D.2 - Attachment B - Small Business Subcontracting Plan.pdf

Attachment D.2

SMALL BUSINESS SUBCONTRACTING PLAN CERTIFICATION

In accordance with FAR 52.219-9, Small Business Subcontracting Plan (SEPT 2006),

(1) The offeror’s subcontracting plan is attached, and separately addresses subcontracting with small business, veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business concerns, small-disadvantaged business, and women-owned small business concerns.

Signature

OR

(2) The offeror maintains sufficient in-house capability to perform the contract work and certifies that there ARE NOT subcontracting possibilities.

Signature

SUBCONTRACTING PLAN

This plan follows the format for addressing the eleven elements as shown at Federal Acquisition

Regulation (FAR) 52.219-9(d). Please be sure to address all eleven elements.

Contractor: <insert contractor name>

Address: <insert contractor address>

(1) TYPE OF PLAN

List the total estimated dollar value of all planned subcontracting (to all types of business concerns, both large and small). Select only one of the following:

___ Individual Plan (This Contract Only) Contract #/Solicitation #

Total value of projected subcontracts (both large and small businesses):

Base Period: $

Total Contract Value (including options): $

___ Master Plan

Total projected sales: $

Total value of projected subcontracts (both large and small businesses): $

Subcontracts Represent ___% of Total Annual Sales

____ Commercial Plan

Total projected sales: $

Total value of projected subcontracts (both large and small businesses): $

Subcontracts Represent ____% of Total Annual Sales

(2) GOALS

Minimum target goals:

3% - SDVOSB 5% - VOSB 3% - HUBZONE

5% - SDB 5% - WOSB 17.5% SB

State the percentage of total planned subcontracting dollars that will go to all Small Business

(SB) concerns, Historically Underutilized Business Zone (HUBZone) SB concerns, Small

Disadvantaged Business (SDB) concerns, Woman-Owned SB (WOSB) concerns, Veteran-Owned

SB (VOSB) concerns, and Service-Disabled Veteran-Owned SB (SDVOSB) concerns.

[NOTE TO THE OFFEROR/CONTRACTOR: For contracts containing options, the percentage goals and dollars must be shown separately for the basic contract ordering period and for EACH additional ordering period.

All subcontracts that contribute to contract performance must be included, and a proportionate share of products and services that are normally allocated as indirect costs may be included.

Subcontracts awarded to an Alaska Native Corporation (ANC) or Indian tribe must be counted towards the subcontracting goals for SB and SDB concerns, regardless of the size or Small

Business Administration (SBA) certification status of the ANC or Indian tribe.

If this is a Master Plan, this element does not apply.

If this is a commercial plan, change “Base Ordering Period” to “ “Contractor’s Fiscal Year” and submit goals only for the contractor’s current fiscal year.]

Base Ordering Period (Ordering Period One):

Category % of Total Subcontracting

Planned Dollars

Total subcontracting N/A

SB (Includes HUBZone SB, SDB, WOSB, VOSB, SDVOSB, ANCs, and Indian tribes)

VOSB

SDVOSB

HUBZone SB

SDB (Includes ANCs and Indian tribes)

WOSB

Ordering Period Two:

Subcontracting

Planned Dollars

Total subcontracting N/A

HUBZone SB

Ordering Period Three:

Subcontracting

Planned Dollars

Total subcontracting N/A

HUBZone SB

Ordering Period Four:

Subcontracting

Planned Dollars

Total subcontracting N/A

HUBZone SB

Ordering Period Five:

Subcontracting

Planned Dollars

Total subcontracting N/A

HUBZone SB

_____ Subcontracting opportunities exist for Historically Black Colleges and Universities

(HBCUs) and Minority Institutions (MIs)

_____ Subcontracting opportunities do not exist for HBVUs and MIs

(3) DESCRIPTION OF PRINCIPAL TYPES OF SUPPLIES AND SERVICES TO BE SUBCONTRACTED

AND TYPES OF BUSINESSES SUPPLYING THEM (Check all that apply)

PRINCIPAL SUPPLY/SERVICE SB VOSB SDVOSB HUBZone

SB

SDB WOSB

(4) METHOD USED TO DEVELOP GOALS

Explain how you arrived at your percentage goals and dollars for subcontracting to SB, VOSB, SDVOSB, HUBZone SB, SDB, and WOSB:

(5) METHOD USED TO IDENTIFY POTENTIAL SUBCONTRACTING SOURCES (Check all that apply)

____ Company Source Lists

____ System for Award Management (SAM) database

____ Veteran Service Organizations

____ National Minority Purchasing Council Vendor Information Service

____ U.S. Department of Commerce Minority Business Development Agency’s Research and

Information Division

____ SB, HUBZone SB, SDB, and WOSB Trade Associations

____ SBA’s Lists of Certified SDB and HSB Concerns

____ SB and Minority Business trade fairs or conferences

____ Other: [Explain]

(6) INDIRECT COSTS (Check which applies.)

Indirect costs have not been included in establishing subcontracting goals.

Indirect costs have been included in establishing subcontracting goals.

If included, describe how you determine the proportionate share of indirect costs incurred with:

SB (Including ANCs and Indian tribes):

VOSB:

SDVOSB:

HUBZone SB:

SDB (Including ANCs and Indian tribes):

WOSB:

(7) ADMINISTRATION OF SUBCONTRACTING PROGRAM

The following individual employed by the offeror will administer this subcontracting plan:

Name:

Address:

Telephone:

Title:

Description of Duties:

(8) EQUITABLE OPPORTUNITY TO COMPETE (Check which apply.)

Describe your efforts to ensure that SB, VOSB, SDVOSB, HUBZone SB, SDB, and WOSB will have an equitable opportunity to compete for subcontracts. These efforts include, but are not limited to, the following activities:

Outreach Efforts to Obtain Sources:

Contacting minority and small business service and trade associations

Contacting business development organizations

Attending small and minority business procurement conferences and trade fairs

Using SAM database to research sources

Other: [Explain]

Internal Efforts to Guide and Encourage Purchasing Personnel:

Presenting workshops, seminars, and training programs

Establishing, maintaining, and using SB, VOSB, SDVOSB, HUBZone SB, SDB, and WOSB source lists, guides, and other data for soliciting subcontracts

Other: [Explain]

(9) INCLUSION OF FAR CLAUSE 52.219-8, “UTILIZATION OF SMALL BUSINESS CONCERNS,” IN

SUBCONTRACTS

Place a check by each statement as assurance that the following will be done:

I agree to include clause at FAR 52.219-8, “Utilization of Small Business Concerns,” in all subcontracts that offer further subcontracting opportunities.

I will require all subcontractors (except SB concerns) that receive subcontracts in excess of $700,000 ($1.5 million for construction) to adopt a subcontracting plan that complies with the clause at FAR 52.219-9, Small Business Subcontracting Plan.

(10) REQUIREMENT TO COOPERATE IN STUDIES AND SUBMISSION OF REPORTS

Place a check by each statement as assurance that the following will be done:

I agree to cooperate in any studies or surveys as may be required.

I agree to submit periodic reports so the government can determine the extent of compliance with the subcontracting plan.

I agree, after November 30, 2017, to include subcontracting data for each order when reporting subcontracting achievements for indefinite-delivery, indefinite-quantity contracts intended for use by multiple agencies.

I agree to:

a. Submit the Individual Subcontract Report (ISR) and/or the Summary Subcontract Report (SSR), in accordance with paragraph l of the clause at FAR 52.219-9 using the Electronic Subcontracting Reporting System (eSRS) at http://www.esrs.gov.

The reports shall provide information on subcontract awards to SB concerns (including ANCs and Indian tribes that are not SBs), VOSB concerns, SDVOSB concerns, HUBZone SB concerns, SDB concerns (including ANCs and Indian tribes that have not been certified by SBA as SDBs), WOSB concerns, HICUs, and MIs.

Reporting will be in accordance with the clause at FAR 52.219-9, or as provided in agency regulations.

b. Submit the ISR semi-annually during contract performance for the periods ending March 31 and September 30, and to submit a report within 30 days of contract completion. I shall submit the reports within 30 days after the close of each reporting period, unless otherwise directed by the contracting officer.

Reports are required when due, regardless of whether there has been any subcontracting activity since the inception of the contract or the previous reporting period. When the contracting officer rejects an ISR, I agree to submit a revised ISR within 30 days of receiving the notice of the ISR rejection.

c. Submit the SSR annually by October 30 for the twelve-month period ending September 30. When an SSR is rejected, I agree to submit a revised SSR within 30 days of receiving the notice of SSR rejection.

_____ I agree to ensure that my subcontractors with subcontracting plans agree to submit the ISR and/or the SSR using eSRS.

_____ I agree to provide this prime contract number, its DUNS number, and the email address of our company official responsible for acknowledging receipt of or rejecting the ISRs, to all first-tier subcontractors with subcontracting plans so they can enter this information into the eSRS when submitting their ISRs.

_____ I agree to require that each subcontractor with a subcontracting plan provide the prime contract number, its own DUNS number, and the email address of the subcontractor’s official responsible for acknowledging receipt of or rejecting the ISRs, to its subcontractors with subcontracting plans.

_____ I agree to make a good faith effort to acquire articles, equipment, supplies, services, or materials, or obtain the performance of construction work from the small business concerns that I used in preparing the bid or proposal, in the same or greater scope, amount, and quality used in preparing and submitting the bid or proposal. The small business concerns used in preparing the bid or proposal include —

a. Any small business concern identified as a subcontractor in the bid or proposal or associated small business subcontracting plan, to furnish certain supplies or perform a portion of the contract; or

b. Any small business concerns whose pricing or cost information, or technical expertise was used in preparing the bid or proposal, where there is written evidence of an intent or understanding that the small business concern will be awarded a subcontract for the related work if I am awarded the contract.

_____ I agree to provide the contracting officer with a written explanation if I fail to acquire articles, equipment, supplies, services, or materials or obtain the performance of construction work as described in the preceding statement of this section. I will submit this explanation to the contracting officer within 30 days of contract completion.

_____ l agree to not prohibit a subcontractor from discussing with the contracting officer any material matter pertaining to payment to or utilization of a subcontractor.

_____ I agree to pay my small business subcontractors on time and in accordance with the terms and conditions of the subcontract, and to notify the contracting officer if I pay a reduced or an untimely payment to a small business subcontractor

(11) DESCRIPTION OF TYPES OF RECORDS TO BE MAINTAINED (Check if in agreement)

I agree to maintain the following records to show compliance with this subcontracting plan:

a. Source lists, guides, and other data that identify SB, VOSB, SDVOSB, HUBZone SB, SDB, and WOSB concerns.

b. Records on organizations contacted to locate SB, VOSB, SDVOSB, HUBZone SB, SDB, and WOSB sources.

c. Records on each subcontract solicitation resulting in an award of more than $250,000, indicating:

(1) Whether SB concerns were solicited and, if not, why not

(2) Whether VOSB concerns were solicited and, if not, why not

(3) Whether SDVOSB concerns were solicited and, if not, why not

(4) Whether HUBZone SB concerns were solicited and, if not, why not

(5) Whether SDB concerns were solicited and, if not, why not

(6) Whether WOSB concerns were solicited and, if not, why not

(7) If applicable, the reason award was not made to a SB, SDVOSB, VOSB, HUBZone SB, SDB, or WOSB concern

d. Records of outreach efforts to contact:

(1) Trade associations

(2) Business development organizations

(3) Conferences and trade fairs to locate SB, HUBZone SB, SDB, SDVOSB, and

WOSB sources

e. Records of internal guidance and encouragement provided to buyers through:

(1) Workshops, seminars, training, etc.

(2) Monitoring performance to evaluate compliance with the program’s requirements.

f. On a contract-by-contract basis, records to support award data submitted to the government, including the name, address, and business size of each subcontractor (does not apply to commercial plans).

This subcontracting plan was prepared by:

Signature:

Printed name:

Title:

Phone number:

Date prepared: