DB SOW DRAFT Paul Rogers Abate Restore Columns Only 05 20 2022.docx

Statement of Work for

Design-Build (DB) Contract (DRAFT)

PROJECT IDENTIFICATION

Project Name: Column Abatement and Reconstruction

Project Number: Project #TBD

Region: 04

Building Name: Paul G. Rogers Federal Building & U.S. Courthouse

Building Address: 701 Clematis Street, West Palm Beach FL

Building Number: FL0066AC

SOW Writers: Michael A. Greco and Oscar Trevilla

Date: May 20, 2022 (DRAFT)

TABLE OF CONTENTS

DB Contract Statement of Work Column Abatement and Reconstruction Solicitation Number:

GSA-PBS Southeast Sunbelt Region 4 www.gsa.gov

1 PROJECT DESCRIPTION

This project is to design and perform the abatement of known select asbestos containing materials (ACM) and reconstruction and finish of historically significant columns to include the structural analysis of the existing steel columns and concrete deck at the Paul G. Rogers Courthouse.

This project also requires the Design Build (DB) Contractor to perform a Pre-Alterations Assessment for Hazardous Materials prior to executing the work.

This Design Build Contract includes performing Construction and Design services for a Base Contract and Options.

1.1 Building History

Located at 701 Clematis Street, West Palm Beach, FL, the Paul G. Rogers Federal Building & Courthouse was constructed in 1972 and serves its original purpose as a federal office building and courthouse. The building was named after former congressman Paul Rogers in 1978.

The Paul G. Rogers Federal Building and U.S. Courthouse and the AUTEC Federal Building, including the central lawn plaza, are eligible for listing in the National Register of Historic Places. The formally planned federal complex is considered an excellent example of the New Formalism style of modern architecture by the locally prominent firm of Stetson-Spina-Davis & Associates.

The building is largely unchanged since its original construction in 1972. There have been interior upfits to office spaces, judge chambers and courtrooms throughout the life of the building. The roof was replaced in 2002 with a built-up roofing system.

A major asbestos removal project occurred in 1992 where all the asbestos containing material (ACM) pipe insulation and ACM spray applied fireproofing were removed. There is still ACM within the building including at the binder of the exterior gravel impregnated fiberglass panels cladding the perimeter architectural (non-structural) ‘swinging’ columns or posts, cladding the exterior walls and cladding the surrounding Mechanical Penthouse.

A significant interior renovation occurred after the building sustained hurricane damage in 2004. Several of the windows blew out, primarily on the fourth floor, and the interior took on severe moisture damage. The entire building was evacuated for around 2 years while repairs were being made.

1.2 Project Type

This is a major repair and alteration project as defined in the latest PBS-P-100 for submission requirements.

1.2.1 Goals

The removal of existing Asbestos Containing Materials (ACM) from columns only and installation of associated historically-compatible (i.e. in-kind) replacement materials.

1.2.2 Objectives

Objectives include the successful completion of Design, Construction Administration and Construction Management Services on budget, on schedule for the Column Abatement and Reconstruction Project.

1.3 Reference Materials

· Attachment 1 - Paul G. Rogers Federal Building – U.S. Courthouse and AUTEC Federal Building Feasibility Study. December 6, 2019. Architect: CEMS Engineering, Inc. Summerville, SC.

· Attachment 2 - Paul Rogers Annual Asbestos Surveillance Report

· Existing Photographs.

· The American with Disabilities Act (ADA) Standards.

· Existing Facility Drawings.

· Secretary of the Interior’s Standards for the Treatment of Historic Properties with Guidelines for Preserving, Rehabilitating, Restoring and Reconstructing Historic Buildings.

· Determination of Eligibility study dated 2010

2 GENERAL REQUIREMENTS

The requirements set forth in this section apply to all stages and phases of the project as described in the Scope of Services section below. Some of the requirements of this section may be subject to exercise of contract option(s).

2.1 Contract Parties and Contract Work

The parties to this contract are the Contractor, hereinafter referred to as the Design-Build (DB) Contractor, and the United States Government. For purposes of this contract, the office representing the Government is the General Services Administration (GSA), Southeast Sunbelt Region (Region 4), Public Buildings Service, hereinafter referred to as the GSA.

The individual authorized to act on the behalf of the GSA in the administration of this contract is the GSA Contracting Officer. The GSA Contracting Officer may delegate certain of his or her authorities to others, and if so, will notify the DB Contractor in writing of the specific authorities delegated to, and limitations placed upon, named authorized representatives. The DB Contractor shall not take any direction, or act upon any information, from individuals other than those having the requisite authority as confirmed by the GSA Contracting Officer’s written notification.

This contract includes both Design Stage services and Construction Stage work, all to be performed by the DB Contractor. Design Stage services include providing Design Concept, Design Development and Construction Document services.

Construction Stage work includes performing construction in conformance with APPENDIX A. The DB Contractor shall proceed with the Design Stage services upon receipt of the GSA notice to proceed with that portion of the work. The GSA will issue a notice to proceed with the Construction Stage work upon completion of the Design Stage services and the GSA approval of the DB Contractor final Construction Document submission.

The DB Contractor shall be the Architect of Record for the project and shall bear all responsibilities and liabilities attendant thereto.

The specific activities, tasks, and deliverables required of the DB Contractor are further delineated in this Statement of Work.

2.2 Budget

The estimated range for construction costs is TBD.

2.3 Schedule

The DB Contractor shall provide a proposed overall project delivery schedule addressing the schedule for all stages of design and construction.

Design Stage

Pre-Design Phase

CD Phase

***30

* Durations and Review Periods listed are in Calendar Days.

** DB Contractor shall provide total contract design services fee fixed price for all services. The DB Contractor shall provide a running total percentage amount for each required submission.

***Historical Review

2.4 DB Contractor Team

The DB Contractor shall provide experts in disciplines listed in PBS-P-100, Facilities Standards for the Public Buildings Service, and as otherwise required in this section, with credentials as indicated, as they apply to this project. The DB Contractor shall provide sufficient staff of project managers, architects, design engineers, field engineers, superintendents, inspection and testing engineers, scheduling specialists, cost engineers, clerical and accounting personnel, etc. to perform the required work.

State of Florida registration is required by P-100 for professionals in line with Authority Having Jurisdiction (AHJ) and/or State requirements for this type of consultant work.

The DB Contractor key team members shall consist of the following:

· Project Manager

· Architect

· Historical Preservation Architect

· Structural Engineering Consultant

· Construction Manager

· Environmental Consultant

· Exterior Envelope Consultant

· Construction Superintendent

· Quality Control Superintendent (Can be same as Construction superintendent)

· Project Engineer (Can be same as Project Manager)

· Safety Program Coordinator (Can be same as the Construction superintendent)

The DB Contractor shall utilize the personnel named in its offer to perform the services required under this contract. In the event that any of the personnel named in the DB Contractor accepted proposal (incorporated into this contract by reference) become unavailable, the DB Contractor shall promptly submit a complete written resume for a proposed substitution, any other information necessary for the GSA to approve or disapprove, and a detailed explanation of the circumstances necessitating the proposed substitution.

During the performance of the services required under this contract, the DB contractor shall obtain the GSA written consent before making any substitution for subcontractors and outside associates or consultants specifically identified and agreed to during negotiations.

Note: This list of key personnel is to meet the following requirements that are used by the National Park Service, and have been previously published in the Code of Federal Regulations, 36 CFR Part 61. The qualifications define minimum education and experience required to perform identification, evaluation, registration, and treatment activities. The minimum professional qualifications in historic architecture are a professional degree in architecture or a State license to practice architecture, plus one of the following: 1) At least one year of graduate study in architectural preservation, American architectural history, preservation planning, or closely related field; or 2) At least one year of full-time professional experience on historic preservation projects. Such graduate study or experience shall include detailed investigations of historic structures, preparation of historic structures research reports, and preparation of plans and specifications for preservation projects.

2.5 Performance Objectives

2.5.1 Standards and Criteria Documents

2.5.1.1 Applicability

All services must be conducted in accordance with the documents listed below. The applicable version of each document shall be the version current at the time of award of this contract. In the event of a conflict between the requirements stated in these documents and requirements provided elsewhere in this Statement of Work, the requirements in the Statement of Work will prevail.

2.5.1.2 Document List

2.5.1.2.1 U.S. General Services Administration (GSA)

· PBS-P-100, Facilities Standards for the Public Buildings Service, including all applicable standards, criteria and guides listed therein. Design Stage submissions must comply with PBS-P-100 Appendix A unless otherwise indicated in this Statement of Work

· PBS Order 3490.3-Change 1 (03/22/2021) “Security for Sensitive Building Information Related to Federal Buildings, Grounds, or Property”

· PBS P-120, Project Estimating Requirements for the Public Buildings Service, latest edition.

· The GSA PBS Pricing Desk Guide, Latest edition.

· PBS Asbestos Management Policy - Latest Version

· PBS Construction Specifications Format and Guidelines

· Secretary of the Interior’s Standards for Rehabilitation and Illustrated Guidelines for Rehabilitating Historic Buildings (U.S. Department of the Interior, National Park Service, 1992)

· GSA Preservation Tools & Resources - For Mock Ups

2.5.1.2.2 Energy & Sustainable Design

· Building Technologies Technical Reference Guide, v2.0 June 14th 2021

2.5.1.2.3 Physical Security

· The Risk Management Process (RMP) : An Interagency Security Committee (ISC) Standard, 2021 Edition

· Appendix A (to the RMP): The Design-Basis Threat Report (FOUO), 2021 Edition

· Appendix B (to the RMP): Countermeasures (FOUO), 2021 Edition

· GSA Facility Security Requirements for Explosive Devices Applicable to Facility Security Levels III and IV (GSA Interpretation of ISC Physical Security Criteria), August 2, 2011 (Sensitive But Unclassified (SBU)

· GSA Alternative Path Analysis & Design Guidelines for Progressive Collapse Resistance

· The Site Security Design Guide

2.5.2 Sustainable Design

2.5.2.1 C&D Waste Management Requirements

GSA's minimum requirement is to divert 50% of C&D waste from landfills/incinerators, with a higher goal of 70% diversion. The design specifications completed by the A/E must be consistent with these goals. The A/E must include the template Construction Waste Management and Disposal specification in the design. This document is a template and must be tailored to the project. The A/E must also include the C&D Waste Management Report form as an attachment to the specification. Templates for both of these documents are attached to this document.

2.5.2.1.1 Waste Management Plan

A waste management plan shall be submitted at the completion of the construction documents phase of the project or within 14 days of the date established for the Construction Notice-to-Proceed. The plan includes at the minimum the following requirements:

1. Describe strategies for minimizing waste

2. During project planning, include a bulk estimate in weight (tons) or volume (cubic yards) of waste diverted and anticipated weight/volume for materials going to landfill.

3. Anticipated recycling revenue: Shall be factored into contractor bid and contractor should provide an estimate of the recycling proceeds amount.

4. Final rates based upon weight (tons).

5. List of diversion facilities and disposal activities to be used. (Include name, location, and phone number)

2.5.2.1.2 Waste Management Monthly Reports

Contractors are required to submit a monthly waste management report that details the amount of C&D waste by material diverted/recycled as well as the amount sent to landfill on the project. These reports shall be submitted to the GSA PM and/or COR in electronic format.

2.5.3 Fire Protection/Life Safety

Fire protection and life safety design requirements must comply with PBS-P-100, Chapter 7. As provided in PBS-P-100,Chapter 7, fire safety during construction must comply with the requirements in the IBC,IFC, and NFPA 241. NFPA 101 is the primary applicable standard regarding all egress requirements. NFPA 72 is the primary applicable standard regarding all fire alarm installation and NFPA 13 is the primary standard regarding all sprinkler installation. In cases where NFPA is silent on an issue, and IBC addresses the issue, the IBC requirement will apply. The Contractor should also be thoroughly familiar with PBS-P-100.

For all projects involving fire protection engineering issues, the DB contractor shall have a registered fire protection engineer on the project team. A dialog must be established between the design team fire protection engineer and the GSA regional fire protection engineer. The GSA regional fire protection engineer shall have the right to revise the specific requirements within this chapter based on a technical evaluation/analysis and the project’s specific need.

2.5.4 Historic Preservation

Section 106 of the National Historic Preservation Act (NHPA) requires federal agencies to consider the effects of their undertakings on historic resources and to consult with the Advisory Council on Historic Preservation (ACHP) and the State Historic Preservation Officer (SHPO) on ways to avoid or mitigate adverse effects.

The proposed project will potentially affect historic resources and, therefore, will require consultation with the SHPO and other consulting parties as defined by Section 106 of the NHPA. The GSA will initiate consultation with the SHPO on the proposed design as prepared by the DB Contractor, in coordination with the DB Contractor historic preservation expert, prior to the final concepts. The GSA and DB Contractor shall work with the SHPO and other consulting parties to ensure that the design of the renovated facility is completed in accordance with the Secretary of the Interior’s Standards for Rehabilitation and Guidelines for Rehabilitating Historic Buildings.

The DB Contractor historic preservation expert shall be fully involved in the development of the preliminary and final design concepts and shall establish overall historic preservation guidelines for the project, to be included in the approved final design concept documentation. The DB Contractor historic preservation expert shall be involved in the analysis and design of all alternatives, including architectural, MEP, structural, life safety and accessibility, leading up to decisions affecting restoration and rehabilitation zones of the property as indicated in the building preservation plan (BPP) or historic structures report (HSR). The DB Contractor historic preservation expert shall review all DB Contractor submissions required by PBS-P-100 in their entirety for impact on restoration and rehabilitation zones. The DB Contractor shall incorporate the DB Contractor historic preservation expert’s comments into each submission prior to delivery to the GSA. The DB Contractor historic preservation expert shall certify in writing that the final construction documents submissions meet the Secretary of Interior’s (SOI) standards. Where portions of the project design are determined to have an adverse effect on the building’s architectural significance, the DB Contractor historic preservation expert shall provide an explanation and documentation of the measures to mitigate those effects in an illustrated report that the GSA will submit to the SHPO and ACHP in compliance with Section 106 of the National Historic Preservation Act.

2.6 Cost Management

2.6.1 Cost Estimating

The DB Contractor proposal, including any modifications thereto as a result of final contract negotiation, shall serve as the construction budget for the project at the time of award of the DB contract.

Before the start of the Design Stage, the DB Contractor and the GSA must agree on DB Contractor breakdowns of the construction budget. The DB Contractor cost estimates shall comply with the following requirements:

· Masterformat 50 Division, Level 4 pricing is required for all work – both self-performed work as well as all subcontracted work.

· No lump sum pricing will be accepted.

· Quantity, Labor and Material costs for each line item shall be provided.

· The General Contractor must provide a breakdown of all Per Diem expenses to include total number of employees and total number of days for all self-performed and subcontracted work.

· All design fees are broken out separately by design submission.

The DB Contractor shall be responsible to reconcile any significant differences between the updated construction budget breakdowns and the previously agreed upon breakdowns.

2.6.2 Construction Cost Management

This contract is for a fixed price for the design and construction services.

2.7 Project Management Responsibilities

2.7.1 Communications Plan

The DB Contractor contractual responsibility is to the GSA only and not to other contractors, tenant agencies or local community interests where the project is located. The DB Contractor shall direct all questions and requests from tenant agencies and local community interests to the GSA. Prior to contacting any parties other than the GSA regional personnel, the DB Contractor shall confirm all meetings and/or communications with the GSA.

The DB Contractor shall not release any oral, written or graphic information regarding this project to outside sources without obtaining prior consent from the GSA. All requests for information concerning the project must be referred to the GSA for response.

All presentations to non-GSA entities must be first approved by the GSA.

2.7.2 Detailed Project Schedule Development and Maintenance

The GSA overall project schedule is provided above in the Schedule section of these General Requirements.

Within 14 days after award, the DB Contractor shall develop and provide a detailed schedule in Microsoft Project® software for completion of all project activities, tasks, and submissions required herein, leading up to and including the final construction documents submission(s)y, and construction and close-out activities. The schedule shall include the 15 nationally agreed-to milestones as appropriate. The DB Contractor schedules shall itemize all required submission dates and review durations, and must conform to the milestones and durations provided in the GSA overall schedule and the Submission, Review, and DB Contractor Fixed Price Table schedule provided above.

The DB Contractor shall provide monthly schedule updates to the GSA, showing progress on and completion of all required Design Stage services and Construction Stage work. If the schedule updates indicate that previously approved schedules may not be met, GSA will give immediate notice and request appropriate recommendations from the DB Contractor.

2.7.3 Project Progress Meetings/Presentations

During the Design Stage, the DB Contractor shall host project progress meetings, and/or presentations, with the GSA and primary tenant group heads as required to keep all parties apprised of the design progress/status and impending activities. These meetings may coincide with meetings/presentations required below under the Scope of Services. The DB Contractor shall also host special project technical meetings as needed involving Project Delivery Team technical disciplines.

After construction begins, the DB Contractor shall conduct and a GSA representative and/or consultant will attend weekly progress meeting(s) and weekly subcontractor meeting(s). The DB Contractor shall also attend construction oversight meetings with representatives from the GSA and the Project Delivery Team on a monthly basis.

2.7.4 Meeting Agendas, Attendance, Minutes and Correspondence

The DB Contractor shall prepare and distribute an agenda for each DB Contractor hosted project meeting, in advance of the meeting date.

DB Contractor representation at all meetings shall include those individuals having knowledge of the agenda topics and authority to make decisions and commit resources.

The DB Contractor shall provide minutes of all DB Contractor hosted project meetings and presentations to all attendees identifying new and unresolved old action items and associated responsible parties. Minutes must be provided within seven calendar days after each meeting.

The DB Contractor shall reply to correspondence from the GSA, outside agencies, GSA contractors and construction subcontractors within 7 calendar days.

2.7.5 Design Quality Assurance

The GSA requires that the DB Contractor perform its own quality control and constructability reviews. In addition, GSA will conduct two general types of design reviews: owner’s review and codes and standards review. The GSA customer agencies will conduct reviews of all DB Contractor design submissions.

2.7.5.1 Design Review Procedures

The DB Contractor will coordinate all design reviews, and prepare design review reports. For the DB Contractor final design concept submission and each subsequent submission, the DB contractor will coordinate with the reviewing parties as necessary to reconcile any conflicting comments and consolidate all reconciled design review comments into a single design review report.

· All reviewing parties are required to return comments no later than 14 calendar days prior to the end of the corresponding review period shown in the schedule indicated in Section 2.3 above.

· The DB will prepare and submit the design review report with written responses within 7 calendar days after the comment due date.

2.8 Electronic/Print Media

2.8.1 Computer Aided Design (CAD) Standards

Starting with the design development submission, all drawing materials provided by the DB Contractor, including final as-built drawings, must conform to the GSA PBS computer aided design (CAD) standards and requirements.

2.8.2 Plans and Specifications

All design submissions shall be submitted in electronic format.

2.8.3 Other Electronic Documents

All other design and construction submissions shall be submitted in an electronic format.

2.9 Document Security

Sensitive but unclassified (SBU) building information will be generated and/or must be disseminated to and stored by various parties in the course of executing this project. SBU building information is information that, if misused, poses a potential security risk to a building, its occupants and visitors, and/or its contents. The DB Contractor shall comply with the following requirements regarding SBU building information.

2.9.1 Documents

As used in this section, the term “documents” means any media or devices used to capture, store, and transmit information, including printed images and electronically or optically stored forms of graphic and written information, as well as physical or virtual models.

2.9.2 Identification and Labeling/Marking

Original DB contractor generated documents that contain building information must be reviewed with the GSA to identify any SBU content, before the original or any copies are disseminated to any other parties. If SBU content is identified, the DB contractor shall affix SBU document labels/markings to the original documents and all extant copies, as instructed by the GSA, prior to any dissemination.

2.9.3 Copying from Labeled/Marked Documents

Any documents containing SBU content copied from SBU labeled/marked documents must have the same SBU labels/markings affixed, unless the copies are redacted and reviewed as provided below.

2.9.4 Redacting

The DB Contractor may redact complete or partial copies of SBU labeled/marked documents to remove or completely and unalterably obscure the SBU content. The DB Contractor shall review the redacted copies with the GSA to ensure that all SBU content has been removed or obscured. Copies so redacted and reviewed are no longer subject to these requirements regarding SBU building information.

2.9.5 Safeguarding and Storage

The DB Contractor shall properly safeguard any documents bearing SBU labels/markings at all times while those documents are in DB Contractor possession. Access to such documents when in use by the DB Contractor must be limited to individuals having a need to know the content in order to perform work required under this contract. When not in use, SBU labeled/marked documents in DB Contractor possession must be securely stored such that they can be retrieved only by those individuals having a need to know the content.

2.9.6 Dissemination

Other than within the Project Delivery Team, the DB Contractor shall disseminate SBU labeled/marked documents only to parties assigned or authorized to perform a role in the execution of the project and having a resultant need to know the document content. Documents may be disseminated in face-to-face meetings, by courier or secure shipment with evidence of delivery, or by electronic transmission. Electronic transmission of SBU information shall be encrypted as provided in current National Institute of Standards and Technology (NIST) data encryption standards and cryptographic module security requirements for processing SBU information.

2.9.7 Destruction

SBU content that is no longer needed shall be purged from all SBU labeled/marked documents and destroyed, or the complete document shall be destroyed, such that the SBU content is rendered unreadable and incapable of being restored. Data storage devices containing SBU information that is no longer needed shall be destroyed or the SBU content shall be erased using a permanent erase utility or comparable method.

2.9.8 Reporting

The DB Contractor immediately shall report to the GSA any known or suspected instances of improper dissemination of SBU information, or other circumstances in which the security of SBU information may be compromised.

2.9.9 Subcontracts

The DB Contractor shall incorporate provisions in all applicable subcontracts as necessary to ensure compliance with all requirements provided in this Document Security section.

2.10 Record Keeping

The DB is responsible for preparing correspondence and other documentation and maintaining accurate and detailed records of the project's progress during each Phase. The DB is responsible to maintain records so as to facilitate document storage and retrieval. Refer to the Scope of Services section below for detailed requirements for project documentation.

The DB Contractor shall set up a FREE GACA account for access to the Google Shared Drive. The project Google Shared Drive will be set up by the GSA Project Manager and serve as a secured dropbox location for project file sharing. The instructions for setting up a GACA account are in APPENDIX C of this document.

2.11 Construction General Requirements

The construction specifications must be prepared following the CSI MasterFormat 2004 Version (or latest version) and must include Division 1 General Requirements edited to GSA requirements. Additional Construction Stage requirements are provided in the Construction Stage section of the Scope of Services below.

3 SCOPE OF SERVICES

The DB Contractor shall perform all services described in this Scope of Services (including services required under exercised options, if any) in accordance with applicable requirements and provisions set forth in the General Requirements above.

3.1 Pre-Design Stage

This stage is for the vendor to perform the on-site Design Survey and Pre-Alterations Assessment.

3.1.1 Asbestos

3.1.1.1 Pre-Alteration Assessment

A pre-alteration assessment must be performed by a qualified individual provided by the DB Contractor, prior to design and construction of all PBS space projects in facilities containing asbestos or presumed to contain asbestos. Asbestos work must be incorporated into the scope of a project when the pre-alteration assessment uncovers an impact on facility asbestos by the project. The asbestos project scope must be designed or reviewed by a qualified individual provided by the DB Contractor.

The Pre-Alterations Assessment Scope of Work is included as APPENDIX B for this document.

1) Pre-alteration assessment. A person is qualified to perform a pre-alteration assessment if they have completed one of two EPA-approved 3-day MAP training courses: Inspector or Project Designer.

2) Asbestos project design. A person is qualified to perform asbestos project designs once they have completed the 3-day EPA-approved MAP Project Designer course. The qualified person can either design the asbestos portion of a project or review the design performed by others.

3) Asbestos surveys. A person experienced and trained in performing facility environmental, safety, or industrial hygiene inspections or inventory audits is qualified to conduct asbestos surveys. Most surveys are performed by environmental or industrial hygiene consultant contractors, and occasionally by GSA employees.

3.1.1.2 Structural Engineering Analysis and Report

The DB Contractor shall have a qualified & experienced structural engineer inspect the columns & slab (topside & underside) for cracks and concrete spalls around & in between these specific column / posts to ensure structural integrity and provide repair recommendations for the repair of all oxidation of steel, concrete spalls & cracks at the slab & columns/post and associated lightweight concrete forming the columns as needed during the design phase for consideration as a Potential Change Order. See Attachment 4 for structural details of existing columns. Provide unit pricing per spall, per foot of crack repair and similar unit pricing.

The repair details must not change the original designed load path and must use materials and be detailed/repaired in a manner that significantly increases the durability & lifespan. Using stainless steel attachments and similar should be utilities to increase durability. Ensure that dissimilar materials do not come in contact with each other.

Submit structural observation reports and recommendations for review & comment. Submit structural repair drawings and calculations to GSA for review and comment. Provide detailed responses to all review comments.

3.1.1.3 Accounting

Project costs associated with asbestos work on PBS space projects must be coded and recorded independently, in accordance with the Office of the Chief Financial Officer requirements. Associated project costs include design, abatement, oversight, and monitoring.

3.2 Design Stage

3.2.1 Concept Design/Design Development (35%) Phase.

This Section applies to the entire project scope as described in Section 1.

3.2.1.1 Concept/Design Development (35% Design) Coordination

3.2.1.1.1 Concept/Design Development Partnering Session

Participate in a 1 day Partnering Session with principal Project Delivery Team members prior to the start of Concept Design via VTC (Video Teleconferencing).

3.2.1.1.2 Concept/Design Development Review Meeting(s)

Conducted in association with a Partnering Session via VTC (Video Teleconferencing).

3.2.1.1.3 Owner's Project Requirements (OPR)

At each Phase within the Design Stage, review and update the Owner's Project Requirements (OPR) documentation for completeness and clarity. Incorporate the results of the OPR review in the Design Narratives accompanying each design submission. The Design Narratives will assist in reconfirming the proposed ‘Basis of Design’ (BOD).

3.2.1.2 Construction Work Sequence Planning

Refine drawings and specifications (if required) to implement the Construction Work Sequence Plan.

3.2.1.3 Final Concept/Design Development (35% Design) Submission.

Prepare and submit Final Concept/Design Development (Combined-35%) in accordance with PBS-P-100 Construction Document submission requirements. The submission must consist of plans, specifications, cost estimates, and Design Narrative, including calculations and the following additional requirements:

· Design Narrative All concept designs must indicate narratives of the proposed systems.

· Site Investigation Reports Validate site conditions in a narrative form with appropriate drawings.

· Draft Construction Specification.

Provide a draft construction specification, including Division 1 General Requirements sections emphasizing project phasing, CC requirements and preliminary project specific contracting issues. The construction specification must be prepared following the GSA MASTERFORMAT 2004 or Later Version and must include Division 1 General Requirements developed to a level corresponding to the level of completion of the design. Coordinate Division 1 requirements with GSA.

3.2.1.4 Final Concept/Design Development (Combined-35%) Review.

Review and comment on the cost estimate reconciliation, if necessary.

3.2.1.5 Final Concept/Design Development (35% Design) Presentation Reconcile Concept reviews comments, and provides the GSA with written responses to all comments. Present final design concept to Project Delivery Team members for final approval.

3.2.2 Construction Documents (CD) Phase

3.2.2.1 CD Coordination

3.2.2.1.1 Construction Work Sequencing and Coordination Plan

Based on the updated construction work allocation plan, prepare and submit a detailed breakdown of the planned construction work sequencing, timing, and required coordination among the DB Contractor and the subcontractors. Provide a corresponding schedule of planned in-progress and final CD submissions for the self-performed work and all subcontract work packages. Update the construction work sequencing plan and submission schedule periodically throughout the CD Phase.

3.2.2.1.2 CD Coordination (Special Tasks)

Conduct CD Phase historic preservation coordination meeting(s).

Identify all manufacturer recommended operating, maintenance and cleaning practices for major features, systems and equipment. Coordinate with the GSA/tenant agency property management officials to define specification requirements for service agreements, warranties, and turnover-related training.

Address and coordinate Construction Delivery Phase operational security requirements in the construction specifications.

Ensure that construction mobilization issues such as site access, staging, trailers, perimeter security, permits, etc., are addressed in the construction specifications.

3.2.2.1.3 In-Progress CD Interdisciplinary Coordination Review Meeting Prior to the first in-progress CD submission, conduct an interdisciplinary Project Delivery Team review meeting.

3.2.2.2 In-Progress CD (65% Design) Submission Phase

Prepare and submit In-Progress (65% Design) Submission in accordance with PBS-P-100 Construction Document submission requirements and the Master IDIQ Term AE Design Services Contract as they pertain to the scope of the construction work. The submission must consist of plans, specifications, cost estimates, and Design Narrative, including calculations. Provide construction specifications, including Division 1 General Requirements sections emphasizing project phasing, CC requirements and preliminary project specific contracting issues. The construction specification must be prepared following the GSA MASTERFORMAT 2004 Version and must include Division 1 General Requirements developed to a level corresponding to the level of completion of design. Coordinate Division 1 requirements with GSA.

3.2.2.3 Pre-Final CD (95% Design) Submissions

For all construction work to be self performed and for each planned construction subcontract work package, prepare and submit separate pre-final CD submissions in accordance with PBS-P-100 construction document submission requirements as they pertain to the scope of the construction work. The submission must consist of plans, specifications, cost estimates, and related design narrative, including calculations.

For all construction work to be self performed and for each planned construction subcontract work package, provide a pre-final construction specification, including Division 1 General Requirements sections emphasizing project phasing, contractor requirements and project-specific construction management issues. The construction specification must be prepared following the GSA MasterFormat 2004 Version and must include Division 1 General Requirements developed to a level corresponding to the level of completion of design. Coordinate Division 1 requirements with the GSA. Include contract specifications for submittal requirements, testing, adjusting and balancing specifications, training requirements and operations and maintenance (O&M) and systems manual requirements. Include any requirements for commissioning of critical features and equipment.

3.2.2.4 Pre-Final CD Reviews

Reconcile and review comments, and provide the GSA with written responses to all comments.

3.2.2.5 Final CD (100% Design) Submissions

For all construction work to be self-performed and for each planned construction subcontract work package, prepare and submit separate final CD submissions in accordance with PBS-P-100 construction document submission requirements as they pertain to the scope of the construction work. The submission must consist of plans, specifications, cost estimates, and design narrative, including calculations.

For all construction work to be self performed and for each planned construction subcontract work package, provide a final construction specification, including Division 1 General Requirements sections emphasizing project phasing, contractor requirements and project-specific construction management issues. The construction specification must be prepared following the GSA MasterFormat 2004 Version and must include Division 1 General Requirements.

3.3 Construction Stage

Upon receipt of notice to proceed with the Construction Stage work, the DB Contractor shall perform all services described in this section as a part of the Construction Stage work.

3.3.1 Construction Delivery Phase

Coordinate DB Contractor Construction Delivery Phase services with Construction Delivery Phase services in Division 1 of the DB contract performance specification.

3.3.1.1 Construction Start Coordination

3.3.1.1.1 Pre-Construction Conference

Participate in the pre-construction conference.

3.3.1.1.2 Partnering

Participate in a partnering session with all stakeholders.

3.3.1.1.3 Preconstruction Photographs

Provide professional-quality, color photographs of different views of the existing work areas. Views should include each exposed exterior side of the building, all significant interior spaces, and selected typical interior spaces. Views selected should be suitable to serve as “before” photographs for comparison with final photographs to be taken after the construction is complete.

The DB Contractor shall upload all project final and progress photos to the project Google Shared Drive (created by the GSA Project Manager). The DB Contractor shall set up a FREE GACA account for access to the Google Shared Drive. The instructions for setting up a GACA account are in APPENDIX C of this document.

3.3.1.2 Construction Administration

3.3.1.2.1 Schedule of Values

Prepare and submit a schedule of values for the GSA approval.

3.3.1.2.2 Construction Delivery Phase Recordkeeping

Refer to Division 1 of the DB contract performance specification for requirements.

3.3.1.2.3 Construction Progress Reporting

Refer to the GSA Version of Division 1 (latest edition) of the DB contract performance specification for requirements.

3.3.1.2.4 Construction Safety Program

Refer to Division 1 of the DB contract performance specification for requirements.

3.3.1.2.5 Project Progress Meetings

Refer to Division 1 of the DB contract performance specification for requirements.

3.3.1.2.6 Construction Schedules

The DB Contractor shall provide and maintain construction schedules in accordance with the requirements provided in Division 1 of the DB contract performance specification.

3.3.1.2.7 Submittal Processing

Prepare and submit a submittal schedule in accordance with Division 1 of the DB contract performance specification. Ensure that all subcontractors understand, agree to, and conform with their respective roles, responsibilities, and timeliness requirements for submittal processing.

Promptly correct and resubmit any submittals returned unapproved, allowing sufficient time for re-review in order to maintain the project schedule.

Upon receipt of submittal approvals, coordinate as necessary with all involved subcontractors.

Refer to FAR 52.236-21, Specifications and Drawings for Construction, for further submittal and shop drawing review requirements.

Expedite the processing of submittals to minimize approval times.

3.3.1.2.8 Inspections and Testing

Develop an overall field inspections and testing plan. Conduct inspections and tests as required by the construction specifications. Conduct construction safety (OSHA) inspections as required.

3.3.1.2.9 Clarifications/Requests for Information/Change Orders Each RFI must include a specific description of the issue requiring clarification, citing the specific related contract documents requiring clarification. RFI’s should only be submitted after performing due diligence to confirm that the contract requirements in question are in fact unclear or otherwise inadequate.

Upon receipt of the response to each RFI submitted, coordinate the response with all involved subcontractors to ensure understanding and appropriate action.

3.3.1.2.10 DB Contractor As-Built Drawings and Specifications The DB Contractor shall update CAD drawings (as-built drawings) and electronic specifications (as-built specifications), at least monthly, to document changes that occur during construction.

3.3.1.2.11 DB Contractor Payment Requests

Update the construction schedules monthly prior to each payment request. Provide documentation evidencing the cost of work performed to be included in the payment request. Allowability of costs shall be in accordance with FAR 31.105 and 31.2.

Before submitting each payment request, meet with GSA to review the advance copy of the construction progress report. Ensure that GSA is in agreement as to the progress of the construction work and the value of the work completed.

Based upon the agreed value of work completed, submit monthly payment requests to the GSA.

3.3.1.2.12 Construction Checklists

Complete the construction checklists as the work is accomplished.

3.3.1.3 Turnover Process

3.3.1.3.1 Substantial Completion

Prior to substantial completion, assist the GSA in conducting a pre-final walk-through with tenant agencies.

3.3.1.3.2 Punch-List

After the GSA certification that the work or each designated portion thereof is substantially complete, assist the GSA in conducting a final inspection and preparing a punch-list documenting remaining work.

Participate with the GSA in conducting follow-up inspections to administer resolution of punch-list items, involving the tenant agencies and other stakeholders as appropriate.

3.3.1.3.3 Operation and Maintenance (O&M) Manuals Submittal

Prepare and submit complete and properly organized electronic O&M manuals as required in accordance with Division 1 of the DB contract performance specification and the final construction specifications.

3.3.1.3.4 Warranties, Guarantees and Certificates

Prepare and submit electronic warranties, guarantees, and certificates, ensuring that the GSA rights and responsibilities are clearly defined.

3.3.1.3.5 Final As-Built Drawings and Specifications

The DB Contractor shall prepare and submit final CAD as-built drawings and electronic as-built specifications for review and approval at the completion of the construction.

3.3.1.3.6 Material Samples and Attic Stock

Provide an inventory list of all attic stock items to be turned over to the GSA at close-out. Provide Attic Stock as required under the Owner’s Project Requirements.

3.3.1.3.7 O&M Training

Coordinate the planning and scheduling of property management training with the GSA property management staff, allowing sufficient lead time for the GSA to prepare for the training and to ensure that the appropriate personnel will be available.

Conduct…