.

15A. Name and Title of Signer (Type or print)

16A. Approved:

Carol Hessler, Deputy Chief Contracting Officer

15B. Name of Contractor

(Signature of person authorized to sign)

15C. Date Signed 16B. District of Columbia

(Signature)

16C. Date Signed

17A Recommend:

18A; Approved:

17.B

17C Date Signed

18B 18C Date Signed

09/17/2021

AMENDMENT NO. 3

PRE-BID MEETING

September 13, 2021

SOLICITATION NO.: DCKA-2020-B-0018

PROJECT: CONDUIT CONDITIONING FOR FIBER ON MAJOR ARTERIALS

FAP NO.: 2020 (027)

Email Address: carterials.arterials@dc.gov

QUESTIONS & ANSWERS

Q1. Is the K9. Certification Regarding Debarment is to be completed by the prime contractor only?

A1. Yes. The K.9 Certification Regarding Debarment is to be completed by the prime contractor only.

Q2. Do we need to register anywhere to get on the invite list for Pre-Proposal Conference?

A2. Refer to Section L.5 Pre-bid Conference of the Solicitation. Pre-registration is required to attend.

Email carterials.arterials@dc.gov (See Amendment No. 2).

Q3. Do you need to be a certified Pepco contractor to gain access to their manholes?

A3. Yes. Refer to Special Provision Attachment J.12.8, which states: The personnel performing services on

PEPCO-owned manholes or conduits shall be certified and approved by PEPCO. The contractor shall be responsible to contact PEPCO prior to entering any existing PEPCO manholes. Care must be taken to ensure that adequate space is available, and that applicable safety procedures and regulations are maintained. The contractor is responsible for any PEPCO entry and/or inspection fees that are required to enter their manholes and conduits. These fees will be reimbursed under Item #613.398.

Q4. Regarding the 200 On- the-Job-Training (OJT) hours question received during the meeting. If possible, may the IFB listing the OJT requirements be provided?

A4. Visit DTAP https:/dtap.ddot.dc.gov. Refer to Attachment J.4 Employment Training Requirements;

Attachment J.5 23 CFR 230 Subpart A, Appendix A Special Provisions and Attachment J.6 23 CFR

Subpart A, Appendix B Training Special Provisions.

Q5. Quick question, for Addenda 1 and 2, I do not see an .ebsx file to download for AASHTOWare bid program. Does that matter?

A5. Refer to Section L.4 Preparation and Submission of Bids in the Solicitation. Section C.- Bid Form

(Electronic Price Schedule); Items 1(a) and (b) provide instructions on how to obtain access to the electronic .ebsx file.

Q6. I do not see anywhere on the dtap website regarding how to attend the virtual pre-bid conference on Monday.

A6. Refer to Section L.5 Pre-bid Conference of the Solicitation. Pre-registration is required to attend.

Email carterials.arterials@dc.gov (See Amendment No. 2).

Q7. Verizon is in receipt of the aforementioned RFP and is extremely interested in submitting a proposal. However the current timeline is a little too aggressive and we would like to ask

DC Department of Transportation to consider granting a 4 week extension to the current due date to allow adequate time for potential bidders to provide their most efficient and cost effective solution/pricing.

mailto:carterials.arterials@dc.gov mailto:carterials.arterials@dc.gov https://www.dtap.ddot.dc.gov/ mailto:carterials.arterials@dc.gov

Conduit Conditioning for Fiber on Major Arterials

F.A.P# 2019027

Jason Tao

District Department of Transportation

PRE-BID MEETING

9/13/2021 @ 10:30am to 11:30am

SOLICITATION NO.: DCKA-2020-B-0018

PROJECT: CONDUIT CONDITIONING FOR FIBER ON MAJOR ARTERIALS

FAP NO.: 2020 (027)

Email Address: carterials.arterials@dc.gov

ATTENDANCE LIST

NO.

COMPANY

NAME AND TITLE

EMAIL ADDRESS

PHONE NUMBER

1. OCP/DDOT Carol Hessler, Contracting Officer carol.hessler@dc.gov 202-689-5745

2. OCP/DDOT Cora Boykin, Contract Specialist cora.boykin@dc.gov 202-734-2585

3. DDOT/TOA Jason Tao, Contract Administrator jason.tao@dc.gov 202-373-8237

4. Dynamic Concepts Gabrielle Alfonso galfonso@dcihq.com, 202-629-5523

5. Dynamic Concepts Barrett Evans bevans@dcihq.com 703-926-0322

6. M & J Engineering, P.C. Arnie Rubenstein arubenstein@mjengineers.com 516-823-7319

7. Dynamic Concepts Inc Tom Faulkner Tfaulkner@dcihq.com 410-271-3462

8. MC Dean, Inc Steven Bartynski steven.bartynski@mcdean.com 410-999-7361

9. DDOT/OCR Damien R. Mayo, Compliance

Officer damien.mayo@dc.gov 202-815-6954

10. Bluestar Technologies Inc. Antwan Branch antwan@bluestartechnologiesinc.com 410-675-5777

11. JJB D.C., Inc John Ilko johni@jjbdc.com 202-812-5525

12. Verizon Bonnie Agnew bonnie.agnew@verizon.com 202-853-4561

13. M & J Engineering P.C. Kushal Patel kpatel@mjengineers.com 516-821-7300

14. Dynamic Concepts, Inc. Gabrielle Alfonso galphonso@dcihq,com 202-629-5523

15. BlueStar Technologies Steve Kahler steve@bluestartechnologiesinc.com 443-758-8198

16. Verizon Solution Architect Sean Picou Seant.picou@verizon.com 703-986-9243

17. DDOT/Davis Bacon Compliance

Division

Tanesha Mcneil, Wage Compliance

Specialist tanesha.mcneil@dc.gov 202-497-9024 mailto:carterials.arterials@dc.gov mailto:arubenstein@mjengineers.com mailto:damien.mayo@dc.gov mailto:kpatel@mjengineers.com mailto:steve@bluestartechnologiesinc.com mailto:Seant.picou@verizon.com

Pre-Bid Meeting

DCKA-2020-B-0018

Conduit Conditioning for Fiber on Major Arterials

Pre-Bid DCKA-2020-B-0018 Conduit Conditioning for

Fiber on Major Arterials

DBE and OJT Contract Requirements Equity and Inclusion Division/Office of Civil

Rights

DBE Requirements (49 CFR Part 26)

§ The DBE Contract Goal is: 14%

§ DBEs listed on the approved DBE Utilization Plan MUST perform work on the project as indicated, unless waived by the Office of Civil Rights.

§ Modified DBE Plans MUST be submitted to OCP for approval by OCR.

§ A copy of all executed DBE subcontracts must be submitted to OCR seven (7) days after execution of the contract.

§ Approvals or modifications for DBE Firms or contract amounts must be approved by Damien Mayo, Federal Contract Compliance Officer, Damien.Mayo@dc.gov.

"No terminations or substitutions of DBEs are allowed without the written prior approval by the Office of Civil Rights and following all requirements in 49 CFR Part

26.53 (f) (1)-(6)."

If a substitution is necessary, the new firm must be within the same NAIC Code as the previous DBE firm and must be approved by the Office of Contract and Procurement and the Office of Civil Rights.

• Commercially Useful Function Reviews will be conducted for all DBE firms on the project.

• Subcontractor Prompt Payment is monitored and confirmed by the subcontractor. Payments to all subcontractors must be made within 7 days of receipt of the Contractor’s payment.

• The contractor is responsible for posting all payments for the Prime and all subcontractors in the Civil Rights Compliance System on a monthly basis.

• Contractor must make a Good Faith Effort to meet and/or exceed the DBE goal.

• Issues arising with DBE subcontractors should be addressed to Andrea Jackson, Andrea.Jackson@dc.gov.

(OJT) TRAINING CLASSIFICATIONS:

H.4 TRAINING REQUIREMENTS

The requirements of USDOT Federal Highway Administration guidance established under 23 CFR 230 Subpart A, Appendix B, “Training Special Provisions,” apply to this Contract.

The number of trainees for this Contract is: 0

Any changes to the OJT Training classifications - Contact Troy Parham, DBE/SS-OJT Program Manager, Email: Troy.Parham@dc.gov., Work Mobile#: 1-202-510-3624

OJT Requirements - 23 CFR 230 Subpart A mailto:Troy.Parham@dc.gov

DDOT Equity and Inclusion Division Contact information

Damien Mayo, CFE EO Local and Federal Compliance Officer Office of the Director District Department of Transportation 250 M Street, SE, Washington, DC 20003

o. 202-478-5714

m. 202-815-6954

e. damien.mayo@dc.gov Web: www.ddot.dc.gov

Andrea Jackson Deputy Compliance Officer Office of the Director District Department of Transportation 250 M Street, SE Washington, DC 20003

o. 202-671-2252

m. 202-437-8576

f. 202.741.8777

e. andrea.jackson@dc.gov

w. www.ddot.dc.gov mailto:damien.mayo@dc.gov mailto:andrea.jackson@dc.gov http://www.ddot.dc.gov/

Agenda

• Introductions

• Bidding Process Overview

• Technical Project Overview

• Questions and Answers

Bid Preparation and Submittals

❑Submit Via Email

▪ Conduit.arterials@dc.gov and carol.hessler@dc.gov

❑Electronic Price Schedule Submission

▪ Bids must be submitted electronically with AASHTOWare

▪ Instructions located on District Transportation Access Portal (DTAP), https://dtap.ddot.dc.gov/

▪ Bidders must obtain Bidder ID Number for Electronic Bid https://dtap.ddot.dc.gov/

Technical Project Overview

❑The purpose of this project is to prepare the conduit system for future installation of fiber cables. The first step of the work is to perform inspection of the conduit system to determine its condition. This will be accomplished by rodding the conduits and performing a more extensive cleaning operation when the rodding is not successful. A pull rope will be installed after the rodding is completed successfully. In general, these conduits contain existing cables that must remain during the construction of the fiber-optic cable and afterwards. The conduits are either DDOT or PEPCO owned. Many of these conduit runs were installed as early as the 1980s and the condition is not known. However, it is known that the existing cables in the conduits are operational.

Questions & Answers ❑ Remarks and explanations do not qualify or amend the terms of the solicitation; and

❑ Nothing stated at the pre-bid meeting shall change the IFB unless a change is made by the Contracting Officer by written amendment

• DCKA-2017-B-0047

Email: carterials.arterials@dc.gov carol.hessler@dc.gov

Bid Items and Quantities

A7. The Bid Opening is extended from September 20, 2021 to October 4, 2021. (See Amendment No. 3).

Q.8. I am the Account Manager at Verizon that manages DC Government. I am working with my contracts team to get access to the DTAP site. In the meantime, can you please send me a copy of the solicitation DCKA-2020-B-0018, Conduit Conditioning for Fiber on Major Arterials? We are interested in responding, but can't view anything but two short synopses.

A8. Refer to Section L.2 Bid Documents. The Bid Documents are available on the District Department of

Transportation (DDOT) DTAP website.