DAS EAM Construction Standards_ Attachment_C_Exhibit-B~1.pdf

DAS January 2023 Revision Project Title Page 000101 - 1

DAS EAM Construction Standards

SECTION 000101

PROJECT TITLE PAGE

STATE OF OREGON DEPARTMENT OF ADMINISTRATIVE

SERVICE(DAS)

DATE OF PUBLICATION: August 1, 2024

PROJECT NAME

COMMERCE BUILDING REPAIR

158 12TH ST., NE

SALEM OREGON 97301

PUBLISHED BY:

STATE OF OREGON

DEPARTMENT OF ADMINISTRATIVE SERVICES

ENTERPRISE ASSET MANAGEMENT

PLANNING AND CONSTRUCTION MANAGEMENT DIVISION

Tamisha.Zakrzewski Highlight

DAS January 2023 Revision Table of Contents 000110-1

DAS EAM Construction Standards

SECTION 000110

TABLE OF CONTENTS

PROCUREMENT AND CONTRACTING REQUIREMENTS

1.01 DIVISION 00 -- PROCUREMENT AND CONTRACTING REQUIREMENTS

A. 000101 - Project Title Page

B. 00011O - Table of Contents

C. 002113 - Instructions to Bidders

D. 004120 - Statutory Provisions

SPECIFICATIONS

2.01 DIVISION 01 -- GENERAL REQUIREMENTS

A. 011000 - Summary

B. 013000 - Administrative Requirements

C. 013216 - Construction Progress Schedule

D. 013553 - Security Procedures

E. 014000 - Quality Requirements

F. 015000 - Temporary Facilities and Controls

G. 015100 - Temporary Utilities

H. 015213 - Field Offices and Sheds

I. 015500 - Vehicular Access and Parking

J. 016000 - Product Requirements

K. 016116 - Volatile Organic Compound (VOC) Content Restrictions

L. 017000 - Execution and Closeout Requirements

M. 017419 - Construction Waste Management and Disposal

N. 017800 - Closeout Submittals

2.04 DIVISION 05 -- METALS

A. 054000 - Cold-Formed Metal Framing

2.05 DIVISION 06 -- WOOD, PLASTICS, AND COMPOSITES

A. 061000 - Rough Carpentry

B. 062000 - Finish Carpentry

2.06 DIVISION 07 -- THERMAL AND MOISTURE PROTECTION

A. 072100 - Thermal Insulation

2.07 DIVISION 08 -- OPENINGS

A. 081090 - Doors, Frames and Door Hardware

2.08 DIVISION 09 -- FINISHES

A. 092117 - Gypsum Board Assemblies

B. 092217 - Non-Load-Bearing Metal Framing System

C. 099000 - Paints and Coatings

D. 099500 - Floor Covering & Accessories

2.09 DIVISION 10 -- SPECIALTIES

A. 101401 - Building Signage

DAS January 2023 Revision Table of Contents 000110-2

DAS EAM Construction Standards

END OF SECTION

DAS January 2023 Revision Instructions to Bidders 002113 - 1

DAS EAM Construction Standards

SECTION 002113

INSTRUCTIONS TO BIDDERS

SUMMARY

1.01 DOCUMENT INCLUDES

A. Invitation Intent

1. Work Identified in Contract Documents

2. Contract Time

B. Bid Documents and Contract Documents

1. Definitions

2. Contract Documents Identification

3. Availability

4. Examination

5. Inquiries/Addenda

6. Product/Assembly/System Substitutions

C. Site Assessment

1. Site Examination

2. Prebid Conference

D. Bid Submission

1. Bid Depository

2. Submission Procedure

3. Bid Ineligibility

E. Bid Enclosures/Requirements

1. Security Deposit

2. Consent of Surety

3. Bid Form Requirements

F. Offer Acceptance/Rejection

1. Duration of Offer

2. Acceptance of Offer

1.02 RELATED DOCUMENTS

A. Document 011000 - Summary.

INVITATION

2.01 BID SUBMISSION

A. Bids signed and under seal, executed, and dated will be received at the main entrance of the General Services Builing, at 1225 Ferry St SE, Salem, OR, 97301, before 2:00 pm local standard time on the (TBD) day of (TBD).

B. Pursuant to ORS 279C.370, for projects of $100,000 or greater, all bidders shall submit on the form provided, First-Tier Disclosure Forms signed, executed, and dated will be received at the office of the Department of Administrative Services, General Services Building, 1225 Ferry Street SE, Salem, Oregon 97301-7658 before (Time TBD) local standard time on the (Date TBD). This applies to all all subcontractors whose contract value is equal to or more than 5% of the total bid or $15,000, whichever is greater, or more than $350,000 regardless of the percentage contract.

C. Offers submitted after the above time shall be returned to the bidder unopened.

D. Offers will be opened publicly immediately after the time for receipt of bids.

DAS January 2023 Revision

DAS EAM Construction Standards

2.02 INTENT

A.The intent of this Bid request is to obtain an offer to perform work to complete a Construction

Remodel to the water damage of the Existing Commercial Office Building, located at 158 12th St. NE, Salem, OR, 97301, for a Stipulated Sum contract, in accordance with the Contract Documents.

2.03 WORK IDENTIFIED IN THE CONTRACT DOCUMENTS

A. Work of this proposed Contract comprises renovation, including general construction Work.

2.04 CONTRACT TIME AND LIQUIDATED DAMAGES

A. Perform the Work within the time stated in Section 011000 - Summary.

B. The bidder, in submitting an offer, accepts the Contract Time period stated for performing the

Work. The completion date in the Agreement shall be the Contract Time added to the commencement date. The bidder may suggest a revision to the Contract Time with a specific adjustment to the bid amount.

BID DOCUMENTS AND CONTRACT DOCUMENTS

3.01 DEFINITIONS

A. Bidding Documents include the Bidding Requirements and the proposed Contract Documents.

The Bidding Requirements consist of the Advertisement to Bid, Instructions to Bidders, the Bid Form Supplements To Bid Forms and Appendices identified.The Contract Documents consist of the Form of Agreement between the Owner and Contractor, Conditions of the Contract (General, Supplementary, and Other Conditions), Drawings, Specifications and all Addenda issued prior to the execution of the Contract.

B. Definitions set forth in the General Conditions of the Contract for Construction, AIA Document A201, or in other Contract Documents are applicable to the Bidding Documents.

C. The following Definitions shall apply to the various Titles used in these Bidding Documents.

1. Owner:

a. __________

2. Site:

a. __________

3. Tenant:

a. __________ D. Addenda are written or graphic instruments issued by the Owner or Owner's Representative prior to execution of the Contract which modify or interpret the Bidding Documents by additions, deletions, clarifications or corrections.

E. A Bid is a complete and properly signed Proposal to do the work for the sums stipulated therein, submitted in accordance with the Bidding Documents.

F. A Bidder is a person or entity who submits a Bid.

3.02 CONTRACT DOCUMENTS IDENTIFICATION

A. The Contract Documents are identified as Project Number 603.008, as prepared by

Owner who is located at [1225 Ferry St., NE Salem Oregon 97303-4278, and with contents as identified in the Table of Contents.

3.03 AVAILABILITY

A. The owner and Owner/Engineer will not be providing hard copies of the bid documents. These are available on the State Of Oregon’s procurement Website – ORPIN.

B. Bidders shall use complete sets of the Bidding Documents in preparing Bids; neither the Owner nor the Owner's Representative assumes responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bidding Documents.

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C. In making copies of the Bidding Documents available, the Owner does so only for the purpose of obtaining Bids on the work and do not confer a license or grant permission for any other use of the Bidding Documents.

3.04 EXAMINATION

A. Upon receipt of Bid Documents verify that documents are complete. Notify Owner should the documents be incomplete.

B. Immediately notify Owner upon finding discrepancies or omissions in the Bid Documents.

C. The Bidder by making a Bid represents that:

1. The Bidder has read and understood the Bidding Documents and the Bid is made in accordance with:

a. The Bidder has visited the site, become familiar with local conditions under which the work is to be performed and has correlated the Bidder's personal observations with the requirements of the Proposed Contract Documents.

b. The Bid is based on the materials, equipment and systems required by the Bidding Documents without exception.

D. The Bidder shall not at any time after the submission of Bid set up any claims whatsoever based upon insufficient data or incorrectly assumed conditions, nor shall he claim any misunderstanding in regard to the nature, conditions or character of work to be done under the Contract and shall assume all risks resulting from any changes in conditions which may occur during the progress of the work. Owner will make no extra payments for conditions which can be determined by examining the site and documents.

3.05 INQUIRIES/ADDENDA

A. All questions Technical and Contractual shall be directed in writing (e-mails are acceptable) to the Owners Representative as listed in the procurement documents.

B. Addenda may be issued during the bidding period. All Addenda become part of the Contract

Documents. Include resultant costs in the Bid Amount. The Final Addendum will be issued 7 days before the date set for receipt of bids.

C. Verbal answers are not binding on any party.

D. Clarifications requested by bidders must be in writing not less than 10 days before date set for receipt of bids. The reply will be in the form of an Addendum, a copy of which will be forwarded to known recipients .

E. The Bidder shall carefully study and compare the Bidding Documents with each other and with other work being Bid concurrently or presently under construction to the extent that it relates to the work which the Bid is submitted, shall examine the site and local conditions, and shall at once report to the Owner any errors, inconsistencies or ambiguities discovered.

F. Bidders and Sub-Bidders requiring clarification or interpretation of the Bidding Documents shall make a written request which shall reach the Owner at least seven days prior to the date for receipt of Bids.

G. Interpretations, corrections and changes of the Bidding Documents will be made by Addendum.

Interpretations, corrections and changes of the Bidding Documents made in any other manner will not be binding and Bidders shall not rely upon them.

H. Questions received less than seven days before Bid Opening cannot be answered.

3.06 PRODUCT/ASSEMBLY/SYSTEM SUBSTITUTIONS

A. General Requirements for Substitution Requests:

B. Substitution Request Form:

C. Review and Acceptance of Request:

D. Where the Bid Documents stipulate a particular product, substitutions will be considered up to seven days before receipt of bids.

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E. All questions Technical and Contractual, shall be directed in writing (e-mails are acceptable) to the Owners Representative as listed in the procurement documents.

F. Submit substitution requests by completing the form in Section 004325 - Substitution Request Form - During Procurement; see this section for additional information and instructions. Use only this form; other forms of submission are unacceptable.

G. When a request to substitute a product is made, Owner may approve the substitution and will issue an Addendum to known bidders.

H. The submission shall provide sufficient information to determine acceptability of such products.

I. Provide complete information on required revisions to other work to accommodate each proposed substitution.

J. Provide products as specified unless substitutions are submitted in this manner and accepted.

K. See Section 012500 - Substitution Procedures for additional requirements.

SITE ASSESSMENT

4.01 SITE EXAMINATION

A. Examine the project site before submitting a bid.

4.02 PREBID CONFERENCE

A. A non-mandatory bidders conference (Mandatory attendance by Prime Contractor is required) has been scheduled for (Time TBD) on the (Date TBD) at the location of (Location TBD).

B. All general contract bidders and suppliers are invited.

C. Representatives of Owner will be in attendance.

D. Information relevant to the Bid Documents will be recorded in an Addendum, issued to Bid

Document recipients.

BID SUBMISSION

5.01 SUBMISSION PROCEDURE

A. Bidders shall be solely responsible for the delivery of their bids in the manner and time prescribed.

B. All copies of the Bid, the Bid Security, if any, and other documents required to be submitted with the Bid shall be enclosed in a sealed manila envelope. The envelope shall be addressed to the party receiving the Bids and shall be identified with the Project Name, the Bidder's Name and address, and if applicable the designed portion of the work for which the Bid is submitted. If the Bid is sent by mail, the sealed envelopes shall be enclosed in a separate mailing envelope with the notation "Sealed Bid Enclosed" on the face thereof.

C. Bids shall be deposited at the designated location prior to the time and date for receipt of Bids.

Bids received after the time and date for reciept of Bids will be returned unopened.

D. Disclosure Forms must be submitted in a sealed, opaque, manila envelope, separate from the envelope that contains the Bid, and plainly marked as described in the Advertisement to Bid. If the manila envelope containing Disclosure Forms is sent in the same mailing envelope that contains the (separate) manila envelope containing the Bid, then the mailing envelope with the two manila envelopes contained therein shall clearly state on the front "Sealed Bid and Separate Sealed Disclosure Form Enclosed".

E. The Bidder shall assume full responsibility for timely delivery at the location designated for Receipt of Bids.

F. Oral, telephonic, facsimile or telegraphic Bids are invalid and will not recieve consideration.

G. An abstract summary of submitted bids will be made available to all bidders following bid opening.

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5.02 MODIFICATION OR WITHDRAWAL OF BID:

A. A Bid may not be modified, withdrawn or canceled by the Bidder during the stipulated time period following the time and date designated for the Receipt of Bids, and each Bidder so agrees in submitting a Bid.

B. Prior to the time and date designated for the Receipt of Bids, a Bid submitted may be modified or withdrawn by notice to the party receiving Bids at the place designated for Reciept of Bids.

Such notice shall be in writing over the signature of the Bidder. A change shall also be worded as to not reveal the amount of the original Bid.

C. Withdrawn Bids may be resubmitted up to the time and date designated for the Reciept of Bids provided that they are then fully in conformance with these Instructions to Bidders.

D. Bid Security, if required, shall be in an amount sufficient for the Bid as modified or resubmitted.

E. No Bidder may withdraw their Bid within 60 Days after the hour set for opening.

5.03 BID INELIGIBILITY

A. Bids that are unsigned, improperly signed or sealed, conditional, illegible, obscure, contain arithmetical errors, erasures, alterations, or irregularities of any kind, may at the discretion of the Owner, be declared unacceptable.

B. Bid Forms, Appendices, and enclosures that are improperly prepared may, at the discretion of Owner, be declared unacceptable.

C. Failure to provide security deposit, bonding or insurance requirements will, at the discretion of Owner, invalidate the bid.

D. Any one or more of the following causes may be considered sufficient for the disqualification of a bidder and rejection of his bid or bids (ORS 279C.375):

1. Failure to submit the required Sub Contractors list within the time specified.

2. The person does not have sufficient financial ability to perform the contract. If a bond is required to insure performance of the contract, evidence that the person can aquire a surety bond in the amount and type required shall be sufficient to establish financial ability.

3. The person does not have equipment available to perform the contract.

4. The Contractor does not have key personnel available of sufficient experience to perform the contract.

5. If a bidder or prospective bidder fails to promptly supply information as requested by the public contracting agency pursuant to an investigation to determine whether a person/firm is qualified, such failure is grounds for disqualification.

E. In addition to causes listed above in 5.03D, Owner may disqualify, or request Construction Contractors Board to disqualify, a person from consideration for award of contract for any reason listed below (ORS 279C.440):

1. The person has been convicted of a criminal offense as an incident in obtaining or attempting to obtain public or private contract or subcontract, or in the performance of such contract or subcontract.

2. The person has been convicted under state or federal statutes of embezzlement, theft, forgery, bribery, falsification or destruction of records, receiving stolen property or any other offense indicating lack of business integrity or business honesty that currently, seriously and directly affects the person's responsibility as a contractor.

3. The person has been convicted under state or federal antitrust statutes.

4. The person has committed a violation of a contract provision that is regarded by the contracting agency or the Construction Contractors Board to be serious as to justify disqualification. A violation may include but is not limited to a failure to perform the terms of a contract or an unsatisfactory performance in accordance with the terms of the contract. However, a failure to perform or an unsatisfactory performance caused by acts beyond the control of the Contractor may not be considered to be a basis for disqualification.

5. The person does not carry worker's compensation or unemployment insurance as required by statute.

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6. Pursuant to ORS 279C.395, Owner may reject any bid not in compliance with all prescribed public bidding procedures and requirements, and may, for good cause, reject all bids upon finding of Owner it is in the public interest to do so. In any case where competitive bids are required and all bids are rejected, and the proposed project is not abandoned, new bids may be called for as in the first instance.

BID ENCLOSURES/REQUIREMENTS

6.01 SECURITY DEPOSIT

A. Pursuant to ORS 279C.380, the successful Bidder shall furnish a Performance Bond and Labor/Material Payment Bond, each in the amount equal to 100% of the Contract Sum. The Bonds shall be satisfactory to the Owner and executed by a Bonding Company licensed to do business in the State of Oregon. The Bid shall include the cost of such Bonds. Deliver required Bonds to the Owner no later than the date of the execution of the agreement.

B. Submit with the Bid evidence satisfactory to the Owner that such Bonds will be issued. The Attorney-in-Fact who executes the required Bonds on behalf of the Surety shall affix to the Bonds a certified and current copy of their Power of Attorney indicating the monetary limit of such power.

C. The security deposit will be returned within 10 working days after delivery to the Owner of the required Performance and Payment Bond(s) by the accepted bidder.

D. Include the cost of bid security in the Bid Amount.

E. The Owner will have the right to retain Bid Security of Bidders to whom an award is being considered until either:

1. The Contract has been executed and Bonds, if required, have been furnished, or

2. the specified time has elapsed so that Bids may be withdrawn, or

3. all Bids have been rejected.

F. After a bid has been accepted, all securities will be returned to the respective bidders and other requested enclosures.

G. If no contract is awarded, all security deposits will be returned.

6.02 PERFORMANCE ASSURANCE

A. Accepted Bidder: Provide a Performance and Payment bond as described in 007300 - Supplementary Conditions.

B. Include the cost of performance assurance bonds in the Bid Amount.

6.03 LIABILITY INSURANCE REQUIREMENTS FOR CONTRACTORS

A. The contractor shall procure and maintain, for the duration of the contract, insurance against claims for injuries to persons or damages to property which may arise from connection with the performance of the work by the contractor, their agents, representatives, employees or subcontractors. The cost of such insurance shall be included in the contractor's bid. the insurance company(s) providing any coverage under this requirement must be "A-" or better by A.M. Best & Company.

B. Minimum Scope of Insurance:

1. Coverage shall be at least as broad as:

a. General Liability: Insurance Services Office (ISO) from number CG 0001, providing commercial general liability, or ISO form number GL 0002 and GL 0404, providing comprehensive general liability with broadening endorsement.

b. Auto Liability: Insurance Services Office form number CA 0001, providing business automobile coverage on owned, non-owned and hired vehicles.

c. Workers Compensation Insurance: As required by the Oregon Revised Statutes and including employers liability insurance.

2. Minimum Limits of Insurance: Contractor shall maintain limits no less than:

a. Commercial General Liability:

1) $2,000,000 each occurence.

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2) $4,000,000 general aggregate per project.

3) $4,000,000 products aggregate per project.

4) $2,000,000 personal injury.

5) Or $1,000,000 Umbrella on top of the $1M/$2M limits.

b. Comprehensive General:

1) $2,000,000 combined single liabiliity limit.

2) $2,000,000 products aggregate per project.

3) Or $1,000,000 Umbrella on top of teh $1M/$2M limits.

4) Any aggregate shall be on a per project basis.

c. Automobile Liability:

1) $2,000,000 combined single limit.

2) Or $1,000,000 Umbrella on top of the $1M/$2M limits.

d. Employers Liability:

1) $500,000 each accident.

2) $500,000 disease aggregate.

3) $500,000 disease each employee.

e. Deductibles and Self-Insurance Retentions: Any deductibles or self-insured retentions must be declared and approved by the District.

C. Other Insurance Provisions: The policies are to contain, or be endorsed to contain, the following provisions:

1. General Automobile Liability Coverages: Owner, It;s officers, officials, agents, employees, and volunteers, are additional insureds as respects liability arising out of activities performed by or on behalf of the contractor: products and completed operations of the contractor: or automobiles owned, leased, hired, or borrowed by the contractor.

2. The contractor's insurance coverage shall be primary insurance as respects the Owner, it's officers, offiicals, agents, employees and volunteers. Any insurance or self-insurnace maintained by the Disrtict, it's officers, officials, agents, employees and volunteers shall be excess of the contractor's insurance and shall not contribute with it.

3. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the Owner, it's officers, officials, agents, employees or volunteers.

4. The contractor shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the limits of the insurer's liability.

5. Workers Compensation and Employers Liability Coverage: The insurer shall agree to waive all rights of subrogation againsat the Owner, it's officers, officials, agents, employees or volunteers for losses arising from work performed by the contractor for the Owner.

6. All Coverages: Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, cancelled by either party, reduced in coverage or limits except after thirty (30) days prior written notice to the Owner.

D. Acceptability of Insurance:

1. The contractor agrees to deposit with the Owner, on or before the effective date of this contract, certificates of insurance as outlined, or a binder of insurance, necessary to satisfy the Owner that the insurance provisions of this contract have been compiled with, and to keep such insurance in effect and the certificates and binders thereof on deposit with the Owner during the entire term of this contract.

2. The Owner shall retain the right at any time to review the coverage, form, and amount of the insurance required hereby. If, in the opinion of the Owner, the insurance provided does not provide adequate protection for the Owner, we may require the contractor to obtain insurance sufficient in coverage, form, and amount to provide adequate protection.

The Owner's requirements shall be reasonable, but shall be designed to assure protection from and against the kind and extent of the risks which exist at the time a change in insurance is required.

3. The Owner shall notify the contractor in writing of changes in the insurance requirements, and if the contractor does not deposit copies of acceptable insurance policies with the

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Owner incorporating such changes within 60 days of receipt of such notice, this contract shall be in default without further notice to the contractor and the Owner shall be entitled to all legal remedies.

4. The procuring of such required policy or policies of insurance shall not be construed to limit contractor's liability hereunder nor to fulfill the indemnification provisions and requirements of this contract. Notwithstanding said policy or policies of insurance, the contractor shall be obligated for full and total amount of any damage, injury, or loss caused by negligence or negelct connected with this contract.

5. Contractor shall maintain all insurance coverages for a period of not less than 2 years after the completion of the project. Contractor shall provide Owner documentation showing such insurance converages are valid and will remain in full force and effect through the entire 2 year period prior to commencement of work.

6.04 BID FORM REQUIREMENTS

A. Complete all requested information in the Bid Form and Appendices.

B. Bids shall be submitted on forms identical to the form included in the Bidding Documents.

C. All blanks on the Bid Form shall be filled in by typewriter or manually in ink.

D. Where so indicated by the makeup of the Bid Form, sums shall be expressed in both words and figures, and in case of discrepancy between the two, the amount written in words shall govern.

E. Interlineations, alterations and erasures must be initialed by the signer of the Bid.

F. Where two or more Bids for designated portions of the work have been requested, the Bidder may, without forfeiture of the Bid Security, state the Bidders refusal to accept award of less than the combination of Bids stipulated by the Bidder. The Bidder shall make no additional stipulations on the Bid Form nor qualify the Bid in any other manner.

G. Each copy of the Bid shall include the legal name of the Bidder and a statement that the Bidder is a Sole Proprietor, Partnership, Corporation, or other legal entity. Each copy shall be signed by the person or persons legally authorized to bind the Bidder to a Contract. A Bid by a Corporation shall further give State of Incorporation and have the Corporate Seal affixed. A Bid submitted by an Agent shall have a current Power-of-Attorney attached certifying the Agent's authority to bind the Bidder.

H. Reciprocal Preference Law:

1. ORS 279A.120 requires public contracting agencies, in determining the lowest responsible bidder, to add a per cent increase to each out of state bidder's bid price which is equal to the per cent of preference given to local bidders in that bidder's home state.

2. "Resident bidder" means a bidder that has paid unemployment taxes or income taxes in this state during the 12 calendar months immediately preceding submission of the bid, has a business address in this state, and has stated in the bid whether the bidder is a "resident bidder" pursuant to this subsection.

3. "Nonresident bidder" means a bidder who is not a "resident bidder" as defined by 6.03H.2 above.

6.05 BID FORM SIGNATURE

A. The Bid Form shall be signed by the bidder, as follows:

1. Sole Proprietorship: Signature of sole proprietor in the presence of a witness who will also sign. Insert the words "Sole Proprietor" under the signature. Affix seal.

2. Partnership: Signature of all partners in the presence of a witness who will also sign.

Insert the word "Partner" under each signature. Affix seal to each signature.

3. Corporation: Signature of a duly authorized signing officer(s) in their normal signatures.

Insert the officer's capacity in which the signing officer acts, under each signature. Affix the corporate seal. If the bid is signed by officials other than the president and secretary of the company, or the president/secretary/treasurer of the company, a copy of the by-law resolution of their board of directors authorizing them to do so, must also be submitted with the Bid Form in the bid envelope.

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4. Joint Venture: Each party of the joint venture shall execute the Bid Form under their respective seals in a manner appropriate to such party as described above, similar to the requirements of a Partnership.

OFFER ACCEPTANCE/REJECTION

7.01 OPENING OF BIDS

A. Unless stated otherwise in the Advertisement or Invitation to Bid, the properly identified Bids received on time will be opened publicly and will be read aloud. An abstract of the Bids will be made available to Bidders. When it has been stated that Bids will be opened privately, an abstract of the same information may, at the discretion of the Owner, be made available to the Bidders within a reasonable time.

7.02 DURATION OF OFFER

A. Bids shall remain open to acceptance and shall be irrevocable for a period of sixty (60) days after the bid closing date.

7.03 ACCEPTANCE OF OFFER

A. Owner reserves the right to accept or reject any or all offers.

B. It is the intent of the Owner to award a contract to the lowest responsible Bidder provided the

Bid has been submitted in accordance with the requirements of the Bidding Documents and does not exceed the funds available. The Owner shall have the right to waive informalities or irregularities in a Bid received and to accept the Bid which, in the Owner's judgement, is in the Owner's own best interests.

C. The Owner shall have the right to accept Alternates in any order or combination, unless otherwise specifically provided in the Bidding Documents, and to determine the Low Bidder on the basis of the sum of the Base Bid and Alternates accepted.

D. Within Ten Days after receiving the Owner's written notification of acceptance of the Bid, the successful Bidder shall execute an Agreement on the form provided by the Owner.

E. The Owner expressly reserves the following rights:

1. To reject any bid or bids not in compliance with all prescribed public bidding procedures and requirements.

2. To not consider a bid unless the bidder is registered with the Construction Contractors

Board or licensed by the Landscape Contractors Board as required by ORS 671.530.

3. To reject any bid or bids that take exception to specifications or to contract terms unless the right to take exception is specifically granted in the invitation to bid.

4. To reject for good cause any or all bids upon finding of the Owner it is in the Public interest to do so.

5. In the event any bidder or bidders to whom a contract is awarded shall default in executing said formal contract, in furnishing a satisfactory performance and payment bond, or in furnishing the required insurance certificates within the time and manner herein specified, to re-award the contract to another bidder or bidders.

7.04 POST BID INFORMATION

A. The Bidder shall as soon as practicable after notification of selection for the award of a

Contract, furnish to the Owner:

1. A designation of the work to be performed with the Bidder's own forces;

2. Names and manufacturers, products and the suppliers of principal items or systems of materials and equipment proposed for the work; and

3. Names of persons or entities (including those who furnish materials and equipment fabricated to a special design) proposed for the portions of the work.

B. The Bidder will be required to establish to the satisfaction of the Owner the reliability and responsibility of the persons or entities proposed to furnish and perform the work described in the Bidding Documents.

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C. Prior to award of the Contract, the Owner will notify the Bidder in writing if the Owner, after due investigation, has reasonable objection to a person or entity proposed by the Bidder. If the Owner has a reasonable objection to a proposed person or entity, the Bidder may, at the Bidder's option, 1) withdraw the Bid, or 2) submit an acceptable substitute person or entity with an adjustment in the Base Bid or Alternate Bid to cover the difference in cost occasioned by such substitution. The Owner may accept the adjusted Bid Price or disqualify the Bidder. In the event of either withdrawal or disqualification, Bid Security will not be forfeited.

D. Persons and entities proposed by the Bidder and to whom the Owner has made no reasonable objection must be on the work for which they were proposed and shall not be changed except with written consent of the Owner.

7.05 WAGE RATES

A. The enclosed edition of Wage Rates was current as of the date of this printing. The latest edition of Wage Rates as determined by the State of Oregon Bureau of Labor and Industries and effective as of Ten Days before the Bid Date shall be the edition required for this Bid. The latest version can be obtained from the website:

https://www.oregon.gov/boli/employers/Pages/which-prevailing-wage-rate-applies-to-this-project.aspx.

B. All Bidders shall comply with Oregon Revised Statute 279 pertaining to the payment of wages to workmen, which shall not be less than the Prevailing Rates specified in the Contract Documents and as determined by the Commissioner of Labor of the State of Oregon to be effective at the time of award of the Contract.

7.06 LOCAL RULES

A. The Owner has certain rules and the Contractor and his personnel shall abide by them. The

Contractor shall contact the Owner's Representative for specific information regarding the rules governing all operations of this project.

B. The Owner recognizes that tobacco use may create a health hazard for non-users as well as users. Tobacco use is defined as the smoking of any kind of lighted pipe, cigar, cigarette, or any other lighted smoking equipment, electronic cigarette, vaping equipment or materials, or the chewing or sniffing of a tobacco product. Tobacco use, in any form, is prohibited on State property (including parking lots) and in State-Owned vehicles.

C. Use of Maijuana and/or other controlled substances in any form is strictly prohibited on State property.

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SECTION 004120

STATUATORY PROVISIONS

PART 1 GENERAL

1.01 PROVISIONS REQUIRED BY STATUTE: ALL BIDS SHALL BE IN ACCORDANCE WITH ALL

APPLICABLE LOCAL, STATE, AND FEDERAL LAWS AND REGULATIONS PERTAINING TO

EQUAL EMPLOYMENT OPPORTUNITIES AND PREVAILING WAGE RATES.

A. In accordance with the provisions of Oregon Revised Statutes (ORS) 279C.505, it is agreed that the contractor shall make prompt payment, as due, to all persons supplying to the contractor labor or material for the prosecution of the work provided herein, pay all contributions or amounts due the State Industrial Accident Fund from the contractor incurred in the performance of the contract herein, not permit any lien or claims to be filed or prosecuted against the District on account of any labor or material furnished, and to pay the State Tax Committee on all sums withheld from employees pursuant to ORS 316.167.

B. Pursuant to ORS 279C.515, it is agreed that if the contractor fails, neglects, or refuses to make prompt payment on any claim for labor or services to the contractor by any persons in connection with this agreement as such claim becomes due, the proper officer or officers representing the District may pay such claim to the person furnishing the labor or service and charge the amount of the payment against the contractor. The payment of a claim in the manner authorized in this paragraph shall not relieve the contractor or his surety from its obligation with respect to any unpaid claims.

C. Pursuant to ORS 279C.520, it is a condition of this agreement that no person shall be employed by the contractor for more than eight hours in any one day, or forty hours in any one week, except in cases of necessity, emergency, or where the public policy absolutely requires it, and, in such cases, the laborer shall be paid at least time and a half pay for all overtime in excess of eight hours a day and for work performed on Saturdays and on legal holidays.

D. Pursuant to ORS 279C.525, it is an express condition of this agreement that the contractor agrees to comply with the provisions of all federal, state, and local statutes, ordinances, and regulations dealing with the prevention of environmental pollution and the preservation of natural resources that might affect the project.

E. Pursuant to ORS 279C.530, it is an express condition of this agreement that the contractor shall, promptly, as due, make payment to any person, co-partnership, association, or corporation furnishing medical, surgical, and hospital care or other needed care and attention incident to sickness or injury to the employees of such contractor, of all sums which the contractor agrees to pay for such services and all moneys and sums which the contractor collected or deducted from the wages of his employees for such services pursuant to any law, contract, or agreement, for the purpose of providing or paying for such service.

F. The contractor, its subcontractors, if any, and all employees working under this are subject employers under the Oregon Worker's Compensation Law and shall comply with ORS 656.017, which requires them to provide worker's compensation coverage for all their subject workers unless exempt under ORS 656.126.

G. The minimum wage to be paid workmen by the contractor, and incorporated into his subcontracts, shall not be less than the prevailing rate, including fringe benefits, in effect at the time the specifications are first advertsied for bid solicitation (As shown on the Bureau of Labor and Industries (BOLI) website as applicable. Note: The BOLI wage rates that apply to this project are established by the Bid Submission date.), in accordance with ORS Chapter 279C.840 paid to the corresponding classes of workmen in the locality where the public work is being provided. If a dispute arises as to what is the prevailing wage rate for the parties involved, it may be referred to the Commissioner of Labor, State of Oregon, for final determination.

1.02 BUDGET FAILURE:

A. The Owner promises to use reasonable efforts to adopt a valid budget which includes funds to pay the contract price in the time and manner promised in these contract documents. If the

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Owner fails to adopt a budget, or adopts a budget which excludes part or all of the funds neccessary to pay contractor, the Owner has the right to stop work by the contractor and to cancel this contract and to pay contractor the reasonable value of all labor and all materials identified to the job as of the time of the stop work order. The Owner shall be the owner of all materials identified to the job for which the Owner pays.

DAS January 2023 Revision Summary 011000 - 1

C Standards

SECTION 011000

SUMMARY

PART 1 GENERAL

1.01 PROJECT

A. Project Name: DAS EAM Construction Standards B. Owner's Name: State of Oregon Department of General Services (DAS) C. The Project consists of the construction of [General Construction Work

1.02 CONTRACT DESCRIPTION

A. Contract Type: A single prime contract based on a Stipulated Price as described in Document

005200 - Agreement Form.

1.03 DESCRIPTION OF ALTERATIONS WORK

A. Scope of demolition and removal work is indicated on drawings and specified in Section 024100.

B. Scope of alterations work is indicated on drawings.

1.04 MAINTAINING SYSTEMS OPERATIONAL

A. All systems currently operating including lighting, HVAC equipment, critical building systems and other systems in use, which serve Owner occupied areas, must be maintained operational during construction.

B. If any system currently in use must be turned off to perform work, permission must be obtained and owner notified prior to performing any work.

C. Plumbing: Alter existing system and add new construction, keeping existing in operation.

D. HVAC: Alter existing system and add new construction, keeping existing in operation.

E. Electrical Power and Lighting: Alter existing system and add new construction, keeping existing in operation.

F. Fire Suppression Sprinklers: Alter existing system and add new construction, keeping existing in operation.

G. Fire Alarm: Alter existing system and add new construction, keeping existing in operation.

H. Telephone: Alter existing system and add new construction, keeping existing in operation.

I. Security System: Alter existing system and add new construction, keeping existing in operation.

J. Chilled Water System:

1. Alter existing system and add new construction, keeping existing in operation.

2. The chilled water system will shut down for winter season until May 1st.

3. Contractor to coordinate work so that provisions are installed prior to May 1st that will prevent system shutdown after May 1st.

4. The chilled water system may be shut downfor a four hour period during evenings or weekends after May 1st with approval from the Owner’s Authorized Representative.

1.05 WORK BY OWNER

A. Items noted NIC (Not in Contract) will be supplied and installed by Owner before Substantial Completion.

B.

C. Owner will supply and install the following:

1. Division 9 - Flooring And Accessories

2. Division 10 - Building Signage

1. Division 23 Heating, Ventilating and Air Conditioning ( HVAC)

2. Section 230000 Basic HVAV Basic Materials and Methods

:1. Division 26 Electrical

3. 00 Basic Electrical Materials & Methods

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1.06 OWNER OCCUPANCY

A. Owner intends to NOT occupy the existing building during the entire construction period.

B. Owner intends to NOT the Project upon Substantial Completion.

C. Cooperate with Owner to minimize conflict and to facilitate Owner's operations.

D. Schedule the Work to accommodate Owner occupancy.

1.07 CONTRACTOR USE OF SITE AND PREMISES

A. Construction Operations: Limited to areas noted on Drawings.

B. Arrange use of site and premises to allow:

1. Owner occupancy.

2. Use of site and premises by the public.

C. Provide access to and from site as required by law and by Owner:

1. Emergency Building Exits During Construction: Keep all exits required by code open during construction period; provide temporary exit signs if exit routes are temporarily altered.

2. Do not obstruct roadways, sidewalks, or other public ways without permit.

D. Existing building spaces may not be used for storage.

E. Utility Outages and Shutdown:

1. Limit disruption of utility services to hours the building is unoccupied.

2. Do not disrupt or shut down life safety systems, including but not limited to fire sprinklers and fire alarm system, without 7 days notice to Owner and authorities having jurisdiction.

3. Prevent accidental disruption of utility services to other facilities.

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DAS EAM Construction Standards

SECTION 013000

ADMINISTRATIVE REQUIREMENTS

PART 1 GENERAL

1.01 SECTION INCLUDES

A. General administrative requirements.

B. Preconstruction meeting.

C. Progress meetings.

D. Submittals for review, information, and project closeout.

E. Number of copies of submittals.

F. Requests for Interpretation (RFI) procedures.

G. Submittal procedures.

1.02 RELATED REQUIREMENTS

A. Section 013216 - Construction Progress Schedule: Form, content, and administration of schedules.

B. Section 016000 - Product Requirements: General product requirements.

C. Section 017000 - Execution and Closeout Requirements: Additional coordination requirements.

D. Section 017800 - Closeout Submittals: Project record documents; operation and maintenance data; warranties and bonds.

1.03 GENERAL ADMINISTRATIVE REQUIREMENTS

A. Comply with requirements of Section 017000 - Execution and Closeout Requirements for coordination of execution of administrative tasks with timing of construction activities.

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION

3.01 BUILDING PERMITS

A. Plan Check Submission:

1. The Owner representative will submit the General Plans to the applicable Building

Department.

2. The Plan Check Fees will be paid by the Owner, except as follows:

a. For Contractor Design-Build Items, the Plan Check submission and resultant fees are the responsibility of the Contractor.

B. General Building Permit and Fees:

1. The submission to the applicable Building Department will be by the Owner's

Representative.

2. General Building Permit fees only will be paid by the Owner.

3. The Contractor will pick up the General Building Permit and shall allow in his bid the

Contractor administrative time to do this.

C. Permits and Fees that the Contractor is required to pay are:

1. Mechanical systems:

a. Heating, ventilating and air conditioning (HVAC)

b. Plumbing

c. Fire sprinkler systems

2. Electrical permits

3. Low voltage wiring (communications)

4. Design-build items

3.02 PRECONSTRUCTION MEETING

A. Schedule meeting after Notice of Award.

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DAS EAM Construction Standards

B. Attendance Required:

1. Owner.

2. Owner's Representative.

3. Contractor.

C. Agenda:

1. Execution of Owner-Contractor Agreement.

2. Submission of executed bonds and insurance certificates.

3. Distribution of Contract Documents.

4. Submission of list of subcontractors, list of products, schedule of values, and progress schedule.

5. Designation of personnel representing the parties to Contract, Owner and <1|A/E|>.

6. Procedures and processing of field decisions, submittals, substitutions, applications for payments, proposal request, Change Orders, and Contract closeout procedures.

7. Scheduling.

D. Record minutes and distribute copies within two days after meeting to participants, with two copies to Owner, participants, and those affected by decisions made.

3.03 PROGRESS MEETINGS

A. Schedule and administer meetings throughout progress of the Work at maximum weekly intervals.

B. Make arrangements for meetings, prepare agenda with copies for participants, preside at meetings.

C. Attendance Required:

1. Contractor.

2. Owner.

3. Contractor's superintendent.

4. Major subcontractors.

D. Agenda:

1. Review minutes of previous meetings.

2. Review of work progress.

3. Field observations, problems, and decisions.

4. Identification of problems that impede, or will impede, planned progress.

5. Review of submittals schedule and status of submittals.

6. Maintenance of progress schedule.

7. Corrective measures to regain projected schedules.

8. Planned progress during succeeding work period.

9. Maintenance of quality and work standards.

10. Effect of proposed changes on progress schedule and coordination.

11. Other business relating to work.

E. Record minutes and distribute copies within two days after meeting to participants, with two copies to, Owner, participants, and those affected by decisions made.

3.04 CONSTRUCTION PROGRESS SCHEDULE - SEE SECTION 013216

3.05 REQUESTS FOR INTERPRETATION (RFI)

A. Definition: A request seeking one of the following:

1. An interpretation, amplification, or clarification of some requirement of Contract

Documents arising from inability to determine from them the exact material, process, or system to be installed; or when the elements of construction are required to occupy the same space (interference); or when an item of work is described differently at more than one place in Contract Documents.

2. A resolution to an issue which has arisen due to field conditions and affects design intent.

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DAS EAM Construction Standards

B. Whenever possible, request clarifications at the next appropriate project progress meeting, with response entered into meeting minutes, rendering unnecessary the issuance of a formal RFI.

C. Preparation: Prepare an RFI immediately upon discovery of a need for interpretation of Contract Documents. Failure to submit a RFI in a timely manner is not a legitimate cause for claiming additional costs or delays in execution of the work.

1. Prepare a separate RFI for each specific item.

a. Review, coordinate, and comment on requests originating with subcontractors and/or materials suppliers.

b. Do not forward requests which solely require internal coordination between subcontractors.

2. Prepare in a format and with content acceptable to Owner.

a. RFI & Product Substitution Requests Will be Sent to the Owner's Representative of

Record, and will include the following as applicable:

1) Response required to the Contractor date.

2) If a product substation is being made, why this item is being proposed;

3) Cost impacts (added costs or credits) to the Project, and

4) Schedule impacts to the Project.

3. Combine RFI and its attachments into a single electronic file. PDF format is preferred.

D. Reason for the RFI: Prior to initiation of an RFI, carefully study all Contract Documents to confirm that information sufficient for their interpretation is definitely not included.

1. Include in each request Contractor's signature attesting to good faith effort to determine from Contract Documents information requiring interpretation.

2. Unacceptable Uses for RFIs: Do not use RFIs to request the following::

a. Approval of submittals (use procedures specified elsewhere in this section).

b. Approval of substitutions (see Section - 016000 - Product Requirements)

c. Changes that entail change in Contract Time and Contract Sum (comply with provisions of the Conditions of the Contract).

3. Improper RFIs: Requests not prepared in compliance with requirements of this section, and/or missing key information required to render an actionable response. They will be returned without a response, with an explanatory notation.

4. Frivolous RFIs: Requests regarding information that is clearly indicated on, or reasonably inferable from, Contract Documents, with no additional input required to clarify the question. They will be returned without a response, with an explanatory notation.

E. Content: Include identifiers necessary for tracking the status of each RFI, and information necessary to provide an actionable response.

1. Official Project name and number, and any additional required identifiers established in

Contract Documents.

2. Owner's, Architect's, and Contractor's names.

3. Issue date, and requested reply date.

4. Annotations: Field dimensions…