D1_M6740026Q3022.pdf

MCIPAC Regional Contracting Office

REQUEST FOR QUOTE

RFQ/Solicitation Number: M67400-26-Q-3022

PROJECT: Removal and Installation of Marquee Signs, Camp Hansen Okinawa, Japan

RFQ CLOSE: September 2nd, 2026; 10:00 Japan Standard Time

RDD/ PERIOD OF PERFORMANCE: 180 days ARO

This is a Request for Quote. This is NOT an order. This document is not legally binding and does not commit the US Government in any way.

1. Upon completion of this quote, please email your response to Sgt Nicholas Debbisjohns at nicholas.d.debbisjohns.mil@usmc.mil. All quotes are due to the responsible Contracting Office no later than

Wednesday September 2nd, 2026 @ 10:00 A.M. Japan Standard Time. All questions must be submitted no later than Wednesday 26 August 2026, @ 10:00 A.M. Japan Standard Time. Quotes may not be accepted past the aforementioned date & time specified.

2. The U. S. Government intends to award a Firm Fixed Price purchase order to the successful offeror of this RFQ.

Award will be made to the responsible offeror whose offer conforming to the request for quote will be most advantageous to the Government, price and other factors considered. All quotes must comply as follows:

a. All quotes shall be evaluated on the ability to meet required specifications, delivery, and cost. A quote that is so lacking in information, that a proper evaluation would require elaborate explanation, may be deemed unacceptable.

b. Quotes must confirm that the offered items and/or services are in accordance with the specifications listed in the Performance Work Statement (PWS) attached to the solicitation as outlined within this RFQ.

c. The offeror shall submit a quotation that includes all prices for the listed items/services.

3. To be eligible for award under this RFQ, contractors must respond to this RFQ by the closing date and time as referenced above. Failure to submit the required information may result in your quotation being considered non-responsive.

4. The Government intends to make one aggregate award resulting from this RFQ but reserves the right to make multiple awards without discussions. The Government will determine the awardee based on the quote that provides the overall “Best Value”. To be found technically acceptable, vendor must meet all the requirements in the solicitation.

5. Quotes shall be evaluated, and award will be based on price and other factors in no particular order of importance:

a. Technical capability. The contractor shall include documentation to demonstrate their capability to perform all required services outlined in the PWS.

b. Past Performance. The interested offeror shall include documentation of satisfactory past performance to perform all services as prescribed in the PWS to include previous contracts with the

Government or services provided in the local area.

c. Price. The interested company shall provide both unit price and total price for the line item.

6. The vendor’s initial quote should contain the vendor’s best terms from a price and technical standpoint. and the

Government reserves the right to conduct clarifications with vendors in later correspondence when determined by the Contracting Officer to be necessary and in the best interest to the Government. The Government may reject any or all quotes if such action is the public interest and may waive informalities and minor irregulates in the quotes received.

Contractors bear the burden of ensuring that quotes (and any authorized amendments) reach the designated office on time and should allow a reasonable time for e-mail transmission to be completed. All pages of the quote must reach the office before the deadline specified in this solicitation. The contractor bears the risk of non-receipt of electronically transmitted quotations and should confirm receipt. If additional time is needed, please contact the responsible Contracting Officer listed above.

A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

********** PLEASE PROVIDE THE FOLLOWING INFORMATION **********

Company Name:

Address:

Phone Number:

Point of Contact:

E-Mail address:

********SYSTEM FOR AWARD MANAGEMENT (SAM) INFORMATION*******

UEID: CAGE CODE:

To be eligible for award under this Request for Quotation (RFQ), contractors must be registered in the System for

Award Management (SAM) https://www.sam.gov and must furnish EIN/TIN Number, Cage Code / NCAGE code.

Failure to submit the required information may result in your quotation being considered non-responsive.

AUTHORITY OF GOVERNMENT PERSONNEL

Notwithstanding any provision to the contrary contained elsewhere in this solicitation, the Contracting Officer is the only person authorized to approve and issue amendments to this solicitation. Any amendment to this solicitation, in order to be effective, shall be issued by the Contracting Officer.

MINIMUM GOVERNMENT REQUIREMENTS

Referenced brand names are not intended to be restrictive but represent the minimum requirements of the

Government. It is the bidder’s responsibility to furnish sufficient information to the Government to determine acceptability of the offered "equal" items. It is the Governments intent to award one aggregate award but reserves the right to make multiple awards.

**********THE US GOVERNMENT IS TAX EXEMPT AND NOT SUBJECT TO TAXES PURSUANT TO

THE VISITINGFORCE AGREEMENT**********

https://www.sam.gov/

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 Two-Sided Marquee

Sign

FFP

1 Each

The Contractor shall provide (1) marquee sign in accordance with the Performance

Work Statement (PWS).

FOB: Destination

PSC CD: 9905

0002 Installation: Two-Sided

Marquee Sign

1 Job

The Contractor shall provide all labor, tools, equipment, and materials necessary to decommission, remove, and dispose of (1) existing marquee signs, and subsequently install (1) new replacement marquee sign in accordance with the

PWS.

0003 Warranty/Maintenance

& Training

The Contractor shall provide warranty services and maintenance for a period of (5) years after date of award, in addition to provide training to designated personnel in accordance with the PWS.

0004 Typhoon Protection

Shutters

2 Each

The Contractor shall provide (2) typhoon protection shutters in accordance with the

PWS.

0005 Installation: Typhoon

Protection Shutters

The Contractor shall provide all labor, tools, equipment, and materials necessary to install (2) Typhoon Protection Shutters in accordance with the PWS ( (1) typhoon shutter per side of marquee sign).

NET AMT

Performance Work Statement (PWS) for Camp Hansen

(1) Outdoor Two-Sided LED Marquee Sign and (2) Typhoon Shutters

SECTION I: DESCRIPTION OF SERVICES

1.0 General. Marine Corps Base Camp Smedley D. Butler requires the replacement of one existing marquee sign at

Gate 3 on Camp Hansen.

2.0 Description of Services/Introduction. The Government requires a contractor to replace aging, non-operational marquee systems. This acquisition covers the complete lifecycle of the project, including the decommission and disposal of legacy assets, and the procurement, installation, and integration of new, typhoon-resilient marquee systems into existing structural frameworks.

2.2. Scope of Work and Objective. The contractor shall provide all management, tools, equipment, materials, software, and labor necessary to decommission the legacy system and deliver a fully operational, weather-resilient marquee system. This is a comprehensive turnkey requirement encompassing disposal, installation, configuration, and long-term warranty support.

2.3. Period of Performance. The Period of performance for this installation is (180) days from the date of contract award.

2.3.1. Federal Holidays. The contractor shall not be required to provide services on federal holidays unless the holiday is particularly specified otherwise in this PWS.

Federal Holiday Occurrence

New Year’s Day 1 January*

Martin Luther King Jr.’s Birthday 3rd Monday of January

President’s Day 3rd Monday of February

Memorial Day last Monday of May

Juneteenth 19 June*

Independence Day 4 July*

Labor Day 1st Monday of September

Columbus Day 2nd Monday of October

Veterans Day 11 November*

Thanksgiving Day 4th Thursday of November

Christmas Day 25 December

* When a federal holiday falls on Sunday, the following Monday will be observed as a holiday by the U.S.

government. When a federal holiday falls on a Saturday, the preceding Friday will be observed as a holiday.

In addition to these federal holidays, if the President of the United States issues an executive order closing the federal government, that date shall also be considered a recognized federal holiday (Reference

Executive Order 11582 of February 11, 1971, and 5 U.S.C. 5546 and 6103(b) and other similar statues insofar as they relate to the pay and leave of employees of the United States).

2.3.2. Typhoon Conditions. Japan-based military installations close when Tropical Cyclone Condition of

Readiness 1C (TCCOR 1C or TC-1C) is declared by Military Weather Station authorities. The Contractor will be required to depart military bases, remain indoors, and monitor radio/television to determine when the TCCOR changes to TCCOR SW (Storm Watch) or TCCOR AC (All Clear). When TCCOR SW is declared by Military Weather Station authorities, the Contractor shall restart the service within 2 hours. If that occurs after normal business hours, services shall begin the next normal workday at 7:30am.

3.0 Place of Performance. The work to be performed under this contract will be performed at MCB Butler, Camp

Hansen. See Attachment A to view the location of the marquee sign.

4.0 Technical Requirements (Description of Work / Tasks)

4.1. Removal and Disposal: The contractor shall execute all activities required to safely decommission and clear the site for the new installation.

4.1.1. Decommission and Remove: The contractor shall safely shut down, de-energize, disconnect, and remove the existing legacy marquee sign, controllers, and all associated auxiliary equipment located at

Camp Hansen.

4.1.2. Disposal and Site Clearance: The contractor shall transport and properly dispose of all removed equipment and debris at the contractor’s designated facility. The contractor shall leave the existing structural frameworks clean, structurally sound, and ready for new integration.

4.2. Installation and Integration: The contractor shall procure, install, configure, and harden the new marquee systems to ensure full operational capability and environmental resilience.

4.2.1. The contractor shall provide all hardware, software, and materials required to deliver a fully operational system. All procured marquee signs and components shall be fully compliant with the Trade

Agreements Act (TAA) of 1979.

4.2.2. The new marquee panels must precisely fit into the existing structures. The active display area of the panels shall be a minimum of 2560mm (Width) X 640mm (Height) at all designated locations. Displays must feature high-visibility, outdoor-rated, programmable multi-color LEDs capable of rendering both text and graphics with vertical and horizontal scrolling capabilities. The marquee panels and access panel box should be weatherproof and made with material that is corrosion resistant to Okinawa, Japan climate.

4.2.3. The contractor shall install the system controllers and user interfaces inside a dedicated, weatherproof, lockable access panel box. The control system must support both local physical USB connectivity and secure, encrypted wireless Bluetooth communication for programming and administrative access.

4.2.4. The contractor shall securely mount and integrate all marquee panels, controllers, interface modules, power supplies, and cables into the existing structural frameworks.

4.2.5. The contractor shall install a heavy-duty, roll-down metal shutter system equipped with a secure physical locking mechanism over each display. The shutter assembly must be engineered to withstand typhoon-force winds and protect the LED face from flying debris during extreme weather events.

4.3. Training and Warranty: The contractor shall provide the necessary knowledge transfer and long-term lifecycle support to maintain system readiness.

4.3.1. The contractor shall provide comprehensive, hands-on training to designated government personnel.

Training must cover system configuration, routine maintenance, troubleshooting, and display programming.

The contractor shall deliver complete physical and digital user/programming manuals upon training completion. Training shall be conducted on a quarterly basis for the first year after award, then annually for the following four years (included in warranty plan below).

4.3.2. The contractor shall provide a 5-year comprehensive warranty covering 100% of the cost of all labor, parts, materials, and equipment. The warranty covers the replacement of any component that fails, degrades, or becomes inoperable due to normal wear, environmental exposure, or manufacturing defects during the 5-year period.

4.3.3. The contractor shall respond to all government warranty claims by the next business day (NBD). A complete resolution, to include the installation of replacement parts, must be executed within 2 to 3 business days from the initial claim, subject to parts availability.

4.4 Reference Table

Reference Title Link

Trade Act Agreement https://uscode.house.gov/

5.0. Delivery or Deliverables

All deliverables shall be procured, delivered, and installed within 180 days after contract award. This will include panel transportation, design documentation for the G-6 records, equipment kitting fees and installation.

6.0. Government Furnished Facilities, Equipment, Services and/or Information. Government property identified herein, or by attachment, is subject to the requirements of FAR and DFARS part 45, pursuant to the enumerated property clauses incorporated in this contract/order.

7.0. Special Instructions and Administrative Information

7.1. Non-Personal Services. This is a non-personal services, performance-based contract. The contractor bears responsibility to manage its employees and guard against any actions that could be characterized as personal services as defined in FAR 37.104, or which convey the perception that personal services are being delivered. No provisions are implied nor provided in this contract for any benefits such as medical care, retirement, or worker’s compensation, other than those incorporated through enumerated clauses.

7.2. Identification of Contractor Personnel and Equipment. In accordance with DFARS 211.106, contractor personnel performing non-personal services on DoD installations or other government facilities shall ensure that they are readily identifiable as contractor employees (including subcontractors and consultants). All contractor employees shall comply with the following at all times:

7.2.1. Telephone Identification. Identify themselves as contractor personnel at the onset of every telephone call made from a Government telephone or any other phone if the call is made in support of Government-related requirements and activities.

7.2.2. Recorded Messages. Identify themselves as contractor personnel in all recorded messages including those, which are heard by callers attempting to contact contractor employees via answering machines or voicemail.

7.2.3. Meetings, Conferences and Events. Identify themselves as contractor personnel at the onset of every meeting, conference or any other gathering attended in support of any Government related requirements or activities.

7.2.4. Correspondence. Identify themselves as contractor personnel on any correspondence, documents, or reports accomplished or sent in support of any service provision to the Government, including, but not limited to, correspondence sent via the U.S. Mail, facsimile, or electronic mail (email) inclusive of out-of-office replies.

7.2.5. Personal and Corporate Identification. Wear or display contractor provided nametags, badges or attire which display, at a minimum, the name of the contractor and their respective company.

7.3. Designated Third Country Nationals (DTCN). Persons from certain countries are considered DTCN and are generally restricted from entering Marine Corps Bases Japan (MCBJ) Camps, Air Stations, or facilities. A listing of

DTCN countries and other related information regarding this policy can be found in USFJ Instruction 31-204

(Designated Third Country Nationals), which can be made available upon request.

7.4. Exemption from Japanese Taxes. Pursuant to the U.S. – Japan Status of Forces Agreement and the Joint

Committee, the governments of the United States and Japan have agreed that the procurement in Japan of materials, supplies, equipment and services for official purposes may be exempt from certain Japanese taxes. When incorporated, paragraph c. of the clause FAR 52.229-6, “TAXES – FOREIGN FIXED PRICE CONTRACTS” and/or DFARS 225.229-7001 ‘TAX RELIEF’ stipulate that contract/order pricing shall not include the Consumption

Tax. Submission of, and/or incorporation into the contract of, your offer, certifies that pricing does not contain any cost related to the Consumption Tax. Questions concerning this matter should be directed to your local Japanese Tax

Office.

7.5. Subcontract Management. The contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. The prime contractor will manage work distribution to ensure there are no

Organizational Conflict of Interest (OCI) considerations. Contractors may add subcontractors to their team after notification to the Procuring Contracting Officer (PCO) or Contracting Officer Representative (COR). Cross teaming may or may not be permitted.

7.6. Mission Essential Personnel / Tasks. Unless specified otherwise in this Performance Work Statement, contractors supporting this contract/order are not considered “Mission Essential” personnel (as defined in DFARS

237.76) who would be required during crisis or emergency operations.

7.7. Hazardous Materials and Safety. The Contractor and its subcontractors shall comply with all applicable laws, including Public Law 91-596 (Occupational Safety and Health Administration (OSHA)) and DOD Directive

4715.1E, Environmental, Safety, and Occupational Health (ESOH)). Contractor personnel performing services on a

DOD installation shall participate in local Voluntary Protection Programs (VPP). Information on the VPP is available at http://www.osha.gov/dcsp/vpp/index.html

7.8. Installation Access and Personnel Credentialing

7.8.1. Motor Vehicles. Vehicle licensing, registration, and insurance requirements must all be conducted in accordance with host nation law, USFJ Instruction 31-205, and applicable local installation policies.

7.8.1.1. Registration/Permits. Vehicle registration on Okinawa, Japan is conducted with the

Provost Marshal via the Joint Services Vehicle Registration Office (JSVRO) at Bldg. 5638, Marine

Corps Base, Camp Butler. Information may be obtained at JSVRO website at:

https://www.mcbbutler.marines.mil/Base-Information/Vehicle-Registration/, or by calling +81-

(0)98-970-7481.

7.8.1.2. Registration Termination. Vehicle permits will expire upon termination date of this contract/order, expiration of an individual base pass or DBIDS ID, expiration of vehicle inspection sticker, or termination of their employment (whichever occurs first). Permits issued to individuals who overstay any of these authorized dates become void and invalid.

7.8.1.3. Insurance. Vehicle permitting procedures require that all vehicles, personal or corporate, must be properly inspected and insured in accordance with Japanese Compulsory Insurance (JCI) requirements. Additionally, for SOFA status personnel and U.S. corporate vehicles, the Contractor or SOFA status individual is required to procure and maintain, during the entire period of performance under this contract, the following minimum insurance on each vehicle used by the

Contactor at the work site:

Automobile Property Damage Insurance Amount: ¥30,000,000 (or U.S. Dollar equivalents)

Bodily Injury Insurance Amount: ¥30,000,000 Yen (or U.S. Dollar equivalents)

Prior to the commencement of work, the Contractor shall furnish to the Contracting Officer a certificate or written statement of the above required insurance for any and all corporate vehicles to be used. The policies evidencing required insurance shall contain an endorsement to the effect that cancellation or any material change in the policies adversely affecting the laws of the state in which this contract is to be performed and in no event less than thirty (30) days after written notice thereof to the Contracting Officer.

7.8.1.4. Road Laws. All personnel operating motor vehicles under this contract/order are subject to U.S. military installation regulations and Japanese Road Laws. Failure of the contractor, its employees, or its sub-contractors, to comply may result in revocation of driving privileges or other legal action.

7.8.1.5. Vehicle Disposal. Personnel protected under the Status of Forces Agreement (SOFA) are required by regulation to properly dispose of vehicles prior to departure from Japan. For individuals performing under this contract, the contractor may be held financially liable for vehicles abandoned, or vehicles not disposed of properly, in accordance with vehicle regulations as agreed with the Government of Japan.

7.8.2. Personnel Access / Credentialing. Access to local installations is inherently required to accomplish specified tasks under this contract/order. The contractor shall therefore ensure all necessary actions are taken to obtain such access by its personnel in time to affect access in accordance with the requirements of the PWS and POP. Failure to complete such actions in a timely manner, some of which may occur prior to the POP or individual mobilization/relocation to the place of performance, shall not constitute excusable delay. Upon request, the Contracting Officer will provide a ‘check-in’ sheet that summarizes required actions.

7.8.2.1. Common Access Cards (CAC). Provided the clause 52.204-9 is incorporated, personnel performing on this contract/order may require a CAC. Pursuant to FAR 52.204-9, the CAC is

DoD’s Personal Identity Verification (PIV) system; DoD procedures for CAC issuance are applicable and incorporated herein, as governed by DODI/M series 1000.13, DODI 5200.46, and other regulations. All personnel to be issued CAC must meet eligibility and suitability criteria as specified in the references; accordingly, the vetting procedures and required personnel actions may often begin well before the contract/order POP. The contractor and its employees and/or subcontractors are responsible for ensuring timely action and suitability to obtain CACs, and any resultant access issues from non-compliance shall not constitute excusable delay.

7.8.2.2. Base Passes and/or Defense Biometrics Identifications System (DBIDS) cards.

Personnel that do not qualify for CAC require an alternate credential for installation access, as governed by Marine Corps Installations Pacific Order 5512.2, which can be provided upon request. The process to request access requires approval from the Contracting Officer in an access request letter.

7.8.2.3. Return and/or Disposal of Access Credentials. The contractor’s employees shall return to the applicable issuing office all base passes, DBIDS cards, and/or CAC, immediately upon termination of employment or completion of this contract and certification of receipt shall be obtained and submitted to the Contracting Officer. The Contractor shall submit a listing of employees terminated under this contract to the Contracting Officer within seven (7) days of the effective date of termination.

7.8.2.4. Status of Forces Agreement. Possession of a CAC or other credential does not, alone, determine the legal status of personnel performing under this contract. Additionally, unless specifically identified on the CAC, the credential does not necessarily authorize logistical support privileges such as commissary/exchange access. The individual status of personnel performing under this contract, and the privileges authorized, are governed in accordance with United States

Force Japan Instructions (predominantly USFJI 64-100), applicable credentialing regulations, and the information prescribed via DFARS clauses regarding Contractor Personnel in Japan, as contained herein.

7.9. Privacy Act. Pursuant to FAR clause 52.224-3, as incorporated, DoD requires agency-specific Privacy Act training as prescribed in DODM 5400.11-R. DODM 5400.11-R also prescribes required actions regarding information and privacy, which are applicable to the contractor and its personnel performing under this contract/order. The regulation may subject the contractor and/or contractor's personnel to criminal liability under

Title 18, Section 793 and 7908 of the United States Code.

7.13. Quality Control and Quality Assurance. In accordance with FAR part 46, and the respective enumerated clauses incorporated in this contract/order, the contactor is reminded that the government may conduct Quality

Assurance actions, inspect the Contractor’s Quality Control Plan and records, and take remedial actions as necessary, at any time through the duration of this contract/order.

8.0 Acronym Key

9.0 Definitions

SECTION II PERFORMANCE REQUIREMENT SUMMARY

Task Performance

Objective

PWS

Reference

Performance Standard Acceptable

Quality

Level

Surveillance

Method

Incentive

Removal of existing

Marquee sign.

The contractor shall remove and properly dispose of the existing marquee sign and associated equipment.

4.1 Technical & Timeline:

Requires all signs to be removed in accordance with the performance work statement within

180 days ADC.

Accuracy:

100%

100 %

Inspection

Payment

Installation of

Marquee Sign and Typhoon

Shutters

The contractor shall procure and install new, fully operational marquee sign and protective shutters.

4.2 Technical & Timeline:

Requires all marquees, typhoon shutters, and additional hardware to be installed and operational within the

Period of Performance of the contract.

Accuracy:

100%

100 %

Inspection

Payment

Training and

Documentation

The contractor shall provide user training and manuals for the new system.

4.3 Technical & Timeline:

Training and a comprehensive manual must be delivered before the end of the performance period.

Accuracy:

100%

100 %

Inspection

Payment

5-Year

Warranty

The contractor shall provide a 5-year warranty covering all parts, equipment, and labor.

4.3 Technical & Timeline:

Requires the contractor to provide replacement of any parts, equipment, or material that was installed in accordance with the warranty covered in the contract.

The contractor must respond to claims by the next business day and provide resolution within

2-3 business days.

Accuracy:

100%

100 %

Inspection

Payment

End Performance Work Statement

CLAUSES INCORPORATED BY REFERENCE

52.203-18 Prohibition on Contracting with Entities that Require Certain

Internal Confidentiality Agreements or Statements-

Representation

JAN 2017

52.203-19 Prohibition on Requiring Certain Internal Confidentiality

Agreements or Statements

JAN 2017

52.204-7 System for Award Management-Registration (Deviation

2026-O0038)

FEB 2026

52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011

52.204-10 Reporting Executive Compensation and First-Tier

Subcontract Awards (Deviation 2026-O0038)

FEB 2026

52.204-13 System for Award Management-Maintenance (Deviation

2026-O0038)

FEB 2026

52.204-19 Incorporation by Reference of Representations and

Certifications.

DEC 2014

52.209-2 Prohibition on Contracting With Inverted Domestic

Corporations-Representation (Deviation 2026-O0038)

FEB 2026

52.209-6 Protecting the Government's Interest When Subcontracting

With Contractors Debarred, Suspended, Proposed for

Debarment, or Voluntarily Excluded (Deviation 2026-O0038)

FEB 2026

52.209-10 Prohibition on Contracting With Inverted Domestic

Corporations (Deviation 2026 O0038)

FEB 2026

52.209-11

52.212-2

Representation by Corporations Regarding Delinquent Tax

Liability or a Felony Conviction under any Federal Law

(Deviation 2026-O0038)

Evaluation-Commercial Products and Commercial Services.

(Deviation 2026-O0038)

52.222-19 Child Labor-Cooperation with Authorities and Remedies

(Deviation 2026-O0038)

MAR 2026

52.222-50 Alt I Combating Trafficking in Persons (Deviation 2026-O0038)

(Alternate I) Products and Commercial Services

FEB 2026

52.223-5 Pollution Prevention and Right-to-Know Information MAY 2024

52.225-14 Inconsistency between English Version and Translation of

Contract

FEB 2000

52.226-8 Encouraging Contractor Policies to Ban Text Messaging

While Driving

MAY 2024

52.232-33 Payment by Electronic Funds Transfer-System for Award

Management

OCT 2018

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013

52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

MAR 2023

52.233-3 Protest after Award (Deviation 2026-O0038) FEB 2026

52.233-4 Applicable Law for Breach of Contract Claim (Deviation

2026-O0038)

FEB 2026

52.237-2 Inconsistency Between English Version And Translation Of

Contract

APR 1984

52.240-90 Security Prohibitions and Exclusions Representations and

Certifications (Deviation 2026-O0038)

FEB 2026

52.240-91 Security Prohibitions and Exclusions (Deviation 2026-O0038) FEB 2026

52.244-6 Subcontracts for Commercial Products and Commercial

Services (Deviation 2026-O0038)

APR 2026

52.246-2 Inspection of Supplies-Fixed-Price AUG 1996

52.246-4 Inspection of Services-Fixed-Price AUG 1996

252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights DEC 2022

252.203-7005 Representation Relating to Compensation of Former DoD

Officials

SEP 2022

252.204-7004 Antiterrorism Awareness Training for Contractors JAN 2023

252.204-7012 Safeguarding Covered Defense Information and Cyber

Incident Reporting (DEVIATION 2024-O0013 REVISION 1)

MAY 2024

252.204-7017 Prohibition on the Acquisition of Covered Defense

Telecommunications Equipment or Services – Representation

MAY 2021

252.204-7018 Prohibition on the Acquisition of Covered Defense

Telecommunications Equipment or Services

JAN 2023

252.204-7022 Expediting Contract Closeout MAY 2021

252.204-7024 Notice on the Use of the Supplier Performance Risk System MAR 2023

252.204-7998 Alternate A, Annual Representations and Certifications

(DEVIATION 2026-O0043)

FEB 2026

252.222-7002 Compliance with Local Labor Laws JUN 1997

252.225-7012 Preference for Certain Domestic Commodities APR 2022

252.225-7041 Correspondence in English JUN 1997

252.225-7048 Export-Controlled Items JUN 2013

252.225-7055 Representation Regarding Business Operations with the

Maduro Regime

MAY 2022

252.225-7056 Prohibition Regarding Business Operations with the Maduro

Regime

JAN 2023

252.225-7059 Prohibition on Certain Procurements from the Xinjiang

Uyghur Autonomous Region-Representation

JUN 2023

252.225-7060 Prohibition on Certain Procurements from the Xinjiang

Uyghur Autonomous Region

JUN 2023

252.225-7976 Contractor Personnel Performing in Japan (DEVIATION

2018-O0019)

AUG 2018

252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

DEC 2018

252.232-7006 Wide Area WorkFlow Payment Instructions JAN 2023

252.232-7008 Assignment of Claims (Overseas) JUN 1997

252.232-7010 Levies on Contract Payments DEC 2006

252.233-7001 Choice of Law (Overseas) JUN 1997

252.237-7010 Prohibition on Interrogation of Detainees by Contractor

Personnel

JAN 2023

252.243-7001 Pricing of Contract Modifications DEC 1991

252.247-7023 Transportation of Supplies by Sea OCT 2024

CLAUSES INCORPORATED BY FULL TEXT

52.212-1 ADDENDUM TO INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS (NOV 2021).

The quote shall contain all requested products as the contract award will be made in aggregate. Therefore, any quote received without all products priced will be considered non-responsive.

(1) Quote: All Pricing and other required information, including:

(a) Name, address, Cage Code, and telephone number of the quoter;

(b) Unit Price and extended Price for each Contract Line Item Number (CLIN)

(c) Total Price Quote

(d) Discount Terms

(e) Delivery

(2) Technical information: Information sufficient for technical evaluation. Include, at a minimum:

(a) A technical description of the items/services being quoted in sufficient detail to evaluate compliance with the requirements in the Request for Quotes and, for services, the associated

Performance Work Statement (PWS). This may include product literature, catalog descriptions, or other documents, as appropriate;

(b) Terms of any express warranty;

(c) Other information relevant to the capability/performance of products/serviced offered.

Offerors shall submit their response to this RFQ via email to nicholas.d.debbisjohns.mil@usmc.mil no later than 02

September 2026, 10:00 A.M. Japan Standard Time (JST). All questions must be submitted no later than 26 August

2026, 10:00 A.M. Japan Standard Time (JST).

52.212-4 TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES

(a) Definitions. The clause at Federal Acquisition Regulation (FAR) 52.202-1, Definitions, is incorporated by reference.

(b) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post acceptance rights— mailto:nicholas.d.debbisjohns.mil@usmc.mil

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(c) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(d) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(e) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal, or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause FAR 52.233-1, Disputes, which is incorporated in this contract by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence. Examples of occurrences include acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. When an excusable delay occurs, the Contractor shall—

(1) Notify the Contracting Officer in writing as soon as possible;

(2) Remedy the delay as quickly as possible; and

(3) Notify the Contracting Officer when the occurrence is over.

(g) Invoice. The Government will handle invoices according to the Prompt Payment Act (31 U.S.C. 3903) and 5

CFR part 1315. The Contractor shall submit invoices to the address designated in the contract to receive invoices.

An invoice must include the information required by 5 CFR part 1315.9(b).

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees, and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark, or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31

U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date that appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(4) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the

Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable;

(D) Contractor point of contact; and

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(5) Interest.(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by FAR part 33 if–

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer

(see FAR part 32).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a termination for cause.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on-

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures for interest credits prescribed in FAR part 32 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon—

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b.

destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government’s convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The

Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor’s records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. The Government will send a cure notice to the Contractor, unless the reason for the termination is late delivery. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the

Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered under this contract are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 49 U.S.C. 40118, Government-financed air transportation; and 41 U.S.C. chapter 21 relating to procurement integrity.

(r) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services;

(2) The Disputes, Payments, Invoice, Compliance with Laws Unique to Government Contracts, and Unauthorized

Obligations paragraphs of this clause;

(3) Other contract clauses incorporated in the solicitation or contract;

(4) Addenda to this solicitation or contract;

(5) Solicitation provisions incorporated in the solicitation;

(6) Other paragraphs of this clause;

(7) Other documents, exhibits, and attachments; and

(8) The specification.

(s) Unauthorized obligations.

(1) Except as stated in paragraph (s)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C.

1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government-authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (s)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(t) Comptroller General examination of record. This paragraph applies if this contract was awarded using other than sealed bid procedures and is in excess of the simplified acquisition threshold on the date of award of this contract.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices, at all reasonable times, the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR part 4, longer period required by statute, or periods specified in other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This clause does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(u) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of clause)

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov/

(End of Provision)

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

52.252-4 ALTERATIONS IN CONTRACT (APR 1984)

Portions of this contract are altered as follows:

52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS (NOV 2020)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the provision.

52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (NOV 2020)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

ATTACHMENT 1

Location 1 (Gate 3):