DCJ1609SOMBConference Bid Response Sheet.pdf
PDF 96 KB Posted
- Attached to
- FY16 DCJ - Lodging, Catering, Meeting Room, A/V
- Solicitation number
- DQ1 RDAA 2016000290 3
- Issued by
- Denver County, Denver City, Colorado
About this file
This is a Bid Response Sheet issued by the Colorado Department of Public Safety for a documented quote (DCJDQ1609-2016) related to lodging, catering, meeting room, and audiovisual services for the Summer 2016 Sex Offender Management Board (SOMB) Conference scheduled for July 6-8, 2016. The solicitation requires vendors to provide hotel accommodations totaling 481 room nights (6 rooms for 3 nights for staff and 125-350 rooms for conference attendees across multiple dates), multiple session and meeting rooms with varying capacities ranging from 100 to 350 people, catering services including continental breakfast, lunch, coffee service, and afternoon refreshments for 200-350 attendees, and comprehensive audiovisual equipment packages. Vendors must also confirm facility accessibility, ADA compliance, and availability of all services for the specified dates and times.
The bid response sheet requests itemized pricing for all hotel room types (single occupancy, double occupancy, and suites), session rooms and tables with draping, catering services broken down by meal type and attendance numbers, audiovisual equipment rental, and additional costs such as parking, service charges, and resort fees. Vendors must provide a grand total estimated cost for the entire event and submit supporting documentation including vendor agreements, detailed banquet menus with per diem pricing, and equipment lists with associated costs. The form does not specify response deadlines, award dates, or contract term information within the provided document.
View the file
Other files
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
COLORADO DEPARTMENT OF PUBLIC SAFETY
DOCUMENTED QUOTE: DCJDQ1609-2016SOMBConference Summer 2016 Sex Offender Management Board Conference
July 6, 2016 through July 8, 2016
BID RESPONSE SHEET
Provide a copy of any other documentation that will be required to establish a booking based on this solicitation including:
a. Vendor agreements
b. Completed banquet menus/prices, including per diem menus
c. Equipment lists/prices, including audiovisual
A. General Requirements Yes No
This facility is located in the area(s) specified in this solicitation?
This facility has lodging accommodations as specified in this solicitation?
This facility has session rooms available as specified in this solicitation?
This facility can provide meals as specified in this solicitation?
This facility is ADA/accessible?
These accommodations are available for the dates and times specified in this solicitation?
B. Hotel Rooms – (#3 on 2016 SOMB Conference SOW)
Cost Per Room
Per Day Total Cost for All
Days
Single Occupancy $ $
Double Occupancy $ $
Suites/Condos $ $
Need:
6 Rooms x 3 Nights for SOMB Staff (7/5/16, 7/6/16, 7/7/16) 125 Rooms (7/5/16) 350 Rooms (7/6/16, 7/7/16)
C. Session Rooms and Tables – (#4, 5, 6 and 7 on 2016 SOMB Conference SOW)
Quantity Needed
Cost Per Room Per Day
Total Cost for All Days
Exhibit Tables w/Draping 15
Registration Tables w/Draping 4 $ $
Storage/Speaker Room all 3 days 1 $ $
1 meeting room to accommodate 350 people in classroom/theater style 1 $
2 meeting rooms to accommodate 100 people in classroom/theater style 2 $
2 breakout rooms to accommodate 150 people in classroom/theater style 2 $
Total Rooms & Tables: $
D. Catering (provide sample menus) – (#8 on 2016 SOMB Conference SOW)
Approx.
People Cost Per Day
Total Cost for All
Continental Breakfast – 7/6/16, 7/ 7 & 7/8/16 200, 350, 350
Coffee throughout the day on all days $ $
Lunch – 7/7/16 350 $ $
Afternoon snack/beverage break – 7/6/16 & 7/7/16 350 $ $
Light snacks for Social Network Hour on 7/6/16 $ $
Total Food & Beverage: $
E. Audio Visual Equipment - (#9 on 2016 SOMB Conference SOW)
# Available Cost Per Item
Per Day Total for All
A/V package(s) (cart, cords and screens)
Table(s) with draping $ $
Microphone(s) $ $
Chair(s) $ $
Screen(s) $ $
Podium(s) $ $
Power Strips $ $
Flip Charts - 5 $ $
Internet (wireless) $ $
Total A/V:
F. Additional Costs
Cost Per Day Total Cost for
All Days
Parking:
Service Charges: $ $
Resort Fees: $ $
Other: $ $
G. Total
Grand Total (Estimated Cost of Event) $
File details come from the government source that posted it. Updated .