DCF ITB 2122 065 AddNo 1 with Written Inquiry Responses.pdf

ADDENDUM No. 01

INVITATION TO BID

DEPARTMENT OF CHILDREN AND FAMILIES

NORTH FLORIDA EVALUATION AND TREATMENT ENTER

Solicitation Number: DCF ITB 2122 065

Solicitation Title: NFETC Anti-Ligature Door Hardware

Response(s) Due Date: April 4, 2022

Addendum Number: 1

Addendum Date: March 31, 2022

FAILURE TO FILE A PROTEST WITHIN THE TIME PRESCRIBED IN SECTION 120.57(3),

FLORIDA STATUTES, OR FAILURE TO POST THE BOND OR OTHER SECURITY REQUIRED

BY LAW WITHIN THE TIME ALLOWED FOR FILING A BOND SHALL CONSTITUTE A WAIVER

OF PROCEEDINGS UNDER CHAPTER 120, FLORIDA STATUTES.

DCF ITB 2122 065 - NFETC anti-ligature door hardware is hereby amended as follows, all changes are highlighted in yellow, and deletions are shown as a strikethrough and highlighted in gray. All other terms and conditions of the solicitation remain in effect.

Change No. 1:

Section 1. Introduction, Subsection 1.1 Introduction to the Procurement:

The Department of Children and Families (Department), North Florida Evaluation and Treatment Center (NFETC) is seeking to purchase 190 anti-ligature (store room function) door hardware locksets including doorknobs with locks, 6 pin N 19 Corbin Russwin key core cylinder (0 bitted and modified to work in the lockset), pins, and 0 bitted keys, with all material being furnished to the NFETC, located at 1200 NE 55th Blvd, Gainesville, Florida, 32641.

Change No. 2:

Section 1. Introduction, Subsection 1.2 Term of the Agreement:

This is a one-time purchase of 190 anti-ligature (store room function) door hardware locksets including doorknobs with locks, 6 pin N 19 Corbin Russwin key core cylinder (0 bitted and modified to work in the lockset), pins, and 0 bitted keys, including delivery to NFETC.

Change No. 3:

Section 1.3 Contact Person and Procurement Officer:

All notices, decisions, intended decisions, addenda (including Notices of Intent to Award), and other matters relating to this solicitation will be posted on the Department of Management Services (DMS) Vendor Bid System (VBS) located at:

http://www.myflorida.com/apps/vbs/vbs_www.main_menu. MyFloridaMarketPlace (MFMP) Vendor Information Portal (VIP) located at:

https://vendor.myfloridamarketplace.com/search/bids.

https://vendor.myfloridamarketplace.com/search/bids

It is the responsibility of prospective vendors to check the VBS VIP for addenda, notices of decisions and other information or clarifications to this solicitation. Posting on the VBS VIP is the only official notice for determinations of timeliness of protests (see 1.5).

Change No. 4:

Section 2.6. Receipt of Bids, Subsection 2.6.1:

Bids must be received by the Procurement Officer no later than the date and time stated in Section 2.3 and at the email address provided in Section 1.3. Facsimile or electronic transmissions of bids will not be accepted. Vendors are exclusively responsible for timely delivery of sealed bids to the Procurement Officer.

Change No. 5:

Appendix V Scope of Work, Section 1. Purpose, is hereby revised as follows:

The Department of Children and Families (Department), North Florida Evaluation and Treatment Center (NFETC) is seeking to purchase 190 anti-ligature (store room function) door hardware locksets including doorknobs with locks, 6 pin N 19 Corbin Russwin key core cylinder (0 bitted and modified to work in the lockset), pins, and 0 bitted keys, with all materials being furnished to the NFETC, located at 1200 NE 55th Blvd, Gainesville, Florida, 32641.

Change No. 6:

Appendix V Scope of Work, Section 3. Deliverables, Minimum Performance Specifications and Financial Consequences Subsection 3.1 Table 1 Deliverables:

Change No. 7:

Appendix V Scope of Work, Section 4. Invoicing and Payment:

It is the expectation of the Department that one invoice will be submitted for all services rendered at the completion of both Deliverables listed in Table 1, of Section 3.1, to include

TABLE 1

DELIVERABLES

Deliverable No.

Deliverable Description Appendix V: Scope of Work Section Reference

No. 1 190 anti-ligature (store room function) door hardware locksets including doorknobs with locks, 6 pin N 19 Corbin Russwin key core cylinder (0 bitted and modified to work in the lockset), pins, and 0 bitted keys

2.2.1

No. 2 Delivery of Hardware as a complete assembly, Cores must operate in the locks and be installed in the locksets.

2.2.2 delivery of 190 anti-ligature (store room function) door hardware locksets including doorknobs with locks, 6 pin N 19 Corbin Russwin key core cylinder (0 bitted and modified to work in the lockset), pins, and 0 bitted keys, installed and operational.

Change No. 8:

Appendix VI Price Sheet, Table A:

TABLE A

Price Sheet

190 anti-ligature (store room function) door hardware locksets including doorknobs with locks, 6 pin N 19 Corbin Russwin key core cylinder (0 bitted and modified to work in the lockset), pins, and 0 bitted keys

Make/Model:

Delivery of anti-ligature door hardware to NFETC, located at 1200 NE 55th Blvd, Gainesville, Florida, 32641

Total Price for all equipment and services $

Change No. 9:

Section 2 Solicitation Process, Subsection 2.3 Timeline:

Activity Date Time Eastern

Address Section Reference

Solicitation advertised and released on VBS:

03/17/2022 N/A VBS Electronic Posting site:

http://myflorida.com/apps/vbs/vbs_www.

main_menu

1.3

Written questions must be received by:

03/22/2022 4:00 PM See Section 1.3 2.5

Anticipated Department’s response to questions:

03/28/2022 N/A See Section 1.3 2.5 http://myflorida.com/apps/vbs/vbs_www.main_menu http://myflorida.com/apps/vbs/vbs_www.main_menu

Activity Date Time Eastern

Address Section Reference

Sealed bid must be received by the Department:

03/30/2022

04/04/2022

2:00 PM

10:00 AM

See Section 1.3 2.6

*Bid opening: 03/30/2022

04/04/2022

3:00 PM

11:00 AM

Please join meeting from your computer, tablet or smartphone.

https://meet.goto.com/SolicitationAdminis tration

You can also dial in using your phone.

United States (Toll Free): 1 866 899 4679 United States: +1 (571) 317-3116

Access Code: 687-621-357

2.6

Anticipated posting of intended contract award:

04/12/2022 N/A VBSMFMP VIP Electronic Posting site:

http://myflorida.com/apps/vbs/vbs_www.

main_menu https://vendor.myfloridamarketplace.com/ search/bids

Anticipated effective date of contract:

04/18/2022 N/A N/A 1.2

Change No. 9:

Section 4, Subsection 4.3 Public Record and Trade Secrets, Item 4.3.1 How to Claim Trade Secret Protection:

If the vendor considers any portion of the documents, data or records submitted in its bid to be trade secret, as defined in Section 812.081(1)(c), F.S., and exempt from public inspection or disclosure pursuant to Florida’s Public Records Law, the vendor must submit all such information in a separately bound separate document (or in the case of electronic media, in a manner compliant with Section 4.1.4, , with the words "Trade Secret" included in the file name) clearly labeled "Redacted Attachment to Bid, ITB No. – Trade Secret Material".

https://meet.goto.com/SolicitationAdministration https://meet.goto.com/SolicitationAdministration tel:+18668994679,,687621357 tel:+15713173116,,687621357 http://myflorida.com/apps/vbs/vbs_www.main_menu http://myflorida.com/apps/vbs/vbs_www.main_menu

Response to Written Inquires:

Vendor

Question #

Vendor DCF ITB

Section

Vendor Question Department of Children and Families

Response

Locks

Company

Table 1

Delivera ble No. 1 the description states (190)

Storeroom Function Anti Ligature locks INCLUDING doorknobs…..

My question is, doesn’t having a knob lock on the door as well defeat the purpose of the Anti

Ligature lock?? Meaning, the patient or subject can hang themselves on the knob

All references to doorknobs should be “anti-ligature handles”. Example for comparison:

Marks LifeSaver 195BH series, Anti-Ligature handle on both sides. (Photo shown for typical handle type)

Smallwood

Lock &

Supply

Do you have a certain brand you are wanting to go with?

The Department does not have a specific brand request, to ensure the best value

Vendor is awarded. Brands that meet the specifications stated in Section 2.2.1. of the

Solicitation will be considered.

3 of 6 Smallwood

Lock &

Do you have a sample part number you are wanting or an

Please see responses to questions 1 and 2.

Vendor

Question #

Vendor DCF ITB

Section

Vendor Question Department of Children and Families

Response

Supply example of what you are looking for?

4 of 6 Smallwood

Lock &

Supply

What is the backset that you are needing? (2-3/4”, 2-3/8”, 5”)

Doors are 2 ¾” thick. Standard commercial wood and metal doors.

Smallwood

Lock &

Supply

Are these knobs going to be mortise locks or latch bolt locks?

See Response to question 1 regarding

“doorknobs”. The Department is requesting, anti-Ligature handles on both sides of the door.

6 of 6 Smallwood

Lock &

Supply

Is the finish going to be 626 or

630?

Required finish is 630.