DAS-ORC_RequestforQuote_EquineLabProvider_5-6-2026-Final.docx

Kate Brown, Governor

Equine Laboratory Provider Services May 6, 2026

Quotation Request:

Attached to this Quote Request is a Description of Services, Required Insurance, Firm’s Information and Certification Sheet, and Price Quote document for your consideration.

Single Point of Contact: Stefani Tew, Procurement & Contract Specialist Phone: 971-701-1860; Email: Stefani.Tew@das.oregon.gov

Due Date and Time: Firms interested in this opportunity must submit their Quotes via OregonBuys to Stefani.Tew@das.oregon.gov by May 13, 2026 @ 4:30PM PST.

Department of Administrative Services, State Procurement Services (“DAS SPS”) on behalf of Oregon Racing Commission (“Agency”) intends to award one contract not to exceed $249,000.00 for the anticipated period of May 22, 2026 – October 1, 2029, reliant on when not-to-exceed compensation is reached.

If, in best interest of the State, to streamline process to meet strict timeline, if only one (1) proposal is submitted and found to be responsive and responsible, direct award will be made.

General Information: The Agency's objectives are the medication regulations which protect the integrity of racing, to guard the health of the racing animals and to safeguard the interest of the public and the racing participants through the prohibition and control of all drug substances, medications or other substances which might be administered to the racing animal. In order to maintain continuity in its enforcement program, and to deter illegal drug use.

Questions and Clarifications Requests: Questions and requests for clarifications must be submitted via email to Stefani.Tew@das.oregon.gov by May 8, 2026 at 11:00 AM. Official answers and clarification will be provided by me in writing, via email, to all solicited firms identified as providing Equine Drug Testing Laboratory Services. Any oral communications will be considered unofficial and non-binding.

Content Requirements: The Agency has determined that instrumental analysis methodologies provide highly sensitive screening and detection techniques for a variety of drug compounds. Also, that liquid chromatography/mass spectrometry (LS/MS) provide extremely reliable confirmation of the chemical identity of those compounds.

Blood and urine samples are collected after each race by representatives of ORC. The winner of a race is always tested, and, at the discretion of ORC, additional horses may be selected randomly for testing. The samples are then packed and shipped by ORC to the Contractor’s laboratory.

Minimum Requirements: Firm’s submitting a Quote to be evaluated for award must meet the following requirements. Firms that fail to meet the requirements or fail to fully describe how they meet the requirements of this section shall be removed from competition. Firms shall provide a statement of confirmation that the Firm’s Laboratory meets the following requirements:

A. Accreditation Requirements Firm’s laboratory must be Horseracing Integrity & Welfare Unit (HIWU)accredited for all testing required by Agency.

B. Key Person Requirements Firm must employ or contract with key person(s) that meet all of the requirements in this section.

Laboratory Manager has documented scientific qualifications in analytical forensic toxicology and a minimum of the following: Professional membership in the Association of Official Racing Chemists; and A Ph.D. or other advanced degree in one of the natural sciences with adequate undergraduate and graduate education in biology; or Training and experience comparable to a Ph.D. in one of the natural sciences; and five (5) years’ experience in analytical forensic toxicology including experience with the analysis of drugs and drug metabolites in biological fluids; and five (5) years training and/or experience in forensic applications of analytical toxicology as demonstrated through publications, court testimony, research concerning analytical toxicology of drugs in horses and dogs, or other factors which qualify the individual as an expert witness in analytical toxicology.

Submission Requirements: Submissions must address each of the items listed in this section and all other requirements set forth in this RFQ. Quotes shall describe the Goods to be provided or the Services to be performed or both.

1. Inventory Management Briefly describe Firm’s Laboratory inventory management system. Include a description of the collection tools used to collect samples.

2. Quality Control and Quality Assurance Briefly describe the Firm’s Laboratory quality control, quality assurance and chain of custody process for all samples received.

3. Laboratory Facilities and Accreditation Briefly describe Firm’s Laboratory facility and equipment that Firm is using to process samples for the Oregon Racing Commission. List the Proposers accreditation and expiration date.

4. Screening, Confirmation of Analyses and Reporting Briefly describe Firm’s screening, confirmation and reporting process.

5. Attachment B - Pricing Quote Firms must fully complete Attachment B – Pricing Quote

6. Attachment C - Firm’s Information and Certification Sheet Firms shall complete and submit the Firm’s Information and Certification Sheet as part of the Quote. Failure to demonstrate compliance with Oregon Tax Laws and sign the Firm’s Information and Certification Sheet may result in a finding of non-Responsibility.

Opportunity Notice BVA:

Quotations received on or before the due date and time, will be reviewed by Agency to determine if all Submittal Requirements have been met. Those meeting the Submittal Requirements will be evaluated to determine the “Best Fit” for the Agency. “Best Fit” is based solely on the evaluator’s determination of what best meets the needs of the Agency, taking into account price as well as considerations including, but not limited to, experience, expertise, and contractor responsibility under ORS 279B.110. The evaluator’s determination is final.

Responses that are contingent upon acceptance of additional terms and conditions may be rejected.

The contract shall be awarded to the Firm whose quote is determined to be the “Best Fit” for the Agency. Agency has the right to negotiate contract terms and conditions with the successful Proposer.

Submission of Quotes Quotations must be submitted via email to Stefani.Tew@das.oregon.gov electronically, Microsoft doc or docx compatible or searchable Adobe format only. Email must have a subject line: Equine Laboratory Provider Services.

Agency shall not be responsible for any failure attributed to the transmission or receipt of emailed Quotes.

All costs incurred in preparing and submitting a Quote in response to the RFQ are the responsibility of the Proposer and shall not be reimbursed by Agency.

By submitting a quote to this RFQ, Proposer agrees to all terms and conditions in Exhibit A Required Insurance and Exhibit B Secrecy Certificate. All exhibits attached hereto are incorporated herein by reference.

Agency reserves the right to accept any quote or any part or parts thereof, negotiate the statement of work, or to reject any or all quotes and cancel the RFQ. Submission of a quote does not constitute an agreement between Agency and Proposer, nor does it secure or imply that Proposer will be selected.

Additional Documents Upon Notice of Intent to Award the successful Firm will be required to complete and return the following documents within seven (7) calendar days.

a. Completed W9

b. Certificate of Insurance, with coverage levels as described in Exhibit D, listing Oregon Racing Commission as additionally insured.

c. The successful Proposer must also be a registered business with the Oregon Secretary of State prior to contract execution. https://sos.oregon.gov/business/pages/register.aspx

d. Complete the Independent Contractor Certification Document

Attachment A - Description of Work

I. Agency Background Information The Oregon Racing Commission was established in 1933 as part of the Pari-Mutuel Wagering Act. The agency regulates all aspects of the pari-mutuel industry in Oregon. The commission currently regulates all horse racing where pari-mutuel wagering is conducted. Regulation occurs both on track and at off-track wagering facilities and covers all aspects of the operation.

In addition, the commission regulates the multi-jurisdictional hubs licensed in the state. Under current statute, 1/4 of the funds that come to the Oregon Racing Commission from pari-mutuel wagering of the multijurisdictional hubs are allocated to the state general fund; the remaining 3/4 of the proceeds are distributed to the racing industry participants to support the commercial race meet in Grants Pass and the local community summer fair race meets throughout the state.

The Commission’s five-member governing board is appointed by the governor and confirmed by the Senate.

II. Description of Work The ORC's objective are the medication regulations which protect the integrity of racing, to guard the health of the racing animals and to safeguard the interest of the public and the racing participants through the prohibition and control of all drug substances, medications or other substances which might be administered to the racing animal. In order to maintain continuity in its enforcement program, and to deter illegal drug use, DAS, on behalf of ORC, is contracting for the analytical services of an official laboratory which utilizes state-of-the-art technology and equipment and engages in research and development of detection protocols, maintain laboratory security and ensure the competency of its scientific staff.

ORC has determined that instrumental analysis methodologies provide highly sensitive screening and detection techniques for a variety of drug compounds. Also, that liquid chromatography/mass spectrometry (LS/MS) provide extremely reliable confirmation of the chemical identity of those compounds.

Overview:

Currently, Oregon allows the use of one of the following anti-inflammatories: Phenylbutazone, Ketoprofen, or Flunixin on horses three (3) years old or older, provided that the administration of the drug is more than 24 hours before post time. Oregon also allows the use of diuretic Furosemide, provided that, it is administered more than four (4) hours prior to post time. Consequently, Contractor shall quantify Phenylbutazone, Ketoprofen, Flunixin, and Furosemide content in blood samples from horses to determine if the level is excessive.

Contractor shall quantify certain drugs in plasma and must describe the exact methodology for detection and quantification of Phenylbutazone, Ketoprofen, Flunixin, and Furosemide. In the event of a positive finding of Phenylbutazone, and/or its metabolite oxyphenbutazone, Ketoprofen, or Flunixin in the urine of any horse, Proposer shall test another blood sample from the same horse, if one is available.

Contractor shall further test every blood sample whose initial screening test is indicative of the presence of Phenylbutazone or Oxyphenbutazone, Ketoprofen, Flunixin and Furosemide (or their metabolites or analogs) and shall quantify the amount of such substance including its metabolite and analogs per milliliter of plasma.

Attachment B – Price Quote

Indicate if cost includes shipping. If shipping is separate, please indicate that and insert shipping cost.

If no, leave blank.

Yes, cost is:

* The estimated cost to provide one day of virtual expert testimony. The maximum amount payable to Contractor for each matter in which Contractor provides expert testimony will be agreed to in writing by both parties before Contractor provides the expert testimony on the particular matter.

Attachment C – Firm’s Information and Certification Sheet Legal Name of Firm _______________________________________________________________________________________________________ Address: ______________________________________________ City, State, Zip: ___________________________________________________ State of Incorporation: ____________________ Entity Type: ____________________ Date of Incorporation:_______________ Contact Name:_____________________________________ Telephone: _________________________ Email: ________________________ Oregon Business Registry Number (if required by ORS):____________________________________________________________ Federal Taxpayer ID #:_________________________________ Number of Full-Time Employees:_________________________ Any individual signing below hereby certifies they are an authorized representative of Proposer and that:

Firm understands and accepts the requirements of this RFQ.

Firm acknowledges receipt of any, and all, Addenda to this RFQ.

Quotation is a Firm Offer for 180 days following the Closing.

If awarded a Contract, Firm agrees to provide the required Services and meet the performance standards set forth in the final Contract.

I have knowledge regarding Firm’s payment of taxes and by signing below I hereby certify that, to the best of my knowledge, Firm is not in violation of any tax laws of the state or a political subdivision of the state, including, without limitation, ORS 305.620 and ORS chapters 316, 317 and 318.

Firm does not discriminate in its employment practices with regard to: race, creed, age, religious affiliation, gender, disability, sexual orientation, and national origin. Furthermore, that in accordance with House Bill 3060 (2017 Oregon Laws, chapter 212), Firm has in place, or will have by the time of Contract execution, a policy and practice of preventing sexual harassment, sexual assault, and discrimination against employees who are members of a protected class; and that Firm will maintain such policy and practice in force during the term of the Contract. When awarding subcontracts, Firm does not discriminate against any business certified under ORS 200.055 as a disadvantaged business enterprise, a minority-owned business, a woman-owned business, a business that a service-disabled veteran owns or an emerging small business.

Firm and Firm’s employees, agents, and subcontractors are not included on:

the “Specially Designated Nationals and Blocked Persons” list maintained by the Office of Foreign Assets Control of the United States Department of the Treasury found at: https://www.treasury.gov/ofac/downloads/sdnlist.pdf., or the government wide exclusions lists in the System for Award Management found at: https://www.sam.gov/portal/SAM/#1 Firm certifies that, to the best of its knowledge, there exists no actual or potential conflict between the business or economic interests of Firm, its employees, or its agents, on the one hand, and the business or economic interests of the State, on the other hand, arising out of, or relating in any way to, the subject matter of the RFQ. If any changes occur with respect to Firm’s status regarding conflict of interest, Firm shall promptly notify the State in writing.

Firm certifies that all contents of the Quotation (including any other forms or documentation, if required under this RFQ) and this Quotation Certification Sheet, are truthful and accurate and have been prepared independently from all other Firms, and without collusion, fraud, or other dishonesty.

Firm understands that any statement or representation it makes, in response to this RFQ, if determined to be false or fraudulent, a misrepresentation, or inaccurate because of the omission of material information could result in a "claim" {as defined by the Oregon False Claims Act, ORS 180.750(1)}, made under Contract being a "false claim" {ORS 180.750(2)} subject to the Oregon False Claims Act, ORS 180.750 to 180.785, and to any liabilities or penalties associated with the making of a false claim under that Act.

Firm acknowledges these certifications are in addition to any certifications required in the Contract awarded thereunder as of the Effective Date.

(Print Name and Title)

Attachment D – Required Insurance

Contractor shall obtain at Contractor’s expense the insurance specified in this Exhibit A prior to performing under this Agreement, and shall maintain it in full force and at its own expense throughout the duration of this Agreement, as required by any extended reporting period or tail coverage requirements, and all warranty periods that apply. Contractor shall obtain the following insurance from insurance companies or entities that are authorized to transact the business of insurance and issue coverage in State and that are acceptable to Agency. Coverage must be primary and noncontributory with any other insurance and self-insurance. Contractor shall pay for all deductibles, self-insured retention and self-insurance, if any.

1. INSURANCE REQUIRED.

WORKERS’ COMPENSATION & EMPLOYERS’ LIABILITY All employers, including Contractor, that employ subject workers, as defined in ORS 656.027, shall comply with ORS 656.017 and provide workers' compensation insurance coverage for those workers, unless they meet the requirement for an exemption under ORS 656.126(2). Contractor shall require and ensure that each of its subcontractors complies with these requirements.

COMMERCIAL GENERAL LIABILITY

Commercial General Liability Insurance covering bodily injury and property damage in a form and with coverage that are satisfactory to the State. This insurance shall include personal and advertising injury liability, products and completed operations, contractual liability coverage for the indemnity provided under this Agreement, and have no limitation of coverage to designated premises, project or operation. Coverage shall be written on an occurrence basis in an amount of not less than $2,000,000. Annual aggregate limit shall not be less than $4,000,000.

PROFESSIONAL LIABILITY

Professional Liability insurance covering any damages caused by an error, omission or any negligent acts related to the services to be provided under this Agreement by the Contractor and Contractor’s subcontractors, agents, officers or employees in an amount not less than $1,000,000 per occurrence. Annual aggregate limit shall not be less than $2,000,000. If coverage is on a claims made basis, then either an extended reporting period of not less than 24 months shall be included in the Professional Liability insurance coverage, or the Contractor shall provide Tail Coverage as stated below.

EXCESS/UMBRELLA INSURANCE

A combination of primary and excess/umbrella insurance may be used to meet the required limits of insurance.

ADDITIONAL INSURED The Commercial General Liability insurance and Automobile liability insurance required under this Agreement must include an additional insured endorsement specifying the State of Oregon, its officers, employees and agents as Additional Insureds, including additional insured status with respect to liability arising out of ongoing operations and completed operations, but only with respect to Contractor's activities to be performed under this Agreement. Coverage shall be primary and non-contributory with any other insurance and self-insurance. The Additional Insured endorsement with respect to liability arising out of your ongoing operations must be on ISO Form CG 20 10 07 04 or equivalent and the Additional Insured endorsement with respect to completed operations must be on ISO form CG 20 37 04 13 or equivalent.

TAIL COVERAGE If any of the required insurance is on a claims made basis and does not include an extended reporting period of at least 24 months, Contractor shall maintain either tail coverage or continuous claims made liability coverage, provided the effective date of the continuous claims made coverage is on or before the effective date of this Agreement, for a minimum of 24 months following the later of (i) Contractor’s completion and Agency’s acceptance of all Services required under this Agreement, or, (ii) Agency or Contractor termination of Agreement, or, iii) The expiration of all warranty periods provided under this Agreement.

CERTIFICATE(S) AND PROOF OF INSURANCE Contractor shall provide to Agency Certificate(s) of Insurance for all required insurance before delivering any Goods and performing any Services required under this Agreement. The Certificate(s) shall list the State of Oregon, its officers, employees and agents as a Certificate holder and as an endorsed Additional Insured. If excess/umbrella insurance is used to meet the minimum insurance requirement, the Certificate of Insurance must include a list of all policies that fall under the excess/umbrella insurance. As proof of insurance Agency has the right to request copies of insurance policies and endorsements relating to the insurance requirements in this Agreement.

NOTICE OF CHANGE OR CANCELLATION The contractor or its insurer must provide at least 30 days’ written notice to Agency before cancellation of, material change to, potential exhaustion of aggregate limits of, or non-renewal of the required insurance coverage(s).

INSURANCE REQUIREMENT REVIEW: Contractor agrees to periodic review of insurance requirements by Agency under this agreement and to provide updated requirements as mutually agreed upon by Contractor and Agency.

STATE ACCEPTANCE: All insurance providers are subject to Agency acceptance. If requested by Agency, Contractor shall provide complete copies of insurance policies, endorsements, self-insurance documents and related insurance documents to Agency’s representatives responsible for verification of the insurance coverages required under this Section.

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