DCCP-Pacific RFP No 72049222R00003.pdf

U.S. Agency for International Development Annex 2 Building U.S. Embassy 1201 Roxas Boulevard 1000 Ermita, Manilla, Philippines

Tel: (632) 5301-6000 Fax (632) 5301-6213 http://philippines.usaid.gov

RFP Issuance Date: December 16, 2021 Questions Closing Date and Time: January 14, 2022, 8:00AM, Manila Time RFP Closing Date and Time: February 9, 2022, 12:00NN, Manila Time

Subject: Request for Proposal (RFP) No. 72049222R00003 Digital Connectivity and Cybersecurity Partnership (DCCP) - Pacific

Dear Prospective Offeror:

The United States Government, represented by the United States Agency for International Development Mission to the Philippines, Pacific Islands and Mongolia (USAID/Philippines), is soliciting proposals from qualified organizations interested in providing the services described in the attached solicitation.

USAID is soliciting a cost plus fixed fee (CPFF), completion contract with a 4-year base and 1 year option for a maximum performance period of five (5) years. The maximum amount of the contract (cost and fee) is $24 million, subject to the availability of funds. The principal geographic code is 937 and the NAICS code is 541990.

This solicitation, amendments to this solicitation, and announcement of contract award will be made available through the government point of entry at SAM.gov | Home. It is the Offeror’s responsibility to check this site periodically for official updates to this solicitation.

USAID/Philippines reserves the right to reject any or all offers if such action is considered to be in the best interest of the U.S. Government. Issuance of this solicitation and receipt of proposals from interested Offerors neither obligates USAID/Philippines to award a contract nor does it constitute a commitment to pay any costs incurred by the Offerors in the preparation of their submissions.

Sincerely, Stéphane C. Bright Contracting Officer Regional Office of Acquisition and Assistance

SOLICITATION, OFFER AND AWARD

4. TYPE OF SOLICITATION2. CONTRACT NUMBER 3. SOLICITATION NUMBER

72049222R00003

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7)

ORDER UNDER DPAS (15 CFR 700)

6. REQUISITION/PURCHASE NUMBER

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

NEGOTIATED (RFP)

SEALED BID (IFB)

5. DATE ISSUED

1. THIS CONTRACT IS A RATED RATING PAGE OF PAGES

1 153

C. E-MAIL ADDRESS

EXT.NUMBERAREA CODE

B. TELEPHONE (NO COLLECT CALLS)A. NAME

10. FOR

INFORMATION

CALL:

CAUTION: LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

(Date)(Hour) depository located in copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the

SOLICITATION

9. Sealed offers in original and

PART IV - REPRESENTATIONS AND INSTRUCTIONS

OTHER STATEMENTS OF OFFERORS

EVALUATION FACTORS FOR AWARD

INSTRS., CONDS., AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND

LIST OF ATTACHMENTS

CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

I

J

K

L

M SPECIAL CONTRACT REQUIREMENTS

CONTRACT ADMINISTRATION DATA

DELIVERIES OR PERFORMANCE

INSPECTION AND ACCEPTANCE

PACKAGING AND MARKING

DESCRIPTION/SPECS./WORK STATEMENT

SUPPLIES OR SERVICES AND PRICES/COSTS

SOLICITATION/CONTRACT FORM

PART II - CONTRACT CLAUSESPART I - THE SCHEDULE

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SEC. DESCRIPTION PAGE(S) (X) DESCRIPTION SEC. (X)

11. TABLE OF CONTENTS

18. OFFER DATE17. SIGNATURE

SUCH ADDRESS IN SCHEDULE.

IS DIFFERENT FROM ABOVE - ENTER

15C. CHECK IF REMITTANCE ADDRESS

EXT.NUMBERAREA CODE

15B. TELEPHONE NUMBER

(Type or print)AND

ADDRESS

OF

OFFEROR

CODE FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER15A. NAME

DATEAMENDMENT NO.DATEAMENDMENT NO.

and related documents numbered and dated):

amendments to the SOLICITATION for offerors

(The offeror acknowledges receipt of

14. ACKNOWLEDGEMENT OF AMENDMENTS

CALENDAR DAYS (%)30 CALENDAR DAYS (%)20 CALENDAR DAYS (%)10 CALENDAR DAYS (%)

(See Section I, Clause No. 52.232.8)

13. DISCOUNT FOR PROMPT PAYMENT

designated point(s), within the time specified in the schedule.

by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

28. AWARD DATE

(Signature of Contracting Officer)

27. UNITED STATES OF AMERICA

25. PAYMENT WILL BE MADE BYCODE 24. ADMINISTERED BY (If other than Item 7)

ITEM

(4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

41 U.S.C. 253 (c) ( 10 U.S.C. 2304 (c) (

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

21. ACCOUNTING AND APPROPRIATION20. AMOUNT19. ACCEPTED AS TO ITEMS NUMBERED

AWARD (To be completed by government)

CODE

12/16/2021 X

720492

USAID/Philippines 00000 until 12:00NN local time 02/09/2022

Haidee Juanillo hjuanillo@usaid.gov5301-6648

X

X

X

X

X

X

X

X

X

X

X

X

X

PAGE(S)

26. NAME OF CONTRACTING OFFICER (Type or print)

Stéphane C. Bright

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (Rev. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

2-6

8-10 11-12 13-30 31-35 36-58

59-75

77-97

98-125

126-133

12. In compliance with the above, the undersigned agrees, if this offer is accepted within _____0_________ calendar days (60 calendar days unless a different period is inserted

+632

See schedule

REQ-492-22-000015

RFP No. 72049222R00003 Digital Connectivity and Cybersecurity Partnership (DCCP) - Pacific

pg. 2

PART I - SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PURPOSE

The Digital Connectivity and Cybersecurity Partnership (DCCP) Pacific activity seeks to advance an open, interoperable, reliable, and secure connectivity in the Pacific Island countries (PICs) by (1) improving broadband access; (2) strengthening digital policy and regulations; (3) advancing digital platforms and solutions for the delivery of public services; and (4) upgrading of digital skills and literacy.

B.2 CONTRACT TYPE

This is a Cost-Plus-Fixed-Fee (CPFF) Completion-type contract as defined in Federal Acquisition Regulation (FAR) Part 16.

B.3 ESTIMATED COST, FIXED FEE, AND OBLIGATED AMOUNT

(a) The estimated cost for the performance of the work required for the four (4) years base period, exclusive of fixed fee, if any, is [$TBD]. The fixed fee, if any, is [$TBD]. The total estimated cost plus fixed fee, if any, is [$TBD]. The Contractor shall not be paid any sum in excess of this amount.

(b) The estimated cost for the performance of the work required for the one-year option period, exclusive of fixed fee, if any, is [$TBD]. The fixed fee for the one-year option period, if any, is [$TBD]. The Contractor shall not be paid any sum in excess of this amount.

(c) Within the estimated cost-plus-fixed fee amounts specified in paragraph (a) above, the amount currently obligated and available for reimbursement of allowable costs incurred by the Contractor (and payment of fee, if any) for performance hereunder is [$TBD]. The Contractor must not exceed the obligated amount unless authorized by the Contracting Officer pursuant to the clause of this contract entitled “Limitation of Funds” (FAR 52.232‐ 22).

(d) Funding for this contract will be on an incremental basis, subject to the availability of funds. Funds obligated are anticipated to be sufficient through [To be inserted at the time of award].

pg. 3

B.4 BUDGET SCHEDULE

CLIN LINE ITEM TOTAL

Base Period (Years 1-4)

001 Direct Costs (Inclusive of Subcontracts) $TBD

Indirect Costs $TBD

Fixed Fee $TBD

Grants Under Contract (GUC) $TBD

Total Estimated Cost Plus Fixed Fee $TBD*

Option Year 1 (Year 5)

002 Direct Costs (Inclusive of Subcontracts) $TBD

Indirect Costs $TBD

Fixed Fee $TBD

Total Estimated Cost Plus Fixed Fee $TBD*

*Final dollar amount to be inserted at time of award based on the selected offeror’s proposal.

These CLIN amounts may not be adjusted without a written modification signed by the Contracting Officer. The Contractor will not bill any amounts against this contract in excess of the amounts specified for each line item as illustrated above. The base amount and option year 1 amount cannot exceed the total estimated amount of the contract.

B.5 PAYMENT OF FIXED FEE

Pursuant to FAR 16.306(d)(1), payment of the fixed fee shall be based on the achievement of the targets and deliverables in the PWS and in accordance with the fixed fee payment schedule in Section F.8 of the contract.

All fixed fee payments are subject to the inspection and acceptance by USAID as specified in Section E of the same and in compliance with the terms of this contract. Upon successful completion of a deliverable, the Contractor must provide evidence of its achievement in accordance with performance standards specified in Section E to the Contracting Officer’s Representative (COR). Upon receipt of concurrence by the COR, the Contractor shall submit an invoice for the amount of the fee associated with the deliverable. In the event of discontinuance of the work in accordance with the clause of the contract entitled FAR 52.249-6 Termination (Cost Reimbursement), the fee must be re-determined by mutual agreement equitably to reflect the reduction in the work actually performed.

The amount by which such fee is less than, or exceeds, payments previously made on account of the fee must be paid to, or repaid by the Contractor, as applicable. Pursuant to FAR 52.216-8

pg. 4

Fixed Fee, after payment of 85 percent of the fixed fee, further payment of the fee will be withheld until a reserve is set aside not to exceed 15 percent of the total fixed fee or $100,000 whichever is less.

B.6 CANCELLATION PROCEDURES

This contract is subject to the requirements of FAR 17.106.

(a) Performance under this contract during the second and subsequent program years is contingent upon the appropriation of funds. All program years except the first are subject to cancellation. Cancellation shall occur by the dates specified below if the Contracting Officer:

1. Notifies the Contractor that funds are not available for contract performance for any subsequent program year, or

2. Fails to notify the Contractor that funds are available for performance of the succeeding program year.

(b) Cancellation Ceiling:

This is a CPFF type contract where the Contractor is authorized to be reimbursed for costs which are allowable in accordance with FAR 52.216-7, “Allowable Cost and Payment.” Therefore, the Contractor will not incur any costs which would have been amortized over the life of the contract must the contract be cancelled in accordance with

FAR 52.217-2.

The Government’s liability for cancellation charges shall not exceed [$TBD]. This amount will be reduced in accordance with FAR 17.106-1 (1) (c) at the conclusion of each program year, as follows:

Program Year (Base period years 1-4)

Cancellation Date Cancellation Ceiling

(US $)

Year 1

Year 2

Year 3

Year 4

Option Year 5

B.7 COST REIMBURSABLE

The U.S. dollar costs allowable will be limited to reasonable, allowable and allocable costs determined in accordance with FAR 31 (Contract Cost Principles), OMB A-21 (Cost Principles for Educational Institutions), FAR 52.216-7 (Allowable Cost and Payment), FAR 52.216-8

pg. 5

(Fixed Fee), if applicable, and AIDAR 752.7003 (Documentation for Payment), in order to be reimbursable under this contract.

The following clauses incorporated by reference in Section I are applicable as follows:

(1) FAR 52.232-20 Limitation of Cost - applies when the contract is fully funded.

(2) FAR 52.232-22 Limitation of Funds - applies when the contract is funded in an amount less than the total cost-plus-fixed-fee.

B.8 INDIRECT COST

The Contractor is allowed to recover applicable indirect costs (i.e., overhead, G&A, etc.) on other direct costs (ODCs), if it is part of the Contractor’s usual accounting procedures, consistent with FAR Part 31, and Negotiated Indirect Cost Rate Agreement (NICRA).

Pending establishment of revised provisional or final indirect cost rates, allowable indirect costs will be reimbursed on the basis of the following negotiated provisional or predetermined rates and the appropriate bases:

Description Rate Base Type Period

(TBD) (TBD) (TBD) (TBD) (TBD)

1/ Base of Application:

Type of Rate:

Period:

Source:

2/ Base of Application:

Type of Rate:

Period:

Source:

B.9 ADVANCE UNDERSTANDING ON CEILING INDIRECT COST RATES AND

FINAL REIMBURSEMENT FOR INDIRECT COSTS

Ceilings are not applicable to Small Business Offerors or local organizations serving as the prime or a subcontractor.

Pending establishment of revised provisional or final indirect cost rates, allowable indirect costs must be reimbursed on the basis of the following negotiated provisional or predetermined rates and the appropriate bases for prime contractors and their major subcontractors.

(a) Reimbursement for indirect costs shall be at the lower of the negotiated final (or predetermined)rates or the following ceiling rates:

pg. 6

Description Rate Base Period % 1/ 1/

% 2/ 2/ % 3/ 3/

1/ Base of Application:

Period:

2/ Base of Application:

Period:

3/ Base of Application

Period:

NOTE: Insert additional indirect rates as needed for all primes and major subcontractors in the above table.

(b) The Government will not be obligated to pay any additional amount should the final indirect cost rates exceed the negotiated ceiling rates. If the final indirect cost rates are less than the negotiated ceiling rates, the negotiated rates will be reduced to conform to the lower rates.

(c) This understanding shall not change any monetary ceiling, obligation, or specific cost allowance or disallowance. Any changes in classifying or allocating indirect costs require the prior written approval of the Contracting Officer.

[END OF SECTION B]

[REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK]

pg. 7

SECTION C - DESCRIPTION/PERFORMANCE WORK STATEMENT

[Contents of this Section shall be derived from the Contractor’s proposed Performance Work Statement (PWS)].

Refer to Attachment J.1 for the Statement of Objectives (SOO), which includes the purpose, background, scope, objectives, and desired outcomes.

[END OF SECTION C]

pg. 8

SECTION D - PACKAGING AND MARKING

D.1 MARKING AND BRANDING STRATEGY

The Contractor shall submit a final branding implementation plan and marking plan no later than 30 days after award. The plan must be in accordance with ADS 320.3.2.

The Contractor shall comply with the requirements of the policy directives and required procedures outlined in USAID Automated Directive System (ADS) 320.3.2 “Branding and Marking in USAID Direct Contracting” at https://www.usaid.gov/sites/default/files/documents/320.pdf; and USAID “Graphic Standards Manual” available at www.usaid.gov/branding or any successor branding policy.

Anticipated elements of the marking plan: Deliverables to be marked, include products, equipment and inputs delivered; places where program activities are carried out; external public communications, studies, reports, publications and informative and promotional products; and workshops, conferences, fairs, media related activities and any such events.

Publications authored by Contractors or other non-USAID employees must include the following disclaimer on the title page: “The author’s views expressed in this publication do not necessarily reflect the views of the United States Agency for International Development or the United States Government.” Threats and restrictions to the security of the program need to be identified and assessed in order to request any necessary exception from the marking requirement in accordance with ADS 320.3.2.

USAID’s web page contains the electronic version of the Graphic Standards Manual that is compulsory for all Contractors. Marking under this contract shall comply with the “USAID Graphics Standards Manual” available at https://www.usaid.gov/sites/default/files/documents/1869/USAID_GSM-02_04_2020.pdf

D.2 AIDAR 752.7009 MARKING (JAN 1993)

(a) It is USAID policy that USAID-financed commodities and shipping containers, and project construction sites and other project locations be suitably marked with the USAID emblem. Shipping containers are also to be marked with the last five digits of the USAID financing document number. As a general rule, marking is not required for raw materials shipped in bulk (such as coal, grain, etc.), or for semi-finished products which are not packaged.

(b) Specific guidance on marking requirements must be obtained prior to procurement of commodities to be shipped, and as early as possible for project construction sites and other project locations. This guidance will be provided through the COR indicated on the cover page of this Contract, or by the Mission Director in the Cooperating Country to which commodities are being shipped, or in which the project site is located.

(c) Authority to waive marking requirements is vested with the Regional Assistant

Administrators, and with Mission Directors.

http://www.usaid.gov/policy/ads/300/320.pdf%3B http://www.usaid.gov/policy/ads/300/320.pdf%3B https://www.usaid.gov/sites/default/files/documents/320.pdf http://www.usaid.gov/branding http://www.usaid.gov/branding http://www.usaid.gov/work-usaid/branding/acquisition-awards http://www.usaid.gov/work-usaid/branding/acquisition-awards https://www.usaid.gov/sites/default/files/documents/1869/USAID_GSM-02_04_2020.pdf

pg. 9

(d) A copy of any specific marking instructions or waivers from marking requirements is to be sent to the Contracting Officer; the original must be retained by the Contractor.

D.3 BRANDING

The Offeror shall comply with the requirements of the USAID branding policies available at:

www.usaid.gov/branding and appropriately mark all deliverables and public communications with the USAID brand.

Note: USAID receives “exclusive branding and marking” for the work conducted under all acquisition awards. This means that the foreign assistance delivered is clearly credited to the American people. It also means that competing logos or identities are excluded unless otherwise indicated in the award (Contract).

Activity name: This activity will be named Digital Connectivity and Cybersecurity Partnership (DCCP)-Pacific. It is anticipated that the Final Report under this award will be visibly branded as a USAID project utilizing the appropriate USAID/Philippines templates. Desired level of visibility: All publications, public materials and documents, public communication, media releases, press conferences and public events should incorporate the USAID identity. Approval by the USAID Mission Development Outreach and Communication Officer (DOC) to be obtained through the COR should be received before using any materials which incorporate the USAID identity.

Limitations: USAID places limitations on the release of sensitive or confidential information in the materials produced in performing the contract. The contractor should consult through the COR with the Contracting Officer and the Regional Legal Officer or Office of the General Counsel.

The Marking Plan enumerates the public communications, commodities and program materials and other items that visibly bear or will be marked with the USAID identity (e.g., program sites, evaluations and reports, events, and commodities). It should include a table specifying the expected program deliverables to be produced under this Award and whether they will be marked or not. The Marking Plan is where requests for exceptions to marking requirements can be made. News releases/media alerts must be coordinated with the COR. In general, all releases/alerts are issued by the U.S. Embassy on behalf of USAID, and USAID only submits these to the U.S. Embassy Public Affairs Office.

News releases/media alerts must be coordinated with the COR. In general, all releases/alerts are issued by the U.S. Embassy on behalf of USAID, and USAID only submits these to the U.S.

Embassy Public Affairs Office.

D.4 BRANDING AND MARKING POLICY

In accordance with provision D.2 above, and where applicable, the Contractor shall comply with the requirements of the policy directives and required procedures outlined in USAID Automated Directive System (ADS) 320.3.2 “Branding and Marking in USAID Direct Contracting” at https://www.usaid.gov/ads/policy/300/320; and USAID “Graphic Standards Manual” available at https://www.usaid.gov/ads/policy/300/320

pg. 10 http://www.usaid.gov/branding/, or any successor branding policy.

D.5 APPROVAL OF CONTRACTOR BRANDING IMPLEMENTATION AND

MARKING PLAN

The contractor’s Branding Implementation and Marking Plan dated (TBD) is hereby approved by the Contracting Officer for the life of the award, unless otherwise rescinded earlier. The contractor will follow the plan during implementation of this contract and will request and obtain waivers from the Contracting Officer when required. Guidance on applying for waivers can be found in USAID Automated Directives System Chapter 320, Branding and Marking.

D.6 AIDAR 752.7034 ACKNOWLEDGMENT AND DISCLAIMER (DEC 1991)

(a) USAID shall be prominently acknowledged in all publications, videos or other information/media products funded or partially funded through this contract, and the product shall state that the views expressed by the author(s) do not necessarily reflect those of USAID. Acknowledgments must identify the sponsoring USAID Office and Bureau or Mission as well as the U.S. Agency for International Development substantially as follows:

"This [publication, video or other information/media product (specify)] was made possible through support provided by the Office of [ ], Bureau for [ ], U.S. Agency for International Development, under the terms of Contract No. [ ]. The opinions expressed herein are those of the author(s) and do not necessarily reflect the views of the U.S.

Agency for International Development."

(b) Unless the contractor is instructed otherwise by the cognizant technical office publications, videos or other information/media products funded under this contract and intended for general readership or other general use will be marked with the USAID logo and/or U.S. AGENCY FOR INTERNATIONAL DEVELOPMENT appearing either at the top or at the bottom of the front cover or, if more suitable, on the first inside title page for printed products, and in equivalent /appropriate location in videos or other information/media products. Logos and markings of co-sponsors or authorizing institutions must be similarly located and of similar size and appearance.

(End of Clause)

[END OF SECTION D]

http://www.usaid.gov/branding/

pg. 11

SECTION E - INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR “52.252-2 CLAUSES INCORPORATED BY REFERENCE” in Section I of this contract. See http://www.acquisition.gov/far/part-52#FAR_52_252_2 for electronic access to the full text of a FAR clause.

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)

NUMBER TITLE DATE

52.246-3 Inspection of Supplies-Cost Reimbursement May 2001

52.246-5 Inspection of Services-Cost Reimbursement Apr 1984

E.2 INSPECTION AND ACCEPTANCE/RESPONSIBLE OFFICIAL

USAID inspection and acceptance of services, reports and other required deliverables or outputs must take place at the location where the services are performed and reports and deliverables or outputs are produced or submitted. The COR (listed in Section G) has been delegated authority to inspect and accept all services, reports and required deliverables or outputs.

E.3 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

The QASP will be used to enforce the inspection and acceptance clauses of the contract. The QASP will be submitted by the Contractor to the COR.

The QASP will be co-developed during the collaboration workshop that will take place within 30 days after award of the contract. The QASP will be submitted to the COR for approval 30 days after the collaboration workshop. The contractor and the COR will establish the procedures on how the assessment/inspection process will be conducted. The QASP will require the detailed process for a continuous oversight process:

● What will be monitored?

● How will monitoring take place?

● Who will conduct the monitoring?

● How will monitoring efforts and results be documented?

The Contractor is responsible for implementing and delivering performance that meets contract standards using its Monitoring, Evaluation, and Learning (MEL) Plan. The QASP does not detail how the contractor accomplishes the work. Rather, it provides the structure for the government’s surveillance of the contractor’s performance to assure that it meets contract standards. It is the https://www.acquisition.gov/far/part-52#FAR_52_252_2

pg. 12 government’s responsibility to be objective, fair and consistent in evaluating contractor performance.

The QASP will be reviewed and updated as necessary. The Government reserves the right to modify performance standards and/or metrics during the life of this contract, in order to ensure that the right performance results are being assessed and that the performance standards are appropriate. The COR will ensure that the QASP is implemented and updated.

[END OF SECTION E]

pg. 13

SECTION F - DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR “52.252-2 CLAUSES INCORPORATED BY REFERENCE” in Section I of this contract. See http://www.acquisition.gov/comp/far/index.html for electronic access to the full text of a FAR clause.

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)

NUMBER TITLE DATE

52.242-15 STOP-WORK ORDER AUG 1989

STOP-WORK ORDER ALTERNATE I APR 1984

F.2 PERIOD OF PERFORMANCE

This contract’s period of performance is a four (4) year base, one (1) one year option.

F.3 PLACE OF PERFORMANCE

DCCP – Pacific will be implemented in up to 12 Pacific Island Countries (PICs) including the Federated States of Micronesia (FSM), Fiji, Kiribati, Nauru, Palau, Papua New Guinea (PNG), Republic of the Marshall Islands (RMI), Samoa, Solomon Islands, Tonga, Tuvalu, and Vanuatu.

F.4 AUTHORIZED WORK WEEK

The standard work week is from Monday through Friday. No overtime or premium pay is authorized under this Contract. The Contractor is authorized up to a five-day work week for long-term staff. A six- day work week may be authorized on a case by case basis with the prior written approval of the designated Contracting Officer’s Representative (COR).

F.5 PERFORMANCE STANDARDS

The COR and the Contracting Officer will jointly conduct the evaluation of the Contractor’s overall performance and this evaluation shall form the basis of the Contractor's permanent performance record with regard to this contract as required in FAR Part 42.15 and AIDAR 742.15.

The Contractor’s performance under this contract will be evaluated annually and at contract completion, in accordance with the Contractor Performance Assessment Reporting System (CPARS), utilizing at minimum, the following factors:

pg. 14

1. Quality;

2. Schedule;

3. Cost control;

4. Management;

5. Utilization of Small Business (as applicable);

6. Regulatory Compliance; and

7. Other Areas (as applicable) (e.g., late or nonpayment to subcontractors, trafficking violations, tax delinquency, failure to report in accordance with contract terms and conditions, defective cost or pricing data, terminations, suspension and debarments).

F.6 REQUIRED REPORTS

The Contractor must submit required reports and deliverables to the COR specified in Section G with a copy to the cognizant Contracting Officer.

All deliverables and required reporting must be submitted in the English language, unless otherwise specified. The Contractor must promptly notify the COR, of any problems, delays, or adverse conditions which materially impair the Contractor’s ability to meet the requirements of the contract. The COR and the Contractor will develop a standard format for submission of all deliverables during the collaborative workshop that will take place within the first 30 days after contract award.

F.6.1 Annual Work Plan

The Annual Work Plan will be developed in collaboration with the COR within 45 days after award of the contract.

The Annual Work Plan that must be supported by a budget that will be a guide to the implementation of the contract. The Annual Work Plan and budget must have a link to the performance targets, deliverables and results as laid out in the Activity Monitoring, Evaluation and Learning Plan (AMELP) and must be consistent with the PWS. It must describe the annual and life of project (LOP) performance indicators and targets with an explanation of how those achievements are expected to contribute to the DCCP-Pacific objectives.

The Contractor must submit subsequent Annual Work Plans to the COR for review and approval no later than 60 days prior to the end of the USG fiscal year (September 30). The Annual Work Plan will be closely tied to the PWS. The Annual Work Plan will include a list of clearly defined Tasks, Activities, Deliverables, Benchmarks and Indicator Targets, and must have no inconsistencies with the PWS. The Contractor must not include activities in the work plan that fall outside the parameters of the PWS.

To the greatest extent possible, the Contractor will include both men and women in all aspects of this activity including participation and leadership in e.g., meetings, training, etc.

The Contractor must collect, analyze and submit to USAID sex- disaggregated data and proposed actions that will address any identified gender-related issues. To ensure that USAID assistance makes the maximum optimal contribution to gender equality, performance

pg. 15 management systems and evaluations must include gender- sensitive indicators and sex-disaggregated data when the technical analyses supporting the contract demonstrates that:

● The different roles and status of women and men affect the activities to be undertaken;

and

● The anticipated results of the work would affect women and men differently.

The Contractor’s Annual Work Plan will describe how the contractor intends to organize responsibilities among its staff to ensure accomplishment of the tasks. The Annual Work Plan, at a minimum, will include:

● A systematic presentation (i.e., Gantt chart) of activities to be accomplished under the different results and sub-results, on a monthly basis;

● The proposed location of the activity;

● The anticipated outputs and outcomes from each task conducted;

● The anticipated level of effort required from program technical staff and financial resources required to complete the tasks;

● The identification of any assumptions used in preparation of the Annual Work Plan, as well as suggested alternatives, if necessary;

● The anticipated risks with regard to achieving the anticipated objectives of the contract and how they will be mitigated; and

● Any specific award terms or conditions that interfere with maximizing the developmental impact of the award.

Each year, the Contractor will submit for approval a list of commodities that will be purchased during the fiscal year as part of the Annual Work Plan process. The annual commodities procurement list may be revised as necessary in consultation with the COR and by approval of the Contracting Officer, as appropriate. Any substantial revisions to the Annual Work Plan will require the written approval of the COR.

F.6.2 Performance Monitoring, Evaluation, And Learning (MEL) Plan

The Final MEL Plan must be consistent with ADS 201 and submitted within 30 days after award of the contract to the COR for approval. The MEL Plan will outline the Contractor’s approach and timetable for establishing the baseline. This may include using existing available data (project, host-country, other donor) in addition to conducting a baseline assessment if necessary.

The MEL plan shall cover the life of the award. Annual MEL Plan development is NOT recommended. However, the contractor must review the MEL plan annually to ensure that it is still valid. If, over the course of implementation, modifications to the MEL plan become necessary, changes to the MEL plan shall be proposed to the COR. Once approved, the Contractor will then amend the MEL plan to reflect those changes and document clearly the changes as approved. If modified, the MEL plan shall not exclude data previously collected, and, to the extent possible, shall mitigate any significant variations in data collection methodology, indicator definition, or data presentation. The intent of the MEL plan is to show changes over time as a result of USAID intervention.

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The MEL plan will be guided by the activity’s goal(s) and objective(s), anticipated results articulated in the results framework, the theory of change, and planned inputs/interventions as laid out in the Annual Work Plan. The MEL plan will also serve as a tool of mutual understanding among all parties involved (e.g. USAID, the Contractor, Sub-contractor (if any), and other stakeholders) on stakeholders’ MEL roles and responsibilities and how the achievements of this award will be measured and presented. Routine MEL tasks and reports will give the Contractor and USAID a basis for gauging performance and return on investment, promoting learning, and facilitating adaptive management to allow activity adjustment due to unforeseen changes in strategy, approach, or operating environment that may be needed to achieve or maximize results.

The MEL Plan must include key evaluation questions that will guide the understanding and interpretation of results in line with USAID Evaluation Policy. Under USAID’s new Evaluation Policy, the implementing partner is primarily responsible for monitoring and ongoing evaluations (typically formative and mid-term evaluations) that inform management decisions by assessing whether projects are being implemented as planned, reaching targeted groups, and achieving expected outputs and outcomes. However, the primary responsibility for summative and other third-party evaluations that assess the overall performance and results from the project/activity rests with USAID and will not be funded under this Contract.

While the implementing partner will provide supporting data and analysis, such evaluations will be designed, implemented and separately contracted (where contract support is needed) by the Mission to assure objectivity and rigor.

Where projects or activities are implemented in particular locations, the MEL Plan must include a discussion on ways to map and track the type of intervention by project component and fund use. The MEL Plan must consider indicator disaggregation by geographic location.

When geographically disaggregated indicators are included, the MEL Plan must indicate the level of geographic detail at which the indicator data will be collected. Additionally, geographic indicator data must be collected and submitted in accordance with the geographic data collection and submissions standards outlined in Section F.6.4 below.

The Contractor is encouraged to collaborate with relevant stakeholders in monitoring efforts to assure that monitoring and evaluation systems are as cost-effective as possible.

During contract performance, the MEL Plan shall be updated, as necessary, and is subject to COR approval.

Performance Monitoring

Regardless of the start date of the award, the performance monitoring plan will be adjusted to the fiscal calendar of October 1 to September 30.

The MEL plan must follow contents and instructions as specified in the USAID MEL Plan Template (to be provided by the COR). The contractor is encouraged to use quantitative as well as qualitative indicators, as deemed appropriate, for the result it is intended to measure.

The MEL Plan will be submitted to the COR according to the reporting timeline specified in the award.

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Evaluation

USAID funds shall not be used for any studies that do not meet USAID and/or international standards, are not necessary or have no added value to maximize the outcomes or results, and/or have no clear objectives and a plan for data use. The Contractor may conduct special studies, such as internal evaluations, formative assessment, and baseline and end-line surveys, as deemed necessary. The studies shall be planned and their purposes, methods, and intended use of the findings and recommendations be precisely described in a relevant section of the MEL plan. The study concept/protocol and the scope of work or terms of reference of the study team must be shared with the COR and COR clearance shall be obtained prior to implementation. At any time of award, USAID may conduct one or more evaluation(s), either by USAID staff and/or a third-party external to USAID and the Contractor, as deemed appropriate. This is mainly to generate strategic information and learning opportunities that can inform program management and to strengthen current programming and/or to support the design of future activities; measure progress and/or achievement of intended/unintended higher-level outcomes; and account for the investments and demonstrate their effectiveness and/or impact. The Contractor must work closely with and provide essential support to USAID and/or external evaluators as requested.

Learning

The Contractor shall concisely describe the plan for adaptive learning in the MEL plan. This section shall explain the activity’s approach to learning from monitoring data, evaluation findings (if applicable), data presentation, and other learning activities, and how it will be adapted in response to new learning and knowledge, especially how the lessons can be applied to the USAID program cycle.

Learning also includes creating case studies, best practices, and communication pieces to share internally to USAID and externally to partners and stakeholders. The Contractor must provide in the Activity MEL Plan an appropriate set of indicators to accurately measure the outcomes.

F.6.3 Activity Location Data

The Contractor must collect and submit Activity Location Data according to the following requirements and the geographic data collection and submission standards outlined in Section F.6.4 below:

a. Location of Implementation

At a minimum, for interventions implemented in Exact Site Locations that are directly related to the development results generated by the activity, then the implementing partner should collect the Location of Implementation at the Exact Site Location (e.g., facility latitude/longitude); or Exact Line or Area Feature (e.g., an area of land) Level of Geographic Detail.

For interventions implemented in Exact Site Locations that are not directly related

pg. 18 to the development results generated by the activity, then collect the Location of Implementation at the Populated Place Level of Geographic Detail (i.e., city or town latitude/longitude).

b. Location of Intended Beneficiaries At a minimum, the location of the activity’s intended beneficiaries must be collected at the First Administrative Unit Level, which is the first level of subdivision within a country (e.g., Region, Province, etc.), unless the Location of Intended Beneficiaries is considered nationwide, in which case it will be collected at the country level.

Activity Location Data must be submitted to an Agency approved reporting tool or in a digital format according to the standards and procedures provided by USAID [twice annually as part of the 2nd Quarterly Performance Report and the Annual Report] and according to the requirements and the standards outlined in Section F.6.4 below.

Activity Location Data must exclude personally identifiable information. If the Activity Location Data collected by the Contractor requires protection from unauthorized access to mitigate data risk, the Contractor must notify USAID before submitting the Activity Location Data to USAID and implement mitigation techniques to protect the data from unauthorized access in consultation with USAID.

F.6.4 Submission of Other Data Assets

The submission of any other data assets created or obtained in performance of this award is required pursuant to Section H.13 below.

Pursuant to Section H.13, unless otherwise directed by the Contracting Officer (CO) or the Contracting Officer Representative (COR), the contractor must submit the Dataset and supporting documentation within thirty (30) calendar days after the Dataset is first used to produce an Intellectual Work or is of sufficient quality to produce an Intellectual Work.

Within thirty (30) calendar days after award completion, the contractor must submit to the DDL any Datasets and supporting documentation that have not previously been submitted to the DDL, along with an index of all Datasets and Intellectual Work created or obtained under the award. The contractor must also provide to the COR an itemized list of any and all DDL submissions.

When data is acquired through data use or ownership agreements with the host-country government or other entity, the Contractor will use best efforts to ensure that the ownership agreement makes it permissible for the data to be submitted to, and used by, USAID and other U.S. Embassy agencies.

Geographic Data Asset Submission Standards In addition to collecting and submitting Activity Location Data and geographically disaggregated performance indicators (when included in the MEL Plan), all other geographic data assets must also be submitted to the Development Data Library and according to the requirements. For additional guidance, see ADS 579saa Geographic Data Collection and Submission Standards:

https://www.usaid.gov/ads/policy/500/579saa https://www.usaid.gov/ads/policy/500/579saa

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1. Geographic Data Files

a. Both primary and derived Geographic Data Files must be submitted.

b. Geographic Data Files must be submitted in Shapefile (.shp), GeoTIFF (.tif), CSV

(.csv), or GeoJSON (.geojson) file formats.

c. In addition to fulfilling the submission requirements noted above, Geographic

Data Files that are stored in other file formats that may be useful to end users can be voluntarily submitted in those file formats. For example, Geographic Data Files stored in a File Geodatabase (.gdb) or as a Web Map Service (WMS) can also be submitted.

d. Geographic Data Files that are stored in Shapefile (.shp) or GeoTIFF (.tif) formats will include metadata that follows ISO 19115 using the ISO 19139 XML implementation schema.

e. Geographic Data Files that are stored in a CSV or GeoJSON format and contain latitude/longitude coordinates will include supplementary information regarding the:

1) Method used to create the latitude/longitude coordinates;

2) Spatial reference used to generate the latitude/longitude coordinates; and

3) Geographical precision of the latitude/longitude coordinates using the

International Aid Transparency Initiative standards.1 For example, a latitude/longitude coordinate may represent an exact location, the center of a populated place, or the center of a subnational administrative unit.2 This information must be included in addition to the actual CSV dataset.

f. Geographic Data Files that are stored in Shapefile (.shp), GeoTIFF (.tif), or GeoJSON (.geojson), JSON (.json) file formats will use the Geographic Coordinate System World Geodetic System 1984 (GCS WGS 1984) spatial reference. If the use of a different spatial reference was required for an analysis, the spatial reference that was used must be indicated elsewhere in the metadata.

2. Geographic Data Processing and Analysis Files

a. Geographic Data Processing and Analysis Files that are written in programming languages will include a description of the language they are written in (e.g., a Python file would be .py, a Javascript file would be .js, etc.), the intended purpose of the file, use limitations, and execution instructions.

b. Geographic Data Processing and Analysis Files will include descriptive comments and relative pathnames to enable efficient and effective use by an end user.

c. Geographic Data Processing and Analysis Files are stored in an online repository, such as GitHub, these files can also be submitted as a clone of the repository.

1 For example, see the International Aid Transparency Initiative Geographical Precision coding system:

http://iatistandard.org/201/codelists/GeographicalPrecision/ 2 See the definition of “Described” under the Open Data in section I. Definitions of OMB M-13-13: https://project-open-data.cio.gov/policy-memo/#i-definitions http://iatistandard.org/201/codelists/GeographicalPrecision/ https://project-open-data.cio.gov/policy-memo/#i-definitions https://project-open-data.cio.gov/policy-memo/#i-definitions

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3. Geographic Data Visualization Files

a. Geographic Data Visualization Files created using desktop GIS software will be submitted in Esri Map Document (.mxd) or QGIS Project (.qgs) file formats.

b. Geographic data visualization products that are finalized in separate desktop software or stored in a different file format can also be submitted if they may be of use to an end user. For example, when a data visualization product is stored as a Map Package or is finalized in Adobe Illustrator, the Map Package (.mpk), or Adobe Illustrator (.ai) file can be additionally submitted.

c. Geographic Data Visualization Files written in a programming language and used to generate web-based data visualization products will include an indication of the programming language (for example, a Python file would be .py, a Javascript file would be .js, etc.)

d. Geographic Data Visualization Files will reference relative pathnames to the source of all Geographic Data Files that are displayed in the data visualization product.

e. When products created with the Geographic Data Visualization Files are included in documents that are submitted to the USAID Development Experience Clearinghouse (DEC), such as a report that includes a map created with a Geographic Data Visualization File, the URL that links to the location of the document in the DEC must be provided.

F.6.5 Monthly Progress Reports

The Contractor must prepare and submit monthly reports five (5) calendar days after the month being reported. The monthly progress reports must be submitted electronically to the COR and are intended to be concise reports (no more than 5 pages) that summarize progress toward accomplishment of objectives set forth in the PWS.

The report must: (1) provide an update of progress made toward fulfillment of the activity objectives/results, (2) highlight success stories during the period covered, (3) identify implementation issues, (4) contain a discussion of obstacles encountered and possible delays, if any, in fulfillment of activities included in the work plan, and/or achievement of targets set forth in the MEL Plan, and mitigation actions taken, and (5) contain a forecast of activities for the month immediately following the period being reported. The final format of the progress reports must be agreed upon in consultation with the COR. On the month where the Quarterly Performance Progress Report is due, the quarterly report takes the place of the monthly progress report.

F.6.6 Quarterly Performance Reports

The contractor must submit quarterly performance reports no later than 30 days following the end of each standard USG fiscal quarter (i.e., October 30, January 30, April 30, July 30) to the COR and a copy to the cognizant Contracting Officer. The fourth Quarterly Performance Report (October 31) shall serve as part of the Annual Performance Report (see F.6.6).

Reports may be submitted electronically. Regardless of the start date of the contract all reporting will be adjusted to the USG fiscal year calendar. The quarterly performance report will include details of major activities, achievements, an indicator data table, and a summary

pg. 21 of accomplishments in each of the countries where the activity operates. These reports will include progress toward achievement of milestones, the Annual Work Plan and success stories, as well as provide progress towards development objectives, program areas and elements, key issues, and standard indicators for the Performance Plan and Report (PPR), Activity Monitoring, Evaluation, and Learning (MEL) Plan and other USAID reporting purposes. The reports will include financial information on the expenses incurred, available funding for the remainder of the activity and any variances from planned expenditures. This report will also include explanation of problems, delays or adverse conditions and actions taken or contemplated to resolve the situation, or any assistance needed to resolve the situation. The reports will include an Annex that provides summary information on a per country basis where the activity operates. The Annex will include, but is not limited to, the following information for each country: specific development problem/s being addressed, major interventions, sub-partners with amounts per sub-award, results, challenges and implementation issues, and outreach (events, success stories, etc.). The final format of the reports must be agreed upon in consultation with the COR.

F.6.7 Annual Performance Report

An Annual Performance Report will be due within 30 days after the end of each USG fiscal year, ending September 30, inclusive of the 4th quarter report for that year, and must reflect the progress of the program activities over the last year against the approved Annual Work Plan and Activity MEL Plan and will cover:

● Summary of cumulative accomplishments for the year as a whole;

● Situational background information, including implementation issues and challenges, concerning the activity’s objective;

● Description of progress against planned accomplishments in the Annual Work Plan and any deviations;

● Description of progress against planned Activity MEL…