D.1 FINAL STATEMENT OF WORK.docx

1. CONTRACT TITLE

Master Plan

2. PLACE OF PERFORMANCE

3350 La Jolla Village Drive, Main Hospital, San Diego, CA 92161-0002

3. PERIOD OF PERFORMANCE

06/01/2026 - 05/31/2027

4. CONTRACT TYPE

Firm-Fixed-Price

5. SCOPE OF WORK

· Scope: The purpose of this project is to develop a comprehensive 10‑year Master Plan for the VA San Diego Medical Center campus to guide renovation, modernization, expansion, and long‑term capital planning. The selected contractor will provide all labor, expertise, planning services, and technical analyses necessary to assess existing buildings, infrastructure systems, utilities, space utilization, and future operational requirements. The work will include detailed facility condition assessments; Mechanical, Electrical, and Plumbing (MEP) system evaluations; seismic and structural reviews; utility capacity studies; workflow and space optimization analyses; and identification of opportunities for new construction or major renovations. The contractor will collaborate with hospital leadership, Engineering, Capital Asset Management, and clinical stakeholders to produce a fully coordinated campus modernization plan that integrates operational needs, regulatory requirements, and projected veteran population demands. Deliverables will include planning reports, updated campus diagrams, conceptual design options, prioritized project lists, cost projections, and a final Master Plan document that provides a strategic roadmap for the next decade of facility development.

· Contract Requirements: The contractor shall conduct a comprehensive Market Level Analysis and Reallocation Study that includes validating VA demand projections across all Strategic Planning Categories (SPCs), reallocating workload to current and future care sites, and performing detailed demographic and geographic mapping for all applicable counties. The contractor will review and incorporate existing Facility Master Plans, analyze strengths and weaknesses of current care delivery, and coordinate with VA and DoD planning efforts to determine appropriate sites, space needs, staffing requirements, and facility configurations for a 10-year planning horizon. The contractor will produce workload allocation models, market maps, draft and final reallocation assumptions, and provide iterative planning support through multiple meetings with VA leadership and Planning Teams, including kick‑off, review, and multi‑day working sessions. Deliverables will include comprehensive Facility‑Level Master Plans, space gap analyses, block diagrams, preliminary and refined capital project lists, ROM cost estimates, operational and management assessments, and full presentation materials in both electronic and hardcopy formats. The contractor will conclude by providing a complete Final Master Plan Report containing site development drawings, spatial plans, cost breakdowns, logistical schedules, capital program sequencing, and an implementation timeline, all formatted for future VA updates and aligned to long‑range capital, operational, and strategic planning requirements.

· VA Resources: The following resources will be made available to the contractor: Existing AutoCAD floor plan files for all buildings and trailers that will be updated by the A/E, access into all buildings, rooms, and interstitial spaces (where applicable). The Contractor shall be responsible for all field verification. All site visits will be scheduled in advance with the COR. Some access will be required off hours so as not to disrupt patient care.

· Interstitial Field Investigation: The A/E is advised that the existing finishes and interstitial space(s) located within the hospital has asbestos containing material, (ACM) (except for areas identified by engineering). Elements of this work may involve entering and field verifying conditions within this area. Any person entering the interstitial space must have a minimum of 2 hours of OSHA approved interstitial maintenance and operations awareness training, a medical exam confirming his/her ability to wear a positive air pressure respirator, or a respirator designed specifically for the individual while wearing disposable overalls during field investigation in the interstitial. Leaving the catwalk system is not allowed so as not to disturb any of the existing insulation. AE consultants are to provide all documentation at the Notice-of-Award, (NOA) meeting.

· Market Level Analysis and Reallocation Plans: The contractor will conduct a study that includes Demand/Supply determination, analysis, reallocation, and validation as follows:

i. Review official demand projections for individual counties for each Strategic Planning Category (SPC) (compare/validate with private sector and industry projections).

ii. Validate demand projections (demographics, assumptions, industry trends, etc).

iii. Reallocate demand for each SPC to all existing and future sites within each county based on users/enrollees, expected utilization in the immediate area surrounding each site and high-cost care sent to the community.

iv. Previously developed facility-level Facility Master Plans may be available for some of the health care systems as backup planning information. The contractor will review available Facility Master Plans and use them as a starting point for their analysis.

v. Assess strengths, weaknesses, and opportunities to meet demand within the county (consider community care (leveraging for best cost savings), other VA facilities, and VA/DoD facilities).

vi. The contractor will validate the VA’s demand projections for each SPC based on the need to improve access and incorporate current planned initiatives such as new or expanded sites of care (CBOCs, Annexes, and Outreach Clinics) and coordinate with DoD healthcare delivery plans that impact the market. The validation will consider veteran users, enrollees and expected utilization in the applicable counties.

vii. The contractor will define the amount of demand (e.g., clinic stops, beds days of care) and determine the appropriate number of sites to best meet the demand.

viii. Demographic Mapping Support – Contractor to provide demographic mapping support of data. Demographic data sets may require county and/or three and five-digit zip code mapping and display. Mapping requirements will often require the need to display counties and zip code areas, transportation routes and systems, cities and towns, waterways, geographic barriers, VA and DoD medical facilities and major civilian medical facilities. Mapping methodology will display different data density levels as well as access times, for the four-county area, to primary, specialty, and tertiary care.

ix. The Contractor is expected to meet two times with the facility Planning Teams.

x. Kick-Off Meeting: The first meeting will be a “kick-off” meeting for review of information/material gathering, knowledge transfer, guideline establishment, objective identification, schedule review, constraint discussion and format review.

xi. Kick-Off Meeting: The first meeting will be a “kick-off” meeting for review of information/material gathering, knowledge transfer, guideline establishment, objective identification, schedule review, constraint discussion and format review.

xii. VA to provide the contractor with all planned new services and/or facilities that fall within the catchment area.

xiii. VA to provide the contractor with a summary of projected workload for each Strategic Planning Category (SPC). This will be provided in an excel format comparing the baseline year, the projection year, and the % change from the baseline year for each SPC.

xiv. Planning Review Meeting: Two weeks prior to the second meeting, the contractor will develop and provide to the VA draft Market Maps and VSSC Workload Allocation Models with a list of reallocation assumptions. In the second meeting, the contractor will meet with the Facility Planning Team and other leadership to review models and assumptions and VA provided comments.

xv. The final County Level Analysis and Reallocation Plans Briefing Books will include, for all four counties, an executive summary summarizing the new and expanded sites of care planned for these counties. The plan also requires sections containing the VSSC Workload Allocation Models, Market Maps, and detailed list of facilities (current and proposed) and assumptions used in the model. Contractors will provide support materials that may be necessary to display demographics (e.g., charts, tables, graphs). Presentation media will vary and may include full size (approximately 20 inches by 28 inches) color maps on foam boards, smaller half size versions of the full-size maps and electronic presentation materials. Contractor to provide the VA with electronic (CD) versions and five hardcopies of all materials utilized in the presentation of the final study. This would include such items as: Power Point files, Excel spreadsheets, and AutoCAD files, Access files, Word files, Story/Presentation Boards, etc.

xvi. The contractor will provide a Facility-Level Master Plan that will facilitate coordinated capital improvements, any non-capital improvements identified, and reorganization through the current 20-year planning period as follows:

a. Demand determination, analysis, reallocation, and validation

i. Utilize reallocated workload demand from Task 1 and validate as necessary projections for the parent facility and community sites of care.

b. Supply determination/Departmental Gross Space Needs

i. Determine the appropriate amount of space, size, and number of alternate care sites for the parent facility to meet the current and projected workload demand and space gaps based on the CAI space inventory and VSSC Space Calculator.

ii. Analyze/Compare existing departmental space configuration and capacity with needed future departmental space allocations based on VSSC Space Calculator and Strategic Planning Categories

iii. Perform a functional analysis of space utilization for each facility. The contractor will incorporate approved CARES Planning Initiatives (PIs) that impact facility planning and other proposed or planned development projects.

iv. Identify current and projected staffing requirements for a five-to-twenty-year planning period.

v. Identify key service line/services, including interaction and adjacency of relevant programs both internal and external to the facility. This includes facilities where VA/DoD or affiliate sharing activity exists. The contractor will analyze each facility’s allotment and configuration of existing space and acreage and recommend changes to meet the facility’s strategic planning goals, including facilitation of patient care, support operations and budget constraints.

vi. The contractor will determine the functionality and efficiency of existing space (functional adjacencies) to ensure ease of access, patient flow and continuity of care.

vii. Analyze the impact of any planned construction or demolition projects on the overall space needs.

viii. Analyze the impact of any planned Enhanced-Use Lease (EUL) projects.

ix. Evaluate research and education services requirements.

x. Assess condition/economic feasibility of existing space (age, condition, architectural constraints that might make replacement via lease or new construction more cost effective than renovation)

c. Operational/Management Initiatives

i. Assess strengths and weaknesses, identify VA “legacy” items that cannot or should not be provided outside of VA, identify outsourcing opportunities (make or buy analysis for each SPC/clinical function in the clinical inventory for the site/market)

ii. Determine opportunities resulting from staffing efficiency, creation of regional centers of excellence, extended hours of operation, etc.

iii. Perform make vs. buy cost comparisons for the new preferred capital option.

d. Facility Master Plans

i. Develop a capital strategic plan (list of specific clinical/programmatic initiatives) to meet the site-specific demand for each site (includes non-capital, NRM, minor, major, leases, sharing agreements, EU proposals etc.). The capital Facility Master Plans should reflect a 10-year planning period.

ii. Assess and identify infrastructure related initiatives that will be required to maintain condition of site and structures for the planning horizon (roofs, equipment, roads, parking, electrical and mech. Systems etc.) Primarily, the contractor will review the facility’s condition through evaluation of the most current Facility Condition Assessment and incorporate correction of the D and F deficiencies into the planned capital improvements.

iii. Identify predecessor/successor relationships for all initiatives in the master plan.

iv. Develop a timeline for each initiative in the master plan to ensure that activation of each initiative can be accomplished so that activation is consistent with the timing of the need that was identified and which the initiative will address.

v. Develop ROM cost estimates for each capital initiatives in the master plan

e. Infrastructure Portfolio Management

i. Manage vacant underutilized space that currently exists or will exist in the future because of workload projected for each site.

ii. Manage cost of asset ownership. The contractor will identify excess capital to be mothballed; identify excess capital to be re-used (EU, leased, sharing, etc.); identify excess capital to be demolished/disposed (including CEA to evaluate continued cost of owning vs. leasing infrastructure to meet health care demand)

f. Task #2 Meetings: To accomplish the scope of work, the Contractor is expected to meet four times with the Facility Planning Team and Key Leadership per health care system. The first meeting will be a “kick-off” meeting for review of information/material gathering, knowledge transfer, guideline establishment, objective identification, schedule review, constraint discussion and format review. Prior to the first site visit, the VA will provide the contactor with the following:

i. Any planned new programs for the health care system that is not in the current clinical inventory.

ii. All existing and planned capital projects (new and expansion) expected inside the health care system’s catchment area.

iii. A summary of your projected workload for each Strategic Planning Category (SPC). This will be provided in an excel format comparing the baseline year, the projection year, and the % change from the baseline year for each SPC.

iv. A draft space projection for your facility. The space projections will be by Department (DGSF) and will be predicated on the official workload projections for each department (SPC). The space projections will also provide you with an estimate for your total facility space needs (Facility gross sf)

v. The VSSC will provide you with a space comparison (space gap analysis) that will compare the projected space needed for each department with the actual space existing for each department (as reported in your Capital Asset Inventory (CAI).

Prior to the second site visit, the contractor will complete an analysis of the VA information and provide VA with the following:

I. A list of potential “areas of interest” that will be emphasized during the second meeting. This will include a list of SPC with significant (more than 10%) increases or decreases in projected workload; or a list of departments with a projected space gap or a projected space surplus of greater than 2000 dgsf along with any other areas of interest that are identified during the initial review of the data collected.

II. A list of identified program offices/departments with which they wish to conduct a face-to-face interview during the site visit.

III. The contractor will coordinate with the local facility planner/site visit and lead the agenda as well as the logistics for the site visit including but not limited to the schedule for the physical walk through; the schedule for face-to-face interviews with program offices at each facility, and the schedule for the entrance and exit meetings with your facility management.

IV. All of the above materials, including the agenda, should be provided to the medical centers, and shared with appropriate content experts at the facility at least 2 weeks in advance of the second site visit.

V. Approximately 1 week in advance of the scheduled site visit the contractor will coordinate with the site visit and lead a conference call to go over the agenda and previously referenced data and any other issues that need to be addressed prior to the site visit.

Prior to the second meeting the VA will:

I. Provide electronic and one hard copy of the most recent updated space drawings available by building that show the department boundaries and the existing space (sf) assigned to each department on each floor. If information is not available electronically, manual drawings will be developed and provided.

In the second meeting, the contractor will meet with the leadership group to review:

II. VSSC workload data, VSSC reallocated workload models, current spatial allocations, functional/delivery parameters, future, and VA intent for future facility development, use and allocation.

III. Conduct walks through space IV. Review current strategic and capital plans.

V. Obtain historic and projected budget allocations for each of the VA’s capital programs.

Following the meeting and prior to the third site visit, the contractor will:

VI. Draft options and block diagrams show spatial arrangements to achieve consensus and focus on the options recommended by the contractor for further development.

VII. Develop written information for each change in service delivery and each space change describing backfill and move requirements, phasing, optimal locations for each change, and cost estimates (based on VA cost data) to support each project.

VIII. Changes in service delivery or administrative services will be made considering historic and anticipated capital resources of the Medical Center. All types of project categories should be considered including station and VISN level NRM, Minor, Major, and leasing programs.

IX. An initial list of individual projects/leases to support any changes in spatial arrangements and for new or expanded off site locations of care will be developed.

X. An initial list of NRM and Energy projects to correct FCA deficiencies and address energy goals.

The remaining two (third & fourth) meetings will take the form of a two-day session and will be conducted following the internal review of plans by VA Leaders. Follow-up documentation will be discussed at these two meetings which will include more developed and refined versions of the options developed in the second meeting and incorporating initial internal VA review. At each of these meetings, the options will be reviewed for further development and inclusion in the final report:

XI. In the first of these two meetings, a final report outline format will be chosen.

XII. In the final meeting, the required Draft Facility Level Strategic Capital Master Plan, Strategic Assessment and Service Delivery Improvement Plan will be delivered.

g. Final Report: The final Master Plan Report will comprise a written document with extensive charts and graphical material describing chronologically the identified facility needs related to program objectives, strategies, options considered, and a detailed development of the recommended options with cost estimates and an implementation plan. The master plan will include an executive summary which summarizes the major workload and space gaps along with proposed capital projects to solve the identified gaps as well as the pros and cons of the preferred option by the VA. Other components of the final report will include:

i. Site Development Drawings that will illustrate existing buildings by categories (clinical essential, administrative, support, out leased, vacant, etc.) along with new and expanded space, disposals, and timeframes for execution.

ii. Traffic flow patterns to include off campus traffic circulation

iii. Existing and proposed stacking plans for each building.

iv. Existing and proposed Department space block plans for each building and floor. These drawings will include the complete spatial arrangement of services by building and floor identified by colorized service areas. The proposed drawings should also incorporate necessary moves, phasing and timeframes associated with the implementation of projects consistent with the three service delivery options identified.

v. Current space allocations per the Capital Asset Inventory compared to 5, 10, and 20-year needs based on VA projections of workload and the VSSC Space Calculator.

vi. Logistical schedule of moves and temporary space requirements

vii. Listing of approved and planned projects by capital program category (Major, Minor, NRM, leasing, etc.) needed to accomplish the plan within projected funding allocation to include a cost analysis (construction cost assumptions and overall project costs).

viii. A detailed implementation timeline using MS Project Schedule (Gantt Chart), or equivalent shall be provided that will identify all capital and non-capital task, task duration, task schedule (timing of activation to meet projected demand), task phasing (successor/predecessor relationships).

ix. Gross cost distribution assumptions over time relative to program resources required for accomplishment (NRM, Minor, Major, Lease, Disposal, etc.)

h. The Contractor will provide support materials that may be necessary to display demographics e.g., charts, table, graphs. Presentation media will vary and may include full size (approximately 20 inches by 28 inches) color maps on foam boards, smaller half size versions of the full-size maps and electronic presentation materials. Contractor to provide the VA with electronic (CD) and five hard copies of all materials utilized in the presentation of the final Master Plan. This would include such items as: Power Point files, Excel spreadsheets, and AutoCAD files, Access files, Word files, Story/Presentation Boards, etc. Master Plan electronic format shall be provided in a format that is able to be revised and updated in future years.

6. SITE VISITS AND INSPECTIONS

When necessary and requested by the Contracting Officer or his/her authorized representative, the A-E shall make visits to the project site. The total number of visits shall be based on the duration of the project construction with a minimum monthly frequency unless designated otherwise AND, at a minimum, during the installation/activation of utility systems (mechanical, electrical, and plumbing), for partial final and final inspection and for special purposes as requested by the Contracting Officer. A site visit is defined, except for payment purposes, as a visit to the site by one person for any part of the day. Only registered architects and engineers who are thoroughly familiar with the project may make these site visits. The Contracting Officer has the prerogative to determine the professional discipline(s) required for each visit. The A-E shall observe the construction and advise the VA Project Manager of any deviations or deficiencies. A site inspection report which includes the purpose of the inspection, items reviewed, deficiencies observed, recommendations and additional actions required, shall be furnished to the Contracting Officer or his authorized representative within three workdays following the site visit date.

(a) INSPECTIONS OF WORK

(1) Intermediate Inspections. The A-E shall provide registered architects and engineers who are familiar with the design work of the project to act as observers and advisers to the VA team conducting intermediate inspections.

The A-E shall provide site visits for the following construction milestones but will not be limited to them. Additional site visits TBD.

· Steel framing

· Stud wall framing

· Window installation

· Prior to installing wall covering

· Prior to ceiling cover-up

· Millwork installations

(2) Intermediate Utility System Inspections. The A-E shall provide registered engineers who are familiar with the air-conditioning design of the project to act as observers and advisers with a VA team conducting intermediate inspections of the air-conditioning system. The number of such inspections and scheduled time thereof will be determined by the Contracting Officer.

(3) Partial Final and Final Inspections. The A-E shall provide registered architects and engineers in the number and of the disciplines required at the time requested by the Contracting Officer to act as observers and advisers with a VA team conducting partial final and/or final inspection(s) of the project.

(b) TIMELY RESPONSE

(1) As time is of the essence, particularly during the construction phase, the A-E shall promptly review and approve, disapprove or take other appropriate action upon all the VA requests. The A-E shall submit recommendations on all shop drawings and other submittals and other requests within fifteen (15) calendar days or less after receipt.

7. DETAILED REQUIREMENT

Design & Final Document Services:

A. Design shall consist of a thorough review of facility drawings, field investigations to determine actual conditions, and interviews with appropriate engineering and using service personnel (VA Design Team).

B. VAMC San Diego will furnish available information (drawings) in electronic files to assist in the preparation of field investigation for the design package. The current VA San Diego CAD software is Autodesk AutoCAD 2022. The A/E shall prepare drawings using the VA Electronic Discipline Template Files provided within the VA Technical Information Library (TIL) at http://www.cfm.va.gov/TIL/. All line work is to be consistent with the layers assigned by the VA layering standard. All final .dwg files are to be delivered in three (3) different formats (.dwg AutoCAD), (BIM model) & (.pdf Adobe), no x-ref files will be accepted.

C. The A/E shall provide design development, and Final drawings (including all necessary details), technical specifications, cost estimates and tentative project schedules as applicable for the project. Drawings shall be CAD generated 30" x 42" size ' E' sheets. All Work to be transferable by means of CD Rom, PDF Format, and Internet via E-Mail. The entire sheet of information is to be provided upon submission. Files that are too large to fit on one disc shall be compressed using the compression file (WINZIP). No continuous saving of individual drawing information from one disc to another will be permitted.

D. AE Submission Requirements are located on the TIL under PG-18-15.

E. Remodel construction drawings shall be prepared separating all plan views i.e. (Architectural Demo/New; Ref. Ceiling Demo/New; HVAC; Floor level and Interstitial level Demo/New; Plumbing Floor Level and Interstitial levels Demo/New; Lighting/Power/Signal Demo/New; Standard Details; Elevations and Schedules as required. All dimensions shall be in English standard units.

F. In addition, at final (100%) Final drawing delivery, a composite cad file of all (NEW) disciplines is to be created via insert binding and a separate BIM model. All disciplines are to be aligned on top of a common reference point, i.e., cross grid. This file will adhere to the VA Layer assignments with all related construction notes being removed and will explode with no x-references or layers other than the VA Layer Assignment attached. Final payment will be retained until approval of this file.

G. The A/E shall provide services to respond to contractor “Requests for Information” (RFIs) during the bid process and provide information and/or documents necessary for amendments as may be required.

H. Specifications shall be compiled from the VA Master Specification sections found on the TIL. Specifications shall be provided in Microsoft Word and PDF formats transferrable via internet and/or e- mail. Sections not developed as VA standards shall be prepared by the A/E using the Un-Edited Specification in the CSI format. Specifications will be clearly printed double sided on 8 1/2" x 11" white bond paper front & back for each section suitable for reproduction. Specifications will consist of the general and technical provisions. Specifications shall be in courier 10 font.

I. Critical Path Method (CPM) projected schedules are to be provided using Microsoft Project (Window’s Version) for design delivery denoting milestone dates of meetings and deliveries and Final schedules relating directly to the CSI technical specifications of each project(s). These schedules will reflect the Gannt chart type appearance of each specification section. They will denote: Activity, Day Duration, Projected Start Date, Projected Finish Date, Month/Quarter Calendar. They shall define critical project activity(s) as deemed necessary by the A/E. The VA will provide the A/E with the start date. Media will be in the form of 8.5x11 color hardcopy with electronic file to be provided.

J. The final design shall conform to all applicable codes and standards identified on the TIL, all applicable local regulatory requirements, and VA design guides and criteria. In addition, the latest edition of the National Fire Codes (A compilation of National Fire Protection Association Codes, Standards, Recommended Practices, and Manuals) is adopted for the design of all fire safety features. Fire protection features not included in the National Fired Codes shall be designed in accordance with the requirements of the latest edition of the International Building Code (International Conference of Building Officials). Variances are made to the adopted codes where specific requirements have been adopted by the VA and are called for in the VA Construction Standards or design criteria documents.

8. PHASING

Will be discussed with VA Engineering Projects Section.

9. PROJECT DOCUMENTATION SUBMISSION

PART A: Basis of Design (BOD) (SD) – (15%)

· CD with all documents: (1) PDF, (1) CAD Dwg. Format, Revit, (1) Word Format

· Basis of Design, (BOD), (pdf)

PART 1: Schematic Design (SD) – (35%)

· Blackline prints (5)15x22

· CD with all documents: (1) PDF, (1) Dwg. Format, Revit, (1) Word Format

· Basis of Design, (BOD), (pdf)

PART 2: Design Development (DD) – (65%)

· Blackline prints (5)15x22, (1) 30x42.

· Specifications (2) double sided in 3 ring binder fully edited (If Applicable)

· CD with all documents: (1) PDF, (1) Cad Dwg. Format, Revit, (1) Word Format.

PART 3: Preparation of Contract Drawings – (95%)

· Blackline prints (5)15x22, (1) 30x42

· Marked up spec index (1) Bound.

· CD with all documents: (1) PDF, (1) Dwg. Format, Revit, (1) Word Format

· Signed memo from Architect of Record, (AOR) stating that all QA/QC has been performed to ensure all comments from previous submission are addressed and proper coordination between disciplines has occurred.

PART 4: Preparation of Contract Drawings – (100%) (IFC)

· Blackline prints (5)15x22, (1) 30x42

· Specification (1) Bound

· CD with all documents: (1) PDF, (1) Dwg. Format, (1) BIM model, Revit, (1) Word Format.

· Signed memo from AOR stating that all QA/QC has been performed to ensure all comments from previous submission are addressed and proper coordination between disciplines has occurred.

10. PROJECT DOCUMENT SUBMISSION & REVIEW REQUIREMENTS

The following schedule shall apply:

At NOA Design Team Contact Information, Asbestos Training certificates, Respirator Fit test, Design Schedule

NTP

PART 1: Schematic Design (SD) Documentation– (35%) CAD/Revit 60 calendar days

PART 2: Design Development (DD) – VA Review & Approval AE On Site Review Meeting to be coordinated with COR

60 calendar days

PART 3: Final Documents (FD) - 95% contract documents submission CAD/Revit 60 calendar days

30 calendar days

The 730 days listed as part of the project schedule may fluctuate based on when 95% CD submittal meets all VA guidelines and acceptance is issued. If 95% CD submittal is not accepted due to insufficient design requirements throughout the design period and additional time is deemed necessary, it is the responsibility of the AE firm to cover all costs associated with such delays.

A. PROJECT DOCUMENT DETAILED REQUIREMENTS (PARTS 1 THROUGH 3): ARCHITECTURAL: Submit or show the following as

Applicable

Locations

Rooms1

Doors2

Corridor(s)3

Basic column grid/sizes

Expansion and seismic joints

Electrical closets

Equipment rooms

Signal and telephone closets

Mechanical shafts and space

Stair(s)

Elevator(s)

Automatic Conveyances

Floor Plans/Drawings

All floors (new and renovated)

Penthouse

Roof plan

Pipe basement

Pipe tunnel

Reflected ceiling4

Equipment floor plans 1:50 (1/4 inch) scale5

Demolition plans6

Room names and numbers7

Program net/designed net

Exterior dimensions/total building gross area

Size and shape of all departmental functions and services9

Exterior building elevations10

Finish floor elevations11

Door locations, sizes, and swings

Wall thickness and chase walls

Handrail location/dimensions

Fixed equipment

Equipment elevations and details

Plumbing fixtures

Wheelchair accessible facilities

Wall sections12

Building sections13

Finish grades at corners, entrances, exits, platforms and ramps

Fire and smoke rated partitions14

Lead-lined and radio-frequency-shielded partitions14

Fire extinguisher cabinets14

Spray-on fireproofing (see fire protection)

Construction details15

Drafting symbols, abbreviations, and general notes

Door, window, and louver schedules

Interior details, elevations, sections

Finish schedule16

Graphics and signage17

Color rendering

Specifications (See Spec. Reqmt's)

Lead abatement18

Lead abatement specification19

· Submit, as a minimum, a single line layout for at a scale not less than 1:100 (1/8 inch). A scale of 1:200 (1/16 inch) is acceptable for architectural floor layout if an entire floor cannot be shown on one sheet. Submit a complete double-line layout of areas of critical importance, at a scale of 1:50 (1/4 inch) including equipment.

· Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all the revisions required by comments from schematics.

· Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, incorporating all revisions required by comments from the design development phase.

ARCHITECTURAL NOTES:

1. Use lines between spaces to indicate the centerline of the partition (for schematics only).

2. Indicate doors with a slash mark.

3. Along the corridor, the line shall represent the corridor side of the partition.

4. Indicate ceiling mounted equipment, lighting fixtures, air diffusers, registers, tracks, and other significant elements.

5. Identify all equipment for each room. Indicate and coordinate all equipment with the Equipment Guide List (Program Guide 7610) and Activated Equipment List. Use VA standard symbols and notation to distinguish between contractor-furnished and installed (CC), VA-furnished contractor- installed (VC), VA-furnished and installed (VV), VA-furnished with construction funds [VC(CF) and VV(CF)] and relocated (R) equipment. Equipment floor plans are not required for the offices, consultation rooms, classrooms, conference rooms, and waiting rooms within the above departments. Draw equipment details which are necessary for major decisions, though complete detailing is not required for this submittal.

6. Indicate existing finish schedule and notes on plan.

7. Label as required for schematic drawings. Coordinate new room numbering with medical center.

8. Use the same names on drawings as those used in the space program. Provide area figures in fractional form, e.g., 400/390. Indicate space provided, but not called for in the space program, as: - /390.

9. Label each service or activity listed in the Project Scope Data of the Design Program and indicate boundaries with a distinctive line. Include the activity code number (see Handbook 7610).

10. If the project requires exterior work, show all facades indicating massing, proposed fenestration and the building relationship to adjacent structures and the finish grade. Show all significant building materials, including their colors, any proposed roof top mechanical equipment, architectural screens, skylights, and stacks on the elevation drawings. If building is designed for future expansion (vertical and/or horizontal), delineate elevations with and without future expansion. If project is an addition, show elevations of the existing building in sufficient detail to illustrate the relationship between the new and existing in terms of scale, material, and detail.

11. Define the relationship between the finish ground floor to finish grade at major entrances and docks.

12. Indicate construction including fire resistance rating, building materials and systems, and proposed sill and head heights of openings. Indicate both new and renovated areas on form provided by VA

13. Define building configuration. Draw sections at the same scale as floor plans, normally 1:100 (1/8 inch). If the building abuts an existing structure, indicate in the section how the new floor elevations align with existing.

14. Identify psychiatric areas where special considerations are required to ensure the safety of patients (e.g., hard ceilings, safety glazing, etc.).

15. Indicate new building components and systems, such as window design, roofing system, special entryways, building "skin", and any special architectural elements for the project. Complete detailing of miscellaneous items is not required for this submission.

16. Indicate all building systems, materials, and future expansion, if applicable.

17. Submit a drawing for all which is part of the construction contract.

18. Provide square meters (feet) of lead paint and x-ray shielding to be removed.

19. Format provided in SPECIFICATIONS. If there is no VA master specification, develop contract specification that is following regulations of the Environmental Protection Agency.

Heating, Ventilation, and Air Conditioning (HVAC): Submit the following:

Description of HVAC systems

Equipment for each functional space

Life cycle cost analysis1

Tentative location/sizes

Mechanical equipment room

Principal vertical shafts

Block layout of equipment

Louvers2

Outside air

Exhaust air

Relief air

Engineering calculations3

Selection of HVAC equipment

Catalog cuts of equipment

Room by room heating and cooling loads

Zone by zone heating & cooling loads

Building block heating & cooling loads

Tabulation of steam consumption

Psychometric chart for air handling unit

Coil entering and leaving conditions

Fan motor heat gains

Consumption of humidification loads

Sound/acoustic analysis

Room-by-room air balance charts4

Chilled water plant5

Quantity and type of chillers

Capacity in tons of refrigeration

Electrical equipment

Heating system

Total heating load

Domestic hot water load

Humidification load

Equipment steam demand

Zoning of heating system

HVAC floor plan6

Main supply, return and exhaust ductwork

Volume dampers

Fire and smoke partitions

Fire and smoke dampers

Smoke detectors

Automatic control dampers

Air quantities for each room

Air inlets/outlets

Rises and drops in ductwork

Expansion loops

Anchors

Vales

Drip assemblies

Balancing fittings

Interconnection of HVAC equipment with fire protection equipment (see fire protection)

Plan/section of mechanical equipment rooms

Schematic flow and riser diagrams7

Schematic control diagrams8

HVAC demolition drawings

Phasing plan

Equipment schedule

Seismic bracing

VA symbols and abbreviation

Selection of

Pumps

Fans

Sizing and selection of

Expansion tanks

Steam to hot water convertors

Heat exchangers

Sound analysis

Complete selection data

Outside chilled water and condenser water distribution9

Standard detail drawings

Automatic temperature control drawings10

· Submit, as a minimum, a single line layout for at a scale not less than 1:100 (1/8 inch). Submit a complete double layout of areas of critical importance, at a scale of 1:50 (1/4 inch) including equipment.

· Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all the revisions required by comments from schematics.

· Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, incorporating all revisions required by comments from the design development phase.

HVAC NOTES:

1. Provide specific recommendations and full back-up data. State heating and cooling capacities of each functional area. State the block cooling and heating loads for each new and/or existing building.

2. The locations of these louvers must not allow short circuiting of air from emergency generator exhaust or truck waiting and loading dock areas into air intake etc. Consider factors affecting louver location such as visibility, historical considerations, wind direction, and nuisance and health hazard odors (from emergency generator or truck exhausts).

3. Include room-by-room, peak zone-by-zone, and building block heating and cooling loads. Provide a tabulation of steam consumption based on data from all sources. Show correlation between each HVAC zone boundary and architectural floor area correlation between the architectural room numbers and abbreviated/coded room numbers used with computer input data sheets.

4. Show supply, return, exhaust, make-up, and transfer quantities with intended pressure relationships, i.e., positive, negative, or zero with respect to adjoining spaces.

5. Provide pertinent data on accessories such as pumps and cooling tower etc. Show the extent of the outside chilled water and condenser water piping. Clearly show how the piping will be laid in tunnels, trenches, or by direct burial.

6. Show ceiling clearances, at locations where ducts cross each other, by providing 1:50 (1/4 inch) scale local sections. Show all ductwork and pipe 150 mm (6 inch) and larger in double line. Show separate floor plans for air distribution and piping unless waived by VA. Show clearances required for access and maintenance with coil and tube pull.

7. Show typical air handling systems and all hydronic systems with existing capacities and new estimated loads. Verify actual operating conditions and capacities of HVAC systems prior to design.

8. Show control devices, such as thermostats, humidistats, flow control valves, dampers, freeze stats, operating and high limit sensors for all air systems and fluids, smoke dampers, duct detectors etc. Provide a written description of the sequence of operation on the floor plans. Detail the scope of work involved with the Central Engineering Center (ECC), and address if enough spare capacity is available or a new ECC is required. Show a point schedule for analog/digital input/output to be included in ECC.

9. Show pipe sizes and insulation with plans, profile, sections, details, and all accessories, such as, anchors, expansion loops/joints, valves, manholes, capped and flanged connections, interface between the new and existing work (if any). Clearly indicate interferences (if any) with the existing utilities and/or landscape elements on outside piping layout drawings. Show rerouting any utilities, cuttings of roads, pavements, trees, etc., and the extent of new and demolition work. Based outside utility drawings on the study of the latest site drawings, discussions with engineering personnel, and actual site inspection of the existing utility.

10. Show all duct detectors, control valves/dampers static pressure sensors, differential pressure control assemblies, etc., whose actual physical location is critical for the intended sequence of operation on floor plans.

ELECTRICAL: Submit the following:

Narratives:

Design1

Life cycle analysis for electrical systems

Location and size of:

Electrical equipment2

Electric closets3

Telephone closets3

Signal closets3

Electrical distribution equipment

Drawings showing:

Electrical plot plan of existing and proposed underground power (including manholes)

Telephone systems

Signal inter-building systems

Proposed electrical system4

Electric symbols

Lighting fixture schedule

Emergency Life Safety Equipment (see fire protection)

Symbols, note, abbreviations

List of specialty areas

Method of short-circuit calculations

Method of voltage drop and demand calculations

Utility company correspondence

Utility company requirements

Load calculations for normal & emergency use

Drawings:

Lighting layouts

Power layouts

Signal layouts

Specialty area layouts

Demolition plans

Riser diagrams

Branch circuit wiring (typ.)

Location and size of:

Primary distribution switchgear/switchboard

Engine-generator sets

Substation/pad mounted transformer

Manholes

Location of smoke dampers and duct smoke detectors

Interconnection of electrical control equipment with HVAC equipment (see fire protection)

Smoke partitions and fire alarm zones

Fire alarm and signal riser diagrams (see fire protection)

Calculations for emergency generator(s)

Phasing scheme

Electrical details

· Submit, as a minimum, a single line layout for at a scale not less than 1:50 (1/4 inch). Submit a complete double-line layout of areas of critical importance, at a scale of 1:50 (1/4 inch) including equipment.

· Submit minimum 1:50 (1/4 inch) scale floor plans, new and renovated, incorporating all the revisions required by comments from schematics.

· Submit fully dimensioned, complete, and coordinated 1:50 (1/4 inch) scale floor plans, incorporating all revisions required by comments from the design development phase.

ELECTRICAL NOTES:

1. Include basic assumptions, points of interconnection, impact of new construction to existing electrical distribution system, current demand loading (high voltage switchgear and primary feeder), and projected load of new construction. Propose various feasible electrical systems for projects and provide advantages/disadvantages.

2. Include means and clearances for installation, maintenance, and removal/replacement of equipment.

3. Electrical, signal and telephone closets must stack vertically.

4. Include high voltage and low voltage switchgear, transformers, low voltage main and/or distribution panels, branch panels and methods of feeding 277/480 volt and 120/208 volt normal and emergency panels.

FIRE PROTECTION: Submit the following as applicable:

Fire protection narrative1

Fire and smoke separation

Fire sprinkler/standpipe system

Size of fire pumps

Water supply available/max. demand

Water flow testing results

Fire alarm systems2

Existing to be modernized

Base loop system for interface of new construction

Kitchen extinguishing systems

Size of air handling unit

Exit paths from each zone

Distances to stairs

Occupancy of each area

Exit calculations for each floor

Smoke control features

Floor Plans/Drawings3 & 4

Sprinkler zones

Fire alarm zones

Smoke zones

Building water supply

Standpipes

Fire extinguisher cabinets

Fireproofing of structural members

Sprinkler/standpipe riser supply piping

Termination of sprinkler main and inspector test drains

Sprinkler alarm valves

Waterflow and tamper switches

Sprinkler system fire department connections

Sprinkler design hazards per NFPA 13

Exit signs and emergency lighting

Fire Protection Signature of Life Safety Req’ts

Occupied areas not protected by automatic sprinklers

Calculations

Estimated capacities for proposed air handling units in cubic meters (cubic feet) per minute

Location of:

Fire alarm system

Annunciator panels

Pull stations

Flow switches

Audio-visual devices

Smoke detectors

Duct smoke detectors

Smoke dampers

Fire dampers

Fire alarm risers5

Exit signs

Emergency lighting

Fire sprinklers

Standpipes

Fire hydrants

Fire pumps

Post indicator valves

Sectional valves

Fire extinguisher cabinets

Electromagnetic doors hold open devices

Wall sections indicating fire resistive ratings

Staff sleeping rooms

Excavation plan signage

Door and window schedule with fire rating or fire rated glazing

Zoning of each fire alarm initiating device

Fire pump system (capacity and pressure)

Elevation and isometric view of fire pump

Stairwell sign

Annunciator panel

Interconnection of fire alarm system with:

Smoke dampers

Air handlers

Elevator controls

Kitchen fire extinguishing and fire pump system

HVAC system with smoke duct detectors

Single line riser diagram for fire alarm system

Height/configuration of storage racks and shelving

· Submit, as a minimum, a single line layout for at a scale not less than 1:50 (1/4 inch). Submit a complete double-line layout of areas of critical importance, at a scale of 1:50 (1/4 inch) including equipment.

· Submit minimum 1:50 (1/4 inch) scale floor plans, new and renovated, incorporating all the revisions required by comments from schematics.

· Submit fully dimensioned, complete, and coordinated 1:50 (1/4 inch) scale floor plans, incorporating all revisions required by comments from the design development phase.

FIRE PROTECTION NOTES:

1. Indicate NFPA 220 and UBC fire resistive rating of the building, NFPA 101 occupancy type, and fire protection code analysis to access compliance with NFPA 101.

2. Determine type, features, age, reliability, compliance with present day codes, capacity, zoning, supervision, control panel and power supplies, initiating devices and circuits, and auxiliary functions for existing fire alarm systems. Indicate manufacturer, model number, voltage, and wiring style of existing alarm systems and devices. Provide recommendations for the proposed fire alarm work.

3. Provide information to meet JCAHO requirements, e.g., location of all fire rated barriers, smoke barriers, exit signs, fire extinguishers, manual pull stations, smoke detectors, and sprinkler flow switches. Show all interim life safety measures such as temp systems Fire Alarm Sprinkler and Smoke.

4. At DD Submission, add room names, room numbers, door locations and swings, smoke and fire rated partitions, sprinkler/standpipe risers to floor plans.