DCFD Pine Ridge Station 8 Building Renovation Fillable Form.pdf

DARLINGTON COUNTY

PROCUREMENT

PINE RIDGE FIRE STATION 8

RENOVATION

RFP 03-09-19-2025

Darlington County Procurement Office

Barry Odom Procurement Analyst 1 Public Square, RM 210; Darlington, SC 29532

Telephone: 843-944-8275, Email: bodom@darcosc.net mailto:bodom@darcosc.net

DARLINGTON COUNTY PROCUREMENT

REQUEST FOR PROPOSAL (RFP) 03-09-19-2025

PINE RIDGE FIRE STATION 8 RENOVATION

Acceptance Date: Before 1:00 PM, September 19, 2025 Pre-Bid Conference: August 27, 2025, at 11:00 AM Pre-Bid Location 2354 W Old Camden Rd, Hartsville, SC 29550 RFP Number: RFP 03-09-19-2025 Questions & Answers Before 11:00 AM, September 3, 2025 Acceptance: Procurement Place: 1 Public Sq. RM 210

Darlington, SC 29532

Request for information related to this proposal should be directed to:

Barry Odom

Procurement Analyst 843-944-8275 bodom@darcosc.net This document can be downloaded from our website:

www.darcosc.net

If you need reasonable accommodation for any disability to participate in this procurement, please contact this division immediately.

mailto:bodom@darcosc.net http://www.darcosc.net/

I. INTRODUCTION

Darlington County in South Carolina is inviting proposals from qualified firms to renovate Pine Ridge Fire Station 8 of the Darlington Fire District, located at 2354 W Old Camden Road, Hartsville, South Carolina. All submissions should include a detailed breakdown of the total costs, covering labor, equipment, materials, permits, and any related fees for the renovation. n.

II. SCOPE OF WORK

The Pine Ridge Station 8 renovation includes extensive updates to the kitchen, office, restrooms, and training area, along with demolition work as outlined in the architectural drawings.

III. BIDDER REPRESENTATION

The bidder represents and warrants:

a. The firm must be financially solvent and have the experience and competence needed to perform the work and provide the required plans, materials, supplies, or equipment.

b. Additionally, the firm should be knowledgeable about all federal, state, municipal, and county laws, ordinances, and regulations that could impact the work being done. This includes, but is not limited to, any specific acts related to the job or the project at hand.

c. The firm must carefully review the plans, specifications, and scope of work. It should also evaluate the nature, quality, and amount of surface and subsurface materials likely to be encountered. Additionally, the suitability of the equipment for performing the work should be assessed. Finally, all general and local conditions, as well as any other factors that might influence the work or its execution, should be taken into account.

IV. BIDDER RESPONSIBILITIES

At no expense to Darlington County, the bidder shall:

a. Obtain all necessary licenses.

b. Provide competent supervision.

c. Take precautions necessary to protect persons or property against injury or damage and be responsible for any such damage or injury due to their fault or negligence.

d. Perform work without unnecessarily interfering with Pine Ridge Fire Station 8 activities.

V. SITE EXAMINATION

Bidders are highly advised to visit the site to familiarize themselves with current conditions. They should conduct thorough investigations to gain a comprehensive understanding of the facilities, challenges, and restrictions that may impact the work's execution.

Bidders must carefully review and understand all aspects of the specifications, including the nature and location of the work, current conditions, and any factors that could impact performance. Failure to do so does not relieve the bidder of any obligations to meet the requirements outlined in this agreement. The bidder accepts their responsibilities and the purpose of this document. Furthermore, bidders cannot claim damages due to misunderstandings, misinterpretations of this agreement, or lack of information.

VI. EVALUATION

Darlington County will evaluate responses to this solicitation based on price, materials used, and warranties. However, all bids must first be considered "responsive and responsible" before an award can be made.

VII. IDENTIFICATION

All bidder employees must display proper identification while on Darlington County's property. They should either wear a company uniform or carry picture identification badges.

VIII. SUBMISSION PROCEDURES, REQUIREMENTS

Submittals All submissions must be received by 3:00 PM on September 19, 2025, and delivered to the Darlington County Procurement Analyst at 1 Public Square, Room 210, Darlington, S.C. 29532, or submitted through the Bidnet Direct platform on the County's website (PREFERRED) https://www.bidnetdirect.com/southcarolina/darlingtoncounty. Late submissions will result in the bid invitation being rejected, with no exceptions. Responders are responsible for all costs associated with preparing their bids. Additionally, all bids must remain valid for at least ninety (90) days.

Respondents to this Invitation for Bid should carefully review the specific requirements outlined herein and the attached Terms and Conditions. They must submit one (1) original bid document to the address provided below. To ensure the bid is accepted, the bid number (RFP# 03-09-19-2025) must be indicated on the lower left corner of the return envelope.

Please note that facsimile transmissions and offers communicated by telephone will not be accepted or considered.

Send to:

Darlington County Attn:

Barry Odom, Procurement Analyst

1 Public Square, Room 210, Darlington, South Carolina 29532

RFP # 03-09-19-2025

License and Permits The contractor must obtain all necessary licenses and pay all taxes required by the State of South Carolina and/or Darlington County in a timely manner.

IX. STATEMENT OF QUALIFICATIONS

Vendors shall also include the following qualifications:

1. Names and contact information of three businesses for which the Contractor has provided similar services for at least one year during the last three years.

2. References

3. Bidder shall disclose any current adverse business circumstances, including litigation, that might adversely affect this project.

4. A plan and a list of items that will be used to renovate Pine Ridge Fire Station 8.

5. List of all warranties.

https://www.bidnetdirect.com/southcarolina/darlingtoncounty

X. REFERENCES

Inquiries and Addenda All inquiries regarding this bid must be submitted through the Bidnet Direct platform on the County’s website https://www.bidnetdirect.com/southcarolina/darlingtoncounty. The deadline for submitting inquiries is September 3, 2025, at 11:00 AM.

Addenda This Invitation for Bid is the most definitive statement that Darlington County will provide regarding the information on which quotes should be based. Any changes to this Bid will be issued in the form of a written addendum, which will be sent to all vendors registered with the County as having requested the bid documents. No addenda will be issued later than five (5) working days before the deadline for Bid submissions, except for an addendum that postpones the submission date or cancels this Bid, if necessary. Vendors must acknowledge receipt of all addenda when submitting their Bid.

XI. GENERAL INFORMATION

A. Proprietary Information

The County of Darlington is a public entity that operates under the South Carolina Freedom of Information Act. Any documents submitted to the County in connection with this Invitation for Bid are subject to the provisions of the Freedom of Information Act and may be considered public records.

B. Errors and Omissions The Responder must not take advantage of any mistakes or omissions in the Invitation for Bid. If they find any errors or omissions in their Bid, they are required to inform the County of Darlington in writing immediately. Any major errors, omissions, or inconsistencies in the Specifications should be reported as early as possible, but no later than five (5) days before the response submission deadline.

C. Withdrawal of Bid

An official representative of a Responder may withdraw their response at any time before the proposal submission deadline. Proof establishing the individual's role as the representative must be provided.

D. Non-Endorsement

If the County awards the contract, the selected Responder is prohibited from issuing any news release or statement concerning the award or the services related to the agreement that suggests or implies an endorsement of the Responder's services by the County of Darlington.

https://www.bidnetdirect.com/southcarolina/darlingtoncounty.

E. Right of Refusal

Darlington County, South Carolina (the “Owner”) reserves the right to reject any or all bids, award or refrain from awarding the contract for the work, request additional information, and interview, whichever is deemed to be in the Owner’s best interests.

All submittals shall become the Owner's property and are subject to the Freedom of Information Act (FOIA) regulations.

XII. INSURANCE

The Contractor shall not commence work under the associated contract until it has obtained all required insurance, and the County has approved such insurance in writing. Nor shall the Contractor allow any subcontractor to commence work on its subcontract until all similar insurance required of the subcontractor has been obtained. All insurance policies shall be maintained for the life of the contract.

The County shall be named as "Additional Insured" for its interest on all insurance policies except Worker's Compensation, Automobile Liability, and Professional Errors and Omissions, concerning ongoing operations, products, and completed operations. This designation shall be noted on the face of the Certificate of Insurance. As part of the insurance certificate requirements, the Contractor shall include acknowledgment and acceptance of the waiver of subrogation granted to the County of Darlington. This acknowledgment and acceptance must be included in the same section of the Certificate of Insurance that documents the "Additional Insured" provision.

A. The Contractor's insurance agent or broker shall provide the County with certificates for all such insurance policies within 10 working days from the date of the Notice of Award.

B. The Contractor will give the County at least 30 days' advance notice in the event the insurance policies (or an insurance policy) are canceled. Subcontractors approved to work on this project are subject to all the requirements in this section.

C. Contractor agrees to maintain and keep in force during the life of this agreement, with a company or companies authorized to do business in South Carolina, the following insurance policies:

Comprehensive General Liability:

$1,000,000 per occurrence - combined single limit / $2,000,000 general aggregate, to include products and completed operations.

Automobile Liability:

$1,000,000 per occurrence - combined single limit (Coverage shall include bodily injury and property damage and cover all vehicles, including owned, non-owned, and hired)

Statutory Worker's Compensation:

Coverage A - State of SC Coverage B - Employer’s liability

$1,000,000 Each Accident $1,000,000 Disease, Per Employee $1,000,000 Disease, Policy Limit

The policy shall contain a waiver of subrogation against the County of Darlington, its departments, agencies, boards, employees, and commissions for losses from work performed by or on behalf of the Contractor.

No deviation from this coverage will be accepted unless, at the County's sole discretion, it is more advantageous to the County, i.e., $1,000,000 - a $2,000,000 or $5,000,000 limit would be acceptable.

XIII. SURETY BONDS

The Contractor shall furnish a 5% bid bond for bids greater than or equal to $100,000.

The Contractor that the County intends to award shall supply a separate performance and payment bond. The bonds furnished by the Contractor shall be in a form suitable for the County and executed by the surety or sureties reasonably acceptable to the County. Within fifteen (15) calendar days after the intent to award, the following bonds or security shall be delivered to the County and shall become binding on the parties upon the execution of the contract:

A performance bond satisfactory to the County, executed by a surety company authorized to do business in South Carolina with a Best’s Key Rating of Level A or better and in a financial size of Class VII or higher, or otherwise secured in a manner satisfactory to the County, for the faithful performance of the contract in strict conformity with the plans, specifications, and conditions of the contract. The bond shall be in an amount equal to one hundred percent (100%) of the price specified in the contract. A payment bond satisfactory to the County, executed by a surety company authorized to do business in South Carolina with a Best’s Key Rating of Level A or better and in a financial size of Class VII or higher, or otherwise secured in a manner satisfactory to the County, for the protection of all persons supplying labor and material to the Contractor or its subcontractors for the performance of the work provided for in the contract. Labor and materials shall include public utility services and reasonable rentals of equipment, but only for the periods when the equipment rented is used at the site. The bond shall be in an amount equal to one hundred percent (100%) of the price specified in the contract.

XIV. CERTIFICATION REGARDING DRUG-FREE WORKPLACE

The Contractor certifies that the vendor(s) will provide a "drug-free workplace" as defined in Section 44-107-30 of the Code of Laws of South Carolina, 1976, as amended, by complying with the requirements outlined in Title 44, Chapter 107.

Nothing herein is intended to exclude any responsible vendor, his product, or service or restrain or restrict competition. On the contrary, all responsible vendors are encouraged to bid, and their bids are solicited.

XV. LOCAL PREFERENCES

A vendor shall be a resident of this County. If the vendor is an individual, partnership, or corporation authorized to do business within the State, an office must be maintained in Darlington County, and all taxes assessed must be paid. During the bid evaluation process, any vendor who meets the criteria for local preference and the evaluation team feels that the County will gain value will have their bid price reduced by 5 percent. The local vendor will be required to match the lowest Bid submitted by the non-local responsive Bid. If all bids received are from local vendors, then the 5 percent preference will not be calculated. (Sec.

46-61)

XVI. ILLEGAL IMMIGRATION REFORM ACT COMPLIANCE

By submitting an offer, the Contractor certifies that it will comply with the applicable requirements of Title 8, Chapter 14 of the South Carolina Code of Laws (originally enacted as Section 3 of The South Carolina Illegal Immigration Reform Act, 2008 SC Act No. 280) and agrees to provide, upon request, any documentation needed to establish either: (a) the applicability of Title 8, Chapter 14 to the Contractor and any subcontractors or sub-subcontractors; or (b) the Contractor's and any subcontractor's or sub-subcontractor's compliance with Title 8, Chapter 14. Under Section 8-14-60, "A person who knowingly makes or files any false, fictitious, or fraudulent document, statement, or report under this chapter is guilty of a felony and, upon conviction, must be fined within the discretion of the court or imprisoned for not more than five years, or both." The Contractor agrees to include language in any contracts with its subcontractors requiring the subcontractors to (a) comply with the applicable requirements of Title 8, Chapter 14, and (b) include language in any contracts with the sub-subcontractors requiring them to also comply with these requirements. If any contractor, subcontractor, or sub-subcontractor is found not to comply with the SC Immigration Reform Act [hereinafter "The Act"], the Contractor agrees to fully indemnify the County for any losses incurred due to such non-compliance.

XVII. IRAN DIVESTMENT ACT

According to the Iran Divestment Act of 2014, SC Code Ann. §§ 11-57-10, et seq., the Executive Director of the State Budget and Control Board (now known as the SC State Fiscal Accountability Authority, Division of Procurement Services, effective July 1, 2015) has published a list of persons identified as engaging in investment activities in Iran. The list specifies entities that are ineligible to contract with the State of South Carolina or any of its political subdivisions, including state agencies, public universities, colleges, schools, and local governments. The Iran Divestment Act of 2014.

LEGAL COMPANY NAME:

MAILING ADDRESS:

PHYSICAL ADDRESS:

CITY-STATE-ZIP:

TELEPHONE NO: FAX NO:

FEDERAL ID (TAX ID) NO: E-MAIL:

AUTHORIZED SIGNATURE:

PRINTED NAME:

COPY OF W9: YES NO

COPY OF CERTIFICATE OF INSURANCE: YES NO

TOTAL BID PRICE:

LABOR WARRANTIES:

MATERIAL WARRANTIES:

Bidder affirms that their Bid Response is submitted independently, without any connection to other individuals submitting Bids for this RFP. Their Bid Response is made in good faith, is fair, and free from collusion or fraud with any other Bidder, representative, or agent.

Bids can be submitted via Bidnet Direct, mailed, or hand-delivered to the address below.

Darlington County Procurement

1 Public Square Room 210 Darlington, SC 29532

843-398-4100

Sealed Bid RFP 03-09-19-2025 Pine Ridge Fire Station 8 Renovations Due by 1:00 PM September 19, 2025