US Foods How to Use This Contract.pdf
PDF 206 KB Posted
- Attached to
- Food and Non-Food Products
- Contract number
- 12164500-25-OMNIA-01-ACS
- Issued by
- Florida
About this file
This document is a "How to Use This Contract" guide for a statewide contract issued by the Florida Department of Management Services for Food and Non-Food Products, specifically Contract Number 12164500-25-OMNIA-01-ACS with US Foods, Inc. The contract is available to state agencies and eligible users as defined by Rule 60A-1.001 of the Florida Administrative Code, and is designed to be used through the state's online procurement system, MyFloridaMarketPlace (MFMP).
The contract covers food and non-food product procurement, with specific registration and ordering procedures for state agencies and eligible users. Key features include a mandatory account setup process with US Foods, Inc. that can take up to three weeks, an optional market basket price analysis (taking 1-30 days depending on item volume), and guidance on creating requisitions and purchase orders. Users are required to contact the US Foods contract administrator for first-time orders and are encouraged to use this contract source for potential savings, though they are not strictly mandated to do so. The document provides detailed instructions on using MFMP for ordering, specifying commodity codes, and handling payment processes, with contact information available on the contract webpage for further assistance.
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Text version
5/28/25
How to Use This Contract Food and Non-Food Products (12164500-25-OMNIA-01-ACS)
Contractor information, pricing, and contract documents are located on the contract webpage at https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreeme nts/alternate_contract_source/food_and_non-food_products
US Foods, Inc. Registration
• Each state agency or eligible user facility must register and set up an account with US Foods, Inc.
to access current pricing and ordering. Please contact the US Foods contract administrator listed on the contract webpage to register. The US Foods contract administrator or customer contact will assist the customer with registration, ordering, receiving, delivery, and price comparisons.
• Account registration and setup may take up to three weeks.
• Once the account is set up, you can immediately order through the US Foods portal, which can be accessed from the contract webpage.
• Optional Market Basket Price Analysis:
o Customers can request a market basket price analysis at any point during the life of the contract: before or after your first order, or any other time.
o Keep in mind the turnaround times for the analysis:
For fewer than 100 items, it may take one to two weeks.
For 100 items or more, it could take up to 30 days.
State Agencies
• First time orders: Prior to placing a first-time order with the Contractor, please contact the US Foods contract administrator directly so they can assist you with account registration to ensure your account is properly set up to receive contract pricing and to avoid any potential delays in processing. Contractor contact information is accessible from the contract webpage.
• The State of Florida’s online procurement system, MyFloridaMarketPlace (MFMP), is the preferred method for placing orders and making payments for this contract:
https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/alternate_contract_source/food_and_non-food_products.
https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/alternate_contract_source/food_and_non-food_products.
o Please contact the contractor(s) directly to request a quote; contractor contact information is accessible from the contract webpage. If available, MFMP catalogs can be used in lieu of requesting a quote from the contractor(s).
o State agencies may create a blanket requisition/purchase order to use this contract, then contact the contractor directly to request a quote and/or place an order when needed; contractor contact information is accessible from the contract webpage.
o Create a requisition/purchase order in MFMP; for additional information, open the MFMP Buyer Guide and go to the REQUISITIONS section.
o CATALOG TYPE: None - Create a requisition using non-catalog items. In the ‘Supplier’ field, locate the contractor using the FEIN provided on the contract webpage; in the ‘State Contract ID’ field, locate the contract using the contract number shown above.
o COMMODITY CODE: Select the most appropriate eight-digit commodity code under segment e.g. “50000000”;
o The current list of commodity codes activated in MFMP is located at https://www.dms.myflorida.com/business_operations/state_purchasing/ myfloridamarketplace/commodity_codes.
o METHOD OF PROCUREMENT: C - Alternate contract source
• Please use the appropriate contractor’s FEIN, as provided on the contract webpage, when making payments in the Florida Accounting Information Resource (FLAIR); also, please use the appropriate contractor’s FEIN when recording purchasing card (PCard) payments in FLAIR.
Eligible Users
• First time orders: Prior to placing a first-time order with the Contractor, please contact the US Foods contract administrator directly so they can assist you with account registration to ensure your account is properly set up to receive contract pricing and to avoid any potential delays in processing. Contractor contact information is accessible from the contract webpage.
• Eligible users, as defined by Rule 60A-1.001, Florida Administrative Code, may contact the contractor(s) directly to place an order using this contract; contractor contact information is accessible from the contract webpage.
Frequently Asked Questions
• Can I purchase from a vendor outside of this contract if they offer better pricing?
o In accordance with section 287.056, Florida Statutes, state agencies are required to purchase commodities and contractual services from state term contracts procured by the Department of Management Services.
o State agencies are encouraged to use alternate contract sources for the added savings and convenience that may be realized; however, agencies are not required to purchase commodities and contractual services from alternate contract sources. If an alternate contract source is not utilized, agencies must follow proper procurement methods.
• What should I do if I have an issue with the contractor?
o If you are unable to resolve an issue with a contractor, you may contact the contract manager listed on the contract webpages to explore additional options. These options include: completing a vendor performance survey online to document the issue, working with the contract manager to elevate the issue with the contractor http://myfloridamarketplaceflair.procurement3.ariba.com/?guidedbuyredirect=true https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/mfmp_agency_customers/mfmp_university/mfmp_buyer_guide https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/commodity_codes https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/commodity_codes https://www.flrules.org/gateway/RuleNo.asp?title=GENERAL%20REGULATIONS&ID=60A-1.001 representatives, or submitting a vendor complaint that requires a formal response from the contractor.
Contact Information
• If you have any questions or require assistance specific to this contract (e.g. pricing, contract requirements, etc.), please contact the contract manager listed on the contract webpage.
• If you have any questions or require assistance specific to MFMP (e.g. system access, purchase orders, catalogs, etc.), please visit the Division of State Purchasing’s MFMP webpage located at https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace.
https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace
| US Foods, Inc. Registration |
| State Agencies |
| Eligible Users |
| Frequently Asked Questions |
| Contact Information |
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