D006727-30 Notice to Bidders.pdf

Notice to Bidders / July 2026 1

NEW YORK STATE OFFICE OF PARKS, RECREATION AND HISTORIC PRESERVATION

NOTICE TO BIDDERS

Sealed bids for Rockwood Hall Entrance Improvements at Rockwood Hall of Rockefeller State Park

Preserve, Kendal Way, Town of Mount Pleasant, Westchester County, New York will be received by the

New York State Office of Parks, Recreation and Historic Preservation (OPRHP), via email at

Hudson.Capitalprocurement@parks.ny.gov. Electronically submitted bids must only be attached in

PDF format– hyperlinks will not be accepted. Note: There is a 20MB limit when submitting attachments via email. If email is not an option for the bidder an alternate address will be provided upon written request to a designated contact. Deadline for bid submission is 12:30 PM local time, November 19, 2026.

Sealed bids will be publicly opened and read via WebEx only at 1:00 PM local time, November 19, 2026. The Contract D number should be clearly marked in the subject line of your email, along with the words “BID SUBMISSION”. Each bid must be prepared and submitted in accordance with the

Instructions to Bidders and must be accompanied by a scanned Bid Security in the form of a certified check, bank check, or bid bond in the amount of: See amounts below

Note: The original hardcopy bid bonds for the two lowest bidders must be postmarked and sent via certified mail within 48 hours of receiving the bid summary from the Office.

General Construction

Contract

Restroom building, sitework, and utility improvements.

D006727 $156,700 One hundred fifty-six thousand seven hundred dollars

Engineer’s Estimated Range:

$2,663,613 to $3,603,712 Electrical Contract

Building and site electrical/ improvements.

Engineer’s Estimated Range:

$426,683 to $577,276

D006728 $25,100 Twenty-five thousand one hundred dollars

Mechanical Contract

Building heating and ventilation system.

Engineer’s Estimated Range:

$121,527 to $164,419

D006729 $7,150 Seven thousand one hundred fifty dollars

Plumbing Contract

Building domestic water system(s).

Engineer’s Estimated Range:

$165,877 to $224,422

D006730 $9,800 Nine thousand eight hundred dollars

The Bid opening will be conducted ONLY via WebEx at the link listed below:

https://meetny-gov.webex.com/meetny-gov/j.php?MTID=maf3e3acea7f28d84455b2b205e3017c8

Bid SecurityContract https://meetny-gov.webex.com/meetny-gov/j.php?MTID=maf3e3acea7f28d84455b2b205e3017c8 https://meetny-gov.webex.com/meetny-gov/j.php?MTID=maf3e3acea7f28d84455b2b205e3017c8

Notice to Bidders / July 2026 2

MINORITY AND WOMEN-OWNED BUSINESS ENTERPRISE PARTICIPATION GOALS

(MWBE)

The following goals for MWBE participation on this project have been established at:

General Construction – D006727

Minority Owned Business Enterprise (MBE) 19%

Women Owned Business Enterprise (WBE) 11%

Electrical – D006728

Minority Owned Business Enterprise (MBE) 20%

Women Owned Business Enterprise (WBE) 10%

Mechanical – D006729

Minority Owned Business Enterprise (MBE) 5%

Women Owned Business Enterprise (WBE) 25%

Plumbing – D006730

Minority Owned Business Enterprise (MBE) 1%

Women Owned Business Enterprise (WBE) 29%

SERVICE-DISABLED VETERAN OWNED BUSINESS (SDVOB) GOALS

The following goals for SDVOB participation on this project have been established at:

General Construction - D006727

Service-Disabled Veteran Owned Business 4%

PUBLIC BUILDING LAW § 8(6)

Pursuant to Public Building Law § 8(6), any contracts over $5,000 for the work of construction, reconstruction, alteration, repair, or improvement of any State building, a responsible and reliable NYS-certified Minority or Women-Owned Business Enterprise that submits a bid within ten percent of the lowest bid will be deemed the apparent low bidder provided that the bid is $1,737,918 or less (maximum amount has been adjusted for inflation effective January 1, 2026). If more than one responsible and reliable

MWBE firm meets the requirements, the MWBE firm with lowest bid will be deemed the apparent low bidder.

PROJECT COMPLETION

Notice to Bidders / July 2026 3

The completion date for this project is 420 days after agreement has been approved by the NYS

Comptroller’s Office.

Starting on the advertisement date, the Bidding and Contract Documents may be examined free of charge and obtained via email from Faith Ward at Faith.Ward@parks.ny.gov.

In accordance with State Finance Law, Section 139-j, the following agency staff have been designated as contacts for this contract:

Name Phone # E-mail Address

Patrick Kozakiewicz 845-889-3850 patrick.kozakiewicz@parks.ny.gov

Amanda Maguire

Faith Ward

518-474-2328

845-889-3849 amanda.maguire@parks.ny.gov faith.ward@parks.ny.gov

Magen Bauer

Kurt Kress

518-474-3258

518-584-2000 x204 magen.bauer@parks.ny.gov kurt.kress@parks.ny.gov

Please note that contacting any other agency staff regarding this contract may be a violation of State

Finance Law, Section 139-j, resulting in a determination of contractor non-responsibility.

Notice to Bidders / July 2026 4

GENDER-BASED VIOLENCE AND THE WORKPLACE CERTIFICATION effective

November 2025

Pursuant to New York State Finance Law §139-M, all bidders on competitive state procurements are required to certify that they maintain a written policy addressing gender-based violence in the workplace.

(Please review the form for details regarding minimum requirements.) Each bid submission must include a signed and completed copy of the certification form. If an organization is unable to make the certification, a signed statement explaining the reason must be submitted with the bid. Failure to include the completed form or explanatory statement with the bid submission will result in disqualification.

The template form will be provided with the bidding documents.

CONTRACTOR REGISTRY REQUIREMENT effective December 2024

Newly established subsection 220-i to NYS Labor Law Article 8 requires contractors and subcontractors to register with the Bureau of Public Work and Prevailing Wage Enforcement for public work. Contractors must complete registration prior to bidding on public work projects covered under Article 8 of Labor Law.

The effective date of the registration requirement was December 30, 2024. Bidders must prove they are registered at the time of bid opening by submitting a digital copy of their company’s registration certificate with their bid. Failure to provide the registration certificate at bid opening will result in automatic disqualification. The apparent low bidder will additionally be held responsible for providing copies of registration certificates for all subcontractors on their approved Utilization Plan before subcontractors commence work.

Please refer to this website for information: https://dol.ny.gov/contractor-and-subcontractor-landing

The registration login page is found here: Log In - Management System for Protecting Workers’ Rights

EXECUTIVE ORDER No. 16

The successful bidder will be required to furnish an Executive Order No. 16 certification form prior to contract award.

The Executive Order can be found here: https://www.governor.ny.gov/executive-order/no-16-prohibiting-state-agencies-and-authorities-contracting-businesses-conducting

The Executive Order Certification Form can be found here:

https://ogs.ny.gov/system/files/documents/2022/04/eo16_certification.pdf https://dol.ny.gov/contractor-and-subcontractor-landing https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fmpwr-public.labor.ny.gov%2Fen%2Flogin&data=05%7C02%7CChris.DiGregorio%40parks.ny.gov%7C0976d9f895bc4f3fa7f408dcf905bce0%7Cf46cb8ea79004d108ceb80e8c1c81ee7%7C0%7C0%7C638659050239057038%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=jRn1wPnsxGbo5c7kP3nUy80B4HFBWha02gB53u4qfmM%3D&reserved=0 https://www.governor.ny.gov/executive-order/no-16-prohibiting-state-agencies-and-authorities-contracting-businesses-conducting https://www.governor.ny.gov/executive-order/no-16-prohibiting-state-agencies-and-authorities-contracting-businesses-conducting https://ogs.ny.gov/system/files/documents/2022/04/eo16_certification.pdf

Notice to Bidders / July 2026 5

BONDS

The successful bidder will be required to furnish a Performance Bond and a Labor and Material

Bond/Payment Bond in the statutory form of public bonds required by Sections 136 and 137 of the State

Finance Law, each for 100% of the amount of the Contract.

All Requests For

Information (RFIs) are due by:

3:00 PM on 11/5/2026

RFIs received after this due date and time will not be processed.

There will be a pre-bid meeting on:

10/27/2026 at 10:00 AM at

Rockwood Hall Parking Area (see GPS coordinates below)

GPS Coordinates of meeting location: 41.111207610332364, -73.86196896849174

State's Rights to Proposals

By submitting a bid, the Bidder agrees not to make any claim for, or have any right to, damages because of any misinterpretation or misunderstanding of the specifications, or because of any misinformation or lack of information. OPRHP reserves the right to exercise the following:

● Change any of the scheduled dates herein;

● Amend IFB requirement(s) after their release to correct errors or oversights, or to supply additional information as it becomes available;

● Withdraw the IFB, at its sole discretion without any obligation or liability to any vendor;

● Eliminate any mandatory, non-material requirement that cannot be complied with by all of the prospective Bidders;

● Evaluate, accept and/or reject any and all bids, in whole or in part, and to waive technicalities, irregularities, and omissions if, in OPRHP’s judgement, the best interests of OPRHP will be served. In the event compliant bids are not received, OPRHP reserves the right to consider late or non-conforming bids as offers;

● Require the Bidder to demonstrate, to the satisfaction of OPRHP, any information presented as part of their proposal;

Notice to Bidders / July 2026 6

● Require clarification at any time during the procurement process and/or require correction of arithmetic or other apparent errors for the purpose of assuring a full and complete understanding of a Bidder’s proposal and/or to determine a Bidder’s compliance with the requirements of this solicitation;

● Disqualify any Bidder whose conduct and/or bid fails to conform to the requirements of the solicitation;

● Use proposal information obtained through OPRHP investigation of a Bidder’s qualifications, experience, ability or financial standing, and any material or information submitted by the

Bidder in response to OPRHP’s request for clarifying information in the course of evaluation and selection under this IFB;

● Prior to the award, determine a tie breaking mechanism for award of the Contract to serve the best interests of OPRHP and the State of New York;

● Negotiate with the successful Bidder within the scope of the IFB to serve the best interests of

OPRHP and the State of New York;

● Conduct Contract negotiations with the next ranked responsible Bidder, should OPRHP be unsuccessful in negotiating an Agreement with the selected Bidders;

● Move to the next ranked responsible low Bidder should the low bidder fail to implement the requirements of the bid;

● If OPRHP terminates the Contract for non-performance, OPRHP reserves the right, with the approval of the New York State Office of the Attorney General and the Office of the State

Comptroller, to award a contract to the next highest ranked Bidder of the original bid submission within the first twelve months of the award;

● Utilize any and all ideas submitted in the bids received;

● Make an award under the IFB in whole or in part; and

● Seek revisions of bids.

Bids containing false or misleading statements, or which provide project contacts that do not support an attribute or condition claimed by a Bidder, may be disqualified from consideration. If, in the opinion of

OPRHP, a statement is intended to mislead OPRHP in its evaluation of the bid, and the attribute, condition, or capability is a requirement of the IFB, the bid shall be disqualified from consideration.

Response to Bidder Questions and Requests for Clarification

OPRHP will provide a written response to all substantive questions and requests for clarification.

Tie Bids

In the event there is a tie final determination will be made by the OPRHP Deputy Commissioner for

Capital.

Modification or Withdrawal of Bids

Notice to Bidders / July 2026 7

Bid modifications that are submitted in writing and signed by an authorized representative of the bidding firm will be considered for award if received by OPRHP prior to the scheduled proposal due date. Bids may be withdrawn or cancelled prior to the scheduled proposal due date. A bid may be rejected by

OPRHP: if it shows any alteration of terms, conditions, or requirements; for any other irregularities; if it is incomplete, or if it offers an alternate bid not invited by the specifications.

Freedom of Information Law

Your bid to OPRHP, including accompanying documents, is subject to the Freedom of Information Law

(FOIL) found in Article 6 of the N.Y. Public Officer Law. FOIL provides that certain records are exempt from disclosure, including those that contain (1) trade secrets, (2) information that, if disclosed, would cause substantial injury to the competitive position of your organization, or (3) critical infrastructure information. Records may be redacted to protect only the portions of documents that fall within a FOIL exemption. An entire document may not be withheld if only a portion of the document is exempt from disclosure. Blanket assertions that information is a trade secret, confidential, or proprietary are insufficient to justify withholding information under FOIL. If you identify information seeking an exemption from public disclosure due to the above-mentioned reasons such request will be reviewed, and a determination will be made as to whether the information is exempt from disclosure under FOIL. However, such submissions seeking non-disclosure will not be considered unless it is accompanied with an explanation justifying the privilege. The State’s determination may be appealed pursuant to POL §89(5)(c). Pursuant to POL §87(2)(b), the State, without having to request it, will redact information that “if disclosed would constitute an unwarranted invasion of personal privacy.”

Timely Submission

The Bidders are solely responsible for timely delivery of their bid to the location set forth by the stated bid due date/time and are solely responsible for delays in receipt, including but not limited to those due to third-party carriers.

Bidder Proposal Clarification

Prior to award, OPRHP reserves the right to seek clarifications, request proposal revisions, or to request any information deemed necessary for proper evaluation of proposals from all Bidders deemed to be eligible for Contract award. Failure of a bidder to cooperate with OPRHP’s effort to clarify a proposal may result in the proposal being labeled as non-responsive and be given no further consideration.

Additionally, OPRHP reserves the right to use information submitted by the Bidder in response to

OPRHP’s request for clarifying information in the course of evaluation and selection under this IFB.

Bid Review and Contract Approval

The Contract resulting from this IFB will not be effective until approved by the Office of the Attorney

General and the Office of the State Comptroller.

Debriefing Sessions

Notice to Bidders / July 2026 8

A debriefing is available to any entity that submitted a proposal or bid in response to a solicitation

(“Bidder”). A Bidder will be accorded fair and equal treatment with respect to its opportunity for debriefing.

Debriefing must be requested in writing by any bidder within fifteen (15) calendar days of OPRHP notifying the unsuccessful bidders that another vendor was selected.

A bidder’s written request for a debriefing must be submitted to the designated contact listed on the cover of this IFB.

The debriefing will be scheduled within ten (10) business days of receipt of written request by OPRHP or as soon after that time as practicable under the circumstances.

Bid Protest Procedure

OPRHP procedures for handling protests of bid awards are set forth in the Bid Protest Procedures which can be found at the end of this document.

Indemnification

The Contractor agrees to indemnify, defend, save, and hold harmless the State of New York, OPRHP, and their officers, employees, and agents of and from any claims, demands, actions, or causes of action of any kind arising out of the services of the Contractor provided for in this agreement.

Solicitation

This IFB is a solicitation to bid, not an offer of a contract.