DAIRCM ICS PWS Draft 1 Feb 2023.pdf

Performance Work Statement

For

DAIRCM Integrated Contractor Support

Purchase Request: TBD

Prepared by: AFLCMC/WIUB

370 RICHARD RAY BLVD ROBINS, AFB, GA 31098

DISTRIBUTION STATEMENT C: Distribution authorized to U.S. Government agencies and their contractors (Administrative or Operational Use; 8-15-19). Other requests for this document shall be referred to AFLCMC/WIUBB, Robins AFB, GA 31098-1670.

1.0 Description of Services

1.1 Objective(s): This Performance Work Statement (PWS) describes the services required to provide Interim Contractor Support (ICS) of the Distributed Aperture Infrared Countermeasures (DAIRCM) currently installed on the HH-60G helicopter. The primary purpose for the DAIRCM program is to defeat Infrared (IR) guided Air-to-Air threats and Surface-to-Air Missiles (SAM)/Man Portable Air Defense Systems (MANPADS) threats.

DAIRCM will replace the AAR-47 Missile Warning System. This effort will include Interim Contractor Support (ICS) capability, which will also include storage and shipment of the Group A and B kits. All work performed under this PWS will be in accordance with the publications, technical manuals and specifications identified herein. All activities/services shall be under the guidance of Government personnel. The contractor shall furnish all necessary labor, supervision, equipment, tools, materiel, consumable supplies and facilities, except as otherwise noted herein. The contractor shall possess current, direct aircraft maintenance and extensive logistics and program management knowledge and experience of the HH-60G helicopter and Fiber Optic Cable Assembly (FOCA) installation and maintenance experience. These services shall include developing, adhering, providing studies/logistics services accurately and provide status reports promptly. This requirement is to be accomplished at multiple locations.

1.2 Benefit to United States Air Force (USAF): This acquisition will benefit the United States Air Force (USAF) by providing the HH-60G helicopter with the capability to detect energy in the environment, determine the existence of a threat to the host aircraft, and provide countermeasures against Infrared (IR) guided threats.

1.3 Background: The DAIRCM system was selected in a joint services program to protect against new threats. The DAIRCM Group B kit was procured under a separate United States Navy (USN) contract effort and provided as Government Furnished Material (GFM). This contractual effort is to provide ICS for the DAIRCM installed on the HH-60G at multiple locations.

2.0 Services Summary

Performance Objective PWS Reference

Performance Threshold

Provide Monthly Status Reports promptly

4.5.2 A draft shall be submitted on the 15th of every

month. If the 15th falls on a holiday/weekend, the report is due the next business day. The initial report is due the 15th of the month after contract award. The Contractor’s report shall be complete and accurate. The Government will reject a deliverable if two or more technical errors or 5 or more typographical or grammatical errors are found within the deliverable. The Government will review and approve or disapprove within five

(5) working days. Contractor shall have five (5) working days to incorporate comments and resubmit.

Develop and provide Presentation Materials

4.14 The Contractor shall coordinate and support logistics

and production working group meetings as required.

The Contractor shall provide timely delivery of agendas, briefing materials, minutes, and other supporting documentation to all meeting participants prior to scheduled meetings, briefings and reviews in the applicable subparagraphs. As a minimum, the Contractor shall be proficient in the Microsoft (MS) Office Suite, to include MS Word, MS Excel, MS PowerPoint, and MS Project. The Contractor shall provide draft agenda and draft presentation materials seven (7) working days prior to scheduled presentation. The Contractor shall provide draft conference minutes seven (7) working days after the conference, meeting or review.

Deliver Engineering Data and Reports

4.12, 4.16, 4.17

The Contractor shall provide timely delivery of all Engineering Data and Reports which shall meet the objectives defined within the PWS and applicable subparagraphs. All engineering data items and reports shall be delivered by specified due dates as specified on each Contract Data Requirements List (CDRL).

The contractor’s report shall be complete and accurate so the number of report rejections shall not exceed one per deliverable. The contractor shall have five (5) working days to correct identified deficiencies after receipt of Government rejection letter.

Quality of CDRL deliverable

4.12, 4.16, 4.17

There shall be no more than one rejection of any deliverable. There shall be no more than 2 total rejection(s) of deliverables per quarter. The Government will reject a deliverable if 2 or more technical errors or 5 or more minor errors are found within the deliverable. The rejected deliverable shall be corrected and resubmitted within 7 business days of notification of Government rejection.

Receipt of CDRL deliverable

4.12 There shall be no more than 2 late submission(s) of

deliverables per quarter. The Contractor shall notify the Government if the delivery of any data/document will not meet the scheduled delivery date and negotiate a revised delivery date. The data/document shall be delivered by the revised delivery date acceptable to the Government.

ICS 4.5.5 The Contractor shall provide engineering, technical, program management, financial management support as described in the PWS.

Contractor personnel qualifications

5.6 Contractor/subcontractor personnel shall meet, at a

minimum, the qualifications identified in the PWS.

Adherence to Contractor Quality Management System (QMS )

5.9 100% compliance with the QMS is required.

3.0 Government Property: Government property includes GFP, GFM, GFE, special tooling, special test equipment, etc. GFP does include assets furnished for repair, maintenance, overhaul or modification.

3.1 Contractor Responsibility: The Contractor shall be responsible for Government property in accordance with the Federal Acquisition Regulation (FAR) and as specified in the contract/order.

3.2 Government Property to be provided: Government property to be provided in accordance with the contract/order, Appendix B, Government-Furnished Property.

3.3 Base Support: The Government will furnish property incidental to the place of performance including office space and equipment, i.e., computer equipment, software, output device(s), phone/phone line, facsimile equipment, reproduction equipment and office supplies.

3.4 Reporting of Government Property: The Contractor shall have a system of internal controls to manage (control, use, preserve, protect, repair, and maintain) Government property in its possession in accordance with FAR 52.245-1, and its property management system shall be adequate to satisfy the requirements of this clause. The contractor shall record receipt and return of all Government Furnished Property (GFP), as well as the reporting of shipment, consumption, disposal, or transfer to another contract, in the GFP Module in Procurement Integrated Enterprise Environment (PIEE), https://piee.eb.mil, as stipulated by DFARS 252.245-7002. This reporting requirement does not change any liability provisions or other reporting requirements that may exist under the contract. GFP training and guidance is located at the DoD Procurement Toolbox at https://dodprocurementtoolbox.com/. (DI-MGMT-80368A, DI-MGMT-80269) (CDRL’s A001 and A009)

The Contractor shall create and maintain records of all Government property accountable to the contract, including Government-Furnished Property (GFP) and Contractor-Acquired Property (CAP) in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract. GFP records shall be updated on a monthly basis and submitted as an attachment to the Monthly Status Report (MSR).

3.5 Loss of Government Property

3.5.1 Definition of Loss of Government Property: “Loss of Government property” means unintended loss of or damage to Government property including property that cannot be found after a reasonable search, loss due to inadequate storage, loss due to lack of security, theft, damage requiring repair to restore the item to usable condition, or damage that renders the property useless for its intended purpose or Beyond Economical Repair (BER). Loss of Government property does not include manufacturing defects, obsolescence, normal wear and tear, or purposeful destructive testing. Unless otherwise stated in the contract/order, loss of Government property does not include normal and reasonable inventory adjustments, i.e., losses of low priority consumable material, such as common hardware, as agreed to by the Contractor and the Government Property Administrator.

3.5.2 Reporting Loss of Government Property: The Contractor shall report loss of Government property in the GFP Module located in Procurement Integrated Enterprise Environment PIEE, https://piee.eb.mil/piee-landing/.

3.6 Return or Retention of Government Property: All property provided by the Government remains the property of the Government and shall be returned to the Government as directed, but no later than completion of the contract/order, unless the Procuring Contracting Officer (PCO) directs the Contractor to retain the property for continued use under a successor contract. All Government property shall be returned to the Government in the condition provided unless approved in advance by the PCO. All material generated under the contract/order becomes the https://piee.eb.mil/ https://dodprocurementtoolbox.com/ https://piee.eb.mil/piee-landing/ property of the Government and shall be returned to the Government as directed, but no later than completion of the contract/order, unless the PCO directs the Contractor to retain the material for continued use under a successor contract.

4.0 Technical Requirements

4.1 Period and Place of Performance

4.1.1 Contract/Order Period of Performance: The period of performance for the contract/order will extend 36 months.

4.1.2 Place of Performance: These services will be performed at both Government and contractor facilities.

4.2 Contract Data Requirements List(s) (CDRL)

Document Identifier Base Year

Option Year

Option Year

DID Title PWS Reference(s)

A001 B001 C001 DI-

MGMT-

80368A

Monthly Status Report 3.4, 4.8.1, 4.8.5

A002 B002 C002 DI-

MGMT-

80269

Status of Government Furnished Equipment (GFE) Report

3.3

A003 B003 C003 DI-MISC-

80508B

Technical Report Studies- Services

4.14

A004 B004 C004 DI-

ADMN-

81249B

Conference Agenda 4.16, 4.14.1

A005 B005 C005 DI-

ADMN-

81250B

Conference Minutes 4.14, 4.16.1, A006 B006 C006 DI-

ADMN-

81373

Presentation Material 4.16, 4.16.1, A007 B007 C007 DI-FNCL-

80331A

Funds & Man-Hours Expenditure Report

4.15

A008 B008 C008 DI-SAFT-

81563/T

Accident/Incident Report 5.5.2

A009 B009 C009 DI-

MGMT-

80004A

Management Plan 5.1.2.1

4.2.1 Quality of CDRL Deliverable: There shall be no more than one rejection of any deliverable. There shall be no more than 2 total rejection(s) of deliverables per quarter. The Government will reject a deliverable if 2 or more technical errors or 5 or more minor errors are found within the deliverable. A technical error is defined as the format not being in accordance with the CDRL or the content not being accurate and complete in accordance with the CDRL, PWS or contract. A minor error is exemplified by a typographical error, a grammatical error, etc. The rejected deliverable shall be corrected and resubmitted within 7 business days of notification of Government rejection.

4.2.2 Receipt of CDRL Deliverable: CDRL deliverables shall be submitted via Wide Area Work Flow (WAWF) and submitted directly to the MFT member identified on the CDRL. There shall be no more than 2 late submission(s) of deliverables per quarter. The Contractor shall notify the Government if the delivery of any data/document will not meet the scheduled delivery date and negotiate a revised delivery date. The data/document shall be delivered by the revised delivery date acceptable to the Government.

4.3 Packaging: The Contractor shall package and mark material in accordance with the contract/order Air Force Materiel Command (AFMC) Form 158, Packaging Requirements, and applicable Government regulations. The Contractor shall ensure that classified material is packaged, marked and delivered in accordance with DoD 5220.22-M, National Industrial Security Program Operating Manual (NISPOM).

4.5 Counterfeit Electronic Parts: The Contractor shall establish and maintain a counterfeit electronic part detection and avoidance system to mitigate the risk of counterfeit electronic parts being installed in end items or otherwise entering the USAF/DoD inventory.

4.6 Holidays and Facility Closings: Contractor/subcontractor personnel shall observe holidays and facility closings as authorized for government personnel. Contractor/subcontractor personnel shall only be permitted access to Government facilities when Government personnel are present.

4.7 Travel: Travel requests for contractor/subcontractor personnel shall be submitted for approval to the Contracting Officer prior to costs being incurred and a minimum of 5 business days in advance of departure. Receipts must be presented with the invoice for reimbursement of actual travel costs.

4.8 Program Management: The contractor shall designate a single program management point of contact. The contractor shall develop management plans as necessary to ensure that all elements of this effort are successfully executed within the program budgets and schedule. The contractor shall also ensure that complete financial accountability is maintained by contract line item and that all actions are delivered to the Government in accordance with the CDRL requirements. The contractor shall notify the Government of any program issues that may impact the execution of this PWS. The contractor shall conduct program meetings and reviews as required by this PWS and provide logistics/program management services to support all reviews; e.g., program audits, Program Management Reviews (PMRs), Weapon System Review (WSR), In Process Reviews (IPRs), etc. Where feasible, meetings should be combined. The contractor and the Government will mutually agree upon locations and dates of program meetings and reviews.

4.8.1 Monthly Status Report/Performance Reporting: The contractor shall provide monthly status reports to include scheduled/accomplished milestones, status of ongoing efforts, project execution cost and any program issues, which could impact program cost, schedule or performance. A draft shall be submitted on the 15th of every month. If the 15th falls on a holiday/weekend, the report is due the next business day. The initial report is due the 15th of the month after contract award. The Contractor’s report shall be complete and accurate. The Government will reject a deliverable if two or more technical errors or 5 or more typographical or grammatical errors are found within the deliverable. The Government will review and approve or disapprove within five (5) working days. Contractor shall have five (5) working days to incorporate comments and resubmit. In addition, the contractor shall maintain a record of the program schedules, action items, problem areas, and problem resolutions. The contractor shall report current program schedules, action items, problem areas, and problem resolutions at each Program review. The contractor shall submit official travel reports as part of the following monthly report. The contractor shall also report Interim Contractor Support (ICS) activities in the monthly performance reports. The MSRs shall include scheduled/accomplished milestones, status of ongoing efforts, project execution cost and any program issues, which could impact program cost, schedule or performance. Official travel reports and Interim Contractor Support (ICS) activities shall be included as part of the following monthly report. (DI-MGMT-80368A)

(CDRL A001)

4.8.2 Conflicting Requirements: The contractor shall bring to the attention of the procuring activity Program Manager and Government Procurement Contracting Officer (PCO) any conflict between the requirements of this document and any other document referenced herein. The Government PCO will provide written direction to resolve any such conflicts.

4.8.3 Administration: Only the Procuring Contracting Officer (PCO) has the authority to represent the Government in cases where the contract requires a change in the terms and conditions, delivery schedule, scope of work, and/or price of the products and/or services acquired. Under no circumstances do the statements or directions of other Government representatives, meeting minutes, or other post-award interaction constitute changes to the contract. Only changes executed by the Contracting Officer via contract modification or PCO letter followed by contract modification will be recognized.

4.8.4 Inspection of Services Clause: The Government reserves the right to invoke the provisions/remedies under FAR 52.246-4, Inspection of Services-Fixed Price, FAR 52.246-5, Inspection of Services-Cost Reimbursement for any “Service” determined by the Government to be Unacceptable.

4.8.5 Interim Contractor Support (ICS): The contractor shall provide ICS services to support the DAIRCM system. The MSR shall include a summary of monthly ICS activity. (DI-MGMT-

80368A, CDRL A001)

4.8.5.1 ICS shall consist of CONUS and OCONUS on-call technical and material support for the DAIRCM system. ICS shall be provided 24 hours a day, 7 days a week. ICS support may consist of telephone calls, electronic support, or in person support as necessary to resolve the issue.

Electronic ICS support shall be defined as cell phone, blackberry, email, etc.

4.8.5.2 ICS shall include contractor furnished material and installation, removal, troubleshooting, replacement, deficiency correction, and when required, unclassified storage of DAIRCM aircraft integration kits or kit components.

4.8.5.3 The contractor shall provide for shipping of all assets replaced or procured during the ICS period of performance. MIL-AIR is authorized.

4.8.5.4 The contractor may be required to deploy with CONUS aircraft. For non-deployed CONUS aircraft, if the contractor is unable to troubleshoot and correct the problem electronically, the contractor shall report to the aircraft location within three (3) days of the initial request to determine and correct the system during normal hours. Normal hours are defined as a nine continuous hour period each day Monday through Friday when aircraft flight operations occur. The Government will provide sufficient notice of flight operations hours. The contractor shall provide qualified technicians, as needed, to support CONUS technical and material requests during the ICS period of performance. For OCONUS support, the contractor shall report, if required, to the specified location within five (5) calendar days to support technical and material requests. The Point of Contact (POC) phone and email information for regular business hour and non-business hour support shall be provided upon contract award.

4.8.5.5 This ICS support shall include peacetime operations and combative operations for deployed Area of Responsibility (AOR) coverage. The contractor shall coordinate all necessary documentation with the PCO for processing ICS Theatre Business Clearance.

4.9 Restrictions on use of Proprietary Material: The Government will have unlimited or unrestricted rights to all technical data and drawings developed exclusively with Government funding for this contract. The Government will have Government Purpose License Rights if any proprietary hardware, drawings or data developed at private expense is used. The contractor shall receive written Government approval prior to use of proprietary hardware or data. An index of all drawings and data developed under the contract shall be maintained and shall be made available to the procuring agency upon request.

4.10 Prohibitions against Unauthorized Disclosures: The contractor shall not disclose program status, test results or other information pertaining to this effort to parties outside the US Government without written permission from the PCO, unless it is required in the performance of this contract. Written permission shall be provided when required.

4.11 Procedure for Invoicing/Payment/Acceptance: In accordance with DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports, the Contractor shall submit/process payment requests (invoices, Receiving Reports or combos) and receipt/acceptance documents via Wide Area Workflow (WAWF). Additional information regarding WAWF is available at the site below. https://wawf.eb.mil

4.12 CDRL Deliverables: CDRL deliverables may be submitted using WAWF or be submitted directly to the applicable MFT member in accordance with the CDRL. The CDRL will determine submittal requirements; however, separately priced data must be accepted in WAWF in order for the Contractor to receive payment, and both separately priced and non-separately priced data must be accepted in WAWF in order for the contract line item to be closed out.

4.13 Engineering Configuration Modification-Related Changes: Any discrepancies which affect the installation of the modifications discovered on the aircraft that are not caused as a result of contractor actions shall be reported to the PCO and to the Program Manager immediately for disposition and/or engineering evaluation. PCO approval is required prior to initiating any repair actions. Routine discrepancies shall be reported to the PCO and to the SPO by email with a detailed description of the issue, photos if necessary, recommended course of action or options, and estimated hours and cost to complete the repair.

4.14 Technical Report-Studies/Services: The Contractor shall provide requested technical reports studies-services as required in support of the HH-60G helicopter. The Contractor shall provide timely delivery of all Engineering Data and Reports which shall meet the objectives defined within the PWS and applicable subparagraphs. All engineering data items and reports shall be delivered by specified due dates as specified on each Contract Data Requirements List (CDRL).

The contractor’s report shall be complete and accurate so the number of report rejections shall not exceed one per deliverable. The contractor shall have five (5) working days to correct identified deficiencies after receipt of Government rejection letter. (DI-MISC-80508B, CDRL A003)

4.15 Financial Status Reports: The Contractor shall submit monthly financial status reports to the Government. The status report shall include financial expenditure information (burn rate). The financial status shall be reported as both cumulative and for the specific reporting month. This report shall include man-hours associated with each installation. This report should compare program progress with the program schedule milestones and shall identify problems, risks, and propose effective solutions. (DI-FNCL-80331A) (CDRL A007)

4.16 Meetings, Briefings, and Presentations: The Contractor shall coordinate and support logistics and production working group meetings as required. The Contractor shall provide timely delivery of agendas, briefing materials, minutes, and other supporting documentation to all meeting participants prior to scheduled meetings, briefings and reviews in the subparagraphs below. As a minimum, the Contractor shall be proficient in the Microsoft (MS) Office Suite, to include MS Word, MS Excel, MS PowerPoint, and MS Project. The Contractor shall provide draft agenda and draft presentation materials seven (7) working days prior to scheduled presentation. The Contractor shall provide draft conference minutes seven (7) working days after the conference, meeting or review. (DI-ADMN81249B, DI-ADMN-81250B, DI-ADMN-81373) (CDRLs A004, A005, and A006)

4.16.1. Kickoff Meeting: A Kickoff meeting shall be hosted at the contractor’s facility no later than 30 calendar days after contract award. The purpose of the meeting is to review and evaluate the contractor’s interpretation of the basic contractual requirements and to provide necessary direction and guidance. The contractor shall prepare a draft agenda to be submitted seven (7) work days prior to the meeting. (DI-ADMN-81249B, DI-ADMN-81250B, DI-ADMN-81373) (CDRL’s A004, A005, and A006)

5.0 General Information

5.1 Continuation of Mission-Essential Services during a Crisis

5.1.1 Designation of Services as Mission-Essential: The Functional Service Manager (FSM) has determined certain services under this contract/order are mission-essential and will continue in the event of a crisis. The designation of services as mission-essential will apply to an entire contract, but will apply only to services specifically identified as mission-essential by the FSM.

The mission-essential services under this contract/order include ICS (inspections and maintenance of system), travel and logistics and availability of spare parts.

5.1.2 Mission-Essential Contractor Services Plan

5.1.2.1 The Contractor shall submit a plan describing procedures for continuing performance of mission-essential services during a crisis. The Contractor shall identify provisions for ensuring required personnel and resources are available to support continuity of operations for up to 30 calendar days or until normal operations can be resumed. The Contractor shall submit any revision to the plan for approval prior to implementation. The Contractor shall activate the plan only if authorized by the PCO acting under the direction of the FSM. [CDRL Reference in paragraph 4.2, DI-MGMT-80004A, CDRL A00C, Management Plan]

5.1.2.2 If the Contractor anticipates not being able to perform the mission-essential services, they shall notify the PCO as soon as possible and fully cooperate with the Government’s efforts to maintain continuity of operations.

5.2 Security Requirements:

5.2.1 Knowledge and/or generation of classified information and/or Controlled Unclassified Information (CUI) are required for performance of the contract/order. The Contractor shall ensure applicable Contractor personnel have security clearances at the Top Secret/Sensitive Compartmentalized Information level.

5.2.2 Government Security Regulations: The Contractor shall ensure personnel, information, system, property, facility and international security requirements are met. The Contractor shall comply with Government security regulations including, but not limited to, 32 CFR Part 117, National Industrial Security Program Operating Manual (NISPOM); Department of Defense Manual (DoDM) 5200.02_Air Force Manual (AFMAN) 16-1405_AF Guidance Memorandum (AFGM) 2022-01, Personnel Security Program; DoD 5220.22-M, National Industrial Security Program Operating Manual (NISPOM); DoD Directive (DoDD) 5205.02E, DoD Operations Security (OPSEC) Program; DoD Manual 5205.02, DoD Operations Security (OPSEC) Program Manual; and Robins Air Force Base Integrated Defense Plan (RAFB IDP) 31-101; DoD Instruction (DoDI) 5200.48_Department of the Air Force Instruction (DoDI) 16-1403.

5.2.3 Operations Security (OPSEC): The purpose of OPSEC is to reduce the vulnerability of USAF missions to adversary collection and exploitation of critical information. The Contractor shall ensure compliance with DoDD 5205.02E and DoD Manual 5205.02 to protect U.S.

Government interests. The Contractor shall ensure Contractor personnel who perform work on a Government facility comply with the OPSEC procedures of the facility.

5.2.4 Communications Security (COMSEC): The Contractor shall use only secure communications methods and/or equipment to transmit or otherwise transfer classified information and/or CUI in accordance with DoD 5220.22-M. Applicable equipment shall be safeguarded, maintained and operated in accordance with DoD 5220.22-M.

5.2.5 Security Clearance: The Contractor shall ensure applicable Contractor personnel have security clearances at the Top Secret/Sensitive Compartmental Information level for proper accomplishment of contract/order requirements. The security clearance shall be obtained in accordance with the DD Form 254, Department of Defense Contract Security Classification Specification. Contractor personnel whose clearances have been suspended or revoked shall immediately be denied access to classified information and/or CUI and classified items.

NOTE: The Contractor shall be responsible for obtaining proper employee security clearances.

Contractor’s inability to obtain proper employee security clearances shall not constitute an excusable delay in contract performance.

5.2.6 Security Incident or Violation: The Contractor shall immediately notify the Government Security Office of any potential or actual security incident or violation including potential or actual unauthorized disclosure or compromise of classified information and/or CUI.

5.2.7 Security of Contractor System(s): The Contractor shall ensure the security of Automated Information System(s) (AIS) at the Contractor’s facility to preclude potential security incidents or violations including potential unauthorized disclosure or compromise of classified information and/or CUI.

5.2.8 Access to Government System(s): The Government will provide Contractor personnel access to system(s) necessary to perform tasks under the contract/order. The Contractor shall ensure Contractor personnel who require access to an unclassified or classified Government AIS have the appropriate background check or security investigation conducted. The Government will provide system access subject to approval of the DD Form 2875, System Authorization Access Request (SAAR). Upon completion/termination of the contract/order or transfer/termination of Contractor personnel, the system account(s) will be closed.

5.2.9 Access to Government Facility: The Contractor shall ensure Contractor personnel who require access to a Government facility comply with the security requirements of the facility.

5.2.10 Access to Robins Air Force Base (AFB)

5.2.10.1 Background Check: In accordance with AFI 31-113, Installation Perimeter Access Control, all non-DoD personnel requiring frequent or recurring access to Robins AFB must have a background check completed by the 78th Security Forces Squadron (78 SFS)/S5P Visitor

Control Center (VCC) or Base Defense Operations Center (BDOC) before they will be granted qualified base access.

5.2.10.2 Entry to Robins AFB: In accordance with RAFB IDP 31-101, Contractor personnel granted qualified base access may receive installation entry and circulation privileges under limited circumstances or conditions. They do not have the authority to sponsor anyone for access to Robins AFB or vouch for anyone to enter Robins AFB.

5.2.10.3 Identification of Contractor Personnel Requiring Access: In accordance with RAFB IDP 31-101, a Contractor awarded a contract/order that requires services to be performed on Robins AFB shall provide the badging agent and PCO a list of all Contractor personnel requiring access to Robins AFB, the contract/order number and the period of performance. The Contractor shall also provide, if possible, the location of the work site and the days/hours during which the Contractor personnel will require access to Robins AFB.

5.2.10.4 Defense Biometric Identification System (DBIDS) Identification (ID) Card: In accordance with RAFB IDP 31-101, Contractor personnel requiring access to Robins AFB, but not LAN (Local Area Network) access, shall complete the Robins AFB Access Affidavit to obtain a DBIDS ID card and return it to the badging agent. After verification by the badging agent, Contractor personnel shall come to the VCC to claim their DBIDS ID card.

5.2.10.5 Common Access Card (CAC): In accordance with RAFB IDP 31-101, Contractor personnel requiring access to Robins AFB and LAN access will be entered in the Contractor Verification System (CVS) by the Trusted Agent (TA). The TA will email their user ID/password and instructions on accessing the Robins AFB public website to the Contractor personnel. Contractor personnel shall access the website and complete all applicable forms as directed. After this process is completed, Contractor personnel shall make an appointment with the closest facility to schedule and claim their CAC.

5.2.10.6 Loss of Card: In accordance with RAFB IDP 31-101, if Contractor personnel lose their CAC, they shall notify the badging agent immediately.

5.2.10.7 Retrieval of Card(s): In accordance with RAFB IDP 31-101, the Contractor shall notify the badging agent immediately upon Contractor personnel being transferred/terminated. The Contractor is responsible for retrieving Contractor CAC(s) (including restricted/controlled area badges) upon transfer/termination of Contractor personnel or completion/termination of the contract/order. The Contractor shall return all retrieved CAC(s) to 78 SFS/S5P.

5.3 Environmental Management System (EMS): Contractor/subcontractor personnel who perform work on any Government facility shall comply with the EMS requirements established by the facility. Contractor/subcontractor personnel may be required to complete EMS training prior to beginning work.

5.4 Agency Affirmative Procurement Programs: In accordance with FAR 23.404, Agency Affirmative Procurement Programs, 100% of purchases of Environmental Protection Agency (EPA)-designated products included in the Comprehensive Procurement Guidelines (CPG) list

(https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program#products) and/or United States Department of Agriculture (USDA)-designated products included in the bio-based product listings [http://www.biopreferred.gov] shall, at a minimum, meet the EPA or USDA standards for recovered materials or bio-based content, respectively, unless an item cannot be acquired competitively within a realistic timeframe, meet appropriate performance standards, and/or be acquired at a reasonable price.

5.5 Safety Requirements

5.5.1 Contractor Environmental, Safety, and Occupational Health Compliance: The Contractor shall comply with Government Safety and Health regulations including, but not limited to, Public Law 91-596, Occupational Safety and Health Act (OSHA), and DoD Directive 4715.1E, Environmental, Safety, and Occupational Health (ESOH). The Contractor shall establish and maintain a safety and health program detailed in a written Contractor’s Safety and Health Plan.

The Contractor shall require all subcontractors to comply with required safety, health and fire standards.

5.5.2. Mishap Notification/Investigation: In accordance with AFI 91-204, Safety Investigations and Reports, the Contractor shall report mishaps involving damage or injury to USAF assets/interests. The Contractor shall ensure the USAF is notified of mishaps. The Contractor shall contact the Contracting Officer’s Representative (COR), if available, or another MFT member by telephone within two hours. The Contractor shall immediately secure the mishap scene (and damaged property) and impound pertinent maintenance and training records until released by the Government’s Safety Office (78 ABW/SE). Such release shall be accomplished through the Contracting Officer. The Contractor shall cooperate and assist Government personnel in the investigation of the mishap and submit an Accident/Incident Report within 24 hours of the mishap [CDRL Reference in paragraph 4.2, DI-SAFT-81563, Accident/Incident Report].

5.5.3 Voluntary Protection Programs (VPP): Contractor personnel performing work on a USAF installation shall participate in the local VPP.

5.5.4 VPP Description: In 1982, OSHA created the Voluntary Protection Programs (VPP) to recognize and partner with worksites that implement exemplary systems to manage worker’s safety and health. These sites implement comprehensive Safety and Health Management Systems that exceed basic compliance with OSHA standards. VPP applies to all personnel at Robins AFB - civil servants (both bargaining and non-bargaining), active duty (officer and enlisted), reservists and contractor employees. The Contractor shall ensure its employees and managers have a comprehensive understanding of VPP as well as full compliance with OSHA requirements. The Contractor, whether regularly involved in routine site operations or engaged in temporary projects such as construction or repair, shall follow the safety and health rules of the installation or VPP site. Detailed information on VPP is available on the OSHA website at http://www.osha.gov/dcsp/vpp/index.html. The Contractor shall access the site to ensure their understanding of VPP and how their performance is linked to the Air Force installation’s pursuit of VPP recognition.

https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program#products http://www.biopreferred.gov/

5.5.5 Department of Labor (DoL) Inspection of Contractor Operations. The Contractor is subject to DoL inspections and enforcement by OSHA health and safety officials while performing work on a Government installation. OSHA health and safety officials may access workplaces on Government installations at any time, scheduled or unscheduled, during regular work hours.

OSHA health and safety officials must meet security requirements to enter restricted or classified areas. The Contractor shall immediately notify the COR and the contracting unit’s Safety Office upon notification of a visit.

5.6 Inspection of Services: In accordance with the Inspection of Supply/Services clause(s) identified in the contract/order, the Government reserves the right to inspect Contractor performance.

5.7 Service Contract Reporting: In accordance with 10 United States Code 2330(a), and DFARS 252.204-7023 (Reporting Requirements for Contracted Services), the Contractor shall provide a Service Contract Report for each contract that meets the DoD Contract Reporting criteria and is in excess of $3,000,000. The Contractor shall report the total amount invoiced and contractor labor hours expended on the services performed during the previous fiscal year. Prime contractor labor hours, including any required Tier 1 subcontractor information, shall be reported in the System for Award Management (SAM). The Contractor shall report annually, by October 31, on the services performed during the preceding government fiscal year. SAM will only enable reporting for entities with contracts that meet the SCR criteria and thresholds. Additional information and user manuals for government personnel and Contractors is available at https://www.sam.gov. SCR eligibility, reporting rules and criteria is located on the DoD Procurement Toolbox at https://dodprocurementtoolbox.com/site-pages/service-contract-reporting-scr.

5.8 Trafficking in Persons: The Contractor shall comply in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract as it relates to Trafficking in Persons. Additional information about Trafficking in Persons is available at the site for the Department of State’s Office to Monitor and Combat Trafficking in Persons. http://www.state.gov/j/tip

5.9 Quality Control Plan/Quality Management System (QMS): The Contractor shall ensure the quality of services through a quality and/or inspection system. The Contractor shall submit a Quality Control Plan (QCP) addressing detection of quality program problems and defects, identification of root causes for quality related problems/defects, correction of root causes related to detected problems/defects, and follow-up to ensure quality related problems/defects do not recur. The plan shall include the schedule of quality assurance/control inspections planned by the Contractor. 100% compliance with the QMS is required. (CDRL Reference in paragraph https://www.sam.gov/ https://dodprocurementtoolbox.com/site-pages/service-contract-reporting-scr https://dodprocurementtoolbox.com/site-pages/service-contract-reporting-scr http://www.state.gov/j/tip

6.0 Appendices

6.1 Appendix A, Reference(s)

Publication Title of Publication Date of Publication Sections(s) that Apply

AFI 91-204 Safety Investigations and Reports 10 Mar 21

Paragraphs 1.3, 2.4

AFI 21-103 Equipment Inventory, Status and Utilization Reporting 30 Apr 20 Entire DoDD) 5205.02E DoD Operations Security (OPSEC) Program 20 Aug 20 Entire AFMAN 23-110 USAF Supply Manual 11 Jan 12 Volumes 1 &

DFARS 237.76 Continuation of Essential Contractor Services 26 Aug 22 Entire FAR 52.245-1 Government Property 10 Aug 22 Entire FAR 52.246-5 Inspection of Services- Cost Reimbursement 10 Aug 22 Entire FAR 52.246-4 Inspection of Services-Fixed Price 10 Aug 22 Entire Joint Travel Regulations (JTR)

The Joint Travel Regulations, Department of Defense Civilian Personnel

1 Sept 22 Entire

MIL-STD-129 Military Marking for Shipment and Storage 2 Dec 19 Entire MIL-STD-130 Identification Marking of U.S. Military Property 16 Nov 12 MIL-STD-1472G Human Engineering 11 Jan 12 Entire MIL-STD-2073-1 Standard Practice for Military Packaging 19 Mar 20 Entire Public Law 91-

Occupational Safety and Health Act (OSHA) of

01 Jan 04 Entire

RAFBI 63-510 Deficiency Reporting, Investigation, Resolution and Exhibit Management

27 Mar 13 Entire

SAF Policy Letter

Conformance with AF Environmental Management System (EMS) Requirements for Contract Performed on AF Installations

11 Dec 06 Entire

1H-60(H)G-1 Flight Manual USAF Series HH-60G 1-Jul-22 Entire 1H-60(H)G-06 Tech Man O-Level Maint. Work Unit Code

Manual 15-Jan-22 Entire

1H-60(H)G-6 Tech Man Scheduled Inspection And Maintenance Requirement

15-Nov-22 Entire

1H-60(H)G-6WC-2

Tech Man Work Cards Preventive Maintenance Service 600-HOUR Phase Inspection

15-Nov-21 Entire

1H-60(H)G-6WC-3 Tech Man Work Cards Preventive Maintenance Service 50-HOUR Inspection

1-Nov-21 Entire

1H-60(H)G-6WC-4 Tech Man Work Cards O-Level Maint Instructions Thru flight Inspection

15-Nov-12 Entire

1H-60(H)G-2-1

Tech Man O&I Level Maint Aircraft General Information Manual

15-Jan-21 Entire

Publication Title of Publication Date of Publication Sections(s) that Apply

1H-60(H)G-2-13 Tech Man O&I Level Maint Avionics Maintenance Task Manual

15-Jun-22 Entire

1H-60(H)G-2-12-

Tech Man O&I Level Maint Avionics Missile Defense Intermediate, And Situational Awareness Systems Fault Isolation Procedures Manual

1-Aug-21 Entire

1H-60(H)G-2-11

Tech Man O&I Level Maint Avionics General Information Manual

1-Aug-22 Entire

1H-60(H)G-2-9 Tech Man O&I Level Maint Fault Isolation Procedures Manual

15-Jul-22 Entire

1H-60(H)G-2-6 Tech Man O&I Level Maint Mission Equipment, Ground Support Equipment, Support Equipment And List Of Consumables, And Illustrated Field Manufactured Items List

1-May-22 Entire

1H-60(H)G-2-4 Tech Man O&I Level Maint Aircraft Drive System Pneudraulics Instrument Systems Electrical System Fuel System

1-May-22 Entire

1H-60(H)G-8-1-

WA-1

Tech Man O&I Level Maint Software Configuration Including Support Equipment

1-Apr-22 Entire

1H-60(H)G-17 Tech Man O&I Level Maint Storage Of Aircraft 15-May-19 Entire 1H-60(H)G-21

Tech Man O&I Level Maint Inventory Accountability List

1-Apr-22 Entire

1H-60(H)G-33-1- 2 Nonnuclear Munitions Loading Procedures 15-Jul-22 Entire 1H-60(H)G-33-1-

2CL-6

Tech Man O-Level Checklist Nonnuclear Munitions Loading Procedures AN/ALE-47 CM Disp Sys

1-May-20 Entire

1H-60(H)G-39 Aircraft Battle Damage Assessment and Repair 15-Aug-21 Entire 1H-60(H)G-4-5 Illustrated Parts Breakdown 1-Jul-22 Entire CP64345D ALE-47 Interface Specification (IFS) to aircraft and associated equipment 8-May-02 Entire

TIA/EIA-485-A (EIA

Standard

RS-485)

Electrical Characteristics of Generators and Receivers for Use in Balanced Multipoint Systems

3-Mar-98 Entire

TIA/EIA-422-B

(EIA Standard

RS-422-B)

Electrical Characteristics of Balanced Voltage Digital Interface Circuits

13-Apr-94 Entire

MIL-HDBK-516C Airworthiness Certification Criteria 12-Dec-14 Entire CP64345D ALE-47 Interface Specification (IFS) to aircraft and associated equipment 8-May-02 Entire

TIA/EIA-485-A

(EIA Standard

RS-485)

Electrical Characteristics of Generators and Receivers for Use in Balanced Multipoint Systems

3-Mar-98 Entire