DARPARA2402-Attachment_3-Proposal_Template-Volume_2-Cost.docx

Source Selection Information

DARPARA2402

Research Announcement (RA) for Somnus

Volume 2: Cost Volume Template

Use of this template is mandatory for all proposal submissions to this Research Announcement (RA). Failure to adhere to ALL of the instructions provided herein may result in the proposal being determined nonconforming.

The Volume 2 Cost Proposal Template must include all components described herein. No page limit is specified for the Cost Volume. Information incorporated into the Cost Volume which is not related to Cost will not be considered. All pages shall be formatted for printing on 8-1/2 by 11 inch paper with 1-inch margins and font size not smaller than 11 point. Font sizes of 8 or 10 point may be used for figures, tables, and charts. All Cost Volume documents (including proprietary subcontractor proposals) must be UNCLASSIFIED, written in English, and be in .pdf, .odx, .doc, .docx, .xls, or .xlsx formats.

Costs must be traceable between the prime proposer and all subawardees/consultants, as well as between the Cost Volume and the Task Description Document/Research Description Document (TDD/RDD). This includes ensuring a consistent task structure across all proposal documents. Cost information must be provided in sufficient detail to substantiate the proposed costs.

The prime proposer is responsible for the compilation and submission of all non-proprietary subawardee cost proposals. Proposal submissions may not be considered complete until the Government has received all subawardee cost proposals. Proprietary subawardee cost proposals must be included as part of the Cost Volume.

Cost Volumes must address costs for the entire period of performance of 18 months.

As noted in the RA, the total award value for Somnus is limited to $2,000,000. This limit applies to the sum of the Government’s funding and any performer cost share (if proposed). All awards issued under this RA will be either a Research Other Transactions (OTs) awards under the authority of 10 U.S.C. § 4021 or a Cooperative Agreement under the authority of 10 U.S.C. § 2684.

Source Selection Information – See FAR 2.101 and 3.104

DARPARA2402 Cost Volume 3 <PRIME ORGANIZATION LOGO (optional)>

DARPARA2402

Somnus Volume 2: Cost Volume

Proposal Title

Proposer Organization

Proposer’s Internal Reference Number, if any

Address:

Telephone:

Email:

Address:

Telephone:

Email:

Place(s) of Performance

Period(s) of Performance

Organization:

Organization Type:

Total Proposed Cost by Phase (not to exceed $2,000,000) Total: $

Data Universal Numbering System (DUNS) number[endnoteRef:2] [2: The DUNS number is used as the contractor identification code for all Government procurement-related activities. Go to http://fedgov.dnb.com/webform/index.jsp to request a DUNS number (may take at least 1 business day). ]

Taxpayer identification number (TIN)[endnoteRef:3] [3: See http://www.irs.gov/businesses/small/international/article/0,,id=96696,00.html for information on requesting a TIN. Note, requests may take from 1 business day to 1 month depending on the method (online, fax, mail).]

Prime Commercial and Government Entity (CAGE) code[endnoteRef:4] [4: A CAGE Code identifies companies doing or wishing to do business with the Federal Government. See AIE PA Section 7.2.1 for further information.]

Subawardee(s) Commercial and Government Entity (CAGE) code(s)

Date Proposal was Prepared

Proposal Validity Period (minimum 365 days)

Table of Contents

Cost Summary [Using the spreadsheet template provided as an attachment to DARPA-RA-XX-XX, provide a summary of total effort Costs broken down by task and by month.

Provide the spreadsheet as a separate attachment to the Cost Volume.]

Cost Details [Provide the following cost details and include the required supporting documentation describing the method used to estimate costs. The Government expects proposing organizations may include indirect costs and profit as part of their cost for proposal submission. The Government anticipates that the indirect costs and profit, if proposed, would be added to the direct labor rates and other direct costs (1 through 8 below) in accordance with an organization’s accounting and estimating practices. For example, the direct labor rates proposed in the Cost Summary Spreadsheet may include, or be burdened with, fringe, overhead, G&A and/or profit, when appropriate. Please provide a description of how the burdened direct labor rates are calculated, including a breakdown of the base labor rate, indirect rates, and all other factors used to burden the direct labor rates.]

1. Direct Labor [Provide individual labor categories or persons, with associated labor hours and direct labor rates.]

2. Materials [Provide an itemized list of all proposed materials including quantities, unit costs, proposed vendors (if known), and the basis of estimate (e.g., quotes, prior purchases, catalog cost lists, etc.). Any item that exceeds $5,000 in total cost may be supported with back-up documentation such as a copy of catalog cost lists, past purchase order or invoice, or vendor quotes prior to purchase.]

3. Equipment Purchases [Provide an itemized list of all proposed equipment including quantities, unit costs, proposed vendors (if known), and the basis of estimate (e.g., quotes, prior purchases, catalog cost lists, etc.). Any item that exceeds $5,000 in total cost may be supported with back-up documentation such as a copy of catalog cost lists, past purchase order or invoice, or vendor quotes prior to purchase. Include any requests for Government-furnished equipment or information with cost estimates and delivery dates.]

4. Travel [Provide the purpose of each trip, number of trips, number of days per trip, departure and arrival destinations, number of people, etc.

Proposers must provide the proposed rates for airfare, lodging, meals and incidental expenses, and all other travel related costs. Proposers must provide the basis for the per diem cost estimates.]

5. Other Direct Costs (ODCs) [Provide an itemized breakdown of all ODCs (e.g., graduate student tuition, equipment and computer maintenance or user fees) with costs. Provide backup documentation to support proposed costs (i.e. tuition rates for graduate students) to include an explanation of any estimating factors as well as their derivation and application.]

6. Cost Sharing [Provide the source, nature, and amount of any proposed cost sharing.]

7. Consultant Costs [Provide a copy of all consultants’ proposed TDDs/RDDs as well as signed consultant agreements or other documents which verify the proposed loaded daily / hourly rate, hours and any other proposed consultant costs (e.g., travel).]

8. Subawardee Costs [For each proposed subawardee, provide the information requested above in Sections 1-7. All documentation must be prepared at the same level of detail as that required of the prime proposer.

Provide the following for all proposed subawardees, as applicable:

· A copy of the proposed Task Description Document (TDD) or Research Description Document (RDD) as well as any documents which verify the proposed loaded daily / hourly rate, hours and any other proposed costs (e.g., travel).

· Interdivisional work transfer agreements or evidence of similar arrangements.]

9. Requirements for Other Transactions and Cooperative Agreements [Provide the following information where applicable.[endnoteRef:5] [endnoteRef:6] [5: For definitions and information on Other Transaction agreements,see http://www.darpa.mil/work-with-us/contract-management#OtherTransactions.] [6: For information on Cooperative Agreements, see https://www.darpa.mil/work-with-us/grant-cooperative-agreements. ]

Proposers must indicate whether any team member (prime or sub) qualifies as a nontraditional defense contractor, nonprofit research institution, or a small business concern, or are providing a one-third cost share for this effort. Provide information to support the claims.]

a. Do any team members (prime or sub) qualify as non-traditional defense contractors as defined by 10 U.S.C. § 2302(9), nonprofit research institution, or as a small business as defined under section 3 of the Small Business Act (15 U.S.C. § 632)? No Yes

[If you answered “Yes” to 9.a, provide the following information for each applicable team member:

· The name of the organization

· Information supporting the organization’s claim]

b. Is the proposal requesting at least one-third (1/3) cost share? No Yes [If you answered “No” to 9.b, please provide the following information:

· Is at least one non-traditional defense contractor, nonprofit research institution or small business participating in the proposed effort? No Yes

· Please explain how the non-traditional defense contractor or small business is participating in the effort to a significant extent]

c. [Provide a detailed list of milestones including: description, completion criteria, due date, and payment/funding schedule (to include, if cost share is proposed, awardee and Government share amounts). Proposers must complete the “Schedule of Milestones and Payments” Excel Attachment provided with the Somnus Research Announcement as part of submitting a complete proposal and fulfilling the requirements under Vol. 2 - Cost Volume. Milestones must relate directly to accomplishment of technical metrics as defined in the Somnus Research Announcement. Proprietary information must not be included as part of the milestones.

All awarded OT agreements and cooperative agreements will be structured with fixed payable milestones. Proposers must propose an OT agreement or cooperative agreement with fixed payable milestones. Fixed payable milestones are fixed payments based on successful completion of the milestone accomplishments agreed to in the milestone plan.]

10. Requirement for Cost Volumes [Provide the following assertion.] The proposer: (1) acknowledges awareness of the award terms and conditions to which they may have to adhere and the sample OT agreement or the sample cooperative agreement provided as attachments, and (2) indicates agreement (in principle) with the listed terms and conditions applicable to the specific award instrument. Yes No