A02 SOW.pdf

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STATEMENT OF WORK

Generator Annual Maintenance/Preventive Maintenance

Contract Solicitation Drug Enforcement Administration (DEA)

Office of Training 2500 Investigation Parkway

Quantico, Virginia 22135

1. BACKGROUND

The DEA operates multiple buildings for the purpose of training individuals in all aspects of federal drug law enforcement. The two primary buildings are outfitted with backup generators to maintain at a minimum life safety and food/cafeteria operations. The site location of the listed equipment is at the DEA Office of Training 2500 Investigation Parkway, Quantico, VA 22135.

2. OBJECTIVES

Annual Maintenance/Preventive Maintenance to service and repair 3 generators and the associated equipment and controls included in this requirement (block heaters and batteries). The 3 generators consist of:

1 - Katolight Model D300FXR4 300kw - Main Building 2 - Generac Model 9630610400 600kw - Clandestine Lab Building

3. SCOPE

The contractor shall provide all management, supervision, labor, tools, equipment, and replacement parts necessary to maintain the standby generators at their intended capacity and performance. The contractor shall maintain the generator equipment and system in a safe, operational and clean condition in compliance with the applicable standards and regulations.

4. TASKS

The following list serves as guides for maintenance basic guidelines. The manufacturers maintenance requirements shall always take precedence as the minimum maintenance requirement for this scope.

Annual/Biannual Generator Tasks:

Task 4.1 - Change oil, oil filter/s, air filter/s, and fuel filter/s. (annually)

Task 4.2 - Generator load test to be completed annually.

Task 4.3 – Change lead generator for the two Generac units every six months

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Monthly Generator Tasks:

Task 4.3 - Inspect and adjust rack on unit injector or fuel distributor pump according to manufacturer's instructions.

Task 4.4 - Check governor, adjust for correct speed.

Task 4.5 – Check coolant level and inspect cooling system for leaks, air obstructions, "V" belt tension and proper anti-freeze solution. Make needed adjustments.

Task 4.6 - Inspect generator winding and clean if needed.

Task 4.7 - Clean commutators and collector rings. Check brush wear and tension in accordance with manufacturer's instructions.

Task 4.8 - Inspect block heaters.

Task 4.9 - Check engine oil level.

Task 4.10 - Examine generator for moisture and/or dirt.

Task 4.11 - Start and operate unit for 20 minutes.

Task 4.12 - While unit is operating, thoroughly observe operation for indication of defects or possible malfunctions.

Task 4.13 - After unit has operated for 15 minutes, log the operation to show at least the following information: engine and generator speed in R.P.M.; operating voltage;

operating amperes; engine temperatures; engine oil pressure; hour meter readings.

Task 4.14 - After unit has been operated, check lubricant and coolant according to manufacturer's instructions to assure that it will be ready to operate in an emergency.

Task 4.15 - Maintain PM dates in Generator Room.

Task 4.16 - Remove old oil and diesel fuel from around generator area when maintenance is complete.

Task 4.17 - Clean engine room and remove all debris.

Monthly Lead Acid Battery Tasks:

Task 4.18 – Check as found voltage and specific gravity for each cell and record date.

Check and record the temperature of two cells in each row.

Task 4.19 – When the electrolyte is at the lowest mark, add distilled water to bring it to the proper level.

Task 4.20 - Wipe dirt accumulation from batteries with disposable cloth taking care not to drop foreign matter into batteries.

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Task 4.21 - Clean terminals and tighten connections checking condition of wiring.

Task 4.22 - Check battery cable for deterioration.

Task 4.23 - Batteries changed once every 3 years, starting December 2026. Remove and take with vendor for proper disposal of old batteries.

5. DELIVERY

1. The Contractor shall establish a monthly inspection schedule to conduct inspections to include safety tests and inspections in compliance with the Manufacturers O & M Manual/Maintenance requirements or the minimum maintenance listed in section 4 (the most stringent shall apply).

2. The Contractor shall document each inspection and provide a written report of each inspection to DEA within ten (10) working days after the inspection. Report to include results of all testing and any recommended repairs.

3. The Contractor shall invoice DEA monthly after each inspection.

5. SECURITY

All contractor personnel supporting this procurement are entrusted with a certain level of trust due to the nature of the Drug Enforcement Administration’s (DEA) mission. The Government expects the Vendor will employ persons of integrity and trustworthiness. DEA will require the contractor to provide a list of all personnel, and their Personally Identifiable Information (PII) (Full Name, Date of Birth, Social Security Number, and Place of Birth) assigned to this contract ten (10) business days prior to starting work. The Division Security Officer or delegated DEA employee will run criminal checks on all personnel assigned to this contract. All contractors shall be approved by DEA before access to a laboratory or facility is authorized. While in the facility, the contractor's team shall be escorted at all times.

As the DEA Office of Training is located on the MCB Quantico (MCBQ), there are two separate requirements for access (MCBQ Access and DEA Access) addressed below:

MCBQ Access

• Must pre-register via DBIDS link https://dbids-global.dmdc.mil/enroll#!/

• Must have proper form(s) of identification (see Attachment A - Acceptable forms of identification to gain access to the USMC Base Quantico)

• Must have in their possession valid identification per above, valid vehicle state inspection, valid vehicle registration, and valid proof of insurance

• DEA may provide a temporary DBIDS pass to each contractor employee working on this contract.

DEA Access

• The Contractor must at least three (3) business days prior to arrival on-site, submit a Request for Access form (see Attachment B – Request for Access) for the individual that will be performing the tasks on this SOW.

https://dbids-global.dmdc.mil/enroll#!/

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• The access form(s) must be emailed to the designated DEA Contact by the prime contractor. Sub-contractors may not submit the forms directly to DEA.

• Failure to comply may result in person/s being refused access to the buildings and will not be the Governments responsibility for any costs or delays.

• Contractor may not bill DEA for any missed appointments due to refusal of access at either gate location.

• It is the contractor’s responsibility to provide personnel suitable for access and it will not be the responsibility of the government for any additional costs or delays incurred from the submittal of unsuitable individuals by the contractor or sub-contractor.

• Note: All commercial vehicles needing access to the MCBQ/DEA sites are subject to search at either and/or both locations.

7. SPECIAL MATERIAL REQUIREMENTS

Use caution in handling the batteries and electrolyte. The electrolyte is injurious to the skin and clothing. Never smoke or carry an open flame in or near the battery room or area. Wear apron, face shield, and gloves. Never remove any connecting cables or straps while charger is on or there is a possibility of a load being on the batteries, (this can cause a spark that may ignite ever present hydrogen gas). Review manufacturer's instructions. Contractors and vendors are required to strictly adhere to the Occupational Safety and Health Administration (OSHA) 29 CFR 1910.1200 & 1910.106 and Environmental Protection Agency (EPA) 40 CFR 260, 261, 262, 273, and 279 regulations. To ensure the proper storage and management of hazardous materials, solid waste, non-hazardous waste, and hazardous waste brought on-site for use, contractors and vendors must use only the necessary amount of hazardous materials and solid waste materials required on-site for that work day. The contractor shall ensure no excess hazardous materials or solid waste are left onsite after conducting preventive maintenance operations on any DEA property. Once all onsite work is completed, the contractors and vendors shall take all hazardous materials, solid waste, non-hazardous waste, and hazardous waste off-site for disposal. Contractors and vendors are responsible for ensuring their employees are properly trained in hazardous materials and hazardous waste management by OSHA 29 CFR 1910.1200, 1910.120, and EPA 40 CFR 262 per state and federal regulations as required at the work site.

8. OTHER UNIQUE REQUIREMENTS

The hours of contractor access will be Monday through Friday, 7:30 am to 4:00 pm. Any special access on weekends and holidays must be coordinated in advance with the appropriate DEA point of contact. All access to the DEA Training Academy will be via the FBI/DEA Training Academy’s West Gate for deliveries and commercial vehicles.

Daily personnel, not in a commercial vehicle, will enter through the FBI East Gate. In the event the USMC Base Quantico, the FBI Academy, or DEA closes for any reason, the DEA will not be the responsible for any costs or delays.

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9. PLACE OF PERFORMANCE

Drug Enforcement Administration Office of Training located at 2500 Investigation Pkwy Quantico, VA 22135

10. PERIOD OF PERFORMANCE

Base year plus four-year option for the following periods:

Base Year 7/1/2025-6/30/2026 1st year 7/1/2026-6/30/2027 2nd year 7/1/2027-6/30/2028 3rd year 7/1/2028-6/30/2029 4th year 7/1/2029-6/30/2030