A15 Limited Source Documentation (004) s.pdf

March 2021

LIMITED SOURCES DOCUMENTATION (MAR 2021)

Required for Limited Source Acquisitions Over $10,000 but not Exceeding $250,000

Acquisitions that do not allow for competition to the maximum extent practicable must be documented in accordance with Federal Acquisition Regulations (FAR) 13.106-3(b) for open market purchase orders or FAR 8.405-6(b)(2) for Federal Supply Schedule (GSA) orders. Limited source documentation is required in the following circumstances: (1) when soliciting fewer than the minimum number of sources (at least three sources) required by FAR 13.104(b), 8.405-1(c), or 8.405-2(c)(2), whichever is applicable; and (2) when using brand name only specifications.

This template may be used for the documentation described in FAR 8.405-6(b)(2)(i) or 13.106-1(b)(1). The customer shall provide the following information:

Purchase Request Number:

D-24-CB-0057

Estimated Amount (inclusive of options):

$27,856.25

Delivery Date or Period of Performance:

09/01/2024 – 08/31/2025

Brand Name Only Description:

YES NO

Recurring Requirement:

YES NO

FSS Contract Number (if applicable):

Brief description of supplies or services required and the intended use:

Recurring requirement for vehicle and vessel storage services while processing sale or disposal. Towing service necessary to move seized vehicles and vessels during take downs.

Unique characteristics that limit availability to only one source, and any justification that no other supplies or services can be used or that urgent and compelling circumstances exist – include all critical delivery or performance dates and impact to the government if dates are not met:

Prime Air is an SBA 8 (A) certified vendor also a Small Business, Small Disadvantaged Business, WOSB and EDWOSB concern. Prime Air has served DEA since FY 2018 and has delivered an exceptional customer service and communication with no delays. After market research performed has been determined that there is no other available vendor in Puerto Rico able to satisfy DEA’s requirements and needs.

Describe in detail any market research conducted. Include results and state whether any vendors expressed interest:

We were able to identify two other storage service providers: Fuells Inc. and Action Cargo Transport. Fuells indicated that they do not storage vehicles or vessels. Action Cargo Transport stated that they don’t have capabilities of storage vehicles of any kind. Prime Air was the only vendor able to provide the complete scope of service required by DEA in the metropolitan area of San Juan, Puerto Rico.

The Contracting Officer hereby certifies that:

A. Only one source is reasonably available;

B. An order for the supplies or services will not be placed unless the price is determined to be fair and reasonable; and C. If brand name specifications are used for the basis of this determination and the acquisition exceeds $25,000, this Limited Source

Documentation will be made available together with the solicitation and (i) posted on the Governmentwide Point of Entry (Contract Opportunities on beta.SAM.gov) in accordance with FAR 5.102(a)(6), posted on GSA eBuy in accordance with FAR 8.405-6(b)(3)(A), or posted on the NASA SEWP V Quote Request Tool pursuant to 40 U.S.C. 11302(e).

Signature and title of customer Office Code Telephone Number Date

Signature and title of contract specialist Office Code Telephone Number Date

Signature of contracting officer Office Code Telephone Number Date

787-413-6794 https://www.acquisition.gov/far/part-13#FAR_13_106_3__d764e69 https://www.acquisition.gov/far/part-8#FAR_8_405_6__d477e143 https://www.acquisition.gov/far/part-13#FAR_13_104__d759e28 https://www.acquisition.gov/far/part-8#FAR_8_405_1__d472e28 https://www.acquisition.gov/far/part-8#FAR_8_405_2__d473e54 https://www.acquisition.gov/far/part-8#FAR_8_405_6__d477e143 https://www.acquisition.gov/far/part-13#FAR_13_106_1__d762e136 https://beta.sam.gov/ https://beta.sam.gov/ https://www.acquisition.gov/far/part-5#FAR_5_102__d336e68 https://www.acquisition.gov/far/part-8#FAR_8_405_6__d477e181 https://www.acquisition.gov/far/part-8#FAR_8_405_6__d477e181 https://www.sewp.nasa.gov/ http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title40-section11302&num=0&edition=prelim

March 2021