DCF ITB 2223 023 Addendum 1.pdf

Addendum No. 01 with Written Inquiry Responses

DCF ITB 2223 023

Pediatric CPR and First Aid Training Office of Licensing

Addendum with Written Inquiries (PMT-08-2122) Effective April 2022

Solicitation Number: DCF ITB 2223 023

Solicitation Title: Pediatric CPR and First Aid Training

Response(s) Due Date: November 1, 2022

Addendum Number: 01

Addendum Date: October 11, 2022

FAILURE TO FILE A PROTEST WITHIN THE TIME PRESCRIBED IN SECTION 120.57(3),

FLORIDA STATUTES, OR FAILURE TO POST THE BOND OR OTHER SECURITY REQUIRED

BY LAW WITHIN THE TIME ALLOWED FOR FILING A BOND SHALL CONSTITUTE A WAIVER

OF PROCEEDINGS UNDER CHAPTER 120, FLORIDA STATUTES.

DCF ITB 2223 023 is hereby amended as follows, all other terms and conditions of the solicitation remain in effect. All additions are highlighted in yellow, and words stricken are deletions:

Change No. 1

4.1 Introduction to the Procurement

The Florida Department of Children and Families (Department), Office of Licensing, is seeking a vendor to provide Pediatric Cardiopulmonary Resuscitation (CPR) and First Aid Training across the State of Florida to child care personnel, including students enrolled in Department of

Education’s (DOE) Early Childhood Education programs.

Pediatric CPR and First Aid Training is a required training element for child care personnel. The

Office of Licensing will provide specific target populations for this training, including students enrolled in DOE’s Early Childhood Education programs.

The selected vendor must have documented evidence that it has the credentials, expertise, and experience in providing Pediatric CPR and First Aid Training across the state of Florida. The

Department anticipates the selected vendor will provide a minimum of 1,500 and a maximum of

2,000 Pediatric CPR and First Aid trainings through this solicitation. See Section 4.1.4.3 for required Vendor Qualifications.

Any person interested in participating must comply with the terms of this solicitation.

Change No. 2

Section 4. Instructions for Responding to the ITB

4.1 How to Submit a Bid

Due to health implications and sensitivity to COVID-19, the Department requires that all bids be sent by electronic means (email). The electronic submission must comply with the following

Pediatric CPR and First Aid Training Office of Licensing

Addendum with Written Inquiries (PMT-08-2122) Effective April 2022 requirements: The Vendor may submit an electronic version of the bid in response to this ITB, including all required documents, in PDF format as an attachment to an email sent to the

Procurement Officer’s email address provided in Section 1.3. The software used to produce the electronic file must be Adobe portable document format (“pdf”), version 6.0 or higher. The

Department must be able to be open and view the reply utilizing Adobe Acrobat. In the event that the electronic file attachment is too large to be submitted in a single email, the vendor may utilize multiple emails so long as all required documents are received by the Procurement Officer by or before the date and time specified in Section 2.3 of the ITB. The Department can allow up to 100

MB for incoming attachments. The vendor email system must also allow for a 100 MB attachment.

Zipping attachments will reduce file sizes.

Change No. 3

Section 4. Sub-section 4.2.1 How to Claim Trade Secret Protection

If the vendor considers any portion of the documents, data or records submitted in its bid to be trade secret, as defined in Section 812.081(1)(c), F.S., and exempt from public inspection or disclosure pursuant to Florida’s Public Records Law, the vendor must submit all such information in a separately bound document (or in the case of electronic media, in a manner compliant with

Section 4.1.4, , with the words "Trade Secret" included in the file name) clearly labeled

"Attachment to Bid, ITB No. – Trade Secret Material". Appropriate cross-references should be included in nonexempt materials. The first page of the electronic file and hardcopy documents must explain why the information in the document is a trade secret. This submission must be made no later than the bid submittal deadline. Where such information is part of material already required to be submitted as a separately bound or enclosed portion of the bid, it shall be further segregated and separately bound or enclosed and clearly labeled as set forth above in addition to any other labeling required of the material. If the vendor considers any portion of a submission made after its bid to be trade secret the vendor must clearly label the submission as containing trade secret information (or in the case of electronic media, include "Trade Secret" in the relevant file names).

Change No. 4

Appendix V, Scope of Work, Section 2.2.1.1

2.2.1.1 Provide a registration process that allows child care personnel to be able to select a Pediatric CPR and First Aid course from the Vendor’s existing course offerings. The Vendor shall ensure courses are available at least twice a week, to allow child care personnel flexibility to fit the training to their schedule. Child care personnel must be able to take their selected course for free on an as needed and called for basis. The Department will select the courses that are acceptable, and there must be statewide availability for in-person courses.

Change No. 5

Appendix V, Scope of Work, Section 2.2.1.2.2

Pediatric CPR and First Aid Training Office of Licensing

Addendum with Written Inquiries (PMT-08-2122) Effective April 2022

2.2.1.2.2 The Vendor is responsible for all aspects of providing and administering courses, including training locations, if courses are being offered in person across the State of Florida.

Change No. 6

4.2.1.1.1 The Vendor must be a research-based, nationally recognized, and accredited organization, including but not limited to American Heart Association, American Red Cross, and American Safety & Health Institute and trainers must be certified through the associated organization.

Change No. 7

Table 3, Minimum Performance Measures and Financial Consequences

The Vendor shall provide access to and administer in-person, remote and/or hybrid Pediatric CPR and

First Aid courses at least twice a week.

1% of the total invoice amount will be deducted from payment for every day that the deliverable is delayed beyond the date and time mutually agreed upon and set by the

Department and Vendor, notwithstanding delays caused by the Department.

Addendum with Written Inquiries (PMT-08-2122) Effective April 2022

Response to Written Inquires:

Question

Vendor Name Solicitation

Section Question Department Response

Nurse Resource Training Center

Is there a location specified for the CPR/First Aid classes or will I become a vendor for you all and if there is a need in the North Florida counties then I am able to teach those classes?

Please see Change No. 5.

Per DCF ITB 2223 023, Section 2.2, Responsibility of the Vendor, 2.2.1.2 indicates the Vendor must provide access and administer in-person, remote, and/or hybrid Pediatric CPR and First Aid courses across the State of Florida.

Concierge Health

Train

With interest in advertisement ITB- 02661, is the department of children and families required to carry Cpr certifications from a specific organization, for example, American Heart Association, American Red Cross, American Safety and Health Institute, etc?

Please see Change No. 6.

Concierge Health

Train

In addition, will responses to questions be in an open or closed format for interested vendors? I apologize, there is not much information provided the VIP. To clarify, the agency is requesting all bids be submitted via PDF email, not electronically via Ariba?

The Department’s responses to all questions are posted within one addendum document.

Please refer to Section 4., Instructions for responding to the ITB for specifications on submitting a bid:

The Department requires that all bids be sent by electronic means (email). The electronic submission must comply with the following requirements: The Vendor may submit an electronic version of the bid in response to this ITB, including all required documents, in PDF format as an attachment to an email sent to the Procurement Officer’s email address provided in Section

1.3. The software used to produce the electronic file

must be Adobe portable document format (“pdf”), version

Addendum with Written Inquiries (PMT-08-2122) Effective April 2022

Question

Vendor Name Solicitation

Section Question Department Response

6.0 or higher. The Department must be able to be open and view the reply utilizing Adobe Acrobat.

Rushing

Emergency Medical Solutions

(2.2.1.1) Are training centers able to bid for the regions of FL they are based in vs.

statewide?

See response to Question #1.

Rushing

Emergency Medical Solutions

(2.2.1.2) Are courses able to be scheduled at the childcare facilities for many staff members?

Please see Change No. 5.

Rushing

Emergency Medical Solutions

(2.2.1.2)

How many courses are you wanting to be available monthly? Some courses are not scheduled unless a request is made.

Please see Change No. 4 and No. 7

Per DCF ITB 2223 023, Section 1.1, Introduction, and Appendix VI, Cost Proposal, The Department anticipates a maximum of 2,000 child care personnel will be able to participate in the training provided through this solicitation. The Department’s goal is to provide quality Pediatric CPR and First Aid Training meeting the requirements in Appendix V, Scope of Work, to as many child care personnel as possible, based upon the Vendor’s price and available funding.

7 Angelmedic CPR What is the minimum number of students in one class? What is the maximum?

The Vendor should follow the CPR organization’s industry standard recommended ratio of students to instructor through which they are certified.

8 Angelmedic CPR What is the location classes will be held at?

Please see Change No. 5.

9 Angelmedic CPR

What curriculum for training?

American Safety & Health Institute, American Red Cross or American Heart Association?

Please see Change No. 6.