BPA_Solicitation_Terms.pdf

BLANKET PURCHASE AGREEMENT SOLICITATION

TERMS AND CONDITIONS

DJD-13-HQ-Q-0029

1. DESCRIPTION OF AGREEMENT

The U.S. Drug Enforcement Administration (DEA) will establish a single Blanket Purchase Agreement (BPA) for the purchase of supplies necessary for clandestine laboratory seizures and/or cleanups. The anticipated length of the BPA will be five years. Call orders will be initiated on an as needed basis. The supplies that will be purchased under the BPA are described in the attached Standard Form-18 Request for Quotation. The vendor shall furnish the supplies identified if and when requested by a Contracting Officer who is duly warranted by DEA to authorize the expenditure of funds during the period of performance of this BPA.

Each call order shall be shipped in full and consecutively to the final destination(s). No partial shipping orders shall be made. The vendor shall be responsible for all charges and fees associated with the return of any item due to any error on the part of the vendor.

2. DURATION OF AGREEMENT

The anticipated BPA period of performance for services described herein is established from March 15, 2013 through March 14, 2014. If the DEA requires supplies and equipment for additional years, the period of performance will be:

March 15, 2014 through March 14, 2015 March 15, 2015 through March 14, 2016 March 15, 2016 through March 14, 2017 March 15, 2017 through March 14, 2018

3. PRICING INFORMATION

The prices charged to the Government for all purchases (calls) made under this anticipated Agreement shall be as low as, or lower than, those charged to the suppliers most favored customer, in addition to any discounts for prompt payment. The Offeror agrees that the supplies furnished under this anticipated BPA shall be covered by the most favorable commercial warranties the Offeror gives to any customer for such supplies.

4. EXTENT OF OBLIGATION

This BPA does not obligate any funds. The Government is obligated under this BPA only to the extent of call orders placed by authorized DEA representatives against this agreement.

5. GEOGRAPHIC AREA TO BE SERVED

Delivery and off-loading shall be made to any location in the Continental United States within 60 days after the issuance of the call order. Delivery and destination requirements will be clearly defined at the time individual orders are placed.

6. PURCHASE LIMITATION

No single call placed under this Agreement shall exceed the simplified acquisition threshold.

7. INDIVIDUALS AUTHORIZED TO PURCHASE UNDER THE BPA

All Contracting Officers who are duly warranted by DEA to authorize the expenditure of funds are authorized to place orders under this BPA.

8. DELIVERY INSTRUCTIONS

The Offeror shall coordinate all deliveries with the individual DEA employee who placed the order, but shall not exceed the scope of the BPA. Orders placed under the anticipated BPA shall be shipped in full and to the final destination(s). No partial shipping orders shall be made. The Offeror shall be responsible for all charges and fees associated with the return of any item due to any error on the part of the vendor.

9. DELIVERY TICKETS

All shipments under this BPA shall be accompanied by delivery tickets or sales slips, prepared in triplicate which shall contain the following information:

• Name of Contractor

• BPA Number

• Purchase Number

• Date of Purchase

• Appropriation Number

• Itemized list of supplies furnished

• Quantity, Unit Price and Extension of Each Item, less applicable discounts; and

• Date of delivery or shipment

If the billing address is different than the shipping address, the vendor shall provide a copy of all signed delivery tickets with the invoice when the invoice is submitted for payment.

10. INSPECTION AND ACCEPTANCE

Inspection and acceptance will be at destination, unless otherwise provided. Until delivery and acceptance and after any rejections, risk or loss will be on the Contractor unless loss results from negligence on the part of the Government.

11. INVOICES

See attached DEA clause matrix. Invoices must be submitted per each delivery.

12. DISINCENTIVES

Supplies shall be delivered by the vendor within 60 days after the issuance of the order. The Contracting Officer reserves the right to ask for future discounts as a result of late or nonconforming deliveries.

13. INSTRUCTIONS TO OFFERORS

This is an all-or-none procurement. The Offeror, using the line item numbers included in Section 2, shall provide a PRICE LIST OF ALL SUPPLIES FOR ALL YEARS of the anticipated BPA including the base and each BPA period (total of five years). Per the Buy American Act, offerors shall also identify the product origin of each line item.

Complete quotes in response to this solicitation are due on Monday, March 18, 2013 at noon Eastern Time to John Girard at john.c.girard@usdoj.gov.

14. BASIS for AWARD

Offerors will be evaluated based on lowest price, technically acceptable and past performance using the authorized past performance system at the time of the evaluation. The Government reserves the right to evaluate an offeror’s past performance using resources such as the Contractor Performance Assessment Reporting System (CPARS) or the Past Performance Information Retrieval System (PPIRS). Offerors with no past performance information will not receive a negative rating for past performance.

mailto:john.c.girard@usdoj.gov