DARPA-BAA-15-39_Attachment_3_Proposal_Template_-_Cost_Volume.docx

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DARPA-BAA-15-39

Volume 2 - Cost Volume

Proposal title

Proposer organization

Proposer reference number, if any

Address:

Telephone:

Email:

Address:

Telephone:

Email:

Place(s) of performance

Period(s) of performance

Organization:

Organization Type:

Option: $ Total: $

Data Universal Numbering System (DUNS) number

Taxpayer identification number (TIN)

Commercial and Government Entity (CAGE) code

Address:

Telephone:

Address:

Telephone:

Date proposal was prepared

Proposal validity period (minimum 120 days)

Table of Contents Update as applicable.

Cost Summaries

a. Cost Summary by Year Provide total project cost by Government Fiscal Year (GFY), broken down by major cost items to include: labor costs, materials, travel, consultants, subcontracts, other direct charges (ODCs), indirect costs (overhead, fringe, general and administrative (G&A)), and any proposed fee for the project.

b. Cost Summary by Month Provide a summary of projected funding requirements by month.

c. Cost Summary by Task Provide a summary of total project costs by task.

Cost Details Provide the following cost details broken down by GFY. Include supporting documentation describing the method used to estimate costs.

a. Direct Labor Provide individual labor categories or persons, with associated labor hours and direct labor rates.

b. Indirect Costs Identify all indirect cost rates (Fringe Benefits, Overhead, G&A, Facilities Cost of Money, etc.) and the basis for each.

c. Materials Provide an itemized list of all proposed materials including quantities, unit prices, proposed vendors (if known), and the basis of estimate (e.g., quotes, prior purchases, catalog price lists, etc.). Any item that exceeds $5,000 must be supported with back-up documentation such as a copy of catalog price lists or quotes prior to purchase.

d. Equipment Purchases Provide an itemized list of all proposed equipment including quantities, unit prices, proposed vendors (if known) and the basis of estimate (e.g., quotes, prior purchases, catalog price lists, etc.). Any item that exceeds $5,000 must be supported with back-up documentation such as a copy of catalog price lists or quotes prior to purchase. Include any requests for Government-furnished equipment or information with cost estimates and delivery dates.

e. Travel Provide the purpose of the trip, number of trips, number of days per trip, departure and arrival destinations, number of people, etc.

f. ODCs Provide an itemized breakdown with costs. Backup documentation must be submitted to support proposed costs. An explanation of any estimating factors, including their derivation and application, must be provided.

g. Cost Sharing Provide the source, nature, and amount of any industry cost-sharing.

h. Consultant Costs Provide a copy of all consultants’ proposed SOWs as well as signed consultant agreements or other documents which verify the proposed loaded daily / hourly rate, hours and any other proposed consultant costs (e.g., travel).

i. Subcontractor Costs For each proposed subcontractor, provide the information described in section a through section g above. All documentation must be prepared at the same level of detail as that required of the prime. In addition, prime proposers must provide the following for all proposed subcontractors, as applicable:

· interdivisional work transfer agreements or evidence of similar arrangements; and

· a cost or price reasonableness analysis of proposed subcontractor prices as defined in FAR 15.404-3. Such analysis shall indicate the extent to which the prime contractor has negotiated subcontract prices.

j. Rate Agreements Provide any available Forward Pricing Rate Agreements, Department of Health and Human Services (DHHS) rate agreement, or other such approved rate information or documentation that may assist in expediting negotiations.

k. Proposals Requesting a Procurement Contract Provide the following information where applicable.

(1) Proposals for $700,000 or more (inclusive of all options):

· Provide certified cost or pricing data (unless a FAR 15.403 exception has been requested).

· Provide the CAS Disclosure Statement as required by 48 CFR 9903.202.

(2) Proposals for $650,000 or more (inclusive of all options):

Provide a subcontractor plan as described in FAR 19.702(a)(1) and 19.702(b), if applicable. Use the format outlined in FAR 19.704.

(3) Proposals for a cost-type contract (inclusive of all options):

Proposers who do not have an approved cost accounting system must provide the DCAA Pre-award Accounting System Adequacy Checklist found at http://www.dcaa.mil/preaward_accounting_system_adequacy_checklist.html.

l. Proposals Requesting an Other Transaction for Prototypes (845 OT) agreement Provide the following information where applicable.

(1) Proposers must indicate whether they qualify as a nontraditional Defense contractor, have teamed with a nontraditional Defense contractor, or are providing a one-third cost share for this effort. Provide information to support the claims.

(2) Provide a detailed list of milestones including: description, completion criteria, due date, and payment/funding schedule (to include, if cost share is proposed, contractor and Government share amounts). Milestones must relate directly to accomplishment of technical metrics as defined in the solicitation and/or the proposal. While agreement type (fixed price or expenditure based) will be subject to negotiation, the use of fixed price milestones with a payment/funding schedule is preferred. Proprietary information must not be included as part of the milestones.