DCHS Gym Sound System Upgrade.pdf
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- Solicitation number
- PE-55814-NONST-2025-000000004
- Issued by
- Douglas County, Georgia
About this file
This is a Request for Proposals (RFP) issued by the Dodge County School District (DCSD) in Georgia for sound system and acoustic treatment upgrades at the Dodge County High School gymnasium. The project involves designing, installing, and testing a state-of-the-art sound system along with acoustic treatment enhancements to improve sound quality for various school events. Key components include high-output speakers, wireless/wired microphones, amplifiers, digital processors, and acoustic panels/baffles. A mandatory pre-bid meeting and site visit is scheduled for December 16, 2024 at 10:30 am, with proposals due by January 29, 2025 at 12:00 pm. The RFP was issued on December 3, 2024, with project start and completion dates to be determined.
Proposals will be evaluated based on experience and qualifications (30%), proposed equipment and materials (30%), cost and value (20%), references and reputation (10%), and project timeline/approach (10%). Vendors must submit detailed cost proposals with itemized breakdowns for materials, labor, and additional charges. The RFP requires vendors to provide warranties for all equipment and materials, along with ongoing support and maintenance options. Hard copy proposals must be submitted to the DCSD Superintendent's office, with questions directed to Dr. Susan W. Long via email.
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REQUEST FOR PROPOSALS (RFP)
Dodge County School District
Sound System and Acoustic Treatment Upgrade
Dodge County High School Gymnasium
I. Introduction
The Dodge County School District (DCSD) is seeking proposals from qualified vendors for the design, installation, and testing of a sound system upgrade and acoustic treatment enhancements for the Dodge County High School (DCHS) gymnasium. The project’s goal is to improve sound quality and acoustics to support various school events, including athletic competitions, assemblies, and performances, while ensuring durability and compliance with safety standards.
II. Project Location
Dodge County High School Gymnasium
350 Pearl Bates Ave
Eastman, GA 31023
III. Scope of Work
The selected vendor will complete the following tasks:
1. Sound System Upgrade:
Design and install a state-of-the-art sound system suitable for a large gymnasium environment.
Provide equipment such as:
o High-output speakers.
o Wireless and wired microphones (suitable for speech and performance).
o Amplifiers and digital sound processors.
o User-friendly control systems.
o Integrate with existing school audio/visual systems, if applicable.
2. Acoustic Treatment Installation:
Conduct an acoustic analysis of the gymnasium to address echo and sound clarity challenges.
Install durable and aesthetically pleasing acoustic panels, ceiling baffles, or other treatment solutions.
Ensure all materials are fire-rated and compliant with Georgia safety regulations.
3. Testing and Training:
Test the installed systems for performance, reliability, and compliance with the school’s requirements.
Provide hands-on training for DCHS staff on the operation and basic maintenance of the new system.
4. Project Management:
Develop and adhere to a detailed project timeline, coordinating with school administrators to minimize disruptions to school activities.
Maintain clear communication with DCSD regarding project progress and any challenges.
IV. Proposal Requirements
Proposals must include the following:
1. Company Information:
Name, address, and contact details.
Summary of relevant experience, particularly in school gymnasium sound and acoustic projects.
2. Proposed Solution and Timeline:
Detailed description including brand names of the sound system equipment and acoustic treatment materials.
Outline of the installation process and estimated project timeline.
3. Cost Proposal:
Itemized breakdown of costs, including materials, labor, and any additional charges.
4. References:
At least three references from similar projects, preferably in educational settings.
5. Warranty and Support:
Description of warranties for all equipment and materials.
Details of ongoing support and maintenance options.
V. Evaluation Criteria
Proposals will be evaluated based on the following criteria:
Experience and Qualifications (30%)
Proposed Equipment and Materials (30%)
Cost and Value (20%)
References and Reputation (10%)
Project Timeline and Approach (10%)
VI. Submission Instructions
Submission Deadline: Hard copy proposals must be submitted by Wednesday, January 29, 2025, at 12:00 pm. Late submissions will not be considered.
Submission Format:
• Hard copies may be mailed or delivered to:
Dodge County School District
Attention: Superintendent Susan W. Long
720 College Street
Eastman, GA 31023
• Questions:
Submit questions regarding this RFP in writing to Dr. Susan W. Long at slong@dodge.k12.ga.us.
VII. Pre-Bid Meeting
A mandatory pre-bid meeting and site visit will be held at the Dodge County High School gymnasium on December 16 at 10:30 am. Attendance is required to be eligible to submit a proposal.
VIII. Project Timeline
RFP Issued: December 3, 2024
Pre-Bid Meeting: December 16, 2024 at 10:30 am
Proposal Submission Deadline: January 29, 2025 at 12:00 pm
Vendor Selection Notification: TBD
Project Start Date: TBD
Completion Deadline: TBD
IX. School District Rights
The Dodge County School District reserves the right to:
• Reject any or all proposals.
• Waive any technicalities or informalities in the proposal process.
• Award the contract in whole or in part to the vendor(s) whose proposal is determined to be in the best interest of the Dodge County School District.
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