DAS_SOW_SACH .docx

Distributed Antenna System (DAS) for the UNITED STATES COURTHOUSE – SAN ANTONIO

OWNER’S PROJECT REQUIREMENTS (OPR)

United States District Court, Western District of Texas

Distributed Antenna System (DAS)

For the:

262 West Nueva Street San Antonio, Texas 78206

DATE: August 12, 2022

Table of Contents

Distributed Antenna system (DAS) UNITED STATES COURTHOUSE – SAN ANTONIO

United States District Court Western District of Texas

Project Description United States Courthouse - San Antonio Distributed Antenna System (DAS)

Purpose This Statement of Work (SOW) supports the acquisition of the design, installation, and operation and maintenance of a Distributed Antenna System (DAS) at the United States Courthouse, San Antonio Texas. The solution shall support currently deployed frequencies from the following service providers at a minimum: AT&T. T-Mobile and Verizon shall be considered as alternates. This DAS system shall support multiple services (voice/data/video) in a modular architecture, so that services can be added or removed without disturbing existing services. The architecture shall enable a “pay as you grow” strategy for incrementally adding service-specific modules when new services are required.

Background Organization and Mission The United States Courts are an independent, national judiciary providing fair and impartial justice within the jurisdiction conferred by the Constitution and Congress. As an equal branch of government, the federal judiciary preserves and enhances its core values as the courts meet changing national and local needs.

Objectives for the DAS Installation at the United States Courthouse in San Antonio This task order for the United States Courthouse in San Antonio, DAS installation, will provide valuable benefits by increasing the coverage of cellular frequencies in the building using a technically advanced low power antenna system, which will better enable communications for staff within the building.

Scope The Agency has a requirement for the design and installation of a Neutral Host In-Building Multi-band Cellular Distributed Antenna System (DAS) in order to provide cellular voice and data coverage inside its facility located at (address).

General Description of Requirements The offeror shall design, install, and maintain a Distributed Antenna System (DAS) that provides voice and data cellular communications coverage for the United States District Court, Western District of Texas at the United States Courthouse in San Antonio Texas; a - 245,000 square foot single building above ground. The facility is a new building that includes three levels above grade, with normal false ceilings and decorative inaccessible ceilings in certain areas of the building. The system shall provide cellular voice and data coverage including all office areas, conference rooms, courtrooms, cellblocks, secure corridors, and other building specific areas of United States District Courthouse in San Antonio. The offeror shall provide 95% percent coverage in the above spaces at the following levels.

· Reference Signal Received Power (RSRP) of -85 decibels below 1 milliwatt (dBm) for 700MHz Long Term Evolution (LTE) with a 10Megahertz (MHz) frequency bandwidth

· RSRP of -85dBm for 800MHz LTE with a 5 MHz frequency bandwidth

· Received Signal Code Power (RSCP) of -85dBm for Code Division Multiple Access (CDMA), Evolution Data Optimized (EDVO), Universal Mobile Telecommunications System (UMTS), Wideband Code Division Multiple Access (WCDMA) at 850MHz and 1900MHz

· RSRP of -103dBm for 2100MHz LTE with a 20MHz frequency bandwidth

· Sub-6 GHZ 450MHz to 6 GHZ and mmWave 24.25 GHz to 52.6 GHz frequencies The coverage requirements shall account for the following frequency information

The United States District Court, Western District of Texas understands the frequency requirements above are dictated by the Wireless Service Providers (WSPs). This frequency information is provided to ensure all bidders design to the same specifications. It will be the responsibility of the awardee to verify the coverage and frequency requirements of the system to ensure it meets WSPs’ approvals. The offeror shall work with WSPs to bring service in and facilitate system connection to the carrier network(s). The offeror shall also provide estimates of costs for DAS connection that (WSPs) may charge.

The facility houses approximately 350 staff and visitors on weekdays. The estimated devices for both employee-owned and Government-issued is 350.

The offeror shall provide a solution with the following characteristics:

The offeror shall design, install and maintain a DAS that provides voice and data cellular communications coverage for United States Federal Courthouse; a 245,000 square foot building. The facility has (3) three floors above ground. The system shall provide cellular voice and data coverage to all employee areas such as office areas, main walkways, conference rooms, break rooms, and other meeting areas of the building and as indicated on the construction drawings. Comment by Pat Kelly: Confirm specific locations The DAS system shall be carrier format neutral and be capable of supporting Wireless Service Providers (WSP) and capable of supporting all active Cellular, PCS, LTE and 5G frequencies including 700MHz, 800MHz, 1900MHz (PCS), and 1700MHz/2100MHz (AWS).

The system shall be scalable and adaptable to emerging technologies and designed to be adaptable for current and future re-banding efforts. The DAS head-end(s) is expected to be rack-mounted for the purpose of scalability.

Period of Performance The tasks agreed upon by the Government and the offeror will remain in effect for the life of the Task Order. The offeror shall provide technical support and shall procure and install equipment for these tasks. The term of the order will be from the date of award through a base period of one year.

Local Codes, Licensing, and Permit Requirements In the performance of this task order, the offeror agrees to abide by all laws, codes, rules and regulations set forth with regard to the equipment by federal and local governments, as applicable. This section applies to all tasks associated with this task order.

Government Furnished Equipment Detailed floor plans, and technical specifications are provided.

Contractor Furnished Equipment The contractor shall furnish all necessary tools, equipment and materials required for performing all work associated with the completion of this requirement, which also includes testing and installation.

Owner’s Project Requirements The contractor shall design, install, and maintain a Neutral Host In-Building Multi-band Cellular Distributed Antenna System (DAS) in order to provide cellular voice and data coverage for the United States District Court, Western District of Texas located at the United States Courthouse in San Antonio. The DAS shall have a Network Management System (NMS) capable of alarm, monitor, configuration and control of all Active Components, and capable of integration with 3rd party Simple Network Management Protocol (SNMP) based NMS products for alarm notification purposes.

The contractor shall provide all management, supervision, personnel, engineering, equipment, tools, materials, subcontractors, and transportation necessary to design, install, maintain, adjust, and repair all the DAS systems and components in accordance with:

(1) the manufacturer’s recommendations and specifications;

(2) industry standards and codes including but, not limited to National Electric Safety Codes, National Electrical Code, etc.;

(3) Federal, State, and local regulations;

(4) Federal environmental standards;

(5) Federal Communications (FCC) guidelines; and

(6) Occupational Safety and Health Administration (OSHA) regulations.

The offeror shall have personnel certified in propagation and predictive analysis for such systems.

RF Survey: the offeror is required to perform a Radio Frequency (RF) Spectral Analysis of the facility to fully understand existing signals and noise levels at this location. Based on the results of the RF Spectral Analysis, the successful offeror shall ensure their design fully protects this system from harmful interference, and shall ensure emissions from this system do not interfere with other systems in or around the building, particularly the Life Safety System, the rooftop area, and wireless systems.

Final Design Concept: Prepare a system design package with drawings and supporting data to the level of detail sufficient to specify the following:

Design drawings including equipment placement, riser diagrams, and floor layouts, pathway and cable distribution.

Include specifications of all proposed system equipment and software, breakdowns including locations, quantities, dimensions, electrical and any applicable HVAC requirements of all equipment. Also provide elevation drawing of the proposed head end configuration.

Provide documentation confirming frequency loading requirements.

Provide predictive analysis of proposed design showing that the design and performance metrics are being met. Models per frequency band to ensure the proper signal coverage as specified in section 1.3.1 General Description of Requirements.

Provide a brief overview of how the design of the proposed system will account for and mitigate passive intermodulation distortion (PIM).

Provide equipment list by manufacturer, model number, quantity, and warranty.

Offeror shall work with and coordinate the design with the selected WSPs to ensure it is acceptable, and to obtain written rebroadcast approval by the WSPs.

Design package due no later than four weeks after Notice to Proceed. Government review and acceptance is required before starting the installation.

Installation

· Provide by phase, major tasks, and time per phase/major task.

· The offeror shall procure and install all passive and active equipment necessary to install, operate, and maintain the DAS.

· The offeror shall commission and test the DAS in accordance with the manufacturer’s instructions and the WSP requirements.

· The offeror shall facilitate WSP activation activities and be present at the time of commissioning of each WSP.

· After all signal sources are commissioned and operational, the offeror shall perform a post installation survey validating the operation and performance of the entire system.

System Operability. System shall be tested, installed and fully operable by the contract completion date.

Documentation

· System Documentation below due no later than 2 weeks after design approval.

· Complete documentation of all components, sufficient to enable use and maintenance of the products or techniques by others, including:

· Complete operations manual as made available by the manufacturer with parameter definitions and limits, and input and output examples.

· Complete installation instructions and description of any special operational requirements.

Training The United States District Court, Western District of Texas requires 4 hours of system training for agency personnel. The offeror shall provide an outline/agenda of the system-turnover training.

The offeror should review the Technical Design and Qualification Checklist (Attachment B) for guidance on how to meet the requirements listed above.

Warranty and Maintenance The contractor shall extend to the government, all manufacturers’ warranties for the entire period covered by original equipment warranties. The contractor shall troubleshoot, maintain and repair the system for one full year after the system acceptance date. For all contractor provided equipment, during the warranty period, the contractor shall be responsible for fault isolating, removing and replacing defective units at no additional cost to the government. The contractor shall also be responsible for arranging for the repair and return of the defective equipment to the manufacturer, and re-installation and checkout of the equipment upon its return to service, for the duration of the equipment warranty period. During the warranty period the contractor shall provide, a qualified technician to respond to trouble calls associated with equipment failure of contractor-provided equipment or due to faulty workmanship of any contractor-installed cables. Required response time shall be no more than two business days. Support shall include training and trouble-shooting any issues that arise.

Offeror shall describe their maintenance process and the process for engagement.

Labor Types The offeror shall provide Labor Types for both professional and technical expertise that fully meet the requirements of all tasks in support of the solutions specified in this SOW, including full life cycle management as applicable, and the analysis, planning, design, specification, implementation, integration and management of required services and equipment.

The offeror shall be responsible for all education and skills-based training necessary to ensure that all staff assigned to the project are qualified to perform the work. The offeror shall develop in-house orientation and training courses for offeror staff, the work to be performed, and the associated duties, responsibilities, security guidelines, policies, operating procedures, etc. The Agency will review these materials at the request of the offeror.

The offeror shall provide:

· Installation support to Government-site(s), as identified in Attachment B – Support Locations.

· Proposed Labor Types for each task as specified in Attachment D – Pricing Template.

Personnel Requirements The offeror has ultimate responsibility for managing the order, for achieving the expected performance results, and for determining the appropriate staffing in support of its technical approach.

The offeror shall provide experienced personnel to perform the required services. The Government and the offeror understand and agree that the services to be delivered are non-personal.

Offeror personnel shall conform to standards of conduct and code of ethics, which are consistent with those applicable to Government employees. All offeror employees shall be fluent in spoken and written English.

The contracting officer may require the offeror to remove from the job site any offeror employee who is identified as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population.

In order to ensure a smooth and orderly startup of work, the key personnel specified in the offeror's proposal shall be available on the effective date of the order. If these personnel are not made available at that time, the offeror shall notify the contracting officer and show cause. If the offeror does not show cause, the offeror may be subject to default action.

The offeror-supplied personnel are employees of the offeror and under the administrative control and supervision of the offeror. The offeror, through its personnel, shall perform the tasks prescribed herein. The offeror shall select, supervise, and exercise control and direction over its employees (including offeror subcontractors) under this order. The Government shall not exercise any supervision or control over the offeror in its performance of contractual services under this order. The offeror shall be accountable to the Government for the action of its personnel.

Proposed Personnel The offeror shall assemble a United States Courthouse DAS Installation in San Antonio project team with the required knowledge and experience to perform the work described under this task order, and if applicable, any additional qualifications described in Section 3.3 Special Qualifications and Certifications.

The core project team shall be composed of qualified professionals with strong technical backgrounds. The Offeror shall propose appropriate Labor Type(s) and personnel experience levels (a mix of senior, mid, and entry levels) that meet the minimum required qualifications, based on the complexity and scale of the Agency’s specific San Antonio Courthouse DAS Installation tasking.

The offeror shall ensure that its employees have all required professional certifications and licenses (current and valid) for each applicable task and labor type category before commencement of work.

The offeror shall identify, by name, the proposed Key Personnel (e.g., the key management and technical personnel who will work under this order, such as the PM).

The proposed United States Courthouse DAS Installation in San Antonio project team structure and an organizational chart shall be included in the proposal, with the names, positions, and resumes of any proposed key personnel.

Special Qualifications and Certifications The PM should possess the intellectual and leadership qualities necessary to plan, manage, develop, articulate, and carry out to completion the United States Courthouse DAS Installation in San Antonio project.

The offeror shall maintain a BICSI-certified RCDD on staff.

Section 508 All Electronic and Information Technology (EIT) procured through this task order must meet the applicable accessibility standards at 36 CFR 1194, unless an Agency exception to this requirement exists. The Section 508 Standards Summary is viewable at: https://www.section508.gov/index.cfm?fuseAction=stdsSum#technical The offeror shall indicate for each line item in the schedule whether each product or service is compliant or noncompliant with the accessibility standards at 36 CFR 1194. Further, the proposal must indicate where full details of compliance can be found (e.g., the offeror's website or other exact location).

List of Acronyms

PMP

RCDD

RF

Project Management Professional Registered Communications Distribution Designer RF Radio Frequency

SME

SNMP

Subject Matter Expert Simple Network Management Protocol

Attachments Comment by KaleighKFord: Won’t open Comment by KaleighKFord: This doesn’t seem applicable with all these option years listed? Recommend we use the bid form the IDIQs are familiar with already. Can tweak to Courts needs. Comment by KaleighKFord: Will be provided by CO in BV information Comment by KaleighKFord: This says sample.., is it something the offer submits at bid or contractor at award? Or should this be filled out before RFP goes out?

Attachment A –Implementation Checklist

Attachment I – Technical Design and Qualification Checklist Comment by KaleighKFord: Should this be in here or used as a tool to evaluate bids?

image1.emf

Attachment A.docx Distributed Antenna System (DAS) for the UNITED STATES COURTHOUSE – SAN ANTONIO

OWNER’S PROJECT REQUIREMENTS (OPR)

United States District Court, Western District of Texas [Insert Agency Name here] Prepared by [Name of Contractor]

[Insert SOW Project Title here] Connections II Contract Number [GS00Q12NSD000x]

Attachment GA

Distributed Antenna System (DAS) Implementation Checklist [Optional]

The Connections II contractor shall develop a comprehensive implementation checklist for migrating from the legacy platform to the DAS solution. The scope of the implementation checklist to be provided post award shall include, but not limited to, the following:

Project Implementation Plan (PIP)

1) Final Agency Level Migration Plan (ALTP) & Work Breakdown Structure (WBS)

2) Project Specific Migration Plans (PSTP) if requested by customer

3) Migration Planning Report (how many migrations planned per week)

4) Migration Execution Report (How many Migrations executed per week)

5) Identify blocked or delayed tasks and escalate if necessary.

6) Go/No Go notices within 72 hours of test and turn-up

7) Test and Acceptance plan

8) Customer Signoff

9) Project Closeout and Lessons Learned

10) Report actual cost vs. proposed cost

11) Lessons Learned

Program Kickoff Meeting

1) Review Design

a. Review Solution

b. Plan Site Survey

c. Plan Customer Site Work

2) Review Delivery Schedule

3) Review Project Management Methodology

4) Review Risk Management Methodology

5) Review Escalation and Jeopardy Resolution

6) Review Issue Management

7) Review Resource Leveling

8) Review Change Control Methodology

9) Review Roles & Responsibilities

10) Review Project Staffing

11) Review Migration / Installation Plan

12) Review Testing and Acceptance Criteria

13) Review Exit Migration (Back out / Fallback) Plan

14) Identify Primary and Secondary Points of Contacts for both Migration Team and Customer

15) Identify list of task order deliverables that are required for the DAS project and the required performance level for each

Communications Plan with escalation procedures

1) Develop communication plan procedures

2) Identify key personnel/resources in charge of communication escalation procedures

Implementation Plan if Equipment or service enabling devices are required:

1) Coordinate equipment project purchases with procurement group when necessary

2) Track equipment deliveries

3) Manage equipment shipments (coordinate with vendors, freight forwarders, logistics, customs, staff, customers, etc.) when necessary

4) Facilitate/Coordinate equipment installation efforts

5) Facilitate/Coordinate acceptance test procedures

6) Manage and secure customer/project final acceptance

Transition and Turn-up

1) Validate solution and/or Network Turn Up is complete

2) Test as per the approved test plan

3) Receive written Acceptance from Customer’s Point of Contact

4) Distribute “Go Notice”

Test and Acceptance Plans

1) Develop pre-defined testing methodologies for the solution and validate them upon award

2) Transition Team will successfully perform Test and Acceptance. for each service deliverable for the Solution / Network. Below is an example outline of the Test and Acceptance plan steps for [customer’s] locations:

3) Access circuit testing and acceptance

4) Extended demark hard loop testing to be conducted

5) CSU/DSU, as applicable - loopback testing

6)

7) Customer will connect their router within [n] business days to successfully complete the physical connection to the Customer provided Equipment (CPE) and perform end-to–end testing with transition technician.

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Attachment B.docx Distributed Antenna System (DAS) for the UNITED STATES COURTHOUSE – SAN ANTONIO

OWNER’S PROJECT REQUIREMENTS (OPR)

United States District Court, Western District of Texas General Services Administration Connections II

DAS SOW DESIGN AND QUALIFICATION CHECK LIST

Order Identification Number: [######]

Attachment I

Technical Design and Qualification Check List

For Distributed Antenna System (DAS)

Technical Design & Qualification Checklist Guidance

This checklist is provided as tool designed to help the agency evaluate contractor response to the SOW. It may be modified or disregarded if the agency wishes.

United States District Court, Western District of Texas General Services Administration Connections II

DAS STATEMENT OF WORK CHECK LIST

Order Identification Number: [######]

Project Description

[Project Name]

Contractor Response Check List

Contractor Name:

Meets Requirements

DAS System

Y/N

Comments

· Modular Architecture?

· Scale in Coverage?

· Scale in WSP Support?

· Scale in Wireless Services?

· 95% coverage being provided?

· System Management included?

· SNMP System Management?

Agreement to adhere to local codes?

Includes all local licenses and permits?

Does the design meet all the performance standards?

Y/N

Needs to match SoW

· RSRP -85dBm at 700MHz w/10 MHz channel?

· RSRP -85dBm at 800MHz w/5 MHz channel?

· RSCP -85dBm at 850MHz

· RSCP -85dBm at 1900MHz

· RSRP -103dBm at 2100MHz w/20 MHz channel?

AT&T Support

· 700 MHz?

· 850 MHz?

· 1900 MHz?

· 2100 MHz?

AT&T Voice and Data Services?

Sprint Support?

· 1900 MHz?

· 2100 MHz?

Sprint Voice and Data Services?

T-Mobile Support?

· 1900 MHz?

· 2100 MHz?

T-Mobile Voice and Data Services?

Verizon

· 700 MHz

· 850 MHz

· 1900 MHz

· 2100 MHz

Verizon Voice and Data Services?

Contractor SoW Deliverables

· Pre-installation RF Survey?

· Final Design Drawings

· Predictive Analysis

(Need same frequency for all bids either 1900 or 2100)

· PIM Mitigation

· WSP Coordination Included?

· WSP Activation Support?

· System Validation Report?

· As-Built Documents?

· Bill of Materials Provided?

· Training?

If asked for in SoW

Period of Performance (Maintenance)

· Base year?

· Option Period 1?

· Option Period 2?

· Option Period 3?

· Option Period 4?

Contractor Qualifications

Copy of PMP Certification Provided?

If asked for in SoW

Verification of RCDD on staff?

If asked for in SoW

5 Years of Experience?

Technical Proposal Meet Requirements

Price Proposal meets all Requirements