D.1 Performance Work Statement - Coveralls - Fort Lee - FINAL.pdf

PERFORMANCE WORK STATEMENT (PWS)

Coveralls, Shop Rags, and Laundering Services Marine Corps Detachment – Fort Lee, VA

1.0 SCOPE

The Contractor shall provide commercial laundering services, including the provision, pickup, cleaning, delivery, repair, replacement, and inventory management of coveralls and shop rags for the Marine Corps Detachment at Fort Lee, VA. The Contractor shall retain ownership of all coveralls and maintain required inventory levels throughout the period of performance.

2.0 PLACE OF PERFORMANCE

All services shall be performed at:

Randolph Hall 18040 Central Ave Fort Lee, VA 23801, or other locations designated in writing by the Government.

3.0 HOURS OF OPERATION

Normal service hours are 0800–1400, Monday through Friday, excluding Federal holidays observed by the installation.

4.0 NON-PERSONAL SERVICES

This is a non-personal services contract. Contractor personnel shall not be subject to Government supervision or control. The Government will not direct Contractor employees, either individually or collectively.

5.0 REQUIREMENTS

5.1 Product Requirements

The Contractor shall provide coveralls that meet the following minimum characteristics:

• Lint-free, non-flame-retardant material

• Durable enough to withstand exposure to grease, oil, lubricants, hydraulic fluid, fuel, dirt, and cleaning solvents

• Cleaned items free of visible residue, stains, or odors

5.2 Inventory Requirements

The Contractor shall maintain the following inventory at the place of performance:

• 130 Coveralls (65/35 blend) o 10 Small o 55 Medium o 55 Large o 10 X-Large

• 900 Shop Rags. Generic characteristics of the shop rags will include the below:

o Material: Cotton or cotton-blend woven fabric suitable for industrial cleaning.

o Absorbency: Capable of absorbing oils, lubricants, fuels, solvents, and general shop fluids.

o Durability: Able to withstand repeated industrial laundering without excessive fraying, tearing, or loss of absorbency.

o Size: Approximately 12"–14" square (commercial standard variations acceptable).

o Color: Red or other commercially available color that allows easy identification and segregation from personal items.

o Lint Control: Low-lint or lint-controlled to prevent contamination of mechanical components.

o Condition: Free of holes, excessive wear, embedded debris, or contaminants upon delivery.

o Safety: No metal fasteners, staples, or foreign objects that could damage equipment or pose a safety hazard.

o Contamination Control: Rags shall not contain chemical residues, metal shavings, or abrasive particles upon delivery.

o Consistency: Rags shall be of consistent quality and similar size within commercially reasonable tolerances.

o Environmental: Rags shall be reusable and suitable for commercial laundering processes.

The Contractor shall ensure full inventory availability at all times.

5.3 Inventory Shortages

If the inventory of coveralls and/or rags available for Government use falls below the required level of 130, and the shortage is not the result of Government loss or failure to safeguard items, the Contractor shall restore the inventory to full levels within one (1) business day of notification or discovery. Repeated shortages (more than two per month) that are not attributable to Government fault may be documented as performance deficiencies and may result in invoice reduction, rejection of services, or other remedies available under FAR 52.212-4.

6.0 CONTRACTOR TASKS

6.1 Pickup and Delivery

• Provide pickup of soiled items and delivery of clean items twice weekly (Monday and Thursday or mutually agreed weekday).

• When a scheduled service day falls on a Federal holiday observed by the installation, the Contractor shall perform service on the next business day.

6.2 Cleaning, Repair, and Replacement

• Clean all items to meet standards in Section 5.1.

• Replace any items that fail cleanliness standards at no cost to the Government.

• Replace Government-lost items; the Government will reimburse replacement costs.

• Repair or replace damaged items as necessary to maintain full inventory.

6.3 Contractor-Furnished Items

The Contractor shall furnish all coveralls, shop rags, supplies, equipment, vehicles, and materials necessary to perform the services described in this PWS.

6.4 Documentation

The Contractor shall provide a delivery ticket for each service containing:

• Contract line item number

• Quantity delivered/picked up

• Date of service

• Signature of Government receiving official

Delivery ticket numbers shall correspond to monthly invoices.

6.5 Invoicing

The Contractor shall submit monthly invoices through the Government-designated electronic invoicing system, currently the Wide Area Workflow (WAWF) module within the Procurement Integrated Enterprise Environment (PIEE), in accordance with FAR 52.232-33, Payment by Electronic Funds Transfer—System for Award Management. Invoices shall reference delivery ticket numbers, quantities delivered, and applicable CLINs.

7.0 GOVERNMENT RESPONSIBILITIES

7.1 Government-Furnished Property/Services

The Government is responsible for the accountability and safeguarding of all Contractor-owned coveralls and shop rags while in its possession. The Government and Contractor shall jointly verify quantities at each pickup and delivery, and the signed delivery ticket shall serve as the official record of items transferred. Any shortages identified at pickup that are not attributable to Contractor error shall be considered Government-lost items. The Government shall reimburse the Contractor for the replacement cost of such items.

7.2 Government Actions

• Bundle soiled coveralls in groups of ten (10).

• Verify quantities at pickup and delivery.

• Ensure items are available at the scheduled pickup time.

• Provide access to delivery locations during normal service hours.

8.0 SECURITY REQUIREMENTS & BASE ACCESS

Contractor personnel shall comply with Fort Lee access control procedures, including submission of vehicle and personnel information prior to arrival. Contractor personnel shall remain identifiable as contractor employees at all times. For base access new visitors can request access to Fort Lee using the Automated Installation Entry Website. If more information is needed contact the Visitor Control Center located at 500 Gregg Avenue Bldg 5228 Fort Lee, VA 23801 or via phone at (804) 734-5053/5056/5058

9.0 SAFETY AND ENVIRONMENTAL COMPLIANCE

The Contractor shall comply with all applicable federal, state, local, and installation regulations related to handling, laundering, and disposal of textiles exposed to hazardous materials.

10.0 CONTINUITY OF OPERATIONS

If service is interrupted due to Contractor equipment failure, staffing issues, or facility closure, the Contractor shall notify the Government within 24 hours and provide an alternate plan to maintain required inventory levels.

11.0 PERFORMANCE STANDARDS

Requirement Performance Standard AQL Surveillance Method

Timely Delivery Deliver items on scheduled days within service window 95% Direct observation, delivery tickets Cleanliness Items meet Section 5.1 standards 98% Random inspection Inventory Availability Maintain full inventory of 130 coveralls 98% Weekly review Documentation Accuracy Delivery tickets complete and accurate 100% Delivery ticket review

Responsiveness Notify Government of service interruptions within 24 hours 100% COR communication log

12.0 CHANGES

No changes to this PWS shall be made except by written modification issued by the Contracting Officer, in accordance with FAR 52.212-4(c).

13.0 PERIOD OF PERFORMANCE

• Base Period: 25 Aug 2026 – 24 Aug 2027

• Option Period 1: 25 Aug 2027 – 24 Aug 2028

• Option Period 2: 25 Aug 2028 – 24 Aug 2029

• Option Period 3: 25 Aug 2029 – 24 Aug 2030

• Option Period 4: 25 Aug 2030 – 24 Aug 2031

14.0 POINT OF CONTACT

Light Armored Vehicle Repairer / Towed Artillery Repairer Phone: (804) 734-5480