DCJ1708SOMBConference Bid Response Sheet.pdf
PDF 179 KB Posted
- Solicitation number
- DQ1 RDAA 2017000155 1
- Issued by
- Denver County, Denver City, Colorado
About this file
This is a Bid Response Sheet issued by the Colorado Department of Public Safety for a documented quote (DCJDQ1609-2016) for the Summer 2016 Sex Offender Management Board (SOMB) Conference scheduled for July 6-8, 2016. Vendors are required to provide comprehensive facility and service documentation including vendor agreements, banquet menus with pricing, and equipment lists. The solicitation requests hotel accommodations totaling 6 rooms for 3 nights for SOMB staff and 150-400 guest rooms across three nights, multiple session rooms ranging from theater-style seating for 400 people to smaller breakout rooms accommodating 50-75 people, 15 exhibit tables with draping, 4 registration tables, and a dedicated storage/speaker room for all three days. Catering services are needed for continental breakfasts, all-day coffee service, lunch, afternoon snacks, and light refreshments for a social networking hour, serving approximately 200-400 attendees daily.
The vendor response sheet requires itemized pricing for all services and accommodations organized by category, including per-room-per-day hotel costs by occupancy type, per-day session room rental fees, and catering costs broken down by meal service. Audio-visual equipment pricing must be provided for standard packages, microphones, screens, podiums, power strips, flip charts, and wireless internet access. Additional costs such as parking, service charges, and resort fees must be itemized separately with per-day rates and total costs clearly calculated. Vendors must confirm facility capability across all general requirements, including ADA accessibility, availability for specified dates and times, and ability to provide all requested accommodations and services prior to submission.
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Other files
| File | Type | Posted |
|---|---|---|
| DCJ1708SOMBConference SOW.pdf | ||
| DCJDQ1708SOMBConference Solicitation.pdf |
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Text version
COLORADO DEPARTMENT OF PUBLIC SAFETY
DOCUMENTED QUOTE: DCJDQ1609-2016SOMBConference Summer 2016 Sex Offender Management Board Conference
July 6, 2016 through July 8, 2016
BID RESPONSE SHEET
Provide a copy of any other documentation that will be required to establish a booking based on this solicitation including:
a. Vendor agreements
b. Completed banquet menus/prices, including per diem menus
c. Equipment lists/prices, including audiovisual
A. General Requirements Yes No
This facility is located in the area(s) specified in this solicitation?
This facility has lodging accommodations as specified in this solicitation?
This facility has session rooms available as specified in this solicitation?
This facility can provide meals as specified in this solicitation?
This facility is ADA/accessible?
These accommodations are available for the dates and times specified in this solicitation?
B. Hotel Rooms – (#3 on 2017 SOMB Conference SOW) Cost Per Room
Per Day Total Cost for All
Days
Single Occupancy $ $
Double Occupancy $ $
Suites/Condos $ $
Need:
6 Rooms x 3 Nights for SOMB Staff (7/11/17, 7/12/17, 7/13/17) 150 Rooms (7/11/16) 400 Rooms (7/12/17, 7/13/17)
C. Session Rooms and Tables – (#4, 5, 6 and 7 on 2017 SOMB Conference SOW) Quantity Needed
Cost Per Room Per Day
Total Cost for All Days
Exhibit Tables w/Draping 15 $ $
Registration Tables w/Draping 4 $ $
Storage/Speaker Room all 3 days 1 $ $
1 meeting room to accommodate 400 people in classroom/theater style 1 $ $
2 breakout rooms rooms to accommodate 150 people in classroom/theater style
2 $ $
3 breakout rooms to accommodate 50- 75 people in classroom/theater style 2 $ $
Total Rooms & Tables: $
D. Catering (provide sample menus) – (#8 on 2017 SOMB Conference SOW) Approx.
People Cost Per Day
Total Cost for All Days
200, 400, 350 $ $
400 $ $
400 $ $
Continental Breakfast – 7/12/17, 7/ 13 & 7/14/17
Coffee throughout the day on all days
Lunch – 7/13/17
Afternoon snack/beverage break – 7/12 and 13/17
Light snacks for Social Network Hour on 7/12/17 $ $
Total Food & Beverage: $
E. Audio Visual Equipment - (#9 on 2017 SOMB Conference SOW)
# Available Cost Per Item
Per Day Total for All
Days
A/V package(s) (cart, cords and screens) $ $
Table(s) with draping $ $
Microphone(s) $ $
Chair(s) $ $
Screen(s) $ $
Podium(s) $ $
Power Strips $ $
Flip Charts - 5 $ $
Internet (wireless) $ $
Total A/V: $
F. Additional Costs
Cost Per Day Total Cost for
All Days
Parking: $ $
Service Charges: $ $
Resort Fees: $ $
Other: $ $
G. Total
Grand Total (Estimated Cost of Event) $
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