DCF RFP 2627 024 SFETC.pdf

PMT-05 1 Rev. May 29, 2026

STATE OF FLORIDA

DEPARTMENT OF CHILDREN AND FAMILIES

REQUEST FOR PROPOSAL

DCF RFP 2627 024

SOUTH FLORIDA EVALUATION AND TREATMENT CENTER (SFETC) OPERATIONS

PMT-05 2 Rev. May 29, 2026

TABLE OF CONTENTS

1.1 Purpose of the Procurement

1.2 Timeline

1.3 Term

1.4 Procurement Officer and Communication

SECTION 2. SOLICITATION PROCESS

2.1 General Overview of the Process

2.2 Vendor Questions

2.3 Official Notices and Addenda

2.4 General Response Information

2.5 Trade Secrets and Respondent Claims

2.6 Department not Obligated to Defend Vendor Claims

2.7 Public Opening

2.8 Department’s Discretion

2.9 Protests

2.10 Supporting Documentation

SECTION 3. GENERAL CONTRACT INFORMATION

SECTION 4. INSTRUCTIONS FOR RESPONDING TO THE SOLICITATION

4.1 How to Submit a Response

4.2 Response Structure

4.3 Content of the Financial Response

SECTION 5. THE SELECTION METHODOLOGY

5.1 Selection Criteria

5.2 Evaluation Phase Methodology

APPENDIX I: CERTIFICATE OF SIGNATURE AUTHORITY

APPENDIX II: RESPONDENT’S CERTIFICATIONS

APPENDIX III: VENDOR QUESTIONS

APPENDIX IV: SUBCONTRACTOR LIST

APPENDIX V: PROGRAM DESCRIPTION TEMPLATE

APPENDIX VI: FACILITY MANAGEMENT DESCRIPTION TEMPLATE

APPENDIX VII: COST PROPOSAL

APPENDIX VIII: BUDGET SUMMARY AND DETAIL INSTRUCTIONS

APPENDIX IX: PROJECT BUDGET SUMMARY

APPENDIX X: PROPOSED COST ALLOCATION PLAN

APPENDIX XI: STANDARD CONTRACT PART 1

APPENDIX XII: STANDARD CONTRACT PART 2

APPENDIX XIII: FEDERAL GRANT COMPLIANCE INTRODUCTION

APPENDIX XIV: STRATEGIC FUTURE CAPACITY EXPANSION PROPOSAL

APPENDIX XV: BED CAPACITY STUDY

PMT-05 3 Rev. May 29, 2026

INTRODUCTION

1.1 Purpose of the Procurement

In accordance with Chapter §287, Florida Statutes (F.S.), the State of Florida, Department of Children and Families (Department), Office of Substance Abuse and Mental Health (SAMH) issues this Solicitation to select a Respondent(s) to provide the comprehensive operations of a Treatment Center providing high quality facility-based forensic mental health services to adults and juveniles adjudicated as adults, who have been committed in accordance with Chapter 916, Florida Statutes, as either Incompetent to Proceed (ITP) or not guilty by reason of insanity (NGI). These services will be provided at the state-owned facility, South Florida Evaluation and Treatment Center (SFETC), located in Florida City, Miami-Dade County. Services include all components necessary for full operation of the facility including management; operations and facility maintenance; integrating security and substance abuse and mental health treatment within the legislatively appropriated budget.

In addition to obtaining comprehensive operations of the Facility, the Department seeks to evaluate each Respondent's ability to support future capacity needs should additional legislative appropriations become available. As part of this Solicitation, Respondents shall submit a Strategic Future Capacity Expansion Proposal describing their recommended approach to increasing the Facility's operational capacity. Proposed solutions may include, but are not limited to, renovation of existing space, expansion of the existing facility, construction of new facilities, phased implementation, modular construction, or other innovative approaches. The Department intends to evaluate each Respondent's demonstrated capability, approach, and strategic vision for future expansion; however, implementation of any expansion remains contingent upon future legislative appropriations and execution of an appropriate contract amendment or other authorized procurement action.

The selected Respondent shall provide commodities and contractual services that meet the requirements of the Department’s Standard Contract and Exhibits. Any Respondent interested in participating must comply with the terms of this solicitation. By responding to this solicitation, Respondents agree to all terms, conditions, and requirements herein.

The terms “Contract”, “agreement”, and “purchase order” may be used interchangeably throughout this document, all related attachments, exhibits, and referenced documents. These terms collectively refer to the services, terms, and conditions to provide the goods, services, and/or solution that meet the requirements of the Contract, between the Department and the selected Respondent.

1.2 Timeline

The table below contains the official Timeline for this Solicitation (all times are Eastern Time). Dates and times notated with “Anticipated”, are subject to change. It is the responsibility of the Respondent to check for any changes on the Department of Management Services’ (DMS) Vendor Information Portal (VIP).

Activity Date Time Address Solicitation Advertised: 09/11/2026 N/A https://vendor.myfloridamarketplace.com/

* Mandatory In- Person Pre- Solicitation Conference

09/28/2026

9:30 AM –

approx.

3:30 PM

(break for lunch)

South Florida Evaluation & Treatment Center 18680 SW 376th Street Florida City, FL 33034 https://vendor.myfloridamarketplace.com/

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Activity Date Time Address Written Questions Deadline: 10/05/2026 2:00 PM See Section 1.4

Anticipated Department’s Answers to Questions:

10/16/2026 N/A https://vendor.myfloridamarketplace.com/

Response Deadline:

11/02/2026 2:00 PM See Section 1.4

Public Response Opening: 11/03/2026 2:00 PM

Please join my meeting from your computer, tablet or smartphone.

https://meet.goto.com/654295517 You can also dial in using your phone.

Access Code:

654-295-517 United States:

+1 (872) 240-3212

Anticipated Posting of Award 11/17/2026 N/A See Section 2.3

1.3 Term

The anticipated start date of the resulting Contract is January 1, 2027. The anticipated duration of the Contract is 5 years. Renewal, if any, shall comply with §287.057(14), F.S.

1.4 Procurement Officer and Communication

The sole contact point for communication (which will only be accepted in writing) regarding this solicitation is:

Joshua Burns Procurement Officer Joshua.Burns@myflfamilies.com, and CC: hqw.procurement.team.activities@myflfamilies.com In accordance with §287.057(25) F.S., “Respondents to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the 72-hour period following the agency posting the notice of intended award, excluding Saturdays, Sundays, and state approved holidays, any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the Procurement Officer or as provided in the solicitation documents. Violation of this provision may be grounds for rejecting a Response.”

Any information received through an oral communication shall not be binding on the Department and shall not be relied upon by a Respondent. All emails to the Procurement Officer shall contain the solicitation number and title in the subject line and be sent to both email addresses listed above.

SECTION 2. SOLICITATION PROCESS

2.1 General Overview of the Process

https://vendor.myfloridamarketplace.com/ https://meet.goto.com/654295517 tel:+18722403212,,654295517 mailto:Joshua.Burns@myflfamilies.com mailto:hqw.procurement.team.activities@myflfamilies.com

PMT-05 5 Rev. May 29, 2026

Responses from responsible and responsive Respondents are eligible for evaluation. By submitting a Response, the Respondent agrees to each of the certifications listed in this solicitation unless otherwise indicated.

If the Department receives less than two (2) responsive Responses, the Department may negotiate on the best terms and conditions, pursuant to §287.057(6), F.S.

The Department may request Respondent presentations.

2.2 Vendor Questions

2.2.1 Vendor questions for which binding Department answers are desired must be sent to the email addresses provided in Section 1.4. Questions shall be received by the Procurement Officer on or before the date and time specified in Section 1.2.

2.2.2 Vendors should read the solicitation and all attachments in whole prior to submitting questions.

2.2.3 The Department requests that all questions have the solicitation number in the subject line of the email.

2.2.4 The Department requests all questions be submitted at once, rather than in multiple communications.

2.2.5 The Department’s answers to written questions will be issued via an addendum and posted to VIP with this solicitation.

2.2.6 Questions are requested to be submitted on or in the same format as Appendix III, Vendor Questions.

2.2.7 It is the sole discretion of the Department to consider questions received after the written questions submission deadline.

2.2.8 The Department will not accept questions by telephone, postal mail, hand delivery, or fax.

2.2.9 Questions must include at minimum, the following information:

2.2.9.1 Vendor Name;

2.2.9.2 Section reference pertaining to the question.

2.3 Official Notices and Addenda

All notices, decisions, intended decisions, addenda, and other matters relating to this solicitation will be posted on the VIP located at: https://vendor.myfloridamarketplace.com/

2.3.1 The Department reserves the right to modify this solicitation by addenda. Addenda may modify any aspect of this solicitation. Any addenda issued will be posted on the VIP.

2.3.2 The Department bears no responsibility for any resulting impacts associated with a

Respondent’s failure to obtain the information made available.

2.4 General Response Information

2.4.1 Receipt of Responses

2.4.1.1 Responses shall be submitted to the Department electronically to the Procurement Officer and email addresses listed in Section 1.4. Responses must be received by the Procurement Officer no later than the date and time specified in Section 1.2. Responsibility for timely delivery rests with the Respondent. Respondents should fully acquaint themselves with all aspects of

PMT-05 6 Rev. May 29, 2026 this solicitation to ensure the work is performed in accordance with the terms and conditions herein. No allowances will be made to the selected Respondent due to a lack of knowledge about conditions or requirements nor will the selected Respondent be relieved of any liabilities or obligations.

2.4.1.2 The electronic submission must comply with the following requirements:

2.4.1.2.1 The Response must be attached to the email. The Department will not log in to any websites or click on links due to security risks associated with this action.

2.4.1.2.2 The Response must be free of malware. Any infection resulting to the Department’s systems shall be addressed to the Department’s satisfaction at the Respondent’s expense.

2.4.1.2.3 The software used to produce the electronic file must be in Adobe portable document format (“pdf”), version 6.0 or higher.

2.4.1.2.4 The Department must be able to open and view the Response utilizing Adobe Acrobat.

2.4.1.2.5 In the event that the electronic file attachment is too large to be submitted in a single email, the Respondent may utilize multiple emails so long as all required documents are delivered on, by, or before the date and time specified in Section 1.2. The Department can allow up to 100 MB for incoming attachments. The Respondent email system must also allow for a 100 MB attachment. Zipping attachments will reduce file sizes.

2.4.2 Format

Figures, charts, and tables should be numbered and referenced by number in the text. Attachments may be combined with the Response or included as separate attachments. It is understood that the Response will become a part of the Department’s official procurement file.

2.4.3 Unrequested Terms and Conditions

The Department will not accept any unrequested terms or conditions submitted by a Respondent, including any appearing in documents attached as part of a Respondent’s response. In submitting its Response, a Respondent agrees that any additional terms or conditions, whether submitted intentionally or inadvertently, shall have no force or effect. All Responses are subject to the terms of this solicitation, which, in case of conflict, will have the order of precedence listed in Section 3.1.

2.4.4 Cost of Preparation of Response

The Department will not pay any costs incurred in responding to this solicitation.

2.4.5 Clarifying Information

The Department may request, and Respondent shall provide, clarifying information or documentation.

Failure to supply the information or documentation as requested may result in the Response being deemed non-responsive.

2.4.6 Response Withdrawal and Amendment

Respondents may withdraw, or withdraw and replace, previously submitted electronic Responses on or before the date and time specified for Responses to be received by the Department.

2.4.7 Firm Response

PMT-05 7 Rev. May 29, 2026

The Response shall remain firm until the Department enters into a Contract or the Department receives written notice from the Respondent that the Response is withdrawn.

2.4.8 General Instructions

The standard “General Instructions to Respondents” Form PUR 1001 is hereby incorporated into this solicitation by reference as if fully recited herein. In the event of any conflict between Form PUR 1001 and this solicitation, the terms of this solicitation shall take precedence over Form PUR 1001, unless the conflicting term is required by Florida law, in which case the term contained in Form PUR 1001 shall take precedence. Form PUR 1001 is available at: State Purchasing (PUR) Forms / State Agency Resources / State Purchasing / Business Operations - Florida Department of Management Services (myflorida.com)

2.4.9 Notice to Vendors – Prohibition on Social, Political, or Ideological Considerations Pursuant to §287.05701, Florida Statutes, the awarding body may not request documentation of or consider a Vendor’s social, political, or ideological interests when determining if the Vendor is a responsible Vendor, nor give preference based on such interests.

2.4.10 Commitment to Diversity

The State strongly supports its diverse business population through involving woman-, veteran-, and minority-owned business enterprises in the state’s purchasing process. The Department strongly supports diversity in its procurements, and requests that all subcontracting opportunities afforded by this Solicitation be shared with certified woman-, veteran-, and minority-owned business enterprises.

The award of subcontracts should reflect the vast array of citizens in the State. Respondents can search for certified businesses online at the Office of Supplier Diversity’s Certified Vendor Directory or by contacting 850-487-0915 for information on certified businesses that may be considered for subcontracting opportunities. The Certified Vendor Directory is located at:

https://vendor.myfloridamarketplace.com . For questions about registering to identify your Small Business as a Woman--, Veteran--, or Minority-owned Small Businesses, visit:

https://www.dms.myflorida.com/agency_administration/office_of_supplier_diversity_osd.

2.5 Trade Secrets and Respondent Claims

2.5.1 How to Claim Trade Secret Protection

2.5.2 Article 1, section 24, Florida Constitution, guarantees every person access to all public records, and §119.011, F.S., provides a broad definition of “public record.” As such, the entirety of the Response is public record and is subject to disclosure unless exempt from disclosure by law.

The Department defines “confidential information” as information that is trade secret as defined in §688.002, F.S., or otherwise confidential or exempt from disclosure under Florida or federal law.

2.5.3 If the Vendor considers any portion of the Response to be confidential information, the Vendor shall then submit two copies of the Response. In both copies, any portion of the Response considered confidential information shall be clearly labeled within the text of the Response as “CONFIDENTIAL”. For each portion of the Response that is labeled “CONFIDENTIAL”, the Vendor shall provide a written statement of the basis for exemption applicable to each provision identified by the Vendor as “confidential”, including citation to a protection created by statute, and state with particularly the reasons the provision is confidential.

2.5.4 The original copy shall be unredacted and labeled on the cover of the Response as “Confidential Copy”. The redacted copy shall redact all the confidential information and be labeled on the cover of the Response as “Redacted Copy”.

https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/state_purchasing_pur_forms https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/state_purchasing_pur_forms https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/state_purchasing_pur_forms https://www.dms.myflorida.com/agency_administration/office_of_supplier_diversity_osd

PMT-05 8 Rev. May 29, 2026

2.6 Department not Obligated to Defend Vendor Claims

By submitting a Response, the Vendor agrees to protect, defend, and indemnify the Department for all claims arising from or relating to the Vendor’s determination that the redacted portions of its Response are confidential information. If a Vendor fails to submit a Redacted Copy in accordance with this solicitation, the Department is authorized to produce the entire material submitted to the Department in response to a demand for discovery or disclosure of these records or a public records request.

2.7 Public Opening

Responses shall be opened on the date, time and at the location indicated in Section 1.2.

Respondents may, but are not required to, attend. Pursuant to §119.071(1)(b), F.S., no other materials will be released. Any person requiring a special accommodation because of a disability must contact the Procurement Officer at least 48-hours prior to this Solicitation opening.

2.8 Department’s Discretion

Through this Solicitation, the Department seeks Responses from responsible and responsive Respondents, as defined in §§287.012(25)–(27), F.S. The Department intends to award to the responsible and responsive Respondent(s) submitting the response(s) most advantageous to the State based on the evaluation criteria set forth in this solicitation. The Department will not accept any unrequested terms or conditions included in a Response; any such terms, whether submitted intentionally or inadvertently (including those in attachments), shall have no force or effect.

2.8.1 The Department reserves the right to:

2.8.2 Determine whether a Respondent is responsible and/or responsive;

2.8.3 Reject any Respondent whose submission, references, or current standing does not demonstrate the capability, integrity, or reliability to fully and faithfully perform the Contract requirements;

2.8.4 Reject any Response deemed non-responsive for failure to meet any Solicitation requirements, specifications, terms, or conditions, or for failing to include required information or documentation;

2.8.5 Waive minor irregularities if doing so is in the best interest of the State of Florida;

2.8.6 Withdraw the Solicitation or reject all Responses at any time;

2.8.7 Select more than one Respondent for the commodities or contractual services covered by this

Solicitation;

2.8.8 Award Contract(s) for a reduced scope of goods or services than originally solicited;

2.8.9 Withdraw or amend any Notice of Intent to Award or Notice of Award.

2.9 Protests

Any protest concerning this Solicitation shall be made in accordance with §120.57(3) and 287.042(2), F.S., and Chapter 28-110, Florida Administrative Code (F.A.C.). Protest timeliness will be determined using the VIP posting time. Failure to file a protest within the time prescribed in §120.57(3), F.S., or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, F.S. Notices of Protest must be filed with the Clerk of Agency Proceedings (Agency.Clerk@myflfamilies.com).

2.10 Supporting Documentation

mailto:Agency.Clerk@myflfamilies.com

PMT-05 9 Rev. May 29, 2026

This table lists the supporting documentation, and the associated link to download the supporting documentation.

Subject Description Link

PUR 1000 PUR 1000

https://dms-media.ccplatform.net/content/download/2933/file /PUR%201000%20%28General%20Contract%2 0Conditions%29.pdf

PUR 1001 PUR 1001

https://dms-media.ccplatform.net/content/download/2934/file /PUR%201001%20General%20Instructions%20 to%20Respondents.pdf

Allowable Costs DMS Reference Guide for State Expenditures https://www.myfloridacfo.com/docs-sf/accounting-and-auditing-libraries/state-agencies/reference-guide-for-state-expenditures.pdf

Department of Children and Families

DCF Agency Website www.myflfamilies.com

Bed Capacity Study Future Facility Capacity Planning Report

See Appendix XV

SECTION 3. GENERAL CONTRACT INFORMATION

3.1 Solicitation Order of Precedence

In the event of a conflict between the documents included in this Solicitation, the conflict will be resolved in the following order of priority (highest to lowest):

3.1.1 Addenda to solicitation documents, if issued (in reverse order of issuance).

3.1.2 Standard Contract Part 2

3.1.3 Standard Contract

3.1.4 This Solicitation and its attachments.

3.1.5 PUR 1001, General Instructions to Respondents.

SECTION 4. INSTRUCTIONS FOR RESPONDING TO THE SOLICITATION

4.1 How to Submit a Response

4.1.1 Copies Required and Format for Submittal

4.1.1.1 The Respondent should clearly label each copy of the Response with “Confidential Copy” and “Redacted Copy” (if applicable) as described in Section 2.5.

4.1.1.2 The Department reserves the right to reject any Response that does not: properly address the requirements; fails to include the requested information; or deviates from the requirements of this solicitation in any manner.

4.1.2 Response Format

https://dms-media.ccplatform.net/content/download/2933/file/PUR%201000%20%28General%20Contract%20Conditions%29.pdf https://dms-media.ccplatform.net/content/download/2933/file/PUR%201000%20%28General%20Contract%20Conditions%29.pdf https://dms-media.ccplatform.net/content/download/2933/file/PUR%201000%20%28General%20Contract%20Conditions%29.pdf https://dms-media.ccplatform.net/content/download/2933/file/PUR%201000%20%28General%20Contract%20Conditions%29.pdf https://dms-media.ccplatform.net/content/download/2934/file/PUR%201001%20General%20Instructions%20to%20Respondents.pdf https://dms-media.ccplatform.net/content/download/2934/file/PUR%201001%20General%20Instructions%20to%20Respondents.pdf https://dms-media.ccplatform.net/content/download/2934/file/PUR%201001%20General%20Instructions%20to%20Respondents.pdf https://dms-media.ccplatform.net/content/download/2934/file/PUR%201001%20General%20Instructions%20to%20Respondents.pdf https://www.myfloridacfo.com/docs-sf/accounting-and-auditing-libraries/state-agencies/reference-guide-for-state-expenditures.pdf https://www.myfloridacfo.com/docs-sf/accounting-and-auditing-libraries/state-agencies/reference-guide-for-state-expenditures.pdf https://www.myfloridacfo.com/docs-sf/accounting-and-auditing-libraries/state-agencies/reference-guide-for-state-expenditures.pdf https://www.myfloridacfo.com/docs-sf/accounting-and-auditing-libraries/state-agencies/reference-guide-for-state-expenditures.pdf https://www.myflfamilies.com/

PMT-05 10 Rev. May 29, 2026

4.1.2.1 Electronic (email) copies of the Responses must be submitted and must be clearly marked with, the solicitation number, title, the Respondent's name, and identification of enclosed documents.

4.1.2.2 Responses should be typed, single-spaced, on 8 1/2” x 11” format. Pages should be numbered in a logical, consistent fashion. Figures, charts, and tables should be numbered and referenced by number in the text. The Response must be submitted in accordance with Sections 4.2 and 4.3.

4.2 Response Structure

4.2.1 Cover Page

The first page of the Response shall be a Cover Page that contains the following information:

4.2.1.1 Solicitation Number and Title.

4.2.1.2 Name, title, telephone number, email address, and mailing address of the person who can respond to inquiries regarding the Response.

4.2.1.3 Full legal name of Respondent and its associated Federal Employer Identification

Number (FEIN), or Social Security Number if a FEIN is not required.

4.2.1.4 Proof of registration with MFMP.

4.2.1.5 Country and state of incorporation.

4.2.1.6 Principal place of business.

4.2.1.7 Redacted Response Statement - The Respondent shall submit a statement indicating that a Redacted Copy is included, or is not included, with the Respondent’s Response.

4.2.2 Response Section 1: Table Of Contents

The Respondent shall provide a table of contents outlining the content of each section of the Response and the associated page number(s). Supporting documentation must be indexed and labeled accordingly.

4.2.3 Response Section 2: Mandatory Response Documents

4.2.3.1 Signature Authority

Include a Certificate of Signature Authority (Appendix I), completing either Section A (or providing a corporate resolution or other duly executed certification issued in the Respondent’s normal course of business) or Section B, demonstrating the person signing the Response, and its statements and certifications, is authorized to make such representations and to bind the Respondent.

4.2.3.2 Respondent Certifications

Include the Respondent Certifications Form (Appendix II) signed by the person named in the Certificate of Signature Authority as the Authorized Representative of the Respondent and with “true” checked next to each of the Certifications (a) through (f).

4.2.4 Response Section 3: Executive Overview (Limited to 10 pages) Provide a brief Executive Overview demonstrating an understanding of the solicitation purpose and the needs specified in this solicitation. The Executive Overview includes a brief description of the Respondent’s organization, and qualifications to complete the work as outlined in the Contract.

4.2.4.1 Describe Respondent’s approach and philosophy, including mission statement, core values, and vision.

4.2.4.2 Describe Respondent’s organization and governance structure, depicting clear lines of authority including corporate affiliations; describe how the structure

PMT-05 11 Rev. May 29, 2026 represents a lean, efficient, and effective administrative model; describe experience and achievements in developing a governance model is designed to avoid conflicts of interest.

4.2.4.3 Provide information which will demonstrate the Respondent’s and subcontractor(s)' ability to successfully complete the work described in this solicitation and its appendices, attachments, exhibits, and referenced supporting documentation. The Respondent’s and any proposed subcontractor(s)’ information shall be shown separately.

4.2.5 Response Section 4: Core Team Qualifications (Limited to 5 pages, excluding resumes)

4.2.5.1 The Respondent shall describe the qualifications and credentials of their leadership team with an explanation of why the leadership team is qualified to lead their organization in meeting the needs of this solicitation. In addition, the Respondent must include résumés for key leadership personnel describing their work experience, education, and training as it relates to the requirements of this solicitation and the Contract.

4.2.5.2 The Response shall include the Respondent’s operational approach to the recruitment, training, supervision, and retention of qualified personnel as described in the Contract.

4.2.5.3 The Response should address all applicable personnel grievance and conflict resolution practices. The Respondent should explain how it’s organization, subcontractors, and staffing levels will best meet the performance standards required to perform properly. It is also important to describe the credentials for human resources, quality assurance, financial, information technology, and other key professional level employees.

4.2.6 Response Section 5: Service Capability (Limited to 85 pages) The Respondent must address proposed approaches or models, implementation plans (including timelines and activities), barriers or challenges, industry standards (such as required accreditations, certifications, etc.), and best practices. The Response should demonstrate the Respondent’s capability in providing processes, approaches, and tools to perform requested services to serve a minimum of 249 beds as described. Responses should mirror the outline below.

4.2.6.1 Program

The Respondent shall describe its proposed operational approach and service capability for providing the comprehensive programmatic services required under the resulting Contract. The Response shall demonstrate the Respondent's understanding of the requirements contained in the Standard Contract and the Exhibits thereto, particularly Exhibit B (Scope of Work), Exhibit C (Task List), Exhibit D (Deliverables), and Exhibit E (Minimum Performance Measures), and its ability to safely, effectively, and efficiently operate the South Florida Evaluation and Treatment Center.

To promote a consistent evaluation process, the Respondent shall organize its Program Response in the order presented below. Responses shall use the same section headings and sequence identified below. The completed Appendix V – Program Description Template shall be incorporated within these sections. Information previously provided in Response Sections 3 (Executive Overview) and 4 (Core Team Qualifications) should not be repeated unless necessary to explain the Respondent's proposed operational approach. Where Appendix V requests organizational or leadership information previously provided in Sections 3 or 4 of the Response, Respondents may incorporate that information by reference.

For each section, the Respondent shall describe its proposed operational methodology, implementation approach, staffing responsibilities, quality assurance processes, applicable accreditation or regulatory standards, performance monitoring activities, PMT-05 12 Rev. May 29, 2026 anticipated operational risks, and mitigation strategies, as applicable. Respondents shall also describe how the proposed approach will support successful achievement of the applicable Contract requirements, deliverables, operational outcomes, and minimum performance measures established throughout the resulting Contract, including Exhibits B-F. The Program Response shall be organized as follows:

4.2.6.2 Program Scope and Service Delivery

Describe the Respondent's overall approach to delivering forensic mental health treatment services, including:

4.2.6.2.1 Service delivery model

4.2.6.2.2 Integration of treatment and security

4.2.6.2.3 Major contract goals

4.2.6.2.4 Service locations and hours of operation

4.2.6.2.5 Client population

4.2.6.2.6 Admissions

4.2.6.2.7 Resident eligibility

4.2.6.2.8 Resident placement and coordination with the Department

4.2.6.3 Resident Treatment Services

4.2.6.3.1 Describe the Respondent's operational approach for:

4.2.6.3.2 Treatment services

4.2.6.3.3 Active treatment

4.2.6.3.4 Individualized treatment planning

4.2.6.3.5 Competency restoration

4.2.6.3.6 Restoration evaluations

4.2.6.3.7 Recovery model

4.2.6.3.8 Medical services

4.2.6.3.9 Clinical services

4.2.6.3.10 Specialized treatment programs

4.2.6.3.11 Substance use services

4.2.6.3.12 Education

4.2.6.3.13 Rehabilitation

4.2.6.3.14 Recreation

4.2.6.3.15 Aftercare

4.2.6.3.16 Discharge planning

4.2.6.3.17 Family engagement

4.2.6.3.18 Community coordination

4.2.6.4 Facility Operations Supporting Resident Care

4.2.6.4.1 Describe the Respondent's approach for:

4.2.6.4.2 Coordination with Facility Management

4.2.6.4.3 Security integration

PMT-05 13 Rev. May 29, 2026

4.2.6.4.4 Policies and procedures

4.2.6.4.5 Clinical protocols

4.2.6.4.6 Accreditation

4.2.6.4.7 Collaboration with courts

4.2.6.4.8 Community providers

4.2.6.4.9 Criminal justice partners

4.2.6.4.10 Department coordination

4.2.6.5 Program Administration and Contract Performance

Describe the Respondent's administrative approach to supporting successful Contract performance, including:

4.2.6.5.1 Staffing administration and professional qualifications.

4.2.6.5.2 Staff recruitment, development, retention, and vacancy management.

4.2.6.5.3 Performance management and continuous quality improvement.

4.2.6.5.4 Data collection, reporting, record maintenance, electronic health management, Department system access, and system interoperability.

4.2.6.5.5 Achievement and monitoring of Contract deliverables.

4.2.6.5.6 Achievement and monitoring of minimum performance measures.

4.2.6.5.7 Regulatory inspections and compliance activities.

4.2.6.5.8 Resident trust accounts, fee collection, and other administrative responsibilities.

4.2.6.5.9 The Respondent shall explain how its proposed administrative processes will support compliance with the required deliverables identified in Exhibit D and the minimum performance measures identified in Exhibit E, including the ongoing monitoring, reporting, and corrective actions necessary to maintain Contract performance.

4.2.6.6 Administrative Services

The Respondent shall describe its administrative approach to supporting successful Contract performance in accordance with the Standard Contract Part 2 and Appendix V – Program Description Template. The completed Appendix V shall be incorporated within the corresponding response sections. Where Appendix V identifies required services, activities, documentation, reports, operational elements, or administrative requirements, the Respondent shall address each applicable requirement within the corresponding response section below.

4.2.6.6.1 Staffing

4.2.6.6.2 Performance Management

4.2.6.6.3 Documentation and Record Maintenance

4.2.6.6.4 Contract Reports and Deliverables

4.2.6.6.5 Electronic Health Record System

The Respondent shall describe its proposed EHR System and its approach to complying with the applicable requirements of the Standard Contract Part 2. At a minimum, the Respondent shall address:

PMT-05 14 Rev. May 29, 2026

4.2.6.6.5.1. The name, version, and vendor of the proposed EHR System;

4.2.6.6.5.2. Whether the system is owned, licensed, hosted, or supported by the Respondent or a third party;

4.2.6.6.5.3. The clinical, medical, psychiatric, nursing, pharmacy, treatment planning, competency restoration, discharge planning, and reporting functions supported by the system;

4.2.6.6.5.4. The Respondent's approach to providing secure, read-only access to authorized Department personnel;

4.2.6.6.5.5. User account administration, access controls, role-based permissions, and audit logging;

4.2.6.6.5.6. System availability, business continuity, disaster recovery, downtime procedures, and data backup;

4.2.6.6.5.7. Reporting and data-export capabilities;

4.2.6.6.5.8. The Respondent's ability to exchange data with Department systems;

4.2.6.6.5.9. The system's support for HL7, FHIR, APIs, secure file transfer, or other interoperability standards;

4.2.6.6.5.10. The Respondent's approach to integrating with the

Department's future centralized or enterprise EHR System;

4.2.6.6.5.11. The Respondent's approach to interface development, testing, validation, error correction, and ongoing support;

4.2.6.6.5.12. Data conversion, migration, reconciliation, and transition at

Contract expiration or termination;

4.2.6.6.5.13. Any material limitations, licensing restrictions, third-party dependencies, or costs included within the Respondent’s proposed Contract amount associated with Department access, interoperability, data export, or transition; and confirmation that no additional charges will be imposed for requirements that the Standard Contract Part 2 requires at no additional cost to the Department; and

4.2.6.6.5.14. The Respondent's approach to ensuring that agreements with third-party EHR vendors will not restrict the Department's access to or use of Contract-related data.

4.2.6.7 Facility Management

The Respondent shall describe its proposed operational approach for providing comprehensive Facility Operations and Maintenance services required under the resulting Contract. The Response shall demonstrate the Respondent's ability to safely, effectively, and efficiently operate, maintain, repair, secure, and protect the Facility in accordance with the Standard Contract, Appendix VI – Facility Management Description Template, and applicable laws, regulations, licensing requirements, accreditation standards, and industry standards.

The Respondent shall organize its Facility Management Response using the sections below. The completed Appendix VI – Facility Management Description Template shall be incorporated within the corresponding response sections. For each section below, the Respondent shall address all applicable requirements identified in Standard Contract Part 2 and Appendix VI, including all required plans, programs, protocols, operational elements, documentation, and reporting requirements.

PMT-05 15 Rev. May 29, 2026

4.2.6.7.1 Administration and Supervision Program

4.2.6.7.2 Safety and Security Program

4.2.6.7.3 Preventive Maintenance Program

4.2.6.7.4 Inventory Management Program

4.2.6.7.5 Operations, Maintenance, and Housekeeping Program

4.2.6.7.6 Resource Recovery and Waste Management Program

4.2.6.7.7 Emergency Operating Plan

4.2.6.8 Innovation, Best Practices, and Value-Added Services

4.2.6.8.1 The Department encourages Respondents to propose innovative approaches, industry best practices, technologies, processes, and value-added services that enhance the quality, efficiency, effectiveness, and sustainability of the services provided. Proposed solutions should demonstrate how they improve operational performance, reduce risk, increase customer satisfaction, or provide measurable benefits beyond the minimum requirements of this solicitation.

4.2.6.8.2 Any proposed innovations or best practices must meet or exceed all mandatory requirements, applicable federal and state laws, regulations, licensing requirements, and the terms and conditions of the resulting contract.

Respondents should clearly identify any proposed enhancements beyond the minimum requirements and describe the anticipated benefits, implementation approach, and measurable outcomes.

4.2.6.8.3 Any proposed value-added services should outline the proposed implementation date. All value-added services proposed by the awarded vendor shall be incorporated into the Department’s Standard Contract Part 2 prior to Contract execution.

4.2.6.9 Strategic Future Capacity Expansion Proposal

Respondents should demonstrate a strategic approach for increasing the Facility's operational capacity should future funding become available.

The Respondent shall submit a Strategic Future Capacity Expansion Proposal demonstrating its recommended approach for increasing the operational capacity of the Facility.

The Department recognizes that future expansion may be accomplished through a variety of approaches. Respondents are encouraged to propose the solution they believe provides the greatest overall value to the State. Proposed approaches may include, but are not limited to:

4.2.6.9.1 renovation of existing facilities;

4.2.6.9.2 expansion of existing buildings;

4.2.6.9.3 construction of new facilities;

4.2.6.9.4 phased expansion;

4.2.6.9.5 modular construction;

4.2.6.9.6 or other innovative approaches.

The Respondent shall utilize the Department's Bed Capacity Study, Appendix XV, as a planning resource in developing its Strategic Future Capacity Expansion Proposal. The proposal shall describe how the Respondent's recommended expansion approach addresses the future capacity needs identified in the study. Where the Respondent proposes an approach that differs from the study's findings or recommendations, the Respondent shall explain the rationale supporting the proposed approach.

PMT-05 16 Rev. May 29, 2026

The Department is not prescribing a specific expansion methodology and encourages Respondents to recommend the solution they believe best addresses future operational needs.

4.2.6.10 Expansion Concept

The Respondent shall describe its proposed expansion concept, including:

4.2.6.10.1 Overall expansion strategy.

4.2.6.10.2 Description of proposed construction, renovation, expansion, or other approach.

4.2.6.10.3 Why the proposed approach is recommended.

4.2.6.10.4 Major assumptions.

4.2.6.10.5 Expected increase in operational capacity.

4.2.6.11 Operational Continuity

The Respondent shall describe how it would maintain safe, secure, and uninterrupted Facility operations while implementing the proposed expansion.

At a minimum, address:

4.2.6.11.1 patient care

4.2.6.11.2 security

4.2.6.11.3 staffing

4.2.6.11.4 construction coordination

4.2.6.11.5 infection control (if applicable)

4.2.6.11.6 operational disruptions

4.2.6.11.7 mitigation strategies.

4.2.6.12 Implementation Strategy

Because the timing of any future expansion is dependent upon the availability of funding and subsequent authorization, Respondents shall not propose implementation schedules based on specific calendar dates. Instead, the Strategic Future Capacity Expansion Proposal shall present implementation timelines and estimated durations measured from the effective date of the applicable contract amendment or other authorizing procurement action through completion and achievement of functional operations for the expanded capacity.

Describe:

4.2.6.12.1 implementation methodology;

4.2.6.12.2 major milestones;

4.2.6.12.3 anticipated schedule;

4.2.6.12.4 permitting considerations;

4.2.6.12.5 regulatory approvals;

4.2.6.12.6 dependencies;

4.2.6.12.7 project risks; and

4.2.6.12.8 proposed mitigation strategies.

4.2.6.13 Staffing Strategy

Describe:

PMT-05 17 Rev. May 29, 2026

4.2.6.13.1 additional staffing anticipated;

4.2.6.13.2 recruitment strategy;

4.2.6.13.3 training;

4.2.6.13.4 organizational impacts;

4.2.6.13.5 operational support required for expanded capacity.

4.2.6.14 Rehabilitation Programs and Services Expansion

The Respondent shall describe how its proposed expansion approach will address the increased demand for rehabilitation programs and services resulting from the proposed increase in Facility capacity. The Respondent shall identify the expansions, modifications, or additional resources necessary to ensure that rehabilitation programs and services remain sufficient, accessible, and appropriate for the increased Resident population.

At a minimum, the Respondent shall describe:

4.2.6.14.1 The rehabilitation programs and services that would require expansion, modification, or supplementation to support the proposed increase in operational capacity;

4.2.6.14.2 Any new rehabilitation programs or services that the Respondent recommends implementing to address the needs of the expanded Resident population;

4.2.6.14.3 The anticipated impact of increased capacity on program participation, service availability, scheduling, caseloads, and delivery of rehabilitation services;

4.2.6.14.4 Additional program space, therapeutic areas, equipment, technology, supplies, or other resources necessary to support expanded rehabilitation programs and services;

4.2.6.14.5 Additional staffing, disciplines, qualifications, or specialized expertise necessary to provide rehabilitation programs and services at the proposed expanded capacity;

4.2.6.14.6 The Respondent's approach to maintaining continuity and quality of existing rehabilitation programs and services during implementation of the expansion;

4.2.6.14.7 How rehabilitation programs and services would be phased or scaled, if applicable, in coordination with increases in operational capacity;

4.2.6.14.8 Any licensing, regulatory, accreditation, or other requirements that may affect the expansion or delivery of rehabilitation programs and services; and

4.2.6.14.9 Major assumptions, dependencies, risks, and mitigation strategies associated with expanding rehabilitation programs and services.

The Respondent shall demonstrate how the proposed rehabilitation program and service expansion will support the needs of the increased Resident population and maintain or improve the quality, availability, and effectiveness of services as Facility capacity increases.

4.2.6.15 Future Capacity

Describe:

4.2.6.15.1 anticipated increase in operational capacity;

4.2.6.15.2 proposed number of additional beds;

4.2.6.15.3 whether implementation could occur in phases;

4.2.6.15.4 scalability of the proposed solution;

4.2.6.15.5 anticipated long-term operational benefits.

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4.2.6.16 Innovation

Describe any innovative concepts, technologies, operational approaches, construction methodologies, or design concepts incorporated into the proposed expansion.

Respondents are encouraged to recommend creative solutions that improve safety, operational efficiency, constructability, flexibility, long-term maintainability, or overall value to the State.

4.2.6.17 Strategic Future Capacity Expansion Cost Proposal

The Respondent shall provide a Strategic Future Capacity Expansion Cost Proposal detailing the estimated costs associated with implementing the proposed expansion concept.

The Cost Proposal shall include, at a minimum:

4.2.6.17.1 estimated capital costs;

4.2.6.17.2 design and engineering costs;

4.2.6.17.3 construction costs;

4.2.6.17.4 equipment costs;

4.2.6.17.5 technology costs;

4.2.6.17.6 staffing costs;

4.2.6.17.7 annual operating costs;

4.2.6.17.8 anticipated bed-day costs;

4.2.6.17.9 implementation assumptions.

The Strategic Future Capacity Expansion Cost Proposal shall be submitted separately from the Cost Proposal required for operation of the Facility and shall not be included in the Respondent's proposed Contract amount.

4.2.7 Response Section 6: Prior Similar Projects

Respondents shall submit details regarding three similar projects for which similar or identical services were performed within the past five years.

4.3 Content of the Financial Response

4.3.1 Financial Response Title Page

The first page of the reply shall be a Title Page that contains the following information:

4.3.1.1 Title of Response;

4.3.1.2 RFP number;

4.3.1.3 Vendor’s name and federal tax identification number;

4.3.1.4 Vendor’s Data Universal Numbering System (DUNS) number;

4.3.1.5 Name, title, telephone number, and address of person who can respond to inquiries regarding the reply.

4.3.2 Response Section 7: Cost Proposal:

The Respondent will use Appendix VII: Cost Proposal to provide a not-to-exceed price and bed day rates for the services described in the Contract. The Department reserves the right to negotiate lower rates with the selected Respondent(s).

4.3.2.1 All funding provided under this Contract is contingent upon and subject to legislative appropriation. The Department's obligation to make payments under this Contract is limited to funds appropriated by the Legislature and made available for this purpose. Any increase, decrease, elimination, or other modification of

PMT-05 19 Rev. May 29, 2026 legislative appropriations may require a corresponding amendment to this Contract, including, but not limited to, the Appendix VII: Cost Proposal, the resulting Contract’s Pricing Schedule Rates in F1, and the total Contract Amount.

4.3.2.2 The Respondent acknowledges that compensation under the resulting Contract may be adjusted during the Contract term to implement legislative appropriations, General Appropriations Act (GAA) proviso language, Legislative Budget Requests (LBRs) approved by the Legislature, Cost of Living Adjustments (COLA), Labor and Benefit Rate (LBR) adjustments, or other legislatively authorized reimbursement adjustments applicable to the services provided under the Contract. The Department may amend the resulting Contract, including Appendix VII (Cost Proposal), Exhibit F1 (Pricing Schedule), applicable bed-day rates, and the Contract amount, to implement such legislatively authorized adjustments without requiring a new competitive solicitation.

4.3.2.3 In the event of Renewal, the Contract will be renewed at the current legislative appropriation.

4.3.2.4 Strategic Future Capacity Expansion Costs

Costs associated with the Respondent's Strategic Future Capacity Expansion Proposal shall not be included within Appendix VII (Cost Proposal) or the Respondent's proposed Contract amount.

Expansion costs shall be submitted separately using Appendix XIV – Strategic Future Capacity Expansion Proposal and will be evaluated independently as part of the Department's technical evaluation.

4.3.3 Submission of expansion costs shall not constitute a commitment by the Department to fund or implement the proposed expansion.

4.3.4 Response Section 8: Financial Information

4.3.4.1 Financial Management

The Respondent must describe its current financial management and accounting systems and capability including submission of documentation to show financial solvency of it and its parent company. The Respondent shall address any bankruptcy(ies) as well as submitting documentation showing all bankruptcy(ies) has/have been resolved. The Respondent shall also describe its financial oversight and independent audit processes, including:

4.3.4.1.1 The frequency and scope of independent financial audits;

4.3.4.1.2 The qualifications and independence of the auditing firm;

4.3.4.1.3 The Respondent's process for reviewing and responding to audit findings, management letter comments, material weaknesses, significant deficiencies, or questioned costs;

4.3.4.1.4 The Respondent's process for developing, implementing, and monitoring corrective action plans;

4.3.4.1.5 The Respondent's process for reporting audit results to its governing body, executive leadership, and contracting agencies; and

4.3.4.1.6 The Respondent's ability to present and explain audit results, financial trends, corrective actions, and other financial information to the Department.

4.3.4.2 Proposed Service Efficiencies and Re-investment

The Respondent shall describe its approach to developing operational efficiencies while maintaining or improving the quality of services provided under the Contract. The Respondent shall demonstrate how efficiencies, cost

PMT-05 20 Rev. May 29, 2026 savings, and effective financial management practices will be used to maximize the amount of the Department’s available funding. The Respondent shall describe how any cost reductions or operational efficiencies will be reinvested into the required services to improve service delivery, enhance resident outcomes, or increase the…