Limited source document - Synopsis.pdf

LIMITED SOURCES DOCUMENTATION (DEC 2018)

Required for Limited Source Acquisitions Over $10,000 but not Exceeding $250,000

Acquisitions that do not allow for competition to the maximum extent practicable must be documented in accordance with Federal Acquisition Regulations (FAR) 13.106-3(b) for open market purchase orders or FAR 8.405-6(f) for Federal Supply Schedule (GSA) orders. Limited source documentation is required in the following circumstances: (1) when soliciting fewer than the minimum number of sources (at least three sources) required by FAR 13.104(b), 8.405-1(c), or 8.405-2(c)(2), whichever is applicable; and (2) when using brand name only specifications.

This template may be used for the documentation described in FAR 8.405-6(b)(2)(i) or 13.106-1(b)(1). The customer shall provide the following information:

Purchase Request Number: Estimated Amount (inclusive of options): Delivery Date or Period of Performance:

09/18/2023-09/22/2023

Brand Name Only Description:

YES NO

Recurring Requirement:

YES NO

FSS Contract Number (if applicable):

Brief description of supplies or services required and the intended use:

Using the conference room, audio equipement, and hotel rooms to conduct the annual BIA- DEA Drug Stategic Workshop.

Unique characteristics that limit availability to only one source, and any justification that no other supplies or services can be used or that urgent and compelling circumstances exist – include all critical delivery or performance dates and impact to the government if dates are not met:

The 6th annual Bureau of Indian Affairs (BIA) training will be conducted to remain in compliance with the Tribal Law and Order Act of 2010. In order to gain trust and build relationships, ODR has chosen to host the workshop on tribal lands. By traveling and engaging tribal law enforcement in their community, DEA demonstrates a sincere commitment of support in the fight against illicit drug trafficking in tribal communities. Utilizing a venue in Indian Country ensures that ODR financially supports the local tribal economy. Twin Arrows Resort and Casino was chosen because other venues in Indian Country were either too expensive or too far from an international airport. The 6th annual Bureau of Indian Affairs (BIA) training will be conducted to remain in compliance with the Tribal Law and Order Act of 2010. In order to gain trust and build relationships, ODR has chosen to host the workshop on tribal lands. By traveling and engaging tribal law enforcement in their community, DEA demonstrates a sincere commitment of support in the fight against illicit drug trafficking in tribal communities. Utilizing a venue in Indian Country ensures that ODR financially supports the local tribal economy. Twin Arrows Resort and Casino was chosen because other venues in Indian Country were either too expensive or too far from an international airport. The Twin Arrows Resort and Casino meets all the requirements needed for the workshop (availability, size, government rate, and 30 minute commute to/from airport).

Describe in detail any market research conducted. Include results and state whether any vendors expressed interest:

The Twin Arrows Resort and Casino meets all the requirements needed for the workshop (availability, size, government rate, and 30 minute commute to/from airport).

X https://www.acquisition.gov/content/part-13-simplified-acquisition-procedures#i1112373 https://www.acquisition.gov/content/part-8-required-sources-supplies-and-services#i1117840 https://www.acquisition.gov/content/part-13-simplified-acquisition-procedures#i1112244 https://www.acquisition.gov/content/part-8-required-sources-supplies-and-services#i1117534 https://www.acquisition.gov/content/part-8-required-sources-supplies-and-services#i1117591 https://www.acquisition.gov/content/part-8-required-sources-supplies-and-services#i1117840 https://www.acquisition.gov/content/part-13-simplified-acquisition-procedures#i1112291 DGoodwin Cross-Out

The Contracting Officer hereby certifies that:

A. Only one source is reasonably available;

B. An order for the supplies or services will not be placed unless the price is determined to be fair and reasonable; and C. If brand name specifications are used for the basis of this determination and the acquisition exceeds $25,000, this Limited Source

Documentation will be made available together with the solicitation in the Governmentwide Point of Entry (FedBizOpps) in accordance with FAR 5.102(a)(6), on GSA e-Buy in accordance with FAR 8.405-6(d), or on the NASA SEWP V Quote Request Tool pursuant to 40 U.S.C. 11302(e).

Signature and title of customer Office Code

Telephone Number Date

Signature and title of contract specialist Office Code Telephone Number Date

Signature of contracting officer Office Code Telephone Number Date https://www.fbo.gov/ https://www.acquisition.gov/content/part-5-publicizing-contract-actions#i1121037 https://www.gsaadvantage.gov/advantage/login/eBuyLogin.do;jsessionid=8603C525D6F663018D29F01DAB2494A8.A4 https://www.acquisition.gov/content/part-8-required-sources-supplies-and-services#i1117840 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title40-section11302&num=0&edition=prelim