Limited_Source_Documentation_-_Under_SAT_D-14-L9-0015.pdf

LIMITED SOURCES DOCUMENTATION (SEP 2013)

Required for Limited Source Acquisitions Over $3,000 but not Exceeding $150,000

Acquisitions that do not allow for competition to the maximum extent practicable must be documented in accordance with Federal Acquisition Regulations (FAR) 13.106-3(b) for open market purchase orders or FAR 8.405-6(f) for Federal Supply Schedule (GSA) orders. Limited source documentation is required in the following circumstances: (1) when soliciting fewer than the minimum number of sources (at least three sources) required by FAR 13.104(b), 8.405-1(c), or 8.405-2(c)(2), whichever is applicable; and (2) when using brand name only specifications.

This template may be used for the documentation described in FAR 8.405-6(b)(2)(i) or 13.106-1(b)(1). The customer shall provide the following information:

Purchase Request Number:

Estimated Amount (inclusive of options):

Delivery Date or Period of Performance:

06/23/2014

Brand Name Only Description:

YES NO

Recurring Requirement:

YES NO

FSS Contract Number (if applicable):

Brief description of supplies or services required and the intended use:

This purchase is for Intella software for additional seats to supplement our existing Intella licenses. This is the main tool used in the Early Case Assessment network.

Unique characteristics that limit availability to only one source, and any justification that no other supplies or services can be used or that urgent and compelling circumstances exist – include all critical delivery or performance dates and impact to the government if dates are not met:

User interface of Intella presents an intuitive search interface that requires little to no training that allows an individual to examine indexed data. The Intella software also presents a graphical representation of joint and disjoint keyword correlations. Users can click on this graphic representation to immediately narrow search results to data that has multiple keyword hits. Intella is only compatible with additional licenses of Intella.

Describe in detail any market research conducted. Include results and state whether any vendors expressed interest:

Other Indexing solutions were examined and reviewed and were found to either be to complex (additional training requirements for usage, not intuitive) or unable to process the data volume needed to be indexed or cost prohibitive. It was found that the ease of use for Intella and low overhead made it the best choice for the ECA network.

The Contracting Officer hereby certifies that:

A. Only one source is reasonably available;

B. An order for the supplies or services will not be placed unless the price is determined to be fair and reasonable; and C. If brand name specifications are used for the basis of this determination and the acquisition exceeds $25,000, this Limited Source

Documentation will be made available together with the solicitation in the Governmentwide Point of Entry (FedBizOpps) in accordance with far 5.102(a)(6), or on GSA e-Buy in accordance with FAR 8.405-6(d).

Signature and title of customer

Office Code

Telephone Number

Date

Signature and title of contract specialist

FAC

Signature of contracting officer https://acquisition.gov/far/current/html/Subpart%2013_1.html%23wp1125503 https://acquisition.gov/far/current/html/Subpart%208_4.html%23wp1091891 https://acquisition.gov/far/current/html/Subpart%2013_1.html%23wp1125454 https://acquisition.gov/far/current/html/Subpart%208_4.html%23wp1089515 https://acquisition.gov/far/current/html/Subpart%208_4.html%23wp1091211 https://acquisition.gov/far/current/html/Subpart%208_4.html%23wp1091891 https://acquisition.gov/far/current/html/Subpart%2013_1.html%23wp1125467 https://www.fbo.gov/ https://acquisition.gov/far/current/html/Subpart%205_1.html%23wp1098039 https://www.gsaadvantage.gov/advantage/login/eBuyLogin.do;jsessionid=8603C525D6F663018D29F01DAB2494A8.A4 https://acquisition.gov/far/current/html/Subpart%208_4.html%23wp1091891