Data Management Solutions RFI.pdf

FEDERAL BUREAU OF INVESTIGATION

FINANCE AND FACILITIES DIVISION | PROCUREMENT SECTION

REQUEST FOR INFORMATION (RFI)

FOR

DATA MANAGEMENT SOLUTIONS

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DATA MANAGEMENT SOLUTION

DATA MANAGEMENT SOLUTION

May 7, 2026

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DISCLAIMER:

THERE IS NO COMMITMENT BY THE GOVERNMENT TO ISSUE A SOLICITATION AS A RESULT OF

THIS RFI. THIS IS BEING ISSUED SOLEY FOR INFORMATIONAL AND PLANNING PURPOSES AND

DOES NOT CONSTITUTE A SOLICTIATION. IN ACCORDANCE WITH FAR 15.201(e), RESPONSES TO

THIS NOTICE ARE NOT OFFERS AND CANNOT BE ACCEPTED BY THE GOVERNMENT TO FORM A

BINDING CONTRACT. THIS IS NOT A REQUEST FOR PROPOSAL OR QUOTE. IT DOES NOT

CONSTITUTE A SOLICITATION AND SHALL NOT BE CONSTRUED AS A COMMITMENT BY THE

GOVERNMENT. RESPONSES IN ANY FORM ARE NOT OFFERS AND THE GOVERNMENT IS UNDER

NO OBLIGATION TO AWARD A CONTRACT AS A RESULT OF THIS ANNOUNCEMENT. NO FUNDS

ARE AVAILABLE TO PAY FOR PREPARATION OF RESPONSES TO THIS ANNOUNCEMENT. ANY

INFORMATION SUBMITTED BY RESPONDENTS TO THIS TECHNICAL DESCRIPTION IS STRICTLY

VOLUNTARY.

INTRODUCTION

Responses to this RFI may be used to formulate final requirements and/or to identify qualified vendors capable of meeting those requirements. The description below outlines preliminary capabilities envisioned for Innovation supporting personnel vetting. Responses to the RFI should include detailed information on potential software and products and how the FBI could best implement them, as well as potential costs for implementation (e.g., licensing prices). The FBI may request demonstrations of proposed products and solutions after responses are received.

The information gathered may be used to formulate acquisition strategies for competitive solicitations.

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BACKGROUND

The FBI currently has a data management solution consisting of multiple capabilities; however, the establishment of a new Enterprise Data Management solution is necessary to ensure the continued ability to meet the requirements of Federal Bureau of Investigation (FBI) and

Department of Justice (DOJ) stakeholder divisions and programs, in support of the

Government’s mission. The desired data management solution should provide maximum flexibility for future enhancements. Respondents are requested to identify the products, appliances, and services that fall within their capabilities.

PURPOSE

The purpose if this Request for Information (RFI) canvas industry for entities with the following proven abilities:

The Government requires an Enterprise Solution for Data Management that meets the following requirements:

1. A system utilized for interfacing with the National Finance Center (NFC) to facilitate payroll processing for FBI personnel. This solution serves as a critical integration point with the NFC, enabling the execution of payroll functions for FBI employees. Without this system, the accurate disbursement of salaries and the processing of related payroll transactions for staff cannot be achieved. A product used to communicate with the

National Finance Center (NFC) for payroll processing of employees.

2. A system/ product to facilitate the secure exchange of personnel vetting data with the

Defense Counterintelligence and Security Agency (DCSA) to support background investigations and security screening for FBI personnel, contractors, and authorized visitors to FBI facilities. In the absence of this capability, critical threat intelligence and findings from other government agencies cannot be transmitted to FBI security teams for the detection and mitigation of potential insider threats.

3. Human Language Technology - Foreign names transliteration, which is the process of representing or intending to represent a word, phrase, or text in a different script or writing system.

4. To send and receive Data from the mainframes

5. Data ingestion /integration, Data processing /analytics Reporting and dashboards.

6. Data ingestion /integration Data processing /analytics Workflow automation.

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7. Hybrid: On-Premises Government Environment, Federal Cloud.

The types of products and services needed to meet the requirements of the FBI and DOJ entities are capabilities in the hardware, software, and security management. There is also a possible need for remote consulting services which would include off-site personnel to provide expert advice and guidance to leverage the Data Management Solutions software to its fullest extent and trouble shoot any issues as issues arise.

The FBI is conducting market research, seeking available sources to provide alternative and/or comparable products, appliances, mainframes, and upgrade/maintenance renewals on all items currently utilized.

SEE ATTACHED PRODUCT LIST

The below are current systems, products, services, capabilities, and concepts of operation needed to meet stated requirements:

1. Work Management, Asset Management, Analytics, Monitoring capabilities and

Automated Data Queries.

2. Batch processing, Real-time processing, Structured data, Large-scale datasets

3. Maximum response time Data throughput

4. Foreign names transliteration capabilities

5. Mainframe software: (1) zOTC perpetual software, (2) “Resolve Z” tools

6. Distributed Software: software that is not Mainframe software; sold as perpetual licensees.

7. Rational “Tokens”: a type of term license model for the Rational Developer Tools used to run current Z Development and Test Environments.

8. Appliances: intenerated hardware and software products; includes DataPower appliances

9. TRIRIGA application suite an integrated workplace management system (Including non-production and production environments)

10. Statistical Package for the Social Sciences (SPSS) software tool suite

11. Aspera Applications (Including Aspera High-Speed Transfer Server and Endpoint)

12. Subscription and Support (S&S) licenses

13. Log collection/retention/archival/retrieval

14. Security Identity Management (ISIM) capabilities

15. Security Reporting Tools

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16. System Reporting and Analytics

17. Customizable dashboards, analytics, visualizations, and reports

18. Ability to accommodate investigative data sources.

19. Remote Service Consultant integrated into licensing.

20. Contain editing, analysis, and mapping tools.

21. Integrate with expert labs product.

22. Subject Matter Expert (SME) training options integrated into licensing.

23. Help desk support 24/7

24. Robust help documentation (refers to detailed documentation on tools, use cases, and software updates.

Systems Assessments:

o The Vendor must conduct a comprehensive assessment of multiple technology systems currently available and in use at the FBI to determine the optimal set of systems that best align with the FBI’s operational, strategic, and financial needs o Vendor must also provide a separate comprehensive assessment of multiple technology systems currently available in the market and in use at the FBI to determine the optimal set of systems that best align with the FBI’s operational, strategic, and financial needs.

o FBI will then coordinate with the Vendor on an agile implementation towards the optimal solution o Perform System evaluation: Identify, review, and compare multiple systems relevant to the FBI’s functional requirements

Requirements Alignment:

o Assess each system’s ability to meet current and anticipated organizational needs, including scalability, interoperability, and compliance with applicable standards o Deliver an assessment that considers a dual-enclave approach: Secret/Air Gap and Unclassified

Cost analysis:

o Provide a detailed breakdown of ongoing license costs, subscription fees, and any other recurring expenses associated with each system https://guide/action?prefill=Tell%20me%20more%20about%3A%20Requirements%20alignment https://guide/action?prefill=Tell%20me%20more%20about%3A%20Cost%20analysis

Attachment AS - Request for Information (RFI) Version 1.2 Page 7 o Evaluate maintenance and support costs, including upgrades, vendor support agreements, and internal resource requirements o Present a Total Cost of Ownership (TCO) analysis of the full lifecycle costs of each system, including acquisition, implementation, training, licensing, and maintenance

Risk assessment o Identify potential risks (financial, operational, technical) associated with each system o Propose mitigation strategies to address identified risks

Recommendation Report:

o Deliver a final recommendation report with a clear recommendation of the optimal system(s), supported by quantitative and qualitative analysis o Coordinate with the FBI on an agile implementation plan towards the optimal technology portfolio solution, focusing on a strategy and timeline to transition by October 1, 2026, as the priority.

Deliverables o A written Assessment Report including system comparisons, cost models, and recommendation report o A Presentation of Findings to FBI stakeholders, highlighting key insights and rationale for the recommended system(s) o Supporting documentation of all data sources, assumptions, and methodologies used in the analysis

Performance Standards o The Vendor must ensure that all analyses are objective, evidence-based, and free from conflicts of interest o Recommendations must be actionable, financially sustainable, and aligned with the FBI’s strategic goals

All deliverables must be provided in both electronic and print-ready formats.

The contractor must deliver a capabilities statement that includes a cover letter and technical approach as shown below.

https://guide/action?prefill=Tell%20me%20more%20about%3A%20Maintenance%20and%20support%20costs https://guide/action?prefill=Tell%20me%20more%20about%3A%20Total%20cost%20of%20ownership%20(TCO) https://guide/action?prefill=Tell%20me%20more%20about%3A%20Risk%20assessment https://guide/action?prefill=Tell%20me%20more%20about%3A%20Recommendation%20report

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TECHNICAL APPROACH

Respondents should describe their approach and relevant experience to fulfilling the following requirements:

Technical Approach:

o Methodology for sustaining operations and maintenance o Approach to testing, validation, and quality assurance o Strategy for business transformation support (process documentation, training, change management) o Framework for conducting system evaluations, cost analysis, risk assessments, and delivering recommendations

Relevant Experience:

o Past performance supporting similar enterprise facilities management systems o Experience with COTS and custom applications in federal or comparable environments o Demonstrated expertise in portfolio optimization, system integration, and lifecycle cost analysis o Examples of successful business transformation initiatives

Additional Information:

o Organizational capabilities and resources available to support the FBI’s requirements o Potential challenges and mitigation strategies o Recommendations for innovative approaches or industry best practices

Respondents should describe their ability to provide:

o Written assessment reports with system comparisons, cost models, and recommendations

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TARGET AUDIENCE

This RFI is open to manufacturers for market research only to request input from potential providers of data management solutions that provide hardware, software and purchase new software licenses, training, and remote consulting services. Section 508 requires that

Government Agencies ensure that their software is accessible by those with disabilities. This requirement requires all products to be 508 compliant.

The Government would like to know which firms can provide the product and services for the contemplated capabilities by identifying themselves and responding to this RFI. The

Government requests the following information:

1. Company name and business size.

2. Provide evidence to show that your company can provide the requested services and/or products required (i.e., technical ability, personnel, and experience). Information provided shall be succinct and related to the requested information in this RFI. All submissions shall be unclassified. Responses shall not be a regurgitation of the FBI’s requirements. Responses shall demonstrate your company’s abilities to provide the requirements.

3. Address whether your company has a GSA Schedule and if they are capable of providing these services on schedule. If able to provide the services on schedule, provide the Schedule

Name and Schedule Identification Name (SIN).

4. Any other assumptions, comments, concerns, and/or questions relating to the contemplated services.

5. Confirmation company is active in SAM

6. Company UEID

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7. Confirmation this is a commercial service

8. Is the company on a Best-In-Class (BIC) Vehicle that this effort will fall under?

9. Is the company on the FBI’s ITSSS-2 BPA?

10. Does the company have a Federal Supply Schedule (FSS)? Does the company have any authorized resellers? Include that informationList where your authorized resellers are available, SEWP/GSA. What NAICS Code/SIN do they use?

11. Is the company on any other existing Government-wide contract that this effort will fall under?

12. Would the company need to subcontract any piece of this effort? If so, what percentage?

13. Does the company anticipate any conflicts of interest if awarded this effort?

14. What is the estimated cost to complete this effort?

15. What contract type is recommended (FFP, T&M, LH)?

16. What CLIN structure is recommended?

17. The Government is seeking unlimited rights to all intellectual property/data. Please state any concerns the company may have and why?

REQUIRED INFORMATION

Company Legal/DBA Name:

Address:

Point of Contact:

Telephone:

Email Address:

DUNS Number:

Cage Code:

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Facility Clearance (if applicable):

Applicable NAICS Codes:

Standard Business Size:

GSA Schedule:

NASA SEWP Contract:

CONTEMPLATED CAPABILITIES

The Enterprise License Agreement Unit (ELAMU) is issuing this Request for Information (RFI) to:

Gather industry information on the enclosed capabilities.

1. Request information on any industry changes or improvements that the FBI should consider when looking to achieve products and capabilities that meet requirements and are compatible with the commercial environment.

2. Request information on potential barriers to obtaining solutions that meet objectives needed to accomplish stated capabilities. The areas of interest for contemplated capabilities and scenarios are addressed below.

RESPONSES

WHAT SHOULD BE INCLUDED IN YOUR RESPONSE:

1. All interested parties shall submit capability packages in response to this notice.

2. Do submit succinct, thoughtful responses to the capabilities/questions listed in this

RFI.

3. Do submit comments that address the FBI's capabilities, assumptions, conditions or contemplated approaches to this future acquisition.

4. Do submit information and ideas that may encourage new, different, or innovative approaches that would result in products, solutions, and direct savings to the FBI.

WHAT SHOULD NOT BE INCLUDED IN YOUR RESPONSE:

1. Do not submit proposals or offers.

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2. Do not submit past performance information or general descriptions of corporate experience.

3. Do not submit requests to be considered for award or to be notified of a future solicitation.

4. Do not submit requests to be added to a mailing list or distribution list.

5. Do not submit questions or comments, not related to this RFI.

6. Do not submit information on capabilities that are planned but do not exist in your system today.

7. Do not respond via telephone.

8. Do not regurgitate the FBI’s requirements in your response.

RFI SUBMITTAL INSTRUCTIONS:

1. Email Subject line: The subject line of the email correspondence shall read – Data

Management Solutions RFI (Company Name).

2. Questions Regarding the RFI: All clarifications, questions, and responses must be made via email. All questions regarding this RFI shall be in writing. No phone calls will be accepted. Phone messages will not be returned. Questions regarding this RFI are due by

2:00PM ET on May 14, 2026. Questions shall be submitted via e-mail to the Contracting

Officer, Joseph Spatafore (jspatafore@fbi.gov) and Harriett Williams

(hlwilliams2@fbi.gov). Oral questions will NOT be accepted. The Government does not guarantee that questions received after that date and time will be answered. Questions shall NOT contain classified information. To the maximum extent possible, the

Government will strip all questions and responses of proprietary information (as indicated by the respondent) and make collective responses available to all interested parties once answers are finalized. The answers to all questions will be posted to

SAM.gov as an attachment to the RFI.

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3. Submission Medium and Due Date: All responses shall be submitted electronically in

Microsoft Word or Portable Document Format (PDF) format and shall not exceed 15 pages.

All responses should be e-mailed no later than 2:00 PM ET on May 29, 2026, to Joseph

Spatafore (jspatafore@fbi.gov) and Harriett Williams (hlwilliams2@fbi.gov). E-mail verification will be sent upon receipt.

4. Financial Obligation: The cost of responding to the RFI shall be exclusively borne by the organization submitting the information. No costs will be reimbursed by the Government.

The FBI makes no implied or in fact contract by issuing this RFI.