D006630 Notice to Bidders.pdf

PDF 176 KB Posted Sep 28, 2026

Attached to: Humphrey Nature Center Donor Recognition
Solicitation number: 2139042
Issued by: Warren County, New York

About this file

Written by GovTribe AI · Sep 29, 2026

This is a Notice to Bidders issued by the New York State Office of Parks, Recreation and Historic Preservation (OPRHP) for a general construction project at Letchworth State Park in Castile, New York. The project involves construction of two stone clad columns with bronze plaques and a heavy timber trellis to recognize donors who contributed to the construction of the Humphrey Nature Center. Sealed bids must be submitted via email to Western.Capital.Procurement@parks.ny.gov by 12:30 PM local time on October 27, 2026, with public opening and reading via WebEx at 1:00 PM the same day. A pre-bid meeting is scheduled for October 6, 2026, at 1:00 PM at the project site (6773 Trailside Rd, Castile, NY 14427). Requests for Information must be submitted by 4:00 PM on October 14, 2026. The project completion date is 365 days after contract approval by the NYS Comptroller's Office.

Bids must include bid security in the amount of $13,950.00 in the form of a certified check, bank check, or bid bond, with original hardcopy bid bonds for the two lowest bidders required to be postmarked and sent via certified mail within 48 hours of bid summary receipt. The engineer's estimate construction cost range is $237,082 to $320,758. MWBE participation goals are established at 7% for Minority Owned Business Enterprises and 23% for Women Owned Business Enterprises, with a Service-Disabled Veteran Owned Business goal of 6%. Pursuant to Public Building Law §8(6), responsible MWBE firms submitting bids within 10% of the lowest bid may be deemed the apparent low bidder if the bid does not exceed $1,737,918. Additional requirements include contractor registration with the Bureau of Public Work and Prevailing Wage Enforcement, a gender-based violence workplace certification, Executive Order No. 16 certification, and performance and labor/material payment bonds each equal to 100% of the contract amount.

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Notice to Bidders / July 2026 1

NEW YORK STATE OFFICE OF PARKS, RECREATION AND HISTORIC PRESERVATION

NOTICE TO BIDDERS

Sealed bids for The Humphrey Nature Center Donor Recogntion at Humphrey Nature Center of Letchworth State Park, 6773 Trailside Rd, Castile, New York will be received by the New York State

Office of Parks, Recreation and Historic Preservation (OPRHP), via email at Western.Capital.Procurement@parks.ny.gov. Electronically submitted bids must only be attached in PDF format– hyperlinks will not be accepted. Note: There is a 20MB limit when submitting attachments via email. If email is not an option for the bidder an alternate address will be provided upon written request to a designated contact. Deadline for bid submission is 12:30 PM local time, 10/27/2026. Sealed bids will be publicly opened and read via WebEx only at 1:00 PM local time, 10/27/2026. The Contract D number should be clearly marked in the subject line of your email, along with the words “BID SUBMISSION”. Each bid must be prepared and submitted in accordance with the Instructions to Bidders and must be accompanied by a scanned Bid Security in the form of a certified check, bank check, or bid bond in the amount of: $13,950.00

Note: The original hardcopy bid bonds for the two lowest bidders must be postmarked and sent via certified mail within 48 hours of receiving the bid summary from the Office.

General Construction D006630 $13,950.00 Thirteen Thousand Nine Contract Hundred Fifty and Zero Cents Construction of (2) stone clad columns with bronze plaques and a heavy timber trellis in recognition of the donors who made the construction of the Humphrey Nature Center possible. Engineer’s estimate construction cost range is the following:

$237,082-$320,758

The Bid opening will be conducted ONLY via WebEx at the link listed below:

https://meetny-gov.webex.com/meetny-gov/j.php?MTID=m7135a67dd9e85606e997c52ee7d2c368

MINORITY AND WOMEN-OWNED BUSINESS ENTERPRISE PARTICIPATION GOALS

(MWBE)

The following goals for MWBE participation on this project have been established at:

Notice to Bidders / July 2026 2

General Construction – D006630 Minority Owned Business Enterprise (MBE) 7% Women Owned Business Enterprise (WBE) 23%

SERVICE-DISABLED VETERAN OWNED BUSINESS (SDVOB) GOALS

The following goals for SDVOB participation on this project have been established at:

General Construction – D006630

Service-Disabled Veteran Owned Business 6%

PUBLIC BUILDING LAW § 8(6)

Pursuant to Public Building Law § 8(6), any contracts over $5,000 for the work of construction, reconstruction, alteration, repair, or improvement of any State building, a responsible and reliable NYS certified Minority or Women-Owned Business Enterprise that submits a bid within ten percent of the lowest bid will be deemed the apparent low bidder provided that the bid is $1,737,918 or less (maximum amount has been adjusted for inflation effective January 1, 2026). If more than one responsible and reliable MWBE firm meets the requirements, the MWBE firm with lowest bid will be deemed the apparent low bidder.

PROJECT COMPLETION

The completion date for this project is 365 after agreement has been approved by the NYS Comptroller’s Office.

Starting on the advertisement date, the Bidding and Contract Documents may be examined free of charge and obtained via email from Valorie Symonds at valorie.symonds@parks.ny.gov.

In accordance with State Finance Law, Section 139-j, the following agency staff have been designated as contacts for this contract:

Name Phone # E-mail Address Mike Petti 585.493.3608 Michael.petti@parks.ny.gov Amy Enwright 315.748.2691 Amy.enwright@parks.ny.gov Valorie Symonds 585.493.3607 Valorie.symonds@parks.ny.gov Carissa Hartson 716.379.6947 Carissa.hartson@parks.ny.gov

Please note that contacting any other agency staff regarding this contract may be a violation of State Finance Law, Section 139-j, resulting in a determination of contractor non-responsibility.

Notice to Bidders / July 2026 3

GENDER-BASED VIOLENCE AND THE WORKPLACE CERTIFICATION effective November

Pursuant to New York State Finance Law §139-M, all bidders on competitive state procurements are required to certify that they maintain a written policy addressing gender-based violence in the workplace.

(Please review the form for details regarding minimum requirements.) Each bid submission must include a signed and completed copy of the certification form. If an organization is unable to make the certification, a signed statement explaining the reason must be submitted with the bid. Failure to include the completed form or explanatory statement with the bid submission will result in disqualification.

The template form will be provided with the bidding documents.

CONTRACTOR REGISTRY REQUIREMENT effective December 2024

Newly established subsection 220-i to NYS Labor Law Article 8 requires contractors and subcontractors to register with the Bureau of Public Work and Prevailing Wage Enforcement for public work. Contractors must complete registration prior to bidding on public work projects covered under Article 8 of Labor Law.

The effective date of the registration requirement was December 30, 2024. Bidders must prove they are registered at the time of bid opening by submitting a digital copy of their company’s registration certificate with their bid. Failure to provide the registration certificate at bid opening will result in automatic disqualification. The apparent low bidder will additionally be held responsible for providing copies of registration certificates for all subcontractors on their approved Utilization Plan before subcontractors commence work.

Please refer to this website for information: https://dol.ny.gov/contractor-and-subcontractor-landing The registration login page is found here: Log In - Management System for Protecting Workers’ Rights

EXECUTIVE ORDER No. 16

The successful bidder will be required to furnish an Executive Order No. 16 certification form prior to contract award.

The Executive Order can be found here: https://www.governor.ny.gov/executive-order/no-16prohibiting-state-agencies-and-authorities-contracting-businesses-conducting

The Executive Order Certification Form can be found here:

https://ogs.ny.gov/system/files/documents/2022/04/eo16_certification.pdf https://dol.ny.gov/contractor-and-subcontractor-landing https://dol.ny.gov/contractor-and-subcontractor-landing https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fmpwr-public.labor.ny.gov%2Fen%2Flogin&data=05|02|Chris.DiGregorio%40parks.ny.gov|0976d9f895bc4f3fa7f408dcf905bce0|f46cb8ea79004d108ceb80e8c1c81ee7|0|0|638659050239057038|Unknown|TWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D|0|||&sdata=jRn1wPnsxGbo5c7kP3nUy80B4HFBWha02gB53u4qfmM%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fmpwr-public.labor.ny.gov%2Fen%2Flogin&data=05|02|Chris.DiGregorio%40parks.ny.gov|0976d9f895bc4f3fa7f408dcf905bce0|f46cb8ea79004d108ceb80e8c1c81ee7|0|0|638659050239057038|Unknown|TWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D|0|||&sdata=jRn1wPnsxGbo5c7kP3nUy80B4HFBWha02gB53u4qfmM%3D&reserved=0 https://www.governor.ny.gov/executive-order/no-16-prohibiting-state-agencies-and-authorities-contracting-businesses-conducting https://www.governor.ny.gov/executive-order/no-16-prohibiting-state-agencies-and-authorities-contracting-businesses-conducting https://www.governor.ny.gov/executive-order/no-16-prohibiting-state-agencies-and-authorities-contracting-businesses-conducting https://www.governor.ny.gov/executive-order/no-16-prohibiting-state-agencies-and-authorities-contracting-businesses-conducting

Notice to Bidders / July 2026 4

BONDS

The successful bidder will be required to furnish a Performance Bond and a Labor and Material Bond/Payment Bond in the statutory form of public bonds required by Sections 136 and 137 of the State Finance Law, each for 100% of the amount of the Contract.

All Requests For 4:00 PM on 10/14/2026 Information (RFIs) are due by:

RFIs received after this due date and time will not be processed.

There will be a pre-bid meeting on:

October 6, 2026 , 1:00PM at 6773 Trailside Rd Castile, NY 14427

GPS Coordinates of rendezvous point: 42.5926243, -78.0348681