D. Comb_Synop-Solicit-COMPETITIVE - Tecniplast or equal.pdf

TEMPLATE

STREAMLINED SOLICITATION FOR COMMERCIAL ITEMS

COMPETITIVE

COMBINED SYNOPSIS / SOLICITATION

Title: Tecniplast Caging Equipment or Equal

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii) The solicitation number is 75N95024Q00569 and the solicitation is issued as a quotation (RFQ). This acquisition is for a commercial item and is conducted under the authority of the Federal Acquisition Regulation (FAR) Part 13 – Simplified Acquisition Procedures, FAR 13.5 – Simplified Procedures for Certain Commercial Products and Commercial Services, and FAR Part 12 – Acquisition of Commercial Items, and is expected to exceed the simplified acquisition threshold.

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2024-06, with effective date 08/29/2024.

(iv) The associated NAICS code 334516 Analytical Laboratory Instrument Manufacturing and the small business size standard is 1,000 employees. This requirement is a small business set-aside procurement.

(v) The National Institute of Neurological Disorders and Stroke (NINDS) is a part of the National Institutes of Health (NIH), conducting research into the causes, treatment, and prevention of neurological disorders and stroke. The NINDS mission is to seek fundamental knowledge about the brain and nervous system and to use that knowledge to reduce the burden of neurological disease.

The Animal Health Care Section (AHCS) of the National Institute of Neurological Disorders and Stroke (NINDS) is tasked with veterinary care, management, and oversight of the Building 35 SAF. The Building 35 SAF currently houses approximately 16,000 mouse and rat cages, consisting primarily of mice. The rodents housed in these cages are used by numerous NIH Institutes and Centers (ICs) to carry out their research missions. The institutes and centers sharing in this research endeavor are:

• National Institute of Neurological Disorders and Stroke (NINDS)

• National Institute of Mental Health (NIMH)

• National Institute on Deafness and Other Communicative Disorders

(NIDCD)

• National Institute of Dental and Craniofacial Research (NIDCR)

• National Institute of Child Health and Human Development (NICHD)

• National Eye Institute (NEI)

• National Institute on Aging (NIA)

• National Human Genome Research Institute (NHGRI)

• National Center on Complimentary and Integrative Health (NCCIH)

• National Institute of Biomedical Imaging and Bioengineering (NIBIB)

The Building 35 SAF requires additional Tecniplast 1145T Blue Line mouse caging equipment, Green Line rat cages, and racks for transporting and washing these items.

Rodent cage equipment, while durable, experiences wear and tear time over time and must be replaced with new equipment for our operations to continue. Additionally, AHCS requires racks and trolleys to transport rodent cage equipment between the cagewash area and animal holding rooms, and hold that equipment while it is being washed.

(vi) The purpose of this acquisition is to procure equipment to replace worn and broken caging manufactured by Tecniplast, and to procure racks for transporting and washing that equipment in our cagewash facility. The equipment procured must be interchangeable and compatible with our existing Tecniplast 1145T “Blue Line” mouse cages and “Green Line” rat cages.

Specific Requirement (brand-name): Tecniplast Cage Components and Cagewash Logistics

Equipment

Contractor shall provide brand name Tecniplast cage components and cagewash logistics equipment or equal as follows for each performance period:

Base Period (6-months)

# MFR Item

Number Product

Description Unit Price

Quantity Total ($)

1 1145T00SUV Blue line cage bottom.

Cage body, High-Temp with label holder coupling

1,500

# MFR Item Number

Product Description

Unit Price

Quantity Total ($) clips Shipping

Term Option Period One (1) (12-months)

# MFR Item Number Product Description Unit Price

Quantity Total

1 1145T00SUV Blue line cage bottom.

Cage body, High- Temp with label holder coupling clips

2 1145T016 Blue line wire bar lid.

Seal safe wire bar lid.

Shipping

Option Period One (1) – Option Quantity Item:

# MFR Item Number Product Description Unit Price

Quantity (as needed up to, min-max)

Total

1 1145T00SUV Blue line cage bottom. Cage body, High- Temp with label holder coupling clips

0 - 1,330

2 1145T481SU Blue line cage top.

Cage top, H- Temp

0-1,500

3 1145T016 Blue line wire bar lid. Seal safe wire bar lid.

0 - 1,330

4 GR900SU Green line rat cage bottom

0 - 100

5 GR900TopSealSU Green line rat cage 0 - 100

Quantity (as needed up to, min-max)

Total filter top 6 GR900LID Green line rat wire bar 0 - 100

7 ACPC0065GM Green line cage card holder

0 - 100

ACBT0262SU

Water bottle. 260 ml top graduation, 300 ml total capacity

0 - 4,000

ACCP6521

Sipper cap. Water bottle sipper caps

0 - 500

9LBCBMP18SG3R

Water bottle crate.

BC-Matic plastic bottle crates

0 - 50

ACCACBOP1036

Water bottle trolley.

10 crate capacity.

0 - 5

12 9CASUPRTLY Presentation rack.

Transport-presentation rack for 84 lids and tops

0 - 3

Shipping

Term Option Period Two (2) (12-months)

# MFR Item Number Product Description Unit Price

Quantity Total

1 1145T00SUV Blue line cage bottom.

Cage body, High- Temp with label holder coupling clips

Quantity Total

2 1145T016 Blue line wire bar lid.

Seal safe wire bar lid.

Shipping

Option Period Two (2) – Option Quantity Item:

# MFR Item Number Product Description Unit Price

Quantity (as needed up to)

Total

1 1145T00SUV Blue line cage bottom. Cage body, High- Temp with label holder coupling clips

0 - 1,330

2 1145T481SU Blue line cage top.

Cage top, H- Temp

0 - 1,500

3 1145T016 Blue line wire bar lid. Seal safe wire bar lid.

0 - 1,330

4 GR900SU Green line rat cage bottom

0 - 100

5 GR900TopSealSU Green line rat cage filter top

0 - 100

6 GR900LID Green line rat wire bar

0 - 100

7 ACPC0065GM Green line cage card holder

0 - 100

ACBT0262SU

Water bottle. 260 ml top graduation, 300 ml total capacity

0 - 4,000

ACCP6521

Sipper cap. Water bottle sipper caps

0 - 500

9LBCBMP18SG3R

Water bottle crate.

BC-Matic

0 - 50

Quantity (as needed up to)

Total plastic bottle crates

ACCACBOP1036

Water bottle trolley.

10 crate capacity.

0 - 5

12 9CASUPRTLY Presentation rack.

Transport-presentation rack for 84 lids and tops

0 - 3

Shipping

Salient Characteristics

The significant, essential physical, functional, performance, or material element(s) that are the Government’s minimum acceptable standards for an equivalent system to meet the government’s objective are as follows:

• All items provided must be either (1) interchangeable with existing equipment, in the case of rodent housing equipment, or (2) compatible with the existing equipment when used for logistics, washing, or storage.

• A minimum three (3) year warranty shall be provided for all items on material, fabrication, and workmanship.

Blue line cage bottom 1145T00SUV

• Nominal dimensions: 6.48” W x 14.53” D x 5.20” H

• 7.5 Liter cage volume

• Polysulfone construction

• Minimum 67 square inches of floor space

• Must be interchangeable with and securely stack and nest with existing Tecniplast

1145T00SUV cage bottoms for storage, transport and cagewash processing

• Must be able to integrate precisely with existing Tecniplast Individually Ventilated Cage rack systems, 1145T481SU cage filter tops, and 1145T016 stainless steel wire bars.

• Must allow for unobstructed observation of animals

• Label holder coupling clips on cage end to fit existing cage card holders

• Must be able to withstand rigors of mechanical washers and steam sterilizers

Blue line cage filter top 1145T481SU

• Nominal dimensions: 6.5" W x 14.6" D x 3.75" H

• Water bottle holder depression compatible with existing water bottles

• Polysulfone construction

• Must securely stack and nest with existing Tecniplast 1145T cage tops for storage, transport and cagewash processing

• Must be able to integrate precisely with existing Tecniplast Individually Ventilated Cage rack systems, Tecniplast 1145T00SUV cage bottoms, 1145T016 stainless steel wire bars, ACBT0262SU water bottles, and ACCP6521 sipper caps.

• Must be able to withstand rigors of mechanical washers and steam sterilizers

Blue line wire bar lid 1145T016

• Nominal dimensions: 6.25" W x 14.5" D x 2.5"H

• Constructed of 304 stainless steel

• Must be able to integrate precisely with existing Tecniplast Individually Ventilated Cage rack systems

• Must be able to integrate precisely with existing Tecniplast 1145T00SUV cage bottoms, 1145T481SU cage filter tops, ACBT0262SU water bottles, and ACCP6521 sipper caps.

• Must securely stack and nest with existing Tecniplast 1145T016 wire bars for storage, transport and cagewash processing

Green line rat cage bottom GR900SU

• Nominal dimensions: 13.25" L x 14.75" D x 7.25"H

• Minimum 140 sq. in. floor area.

• Polysulfone construction

• Must securely stack and nest with existing Tecniplast GR900SU cage bottoms for storage, transport, and cagewash processing.

• Must be able to integrate precisely with existing Tecniplast Individually Ventilated Cage rack systems, GR900SU cage bottoms, GR900TopSealSU filter tops, GR900LID stainless steel wire bars, ACBT0262SU water bottles, and ACCP6521 sipper caps, and ACPC0065GM cage card holders.

• Label holder coupling clips on cage end to fit existing cage card holders

Green line rat cage filter top GR900TopSealSU

• Nominal dimensions: 15.5" L x " 13.57” D x 4.69”H

• Polysulfone construction

• Water bottle holder depression compatible with existing water bottles

• Four sealed air valves, two for supply air and two for exhaust air

• Must be interchangeable with and securely stack and nest with existing Tecniplast

GR900TopSealSU filter tops for storage, transport, and cagewash processing.

• Must be able to integrate precisely with existing Tecniplast Individually Ventilated Cage rack systems

• Must be able to integrate precisely with existing Tecniplast GR900SU plastic cage bottoms, GR900LID stainless steel wire bars, ACBT0262SU water bottles, and ACCP6521 sipper caps, and ACPC0065GM cage card holders.

• Must be able to withstand rigors of mechanical washers and steam sterilizers.

Green line rat wire bar GR900LID

• Nominal dimensions: 6.88" L x 12.88" D x 4.00" H

• Constructed of 304 stainless steel

• Must be able to integrate precisely with existing Tecniplast Individually Ventilated Cage rack systems

• Must be interchangeable with and securely stack and nest with existing Tecniplast

GR900LID wire bars for storage, transport, and cagewash processing.

• Must be able to integrate precisely with existing Tecniplast GR900SU plastic cage bottom and GR900TopSealSU filter tops

• Must be able to withstand rigors of mechanical washers and steam sterilizers.

Green line cage card holder ACPC0065GM

• Nominal dimensions: 5.375” x 3.25" D x 0.63" H

• Polysulfone construction

• Must be interchangeable with existing ACP0065GM cage card holders and compatible with existing GR900SU cage bottoms

Water bottle ACBT0262SU

• Nominal dimensions: 2.16” W x 2.16” D x 5.08” H

• 300 ml total volume with graduations up to 260 ml

• Polysulfone construction

• Silicone sealing ring

• Must be interchangeable with existing ACBT0262SU water bottles and compatible with both ACCP6521 sipper tubes and 9LBCBMP18SG3R water bottle crates

Sipper cap ACCP6521

• 316 grade stainless steel construction with cone shaped cap design

• 0.09” hole, 0.31” external diameter, 2.56” length

• Must be interchangeable with existing ACCP6521 sipper caps, and compatible with

ACBT0262SU water bottles, 1145T481SU cage tops, 1145T016 wire bar lids.

• Must be able to withstand rigors of mechanical washers, steam sterilizers, and compatible with P-Line automated water bottle processing machines

Water bottle crate 9LBCBMP18SG3R

• Nominal dimensions: 10.57" W x 19.85" D x 9.57"H

• Nominal weight: 3 kg / 6.5 lbs.

• Component pieces constructed of injection-molded, glass-filled polyphthalamide (PPA)

• Must be compatible with and securely hold 18 ACBT0262SU water bottles.

• Must be capable of being processed through Multi-Magic and P-Line automated bottle processing systems.

• Must be interchangeable with existing 9LBCBMP18SG3R water bottle crates.

• Must be able to withstand rigors of mechanical washers and steam sterilizers.

Water bottle trolley ACCACBOP1036

• Nominal dimensions: 23.3" W x 27.6" D x 59.3" H

• Must be compatible with and securely hold ten 9LBCBMP18SG3R water bottle crates

• Must be able to operate interchangeably with existing ACCACBOP1036 water bottle trolleys.

• Four swivel wheel casters with two locking wheels

• 304 grade stainless steel construction able to withstand rigors of mechanical washers and steam sterilizers.

Presentation rack 9CASUPRTLY

• Nominal dimensions: 29.5" W x 41.3" D x 78.7" H

• Must be compatible with and securely hold 84 cage GM500 filter tops or wire bar lids.

• Must be able to be washed two at a time in 90” Tecniplast Atlantis and GP900 rack washers without blocking, obstructing, or compromising the effective operation of the rack washer.

• Must securely holding the contents in a manner that prevents damage to the items being washed and the rack washer itself.

• 304 grade stainless steel construction able to withstand rigors of mechanical washers and steam sterilizers.

(vii) The Government anticipates a firm-fixed price purchase order with one 6-month base period and two (2) 12-month option periods to extend the term. This also shall include an option for increased quantity that may be exercised during each term period pursuant to the following option clauses.

FAR 52.217-7 Option for Increased Quantity-Separately Priced Line Item (Mar 1989)

The Government may require the delivery of the numbered line item, identified in the Schedule as an option item, in the quantity and at the price stated in the Schedule. The Contracting Officer may exercise the option by written notice to the Contractor within the current period of performance. Delivery of added items shall continue at the same rate that like items are called for under the contract, unless the parties otherwise agree.

(End of clause)

FAR 52.217-9 Option to Extend the Term of the Contract (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within the current period of performance; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed three (3) years.

(viii) The provision at FAR 52.252-1, Solicitation Provisions Incorporated by Reference (Feb 1998), applies to this acquisition. This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text.

Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at these addresses:

https://www.acquisition.gov/browse/index/far https://www.hhs.gov/grants/contracts/contract-policies-regulations/hhsar/index.html

(End of provision)

The following provisions apply to this acquisition and are incorporated by reference:

• FAR 52.204-7, System for Award Management (Oct 2018)

• FAR 52.204-16, Commercial and Government Entity Code Reporting (Aug 2020)

• FAR 52.204-29, Federal Acquisition Supply Chain Security Act Orders –

Representation and Disclosures (Dec 2023)

• FAR 52.211-6, Brand Name or Equal (Aug 1999)

• FAR 52.212-1, Instructions to Offerors-Commercial Products and Commercial

Services (Sep 2023)

• FAR 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services (Feb 2024)

• FAR 52.215-1 Instructions to Offerors-Competitive Acquisition (Nov 2021)

• FAR 52.225-6 Trade Agreements Certificate (Feb 2021)

• FAR 52.225-25 Prohibition on Contracting With Entities Engaging in Certain Activities or Transactions Relating to Iran—Representation and Certifications

(JUN 2020)

• HHSAR 352.239-73, Electronic and Information Technology Accessibility Notice (December 18, 2015)

The clause at FAR 52.252-2, Clauses Incorporated by Reference (Feb 1998), applies to this acquisition. This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at these addresses:

The following clauses apply to this acquisition and are incorporated by reference:

• FAR 52.204-13, System for Award Management Maintenance (Oct 2018)

• FAR 52.204-18, Commercial and Government Entity Code Maintenance (Aug

2020)

• FAR 52.212-4, Contract Terms and Conditions—Commercial Products and

Commercial Services (Nov 2023). Addendum to this FAR clause applies to this acquisition and its shrinkwrap language is included as follows:

FAR Clause 52.212-4 ADDENDUM/SHRINKWRAP LANGUAGE

Please be advised that the National Institute of Neurological Disorders and Stroke (NINDS) is an Institute within the National Institutes of Health (NIH), which is a Federal agency. Your mass-market commercial sales and/or license agreement may include provisions that are customarily found in the commercial sector but which are not appropriate for a contract with a Federal agency.

Specifically, NINDS considers any provision in your mass-market commercial sales and/or license agreement to be inappropriate and unenforceable that:

(1) Contravenes a right granted NINDS under U.S. copyright law (e.g., fair use, right to archive, copying for interlibrary loan),

(2) Violated the Federal Acquisition Regulation or other Federal law (e.g., Antideficiency Act, Principles of Federal Appropriations Law),

(3) Departs from reasonable consumer expectations and was not disclosed by the Licensor prior to agreement, or

(4) Violates fundamental public policy.

NIH shall assume that you are in agreement with the statements herein if you submit a quotation/proposal and accept NIH's order/contract.

(End of Clause)

• FAR 52.217-7, Option for Increased Quantity-Separately Priced Line Item (Mar 1989)>.

• The clause at FAR 52.217-9, Option to Extend the Term of the Contract (Mar 2000).

• FAR 52.225-5 Trade Agreements (Nov 2023)

• HHSAR 352.239-74, Electronic and Information Technology Accessibility

(December 18, 2015)

The following provisions and clauses apply to this acquisition and are attached in full text. Offerors MUST complete the provisions below and submit completed copies as separate documents with their proposal.

• FAR 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021)

• FAR 52.204-26 Covered Telecommunications Equipment or Services- Representation (Oct 2020)

• FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Products and Commercial Services (May 2024)

• FAR 52.225-6, Trade Agreements Certificate (Feb 2021)

• NIH Invoice and Payment Instructions w/ IPP (Rev. Mar 20230

(ix) The provision at FAR clause 52.212-2, Evaluation – Commercial Products and

Commercial Services (Nov 2021), applies to this acquisition and is included as an attachment. The Government will evaluate quotations or offers in accordance with FAR 13.106-2 and award a purchase order from this solicitation to the responsible offeror whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotes:

a. Technical capability of the item offered to meet the Government requirement on a brand name or equal basis that meets all salient characteristics of the items specified in the purchase description;

b. Price; and

c. Past performance [see FAR 13.106-2(b)(3)].

(x) Offerors must include a completed copy of the provision at FAR clause 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services (May 2024), with its offer. If the offeror has completed FAR clause 52.212-3 at www.sam.gov, then the offeror does not need to provide a completed copy with its offer.

(xi) The following additional contract requirement(s) or terms and conditions as determined by the contracting officer are necessary for this acquisition and consistent with customary commercial practices.

CONTRACTING OFFICER REPRESENTATIVE (COR)

The following Contracting Officer Representative (COR) will represent the Government for the purpose of this contract:

[To be specified at time of award]

The COR is responsible for: (1) monitoring the Contractor's technical progress, including the surveillance and assessment of performance and recommending to the Contracting Officer changes in requirements; (2) interpreting the statement of work and any other technical performance requirements; (3) performing technical evaluation as required; (4) performing technical inspections and acceptances required by this contract; and (5) assisting in the resolution of technical problems encountered during performance.

The Contracting Officer is the only person with authority to act as agent of the Government under this contract. Only the Contracting Officer has authority to: (1) direct or negotiate any changes in the statement of work; (2) modify or extend the period of performance; (3) change the delivery schedule; (4) authorize reimbursement to the Contractor for any costs incurred during the performance of this contract; (5) otherwise change any terms and conditions of this contract; or (6) sign written licensing agreements. Any signed agreement shall be incorporated by reference in the contract.

The Government may unilaterally change its COR designation.

(End)

POST AWARD EVALUATION OF CONTRACTOR PERFORMANCE

a. Contractor Performance Evaluations

Final evaluation of Contractor performance will be prepared on this contract in accordance with FAR Subpart 42.15. The Interim and Final performance evaluation will be prepared at the time of completion of work after each period of performance.

http://www.sam.gov/

Final evaluation will be provided to the Contractor as soon as practicable after completion of the evaluation. The Contractor will be permitted thirty days to review the document and to submit additional information or a rebutting statement. If agreement cannot be reached between the parties, the matter will be referred to an individual one level above the Contracting Officer, whose decision will be final.

Copies of the evaluations, Contractor responses, and review comments, if any, will be retained as part of the contract file, and may be used to support future award decisions.

b. Electronic Access to Contractor Performance Evaluations

Contractors may access evaluations through a secure Web site for review and comment at the following address:

https://www.cpars.gov/

(xii) The Defense Priorities and Allocations System (DPAS) are not applicable to this requirement.

(xiii) Responses to this solicitation must include sufficient information to establish the interested parties’ bona-fide capabilities of providing the product or service. The price quote shall include: unit price, list price, shipping and handling costs, delivery days after contract award, delivery terms, prompt payment discount terms, F.O.B. Point (Destination or Origin), product or catalog number(s), product description, and any other information or factors that may be considered in the award decision. Such factors may include: past performance, special features required for effective program performance, trade-in considerations, probable life of the item selected as compared with that of a comparable item, warranty considerations, maintenance availability, and environmental and energy efficiency considerations.

Respondents proposing on an equal product of the brand-name product specified in this announcement must provide, as part of their response: (a) product, catalog, model, and/or part number(s); (b) product description; (c) all relevant information and documentation that the item(s) offered meets the salient physical, functional, or performance characteristics as specified in the purchase description; quantity; estimated price or cost; shipping, handling, and/or installation charges; and delivery date after receipt of order.

Responses to this solicitation must include clear and convincing evidence of the offeror’s capability of fulfilling the requirement as it relates to the technical evaluation criteria. The price proposal must include the labor categories, an estimate of the number of hours https://www.cpars.gov/ required for each labor category, fully loaded fixed hourly rate or each labor category, breakdown and rationale for other direct costs or materials, and the total amount.

The Unique Entity ID from SAM.gov, the Taxpayer Identification Number (TIN), and the certification of business size must be included in the response. All offerors must have an active registration in the System for Award Management (SAM) www.sam.gov.

All quotations must be received by 11:00 a.m. Eastern Time on 19 September, 2024 and reference Solicitation Number 75N950Q00569. Responses must be submitted electronically to Frederick Weddington at Frederick.weddington@nih.gov.

Fax responses will not be accepted.

http://www.sam.gov/ mailto:Frederick.weddington@nih.gov