Attachment_F_Proposal_Template_-_Cost_Volume_2_(Optional)_RA-19-01.docx

Source Selection Information – See FAR 2.101 and 3.104 DARPA-RA-19-01 Young Faculty Award (YFA) Attachment F Volume 2: Cost Volume Template (Optional)

Attachment F, Proposal Template Cost Volume 2 is optional; however a Budget Justification should be provided as Section L of the SF 424 Research and Related Budget form provided via Grants.gov., as per Section IV.B.2 of the RA.

The Cost Volume must address the full 36-month program and must include all components described herein. No page limit is specified for the Cost Volume. Information incorporated into the Cost Volume which is not related to cost will not be considered.

All pages shall be formatted for printing on 8-1/2 by 11 inch paper with 1-inch margins and font size not smaller than 11 point. Font sizes of 8 or 10 point may be used for figures, tables, and charts. Submissions must be written in English. The Cost Volume must be in .pdf, .odx, .doc, .docx, .ppt, .pptx, .xls, or .xlsx formats. Instructional text (identified in brackets) may be deleted.

The Cost Volume should include a spreadsheet file (.xls or equivalent format) that addresses the applicable cost information requested below and provides formula traceability among all components of the Cost Volume. Spreadsheet files must be included as a separate file in the full proposal package.

Costs must be traceable between the prime proposer and all subawardees/consultants, as well as between the cost volume and the SOW. This includes ensuring a consistent task structure across all proposal documents. Cost information must be provided in sufficient detail to substantiate the proposed prices.

The prime proposer is responsible for the compilation and submission of all non-proprietary subawardee cost proposals. Proposal submissions will not be considered complete until the Government has received all subawardee cost proposals.

Proprietary subawardee cost proposals may be included as part of the Cost Volume or emailed separately by the subawardee to YFA2020@darpa.mil. Email messages must include “Subawardee Cost Proposal” in the subject line and identify the principal investigator, prime proposer organization and proposal title in the body of the message.

[PRIME ORGANIZATION LOGO (Optional)]

Cover Sheet

Volume 2 - Cost Volume

DARPA-RA-19-01

Topic Area

Proposal Title

Proposer internal Reference Number, if any

Lead Organization (Prime)

Address:

Telephone:

Email:

Address:

Telephone:

Email:

Option (if any): $ Total: $

Place(s) of Performance

Period(s) of Performance

Organization:

Organization Type:

Data Universal Numbering System (DUNS) number[endnoteRef:1] [1: The DUNS number is used as the contractor identification code for all Government procurement-related activities. Go to http://fedgov.dnb.com/webform/index.jsp to request a DUNS number (may take at least 1 business day). ]

TIN[endnoteRef:2] [2: See http://www.irs.gov/businesses/small/international/article/0,,id=96696,00.html for information on requesting a TIN. Note, requests may take from 1 business day to 1 month depending on the method (online, fax, mail).]

CAGE[endnoteRef:3] [3: A CAGE Code identifies companies doing or wishing to do business with the Federal Government. See RA Section VI.B.2 for further information.]

Administration Office POC at Defense Contract Management Agency (DCMA)[endnoteRef:4] or Office of Naval Research (ONR)[endnoteRef:5], if known [4: https://pubapp.dcma.mil/CASD/CasdSearch.do.] [5: http://www.onr.navy.mil/Contracts-Grants/Regional-Contacts.aspx.]

Name:

Address:

Telephone:

Audit Office POC at Defense Contract Audit Agency (DCAA)[endnoteRef:6], if known [6: http://www.dcaa.mil/FAQs_Contractor.pdf.]

Name:

Address:

Telephone:

Date proposal was prepared

Proposal validity period (minimum 120 days)

Table of Contents

Cost Summaries

a. Cost Summary by Year [Provide total effort cost by Government Fiscal Year (GFY) broken down by major cost items to include: labor costs, materials, travel, consultants, subcontracts, other direct charges (ODCs), indirect costs (overhead, fringe, general and administrative (G&A)), and any proposed fee for the project.]

b. Cost Summary by Task [Provide a summary of projected funding requirements by task.]

c. Cost Summary by Month [Provide a summary of projected funding requirements by month.]

Cost Details [Provide the following cost details broken down by month and Government Fiscal Year (GFY) Include supporting documentation describing the method used to estimate costs.]

a. Direct Labor [Provide individual labor categories or persons, with associated labor hours and direct labor rates.]

b. Indirect Costs [Identify all indirect cost rates (Fringe Benefits, Overhead, G&A, Facilities Cost of Money, etc.) and the basis for each.]

c. Materials [Provide an itemized list of all proposed materials including quantities, unit prices, proposed vendors (if known), and the basis of estimate (e.g., quotes, prior purchases, catalog price lists, etc.). Any item that exceeds $5,000 must be supported with back-up documentation such as a copy of catalog price lists or quotes prior to purchase.]

d. Equipment Purchases [Provide an itemized list of all proposed equipment including quantities, unit prices, proposed vendors (if known), and the basis of estimate (e.g., quotes, prior purchases, catalog price lists, etc.). Any item that exceeds $5,000 must be supported with back-up documentation such as a copy of catalog price lists or quotes prior to purchase.

Include any requests for Government-furnished equipment or information with cost estimates and delivery dates.]

e. Travel [Provide the purpose of the trip, number of trips, number of days per trip, departure and arrival destinations, number of people, etc.]

f. Other Direct Costs (ODCs) [Provide an itemized breakdown with costs. Backup documentation must be submitted to support proposed costs. An explanation of any estimating factors, including their derivation and application, must be provided.]

g. Cost Sharing [Provide the source, nature, and amount of any industry cost-sharing.]

h. Consultant Costs [Provide a copy of all consultants’ proposed SOWs as well as signed consultant agreements or other documents which verify the proposed loaded daily / hourly rate, hours and any other proposed consultant costs (e.g., travel).]

i. Subcontractor Costs [For each proposed subcontractor, provide the information requested above in subsections (a)-(g). All documentation must be prepared at the same level of detail as that required of the prime.

Provide the following for all proposed subcontractors, as applicable:

· A copy of the proposed SOW as well as any documents which verify the proposed loaded daily / hourly rate, hours and any other proposed costs (e.g., travel).

· Interdivisional work transfer agreements or evidence of similar arrangements.

· A cost or price reasonableness analysis of proposed subcontractor prices as defined in FAR 15.404-3. Such analysis shall indicate the extent to which the prime contractor has negotiated subcontract prices.]

j. Rate Agreements [Provide any available Forward Pricing Rate Agreements, Department of Health and Human Services (DHHS) rate agreement, or other such approved rate information or documentation that may assist in expediting negotiations.]

DARPA-RA-19-01 Volume 2 1