DCFR Request for Proposal for Rescue_Pumper _.pdf
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- Attached to
- NFPA 1901-Compliant Pumper
- Solicitation number
- PE-64300-NONST-2026-000000025
- Issued by
- Dawson County, Georgia
About this file
This is a Request for Proposal (RFP) issued by Decatur County Fire & Rescue (DCFR) in Bainbridge, Georgia, for the purchase of one NFPA 1901-compliant (2016 Edition or current) commercial chassis rescue pumper apparatus. The pumper must meet specific minimum specifications including a Freightliner M2 or M4 chassis (or equivalent) with a 350-horsepower engine, maximum height of 9 feet 6 inches and length of 30–32 feet, and a 1,250 gallons-per-minute (GPM) or greater pump with a 1,000-gallon capacity tank. The apparatus must be red with a grey top half cab, feature a single-axle configuration, and include comprehensive safety, operational, and comfort features as detailed in the specifications. Sealed bid proposals in duplicate must be received by the Decatur County Administrative Office, P.O. Box 726, Bainbridge, Georgia 39818 (or hand-delivered to 203 E Broughton Street, Bainbridge, Georgia 39818) by 9:59 a.m. on May 26, 2026. Bids will be opened at 10:00 a.m. on the same date in the Administrative Office conference room. All bids must be marked as "Rescue Pumper Bid" on the front. No bidder's conference or site visit requirements are specified in the RFP.
The RFP requires vendors to provide a guaranteed purchase price valid for six months and detailed cost-of-ownership projections for five-, ten-, and fifteen-year periods. Comprehensive warranties are mandated, including a two-year general warranty on all components, a thirty-year warranty on the stainless steel body, lifetime warranty on the water tank, five-year warranty on the pump, ten-year warranty on pump plumbing, five-year warranty on 12-volt electrical systems, and a fifteen-year paint finish guarantee. The vendor must act as a sole-source warranty coordinator across all vehicle components and specify all scheduled maintenance requirements and authorized service locations. The apparatus must be engineered to support 1,000 pounds of fire department-provided loose equipment, with all brackets provided and installation performed by the truck manufacturer. The vendor shall provide a complete electrical diagram and ensure all components comply with NFPA 1901 standards and applicable federal and state laws. Decatur County reserves the right to reject any or all proposals, cancel the RFP in whole or in part, request clarifications, conduct inspections at the vendor's expense, and share proposals with outside consultants for expert evaluation.
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REQUEST FOR PROPOSAL(RFP):
NFPA 1901-Compliant
(2016 Edition or current) Pumper
Decatur County Fire & Rescue 404 Fourth Ramp
Bainbridge, GA 39817
(229) 248-3011
Fax (229) 248-2113
OFFICIAL NOTICE
Formal sealed bid proposals (IN DUPLICATE) will be received by the Decatur County Administrative Office until 9:59 A.M. on 05/26/2026. Bids will be opened on 05/26/2026 at 10:00 A.M. in the Administrative Office conference room.
Bids should be mailed to Decatur County Board of Commissioners, P.O. Box 726, Bainbridge, GA 39818. The physical address of the administrative office is 203 E Broughton St, Bainbridge, GA 39818. Bids may also be hand-delivered to this physical address. All bids shall be marked as “Rescue Pumper Bid” on the front.
INTRODUCTION
Decatur County Fire & Rescue (DCFR) is seeking competitive bid proposals for the purchase of an NFPA 1901-compliant, commercial chassis, 4-door, with a 1,250 or greater GPM pump and 1,000 gallon capacity tank. The purpose of this request is to establish the minimum specifications the pumper must meet for purchase consideration.
APPROVALS
The pumper shall be compliant with all requirements of the National Fire Protection Association (NFPA) NFPA-1901, 2016 Edition or current “Standard on Automotive Fire Apparatus.”
MINIMUM SPECIFICATIONS
The pumper selected shall meet all specifications as determined by DCFR. The pumper shall have the following components and operational features:
1) CHASSIS
• Maximum height – 9 ft 6 in.
• Maximum length – 30 – 32 ft.
• Color – Red (Grey – top half of cab)
• Freightliner M2 or M4 chassis, or equivalent
• 350hp Engine
• Single-axle
• Front Bumper – Chrome Extended 18”, with hose well and severe duty hinged lid and guide marker lights
• The following standard features:
- Air bags
- Air conditioner/heater/defroster
- Alternator, heavy duty – 275 amp
- Auxiliary Engine Cooler
- Backup Alarm – 97B
- Batteries – Three (3) 12V maintenance-free
- Battery box/cab step with diamond plate
- Full air exhaust brakes
- Cameras – Rear vision and dash cam
- Chargers/ports – Two (2) 12V receptacles, two (2) USB ports, one (1) 110V electrical outlet
- Center of Gravity test (NFPA)
- Command panel between driver and officer positions
- Console between front seats, fabricated with heavy-duty finish and built-in compartment, houses switch panel, pump control, siren, etc.
- Cup holders
- Ember separator screen (NFPA)
- Engine compartment light
- Exhaust extension
- Floor mats, black rubber, heavy-duty
- Fuel tank: 50 gallon minimum with DEF tank
- Grab handles
- High idle
- Dual chrome air horns, mounted on fenders, control in cab
- Master battery switch near driver’s door
- Mirrors: remote control and heated, West Coast-style
- Mud flaps, heavy-duty: front and rear behind tires
- AM/FM/Bluetooth Radio
- Passenger seating – Integrated SCBA w/ brackets
- Driver seating – Air ride
- Speed reducer/governor
- Standard cab lighting, instruments, gauges, and controls
- Power steering
- Telescopic and tilt steering wheel
- Third Party (U.L. or other)
- Tire pressure indicator (NFPA)
- Tires: Front – Highway tread, Rear – Off-road
- Rear tow eye plates, welded to body
- Two (2) tow eye hooks at front mounted to chassis frame
- Allison 3000 EVS automatic transmission or equivalent
- Vehicle data recorder (NFPA)
- Proof of Vehicle Stability Test (NFPA)
• Power windows (no tint)/Power door locks
• Rear bench seat (3 seats) w/ NFPA compliant SCBA-integrated restraints
• Electronic siren w/ PA function, two (2) 100-watt speakers mounted at the front
• Q2B siren
• Stainless steel wheel covers
2) PUMP & PLUMBING
• General features:
Pump module independently mounted
All stainless steel plumbing
Pump panel finish defined by manufacturer in proposal
Quarter-turn ball valves
Total pressure governor
Master Drain
Pump gauges – color-coded to match control handle labels
Tank-to-pump valve
Tank fill valve
Engine cooler – auxiliary heat exchanger
Pump cooler line
Two (2) U.L. test points
Pump house light
Dunnage area above pump enclosure
• Side-mounted controls or Top-mounted controls
• Hale Qmax Midship pump, 1250gpm, or equivalent
• FoamLogix 5.0 System or equivalent
• Inlets: Gated 2.5”, one on each side
• Discharges:
Two (2) Left side 2.5” w/ 30 degree turndown elbow adapters
Two (2) Right side 2.5” w/ 30 degree turndown elbow adapters 1.5” Front bumper discharge (bumper mounted)
2.5” Rear discharge (in rear hose bed)
5” Storz LDH – Right side
One (1) 2.5” speedlay preconnect
• Hose bed/dunnage area:
Two-divided vertical hose bed
Preconnect, chicksan swivel
Slotted floor for drainage and ventilation
Fixed divider, fully adjustable
Vinyl cover, solid-red
• Horizontal speedlay w/cover, behind cab (will ask manufacturer to define location), capable of holding 200’ of 1.75” hose
• Pump Options:
Deluge riser & deck gun, above pumphouse
Electric booster reel w/ rewind switch in rear compartment
• Tank – Non-corrosive thermoplastic, UV stabilized, black, NFPA compliant, 1000 gallon capacity
• 2.5” Direct fill port in rear
• Tank level gauges:
One (1) transducer, LED, in cab
One (1) transducer, LED, on pump panel
Three (3) LED strip light-type on tank (sides and rear)
3) BODY
• Configuration: Passenger side, Rescue-style, full height – ladders, pike poles under/through tank
• Standard features (unless otherwise specified):
99”-101” wide (manufacturer will define in bid)
Metal used in fabrication will be defined by manufacturer in bid
CNC machining with CAD drawings
Engineered drawing for entire truck to verify GVW *OR* Proof of tilt test
Body substructure engineered to totally support full length & width of welded body
Substructure: Manufacturer will define fastening method to frame
Sub-frame: Manufacturer will define method of attachment
All exterior fasteners utilized for holding panels or treadplate shall be stainless steel
Side body fender
Rub rails – aluminum treadplate, extended full length of main body
Running board steps on driver and passenger side, width of pump enclosure
Handrails, LED: Two (2) on rear of tailboard, one (1) on each side, anywhere climbing is required
Hard suction storage: Manufacturer will define based on compartment and ladder storage configuration
Protective coating on chassis undercarriage
• Polished aluminum fenderettes
• Tank Access: Folding steps, two (2) left front, two (2) right front, two (2) left rear
• Internal/enclosed ladder & pike pole storage – passenger side rear
• 12” rear tailboard/step – full width of body
• Compartment features:
Construction material – manufacturer will define in bid
Industrial spray coating – Zolotone or Rhino liner type
Sweep out compartment floors
Aluminum drip rail installed above each compartment
LED strip lighting, one inside each door track, vertically centered
Unistrut shelving vertically installed inside each compartment
Compartment shelves: adjustable, provided for all compartments.
Location will be defined in final bid spec.
Aluminum vents on top rear wall of compartment
• Compartment configuration (manufacturer will propose configuration in bid with dimensions that best utilize space):
Driver side: Full-height rescue-style, split depth
Passenger side: High side/low side with ladders slid in beside tank
Rear: Flat with 1 compartment, roll-up door
One compartment that transfers through the body from the driver's side to the passenger's side, or a variation of this setup that would allow for our current setup to transfer over to this apparatus. The purpose of this setup is to hold our current fill station tanks and system. This setup is based on your capabilities and may require an alternate plan to accomplish this.
However, it is a requirement for the apparatus. Below is our current setup:
This setup has 4 (6000) Cylinders that are ~56” X ~9”
This setup will need individual tank controls in the fill location if the tanks are stored in a difficult or separate location. This would include a fill port for the tanks if the tanks are in a difficult or separate location.
• Roll-up compartment doors
• Two (2) 500 lb capacity, fully extendable roll-out trays (location will be defined by dept. in final build spec)
• Four (4) SCBA compartments in fender wells, two (2) each side
• Fire extinguisher compartment – wheel well area
4) ELECTRICAL
• Complete electrical diagram provided in bid
• All wiring and electrical components will be NFPA 1901 compliant and meet SAE standards
• All switches and controls will be center console-mounted between the cab driver and passenger seats
• All wiring will be color-coded and labeled
• All wiring will be encased in protective wiring loom where possible. Wires should not be loose and/or unprotected.
• All wiring under chassis will be encased in protective wiring loom.
• Battery charger and compressor system: Kussmaul Pump Plus 1200 OR equivalent
• Auto-eject battery charger receptacle: Kussmaul 20 Super Auto Eject OR equivalent
• Pre-wired for radio installation
• Two (2) 110V electrical ports inside compartments, one on each side
• One (1) 110V electrical port, rear of truck
• Two (2) USB ports in compartments, one on each side
• Two (2) 12V receptacles inside compartments, one on each side
• Bank of four (4) 110V receptacles in cab in floor
• Digital intercom system (driver and passenger headsets, remote headset)
5) LIGHTING
• All lighting and reflectors will meet Federal motor vehicle standards
• Emergency lighting package will meet NFPA Zone Requirements
• All emergency warning lights will be high-intensity LED – Whelen or equivalent
• Cab interior light – LED
• Pump panel light
• License plate light
• Folding steps lights – LED
• Cab step lights – LED
• Handrails with LED
• Crosslay/speedlay/Hosebed light – LED
• Ground lighting: Eight (8) 4” LED clear lights
Two (2) under cab doors
Two (2) under pump panel running boards
Two (2) under rear tailboard area
Two (2) under front bumper
• Light bar – 56” low-profile (Whelen Justice or equivalent)
• Brow light, LED – located below light bar
• Tail lights – LED, Tri-cluster (Whelen 600 Series or equivalent)
• Rear LED work light at rear vision camera
• Deck lights: LED, two (2) at rear of truck
• Directional Traffic Advisor (mounted on rear of truck)
• Two (2) LED scene/telescopic lights, minimum of 20,000 lumens; remote switch installed on the cab console and on the pump panel
6) PAINTING, STRIPING, & LETTERING
• Body color will match chassis defined in Section 1
• Manufacturer will define painting process
• NFPA-compliant chevron reflective striping on rear
• NFPA-compliant reflective body striping
• Vinyl lettering and artwork, reflective. Location and wording defined by dept. in final bid spec.
7) LOOSE EQUIPMENT
• In compliance with NFPA 1901-2016, apparatus will be engineered to provide an allowance of 1,000 pounds of fire department-provided loose equipment
• Equipment required by the NFPA 1901 Annex that is not specified in the specifications will be supplied by the fire department.
• Brackets will be provided for all items.
• All equipment/items will be mounted by the truck manufacturer/builder.
• DCFR will provide instructions for installation
WARRANTIES
Each bidder shall include a copy of their warranty with the bid proposal. The following minimum warranties shall be provided. The finest materials and utmost care go into the fabrication of each new apparatus. By using normal care without abuse, this equipment will give you lasting service. Each new motorized Fire and Rescue Apparatus is to be free from defects in material and workmanship, under normal use and service, for a period of two (2) years. Our obligation under this warranty is limited to replacing or repairing, as the manufacturer may elect, any part or parts thereof, which upon examination would be determined to be defective. Such defective part or parts will be replaced free of charge and without charge for installation to the original purchaser. All warranty work related to the apparatus (not including vehicle chassis) is to be performed at the manufacturer’s factory or at an authorized service center. This does not obligate the manufacturer to bear the costs of transportation charges and related expenses incurred in the replacement of parts.
BODY WARRANTY
The manufacturer shall warrant the entire stainless steel body against rust and/or full corrosion, perforation and metal fatigue for a period of thirty (30) years from the date of delivery to the original purchaser, provided the apparatus is used in a normal and reasonable manner.
The term "body" shall be inclusive of the following:
A - Hosebed side walls
B - Compartments and compartment supports
C - Compartment doors "except rollup doors when specified"
D - Complete sub-frame including pump house framing
WATER TANK WARRANTY
The contracted tank manufacturer shall warrant that the tank provided shall be of first class workmanship and that under normal conditions shall show no defects due to faulty design, workmanship, or material for the Lifetime of the vehicle to the original owner.
PUMP WARRANTY
The contracted pump manufacturer shall warrant that the pump provided shall be of first class workmanship and that under normal conditions shall show no defects due to faulty design, workmanship, or materials for a period of five (5) years.
PUMP PLUMBING WARRANTY
The stainless steel plumbing components as specified and ancillary brass fittings used in the construction of the water/foam plumbing system shall be warranted for a period of ten (10) years or 100,000 miles. This covers structural failures caused by defective design or workmanship, or perforation caused by corrosion, provided the apparatus is used in a normal and reasonable manner. This warranty is extended only to the original purchaser for a period of ten (10) years from the date of delivery.
12 VOLT ELECTRICAL WARRANTY
The 12 volt electrical system and ancillary components used in the construction of the apparatus shall be warranted for a period of five (5) years. This covers failures caused by defective design or workmanship, provided the apparatus is used in a normal and reasonable manner. This warranty is extended only to the original purchaser for a period of five (5) years from the date of delivery. Items specifically covered are:
*Electrical harnesses and harness installation
*Load Manager, switches, circuit breakers and relays
* LED Lighting: FMVSS required and warning lights
* Electrical connectors and connections against corrosion or deterioration Items excluded as they are covered by specific warranties supplied by the manufacturer of the components.
* Chassis electrical systems and components installed by the chassis manufacturer.
* Batteries, battery chargers, two way radio equipment, and similar equipment.
* Periodic cleaning and tightening of battery terminal connections.
* Accident, negligence or unauthorized alteration of original equipment.
PAINT WARRANTY
The paint on the unit will be provided with a Fifteen (15) year paint finish guarantee which will cover the finish for the following items:
∗ Peeling or delamination of the top coat and/or other layers of paint.
∗ Cracking or checking.
∗ Loss of gloss caused by defective finishes which are covered by this guarantee.
CHASSIS WARRANTY
Chassis shall be warranted by the chassis manufacturer as per the chassis manufacturer's issued warranty.
100% WARRANTY ON ALL OTHER ITEMS FOR TWO (2) YEARS. THIS WILL NOT
APPLY:
1. To normal maintenance services or adjustments.
2. To damage caused by negligence of normal maintenance.
3. To any vehicle which shall have been repaired or altered outside our factory in any way, so as, in our judgement, to affect its stability, nor which has been subjected to negligence, or accident, nor to any vehicle made by us which shall have been operated at a speed exceeding the factory rated speed, or loaded beyond the factory rated load capacity.
4. To major components such as purchased chassis and associated equipment furnished with chassis, signaling devices, generators, batteries, or other trade accessories in as much as they are usually warranted separately by their respective manufacturers or to ancillary equipment used in rescue or firefighting.
5. To loss of time or use of vehicle, inconvenience or other incidental expenses.
THIS WARRANTY IS MADE EXPRESSLY IN LIEU OF ALL OTHER
WARRANTIES, EXPRESSED OR IMPLIED, WITH RESPECT TO QUALITY,
MERCHANTABLILITY, OR FITNESS FOR A PARTICULAR APPLICATION.
SOLE SOURCE WARRANTY COORDINATION
In order to protect the purchaser from divided warranty responsibility between chassis and body manufacturers, the manufacturer and local dealer will coordinate the warranty for the specified vehicle from bumper to bumper. While all fire apparatus have individual component warranties, we will act as the sole source warranty coordinator on the entire vehicle. This shall include the cab shell, chassis assembly, and complete body structure.
The vendor shall state specifically in the bid the manufacturer’s warranty regarding parts and/or labor, and the duration of the warranty in years. If separate parts of the pumper have different warranties, this shall be specified in the bid.
The vendor shall state specifically any and all regularly scheduled maintenance and requirements outlined by the manufacturer to maintain any and all warranties. Additionally, the vendor shall also provide specific information regarding where said maintenance can and/or should be performed (i.e. within the department, manufacturer’s service center, etc.)
COST OF OWNERSHIP
The vendor and/or manufacturer’s representative shall, to the best of his/her ability, provide documentation and/or information regarding the pumper’s projected cost of ownership over a five, ten, and fifteen-year period.
PRICING
The vendor shall provide a guaranteed purchase price on the items and quantities for a period of six (6) months.
TERMS AND CONDITIONS
1. The County further reserves the right for itself and any of its agents or contractors, to request clarification on any proposal or to ask respondents to supply any additional material deemed necessary to assist in the evaluation of the proposal. Such clarification can be in any form including but not limited to conference calls, email communications, Web demos, additional onsite demos, or vendor headquarters visits. Finally, the County reserves the right to share the RFP, proposals and any subsequent vendor-provided information with any consultant of the County’s choosing in order to secure expert opinion, and to make copies of proposals for evaluation purposes or as required for legal or regulatory compliance.
2. This request for proposal does not commit the County to award a contract, to pay any costs incurred in the preparation of a response to this request, or to procure or contract for services or software. The County reserves the right to accept or reject any or all proposals received as a result of this request, to waive minor irregularities in the procedure, to negotiate with any qualified source, or to cancel in part or in its entirety this request for proposal, if it is in the best interests of the County to do so. The County may require respondents to participate in negotiations or to submit such price, technical or other revisions in their proposals as may result from negotiations.
3. Amendments:
a. By County: This request for proposals may be amended by the County in response to the need for further clarification, specifications and/or requirements, changes, etc.
Copies of the amendment will be mailed to prospective Firms and must be signed and returned as specified in the amendment.
b. By Firm: After receipt by the County, proposals may only be amended by submitting a later-dated proposal that specifically states that it is amending an earlier proposal.
No proposal may be amended after the proposal response due date unless requested by the County.
c. Withdrawal of Proposal – Any proposal may be withdrawn up until the date and time set above for the opening of the proposals. Any proposal not withdrawn shall constitute an irrevocable offer, for a period of 120 days, to permit time for review and selection.
d. Public Information – All submitted proposals become the property of Decatur County and information included therein or attached thereto shall become public record after recommendation for endorsement of contract is made. In order to protect the integrity of the contracting process, proposals will not be disclosed until after award and signing of any and all contracts that may result from this Request for Proposal. All materials provided to the County by the respective vendor are subject to State of Georgia public disclosure laws. Any information contained in the proposal that a Firm desires to claim as proprietary and exempt from disclosure must be clearly designated, including identifying the page and particular exception(s) from disclosure. The County will try to respect all material identified by Firms as being confidential, but requests that Firms be highly selective of what they mark as Confidential. The County will make a disclosure decision predicated upon applicable laws and can choose to disclose information despite its being marked as confidential or proprietary. Marking the entire proposal as proprietary or confidential, and therefore exempt from disclosure, will NOT be accepted or honored, and may result in disclosure of the entire proposal or disqualification of the proposal solely at the discretion of the County. Documents identified as Confidential will not be treated as such if public disclosure laws take precedence, if the information is publicly available, is already in the County’s possession, is obtained from third parties without restrictions on disclosure, is independently developed by the County without reference to Confidential Information, or is required to be disclosed by order of a court or other governmental entity.
e. Contents of Proposal ‐ All attachments, additional pages, addenda or explanations supplied by the respondent with this proposal shall be considered as part of the proposal response.
f. Applicable Law ‐ Except as otherwise specifically provided herein, this contract shall be governed by and construed according to the laws of the State of Georgia. Any lawsuits related to or arising out of disputes under this agreement shall be commenced and tried in the Circuit Court of Decatur County, Georgia, and the County and successful Firm shall submit to the jurisdiction of the Circuit Court for such lawsuits. The Firm shall comply with all local, state and federal laws and regulations applicable to this Contract and applicable to the goods and services provided under this Contract.
g. Nondiscrimination ‐ In connection with the performance of work under this agreement, the Firm agrees not to discriminate against any employee or applicant for employment because of age, race, religion, color, marital status, sexual orientation, sex, disability, national origin or ancestry. This provision must be included in all subcontracts.
h. Assignment or Subcontract ‐ This contract may not be assigned or subcontracted by the Firm without the written consent of the County.
i. Independent Contractor Status ‐ The Firm agrees that it is an independent Contractor with respect to the services provided pursuant to this agreement. Nothing in this agreement shall be considered to create the relationship of employer and employee between the parties.
j. Amendments to the Contract ‐ The contract may be modified only by written amendment to the contract, signed by both parties.
k. Waiver ‐ One or more waivers by any party of any term of the contract will not be construed as a waiver of a subsequent breach of the same of any other term. The consent or approval given by any party with respect to any act by the other party requiring such consent or approval shall not be deemed to waive the need for further consent or approval of any subsequent similar act by such party.
l. Indemnification ‐ To the fullest extent allowable by law, the Firm hereby indemnifies and shall defend and hold harmless the County, its elected and appointed officials, officers, employees, or authorized representatives or volunteers and each of them from and against any and all suits, actions, legal or administrative proceedings, claims demands, damages, liabilities, interest, attorneys’ fees, costs, and expenses of whatsoever kind or nature whether arising before, during or after completion of the work hereunder and in any manner directly or indirectly caused, occasioned, or contributed to in whole or in part or claimed to be caused, occasioned, or contributed to in whole or in part, by reason of an act, omission, fault, or negligence, whether active or passive, of the Firm or of anyone acting under its direction or control or on its behalf in connection with or incident to the performance of this Agreement regardless if liability without fault is sought to be imposed on the County. The Firm’s aforesaid indemnity and hold harmless agreement shall not be applicable to any liability caused by the sole fault, sole negligence, or willful misconduct of the County or of the County’s representatives. This indemnity provision shall survive the termination or expiration of this Agreement.
In any and all claims against the County, or any of its directors, officers, employees, or authorized representatives or volunteers by an employee of the Firm, and subcontractor, or anyone for whose acts any of them may be liable, the indemnification obligation under this paragraph shall not be limited in any way by any limitation on the amount or type of damages, compensation, or benefits payable by or for the Firm or any subcontractor under Worker’s Compensation Acts, Disability Benefit Acts, or other employee benefit acts.
No provision of this Indemnification clause shall give rise to any duties not otherwise provided for by this Agreement or by operation of law. No provision of this Indemnity clause shall be construed to negate, abridge, or otherwise reduce any other right or obligation of indemnity that would otherwise exist as to the County under this or any other contract. This clause is to be read in conjunction with all other indemnity provisions contained in this Agreement. Any conflict or ambiguity arising between any indemnity provisions in the Agreement shall be construed in favor of the indemnified parties, except when such interpretation would violate the laws of the state in which the job site is located.
The Firm shall reimburse the County, or any of its directors, officers, employees, or authorized representatives, or volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. The Firm’s obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the County, or any of its directors, officers, employees, or authorized representative or volunteers
m. Termination for Default ‐ If the Firm fails to perform services in the manner called for in the contract or if the Firm fails to comply with any provisions of the contract, except for minor or inconsequential errors, the County may terminate this contract, in whole or in part, for default. Terminations shall be effected by serving a Notice of Termination by certified mail, return receipt requested, on the Firm setting forth the manner in which the Firm is in default and the effective date of termination; provided that Firm shall have ten (10) calendar days to cure the default. The Firm will only be paid for goods delivered and accepted, or services performed in accordance with the manner of performance set forth in the contract less any damages to the County caused or by arising from such default.
Notwithstanding the above, the Firm shall not be relieved of liability to the County for damages sustained by the County by virtue of any breach of the contract by the Firm, and the County may withhold any payments to the Firm for the purpose of set off until such time as the exact amount of damages due to the County from the Firm is determined.
n. Force Majeure ‐ The term “Force Majeure” shall include, with limitation by the following enumeration: acts of God or Nature; acts of civil or military authority;
terrorism; fire; accidents; pandemic outbreaks; power shortage; telecommunication or data communications; shutdowns for purpose of emergency repairs; strikes and any other industrial, civil or public disturbances that are not reasonably within the control of a party, causing the inability to perform the requirements of this Contract. If any Party is rendered unable, wholly or in part, by a Force Majeure, to perform or comply with any obligation or condition of this Contract then, upon giving notice and reasonably full particulars to the other Party, such obligation or condition shall be suspended only for the time and to the extent reasonably necessary to allow for performance, compliance and restoration of normal operations. If only the Firm is impacted by Force Majeure and more than 60 days has elapsed then the County shall be entitled to exercise any remedies otherwise provided for in this Contract, including termination for default.
o. Warranty ‐ A warranty is sought for both the software and implementation services.
p. Acceptance of Terms and Conditions ‐ Submission of a proposal shall constitute acknowledgment and acceptance of all the terms and conditions contained in this Request for Proposal. The selected Firm(s) will be required to enter into a formal contract with the County.
All proposed apparatus could be subject to inspection if the vehicle itself or a similar product is available to be seen. This would be at the expense of the entity providing the proposal to the Decatur County Board of Commissioners.
Questions regarding the specifications should be directed to:
Fire Chief Jamie Earp, Decatur County Fire & Rescue,
(229) 248-3011.
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