D.1 SOW.docx

STATEMENT OF WORK

1. CONTRACT TITLE:

Quarterly Maintenance NEPHROS POU Water Filtration

2. PLACE OF PERFORMANCES:

VA San Diego Healthcare System 3350 La Jolla Village Drive San Diego, CA 92161

3. PERIOD OF PERFORMANCE:

Base Year + 4 Option Years.

Base Year: 06/30/2025 – 06/29/2026 Option Year 1: 06/30/2026 – 06/29/2027 Option Year 2: 06/30/2027 – 06/29/2028 Option Year 3: 06/30/2028 – 06/29/2029 Option Year 4: 06/30/2029 – 06/29/2030

4. CONTRACT TYPE:

Firm Fixed Price

5. BACKGROUND:

This contract is for quarterly preventative maintenance to replace water filtration with NEPHROS Filters S100 on handheld shower, sink spout and spray at the locations, SCI, 3N, 4S, 5S ICU, 5S DOU, and 5E throughout VA La Jolla Medical Center. This is essential in removal of microbial contaminant, waterborne pathogens, and bacterial that can cause legionella in water and can affect immunocompromised patients. With the risk of hospital associated infections, NEPHROS Filters S100 is an important addition to aid in infection control.

6. GENERAL REQUIREMENTS:

The contractor will:

· NEPHROS POU Water Filtration Turn-Key Service to include quarterly filter changes and documentation of the following:

- Replace 220 filters - S100 Sink Spout (NEPHROS P/N: 70-0280)

- Replace 100 filters - S100 Sink & Shower Spray Filter (NEPHROS P/N: 70-0281)

- Replace 40 filters - S100 Handheld Shower Filter (NEPHROS P/N: 70-0282)

- Replace 44 filters - NEPHROS Quick Connect DSU-H (NEPHROS P/N: 70-0285)

- Counts above reflect 10% contingency.

- DSU-H changed semi-annually.

- S100 filters changed quarterly.

The following location to replace filters:

7. CONTRACTOR QUALIFICATIONS & OTHER RESPONSIBLITES:

Contractor shall obtain all necessary licenses required to perform this work. Contractor shall take all precautions necessary to protect persons and property from injury or damage during the performance of this contract. Contractor shall be responsible for any injury to himself/herself, his/her employees, or others, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by him/her or his/her employees’ fault or negligence. Contractor shall maintain personal liability and property damage insurance prescribed by the laws of the Federal Government.

The Government reserves the right to accept or reject Contractor’s employee for the rendering of services. Complaints concerning Contract Personnel’s performance or conduct will be dealt with by the Contractor and COR with the final decision being made by the Contracting Officer.

8. SAFETY REQUIREMENTS:

8.1. All personnel employed by the Contractor in the performance of this contract, or any representative of the Contractor entering on VASDHS shall comply with applicable Federal, State, and VA safety and fire regulations and codes, which are in effect during the performance period of the contract.

8.2. Contractor shall perform work in strict accordance with existing relevant, accredited standards and codes to minimize the possibility of injury to personnel, or damage to Government equipment. Every effort shall be made to safeguard human life and property.

8.3. Contractor shall comply with all applicable Federal, State, and local requirements regarding workers’ health and safety. The requirements include, but are not limited to, those found in Federal and State Occupational Safety and Health Act (OSHA) statutes and regulations, such as applicable provisions of Title 29, Code of Federal Regulations (CFR), Parts 1910 and 1926, NFPA 70E, Article 130.7 29 CFR 1910.132(d)(1)(iii), 29CFR1910.137

8.4. Contractor shall provide all necessary tools, and Personal Protective Equipment (PPE) to perform the work safely, effectively, and timely.

8.5. The VAMC San Diego building 1, main building, contains asbestos. Any worker entering these asbestos containing areas must have an asbestos certification of no less than 16 hours and a valid fit test certification. Certifications must be presented to the VA project manager before any work in an asbestos area may begin.

9. CHANGES:

The awarded Contractor is advised that only the Contracting Officer, acting within the scope of the contract has the authority to make changes which affect the contract in terms of quality, quantity, price, or delivery.

In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment shall be made in the contract price to cover any increase in costs incurred as a result thereof.

10. VA POLICY:

Possession of weapons is prohibited. Enclosed containers, including tool kits, are subject to search. Violations of VA regulations may result in citations answerable in the United States (Federal) District Court.

11. PARKING POLICY:

It is the responsibility of Contractor personnel to park only in designated parking areas. Parking information is available from the VA Police. The VA shall not validate or make reimbursement for parking violations of the Contractor’s personnel under any circumstances.

12. IDENTIFICATION BADGES:

All Contractor personnel are required to wear identification (I.D.) badges during the entire time they are on the VA Healthcare System grounds. I.D. badges must have an identification picture and shall state the name of the individual and the company represented.

13. SMOKING POLICY:

Smoking is not permitted within the VA Healthcare System facilities campus.

14. NORMAL WORKING HOURS:

Normal hours of operation are Monday through Friday from 7:30 am to 4:00 pm Pacific time. All work is expected to be performed generally during normal hours of coverage unless requested or approved by the COR or his/her designee.

Before commencement of work, the Contractor shall confer with the VA COR and Contracting Office to agree on a sequence of procedures; means of access to premises and building. All work performed, to include delivery of materials and equipment, shall be made with minimal interference to Government operations and personnel.

Work performed outside the normal hours of coverage must be approved by the COR or his/her designee.

15. OVERTIME AND NATIONAL HOLIDAYS:

Any overtime or holiday pay that may be entitled to the Contractor’s employees shall be the sole responsibility of the Contractor and shall not be billed to nor reimbursed by the Government.

The Contractor is not required to provide service on the following U.S. Government holidays nor shall the Contractor be paid for these days:

16. NORMAL WORKING HOURS:

Contractor shall submit monthly invoices in the arrears electronically via the Tungsten-Network System at the end of each month, for payment of the storage containers in that billing period. Contractor shall submit original invoice electronically to:

Department of Veterans Affairs Financial Services Center http://www.tungsten-network.com (Toll-free telephone number: (877) 489-6135)

Payment shall be made monthly in the arrears upon receipt of properly prepared invoice.

The invoice MUST be itemized to include the following information. Any information listed below that is not provided on an invoice, will render that invoice incomplete and the invoice will be returned for immediate correction.

a. Dates of service.

b. Description of services.

c. Invoice number, date.

d. Contract number.

e. Obligation number

Failure to comply with the above shall delay payment to the Contractor.

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