D.1 FINAL SOW.pdf

GENERAL DESCRIPTION OF THE WORK:

A. Area of work:

The project work requirements are for a Seismic Evaluation of Building 1 at the VA Medical Center on La Jolla Village Drive in San Diego. The VASD Main Hospital Building 1 has undergone modifications over many years, a seismic retrofit and is in dire need of a Tier #3 Seismic evaluation in accordance with ASCE 41-17 protocol and including:

• A computer analysis of the existing building to discover any structural deficiencies.

• Develop conceptual retrofit schemes with retrofit sketches for these deficiencies based on five proposed VASD goals developed with the consultant for the existing building.

• Marked up PDFs and a cost Estimate from a Cost Estimator for each retrofit scheme.

• Final evaluation documents shall provide the essential criteria for the development of a scope of work document for future retrofit and shall include, but not be limited to notes, drawings analysis and cost estimates, etc.

Note the verification of some of the structural members will not be included in the scope at this point since the area/members should be cleaned first for asbestos exposure. This task can be done later, as a subsequent phase, during the preparation for Construction Documents.

B. Construction Cost Limitation (CCL) The construction cost limitation (CCL) for project is (Not Applicable).

The final design should include bid alternates that total to 20% of the cost (Not Applicable).

C. The A/E contract will generally include the preparation of:

• Part 1: Preparation of Schematic Design (SD) Documents and Investigative Services including cost estimate.

• Part 2: Preparation of Design Development (DD) Documents including cost estimate.

• Part 3: Preparation of Contract Drawings and Specifications including: project schedule, phasing, and cost estimates.

• Part 4: Project Solicitation & Bidding Support Services

• Part 5: Construction Period Services

D. Demolition scope shall include but not be limited to:

Any items of existing construction necessary to fully execute the above referenced project including the abatement of hazardous material such as asbestos, lead, etc. on structural steel in interstitial, overspray of ACM on surrounding surfaces in the interstitial & exterior metal panel walls, metal stud walls, drywall, plaster walls, lead lined gypsum walls, floor tile w/ asbestos mastic, sheet vinyl floors w/ asbestos mastic, ceramic tile floor/walls, acoustical ceiling grid and tile, gypsum board ceilings, plumbing fixtures, piping. An asbestos abatement plan will be required in this design to capture all requirements for the contractor.

E. New construction scope shall include but not be limited to:

Provide services to include all tools, labor, materials, and supervision necessary to construct all applicable demolition, asbestos abatement, lead abatement, walls, partitions, interior finishes, fire protection system modifications, fire alarm system modifications, security system modifications, controls, mechanical and electrical work, and other services necessary for the project. The project will include the complete Seismic Study Assessment of Building 1. This assessment is not restricted within the project boundary. By doing this, this project will correct critical facility deficiencies (including FCA) as well as capture unforeseen conditions that require immediate replace/upgrade/removal. All third-party testing, inspection and certification required to provide a complete project will be borne by the contractor per specifications.

F. Interstitial Field Investigation:

The A/E is advised that the existing finishes and interstitial space(s) located within the hospital has asbestos containing material, (ACM) (except for areas identified by engineering). Elements of this work may involve entering and field verifying conditions within this area. Any person entering the interstitial space must have a minimum of 2 hours of OSHA approved interstitial maintenance and operations awareness training, a medical exam confirming his/her ability to wear a positive air pressure respirator, or a respirator designed specifically for the individual while wearing disposable overalls during field investigation in the interstitial. Leaving the catwalk system is not allowed so as not to disturb any of the existing insulation. AE consultants are to provide all documentation at the Notice-of-Award, (NOA) meeting.

G. Period of Performance:

The Contractor (A/E, Architect Engineer) shall complete all designs and documents required under this SOW in 277 calendar days of issuance of the Notice-of-Award. Work at the Government site is permissible on Federal holidays or weekends, but subject to approval by Contracting Officer’s Representative (COR) and/or the Contracting Officer (CO).

Recognized Federal Holidays:

New Year’s Day, January 1* Martin Luther King Jr. Day, Third Monday in January Washington’s Birthday (President’s Day), Third Monday in February Memorial Day, Fourth Monday in May Juneteenth, June 19* Independence Day, July 4* Labor Day, First Monday in September Columbus Day, October 12* Veterans Day, November 11* Thanksgiving, Fourth Thursday in November Christmas, December 25* *Note: Federal Holidays that fall on a Saturday will be observed the Friday prior. Holidays that fall on a Sunday will be observed the Monday following.

Construction period services, such as site visits for specific tasks that cannot be completed during

“regular work hours” (7:30 am – 4:00 pm), may be required as part of this contract.

H. Type of Contract:

This contract shall be firm-fixed price.

Detailed Requirements: Design & Construction Document Services

A. Design shall consist of a thorough review of facility drawings, field investigations to determine actual conditions, and interviews with appropriate engineering and using service personnel (VA Design Team).

B. VAMC San Diego will furnish available information (drawings) in electronic files to assist in the preparation of field investigation for the design package. The current VA San Diego CAD software is Autodesk AutoCAD 2022. The A/E shall prepare drawings using the VA Electronic Discipline Template Files provided within the VA Technical Information Library (TIL) at http://www.cfm.va.gov/TIL/. All line work is to be consistent with the layers assigned by the VA layering standard. All final .dwg files are to be delivered in three (3) different format (.dwg AutoCAD), (BIM model) & (.pdf Adobe), no x-ref files will be accepted.

C. The A/E shall provide design development, and construction drawings (including all necessary details), technical specifications, cost estimates and tentative project schedules as applicable for the project.

Drawings shall be CAD generated 30" x 42" size ' E' sheets. All Work to be transferable by means of CD Rom, PDF Format, and Internet via E-Mail. The entire sheet of information is to be provided upon submission. Files that are too large to fit on one disc shall be compressed using the compression file (WINZIP). No continuous saving of individual drawing information from one disc to another will be permitted.

D. AE Submission Requirements located on the TIL under PG-18-15.

E. Remodel construction drawings shall be prepared separating all plan views i.e. (Architectural Demo/New;

Ref. Ceiling Demo/New; HVAC; Floor level and Interstitial level Demo/New; Plumbing Floor Level and Interstitial levels Demo/New; Lighting/Power/Signal Demo/New; Standard Details; Elevations and Schedules as required. All dimensions shall be in English standard units.

F. In addition, at final (100%) construction drawing delivery, a composite cad file of all (NEW) disciplines is to be created via insert binding and a separate BIM model. All disciplines are to be aligned on top of a common reference point i.e., cross grid. This file will adhere to the VA Layer assignments with all relative construction notes being removed and will be exploded with no x-references or layers other than the VA Layer Assignment attached. Final payment will be retained until approval of this file.

G. The A/E shall provide services to respond to contractor “Requests for Information” (RFIs) during the bid process and provide information and/or documents necessary for amendments as may be required.

H. Specifications shall be compiled from the VA Master Specification sections found on the TIL.

Specifications shall be provided in Microsoft Word and PDF formats transferrable via internet and/or e-mail. Sections not developed as VA standards shall be prepared by the A/E using the Un-Edited Specification in the CSI format. Specifications will be clearly printed double sided on 8 1/2" x 11" white bond paper front & back for each section suitable for reproduction. Specifications will consist of the general and technical provisions. Specifications shall be in courier 10 font.

I. Cost estimates will be clearly typed on VA Form 10-6238 Estimate Worksheet or submitted in a spreadsheet format that is similar in appearance to the 10-6238. Estimates shall be sectioned in accordance with the technical specifications. A summary sheet will be provided to show division totals, contingency, overhead, profit, and escalation.

J. Critical Path Method (CPM) projected schedules are to be provided using Microsoft Project (Window’s

Version) for design delivery denoting milestone dates of meetings and deliveries and construction schedules relating directly to the CSI technical specifications of each project(s). These schedules will reflect the Gannt chart type appearance of each specification section. They will denote: Activity, Day Duration, Projected Start Date, Projected Finish Date, Month/Quarter Calendar. They shall define critical project activity(s) as deemed necessary by the A/E. The VA will provide the A/E with the start date. Media will be in the form of 8.5x11 color hardcopy with electronic file to be provided.

K. The final design shall conform to all applicable codes and standards identified on the TIL, all applicable local regulatory requirements, and VA design guides and criteria. In addition, the latest edition of the National Fire Codes (A compilation of National Fire Protection Association Codes, Standards, Recommended Practices, and Manuals) is adopted for the design of all fire safety features. Fire protection features not included in the National Fired Codes shall be designed in accordance with the requirements of the latest edition of the International Building Code (International Conference of Building Officials). Variances are made to the adopted codes where specific requirements have been adopted by the VA and are called for in the VA Construction Standards or design criteria documents.

L. PHASING: Construction documents delivery shall include a phasing plan for construction.

M. PROJECT DOCUMENTATION SUBMISSION REQUIREMENTS:

PART A: Basis of Design (BOD) (SD) – (15%)

• CD with all documents: (1) PDF, (1) CAD Dwg. Format, (1) Word Format

• Basis of Design, (BOD), (pdf)

PART 1: Schematic Design (SD) – (35%)

• Blackline prints (5)15x22

• Marked up spec index (pdf)

• Cost Estimate Outline (1) Copy

• CD with all documents: (1) PDF, (1) Dwg. Format, (1) Word Format

• Basis of Design, (BOD), (pdf)

PART 2: Design Development (DD) – (65%)

• Blackline prints (5)15x22, (1) 30x42.

• Specifications (2) double sided in 3 ring binder fully edited.

• Cost Estimate (1) hard copy.

• CD with all documents: (1) PDF, (1) Cad Dwg. Format, (1) Word Format.

PART 3: Preparation of Contract Drawings – (95%)

• Blackline prints (5)15x22, (1) 30x42

• Marked up spec index (1) Bound.

• Cost Estimate Outline (1) Copies

• CD with all documents: (1) PDF, (1) Dwg. Format, (1) Word Format

• Signed memo from Architect of Record, (AOR) stating that all QA/QC has been performed to ensure all comments from previous submission are addressed and proper coordination between disciplines has occurred.

• AE to provide VA Engineering (2) computer aided color renderings, (1) shall be the EP Lab and (1) shall be the Control Room, insure people figures are in the sketches.

Renderings shall be 30 X 42 E size and mounted on form core. VA to receive pdf copies also.

PART 4: Preparation of Contract Drawings – (100%) (IFC)

• Blackline prints (5)15x22, (1) 30x42

• Specification (1) Bound

• Cost Estimate Outline (1) Copies

• CD with all documents: (1) PDF, (1) Dwg. Format, (1) BIM model, (1) Word Format

• Signed memo from AOR stating that all QA/QC has been performed to ensure all comments from previous submission are addressed and proper coordination between disciplines has occurred.

N. PROJECT DOCUMENT SUBMISSION & REVIEW REQUIREMENTS:

The following schedule shall apply:

SUBMISSION: SUBMISSION DUE:

At NOA Design Team Contact Information, Asbestos Training certificates, Respirator Fit test, Design Schedule

10 Federal working days after

NTP

PART A: Basis of Design (BOD) Documentation – (15%) 30 calendar days

PART A: Basis of Design (BOD) VA Review & Approval 21 calendar days

PART 1: Schematic Design (SD) Documentation– (35%)

45 calendar days

PART 1: Schematic Design (SD) – VA Review & Approval 21 calendar days

PART 2: Design Development (DD) – (65%) 60 calendar days calendar days

PART 2: Design Development (DD) – VA Review & Approval AE On Site Review Meeting to be coordinated with COR

30 calendar days

PART 3: Construction Documents (CD) - 95% contract documents submission

30 calendar days

PART 3: Construction Documents (CD) – VA Review & Approval AE On Site Review Meeting to be coordinated with COR

15 calendar days

PART 4: Construction Document (CD) - 100% (IFC) contract document submission

15 calendar days

Total Contract Duration: 277 calendar days

The 277 days listed in part of the project schedule may fluctuate based on when 95% CD submittal meets all VA guidelines and acceptance is issued. If 95% CD submittal is not accepted due to insufficient design requirements throughout the design period and additional time is deemed necessary, it is the responsibility of the AE firm to cover all costs associated with such delays.

Part Two Services/Construction Period Services (optional Line Items) shall be performed for the length of time between the time the option(s) are exercised and acceptance of Construction Completion. The VA has 365 calendar days from final acceptance of the design to exercise the option(s) for Construction Period Services.

A. PROJECT DOCUMENT DETAILED REQUIREMENTS (PARTS 1 THROUGH 3):

ARCHITECTURAL: Submit or show the following as applicable:

Elevator(s)

Automatic Conveyances

Floor Plans/Drawings All floors (new and renovated)

Penthouse

Roof plan

Pipe basement

Pipe tunnel

Reflected ceiling

Equipment floor plans 1:50 (1/4 inch) scale

Demolition plans

Room names and numbers

Program net/designed net

Exterior dimensions/total building gross area

Size and shape of all departmental functions and services

Exterior building elevations

Finish floor elevations

Door locations, sizes, and swings

Wall thickness and chase walls

Handrail location/dimensions

Schematics* DD** CD***

Locations

Rooms

Doors

Corridor(s)

Basic column grid/sizes

Expansion and seismic joints

Electrical closets

Equipment rooms

Signal and telephone closets

Mechanical shafts and space

Stair(s)

Ramp(s)

Fixed equipment

Equipment elevations and details

Plumbing fixtures

Wheelchair accessible facilities

Wall sections

Building sections

Finish grades at corners, entrances, exits, platforms and ramps

Fire and smoke rated partitions

Lead-lined and radio-frequency-shielded partitions

Fire extinguisher cabinets

Spray-on fire proofing (see fire protection)

Construction details

Drafting symbols, abbreviations, and general notes

Door, window, and louver schedules

Interior details, elevations, sections

Finish schedule

Graphics and signage

Color rendering

Specifications (See Spec. Reqmt's)

Lead abatement

Lead abatement specification

* Submit, as a minimum, a single line layout for at a scale not less than 1:100 (1/8 inch). A scale of 1:200 (1/16 inch) is acceptable for architectural floor layout if an entire floor cannot be shown on one sheet.

Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch) including equipment.

** Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all of the revisions required by comments from schematics.

*** Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, incorporating all revisions required by comments from the design development phase.

ARCHITECTURAL NOTES:

1. Use lines between spaces to indicate the centerline of the partition (for schematics only).

2. Indicate doors with a slash mark.

3. Along the corridor, the line shall represent the corridor side of the partition.

4. Indicate ceiling mounted equipment, lighting fixtures, air diffusers, registers, tracks, and other significant elements.

5. Identify all equipment for each room. Indicate and coordinate all equipment with the Equipment

Guide List (Program Guide 7610) and Activated Equipment List. Use VA standard symbols and notation to distinguish between contractor-furnished and installed (CC), VA-furnished contractor-installed (VC), VA-furnished and installed (VV), VA-furnished with construction funds [VC(CF) and VV(CF)] and relocated (R) equipment. Equipment floor plans are not required for the offices, consultation rooms, classrooms, conference rooms, and waiting rooms within the above departments. Draw equipment details which are necessary for major decisions, though complete detailing is not required for this submittal.

6. Indicate existing finish schedule and notes on plan.

7. Label as required for schematic drawings. Coordinate new room numbering with medical center.

8. Use the same names on drawings as those used in the space program. Provide area figures in fractional form, e.g., 400/390. Indicate space provided, but not called for in the space program, as: - /390.

9. Label each service or activity listed in the Project Scope Data of the Design Program and indicate boundaries with a distinctive line. Include the activity code number (see Handbook 7610).

10. If the project requires exterior work, show all facades indicating massing, proposed fenestration and the building relationship to adjacent structures and the finish grade. Show all significant building materials, including their colors, any proposed roof top mechanical equipment, architectural screens, skylights, and stacks on the elevation drawings. If building is designed for future expansion (vertical and/or horizontal), delineate elevations with and without the future expansion. If project is an addition, show elevations of the existing building in sufficient detail to illustrate the relationship between the new and existing in terms of scale, material, and detail.

11. Define the relationship of the finish ground floor to finish grade at major entrances and docks.

12. Indicate construction including fire resistance rating, building materials and systems, and proposed sill and head heights of openings. Indicate both new and renovated areas on form provided by VA

13. Define building configuration. Draw sections at the same scale as floor plans, normally 1:100 (1/8 inch). If the building abuts an existing structure, indicate in the section how the new floor elevations align with existing.

14. Identify psychiatric areas where special considerations are required to ensure the safety of patients (e.g., hard ceilings, safety glazing, etc.).

15. Indicate new building components and systems, such as window design, roofing system, special entryways, building "skin", and any special architectural elements for the project. Complete detailing of miscellaneous items is not required for this submission.

16. Indicate all building systems, materials, and future expansion, if applicable.

17. Submit a drawing for all which is part of the construction contract.

18. Provide square meters (feet) of lead paint and x-ray shielding to be removed.

19. Format provided in SPECIFICATIONS. If there is no VA master specification, develop contract specification that is in compliance with regulations of the Environmental Protection Agency.

HVAC: Submit the following:

Schematics* DD* CD*

Description of HVAC systems Equipment for each functional space Life cycle cost analysis

Tentative location/sizes

Mechanical equipment room Principal vertical shafts

Block layout of equipment Louvers

Outside air

Exhaust air

Relief air

Engineering calculations

Selection of HVAC equipment

Catalog cuts of equipment

Room by room heating and cooling loads

Zone by zone heating & cooling loads

Building block heating & cooling loads

Tabulation of steam consumption

Psychometric chart for air handling unit

Coil entering and leaving conditions

Fan motor heat gains

Consumption of humidification loads

Sound/acoustic analysis

Room-by-room air balance charts

Chilled water plant

Quantity and type of chillers

Capacity in tons of refrigeration

Electrical equipment

Heating system Total heating load

Domestic hot water load

Humidification load

Equipment steam demand

Zoning of heating system

HVAC floor plan

Main supply, return and exhaust ductwork

Volume dampers

Fire and smoke partitions

Fire and smoke dampers

Smoke detectors

Automatic control dampers

Air quantities for each room

Air inlets/outlets

Rises and drops in ductwork

Expansion loops

Anchors

Vales

Drip assemblies

Balancing fittings

Interconnection of HVAC equipment with fire protection equipment (see fire protection)

Plan/section of mechanical equipment rooms

Schematic flow and riser diagrams

Schematic control diagrams

HVAC demolition drawings

Phasing plan

Equipment schedule

Seismic bracing

VA symbols and abbreviation

Selection of Pumps

Fans

Sizing and selection of Expansion tanks

Steam to hot water convertors

Heat exchangers Sound analysis

Complete selection data

Outside chilled water and condenser water distribution

Standard detail drawings

Automatic temperature control drawings

* Submit, as a minimum, a single line layout for at a scale not less than 1:100 (1/8 inch). Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch) including equipment.

** Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all of the revisions required by comments from schematics.

*** Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, incorporating all revisions required by comments from the design development phase.

HVAC NOTES:

1. Provide specific recommendations and full back-up data. State heating and cooling capacities of each functional area. State the block cooling and heating loads for each new and/or existing building.

2. The locations of these louvers must not allow short circuiting of air from emergency generator exhaust or truck waiting and loading dock areas into air intake etc. Consider factors affecting louver location such as visibility, historical considerations, wind direction, and nuisance and health hazard odors (from emergency generator or truck exhausts).

3. Include room-by-room, peak zone-by-zone, and building block heating and cooling loads. Provide a tabulation of steam consumption based on data from all sources. Show correlation between each HVAC zone boundary and architectural floor area correlation between the architectural room numbers and abbreviated/coded room numbers used with computer input data sheets.

4. Show supply, return, exhaust, make-up, and transfer quantities with intended pressure relationships, i.e., positive, negative, or zero with respect to adjoining spaces.

5. Provide pertinent data on accessories such as pumps and cooling tower etc. Show the extent of the outside chilled water and condenser water piping. Clearly show how the piping will be laid in tunnels, trenches, or by direct burial.

6. Show ceiling clearances, at locations where ducts cross each other, by providing 1:50 (1/4 inch) scale local sections. Show all ductwork and piping 150 mm (6 inch) and larger in double line. Show separate floor plans for air distribution and piping unless waived by VA. Show clearances required for access and maintenance with coil and tube pull.

7. Show typical air handling systems and all hydronic systems with existing capacities and new estimated loads. Verify actual operating conditions and capacities of HVAC systems prior to design.

8. Show control devices, such as, thermostats, humidistats, flow control valves, dampers, freezestats, operating and high limit sensors for all air systems and fluids, smoke dampers, duct detectors etc.

Provide a written description of the sequence of operation on the floor plans. Detail the scope of work involved with the Central Engineering Center (ECC), and address if enough spare capacity is available or a new ECC is required. Show a point schedule for analog/digital input/output to be included in ECC.

9. Show pipe sizes and insulation with plans, profile, sections, details, and all accessories, such as, anchors, expansion loops/joints, valves, manholes, capped and flanged connections, interface between the new and existing work (if any). Clearly indicate interferences (if any) with the existing utilities and/or landscape elements on outside piping layout drawings. Show rerouting any utilities, cuttings of roads, pavements, trees, etc., and the extent of new and demolition work. Base outside utility drawings on the study of the latest site drawings, discussions with engineering personnel, and actual site inspection of the existing utility.

10. Show all duct detectors, control valves/dampers static pressure sensors, differential pressure control assemblies, etc., whose actual physical location is critical for the intended sequence of operation on floor plans.

ELECTRICAL: Submit the following:

Narratives:

Design

Life cycle analysis for electrical systems

Location and size of:

Electrical equipment

Electric closets

Telephone closets

Signal closets

Electrical distribution equipment

Drawings showing:

Electrical plot plan of existing and proposed underground power (including manholes)

Telephone systems

Signal inter-building systems

Proposed electrical system

Electric symbols

Lighting fixture schedule

Emergency Life Safety Equipment (see fire protection)

Symbols, note, abbreviations

List of specialty areas Method of short-circuit calculations Method of voltage drop and demand calculations

Utility company correspondence Utility company requirements

Load calculations for normal & emergency use

Drawings:

Lighting layouts

Power layouts

Signal layouts

Specialty area layouts

Demolition plans

Riser diagrams

Branch circuit wiring (typ.)

Location and size of:

Primary distribution switchgear/switchboard

Engine-generator sets

Substation/pad mounted transformer

Manholes

Location of smoke dampers and duct smoke detectors

Interconnection of electrical control equipment with HVAC equipment

Smoke partitions and fire alarm zones

Fire alarm and signal riser diagrams

Calculations for emergency generator(s)

Phasing scheme

Electrical details

* Submit, as a minimum, a single line layout for at a scale not less than 1:50 (1/4 inch). Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch) including equipment.

** Submit minimum 1:50 (1/4 inch) scale floor plans, new and renovated, incorporating all of the revisions required by comments from schematics.

*** Submit fully dimensioned, complete, and coordinated 1:50 (1/4 inch) scale floor plans, ELECTRICAL NOTES:

1. Include basic assumptions, points of interconnection, impact of new construction to existing electrical distribution system, current demand loading (high voltage switchgear and primary feeder), and projected load of new construction. Propose various feasible electrical systems for project and provide advantages/disadvantages.

2. Include means and clearances for installation, maintenance, and removal/replacement of equipment.

3. Electrical, signal and telephone closets must stack vertically.

4. Include high voltage and low voltage switchgear, transformers, and low voltage main and/or distribution panels, branch panels and methods of feeding 277/480 volt and 120/208 volt normal and emergency panels.

FIRE PROTECTION: Submit the following as applicable:

Fire protection narrative

Fire and smoke separation Fire sprinkler/standpipe system Size of fire pumps Water supply available/max. demand Water flow testing results Fire alarm systems

Existing to be modernized Base loop system for interface of new construction

Kitchen extinguishing systems Size of air handling unit Exit paths from each zone

Distances to stairs Occupancy of each area Exit calculations for each floor Smoke control features

Floor Plans/Drawings 3 & 4

Sprinkler zones Fire alarm zones Smoke zones Building water supply Standpipes Fire extinguisher cabinets

Fireproofing of structural members Sprinkler/standpipe riser supply piping

Termination of sprinkler main and inspector test drains

Sprinkler alarm valves

Waterflow and tamper switches

Sprinkler system fire department connections

Sprinkler design hazards per

NFPA 13

Exit signs and emergency lighting

Fire Protection Signature of Life Safety Req’ts

Occupied areas not protected by automatic sprinklers

Calculations

Estimated capacities for proposed air handling units in cubic meters (cubic feet) per minute

Location of:

Fire alarm system

Annunciator panels

Pull stations

Flow switches

Audio-visual devices

Smoke detectors

Duct smoke detectors

Smoke dampers

Fire dampers

Fire alarm risers

Exit signs

Emergency lighting

Fire sprinklers

Standpipes

Fire hydrants

Fire pumps

Post indicator valves

Sectional valves

Fire extinguisher cabinets

Electromagnetic doors hold open devices Wall sections indicating fire resistive ratings

Staff sleeping rooms

Excavation plan signage

Door and window schedule with fire rating or fire rated glazing

Zoning of each fire alarm initiating device

Details

Fire pump system (capacity and pressure)

Elevation and isometric view of fire pump

Stairwell sign

Annunciator panel

Interconnection of fire alarm system with:

Smoke dampers

Air handlers

Elevator controls

Kitchen fire extinguishing and fire pump system

HVAC system with smoke duct detectors

Single line riser diagram for fire alarm system

Height/configuration of storage racks and shelving

* Submit, as a minimum, a single line layout for at a scale not less than 1:50 (1/4 inch). Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch) including equipment.

** Submit minimum 1:50 (1/4 inch) scale floor plans, new and renovated, incorporating all of the revisions required by comments from schematics.

*** Submit fully dimensioned, complete, and coordinated 1:50 (1/4 inch) scale floor plans, incorporating

FIRE PROTECTION NOTES:

1. Indicate NFPA 220 and UBC fire resistive rating of the building, NFPA 101 occupancy type, and fire protection code analysis to access compliance with NFPA 101.

2. Determine type, features, age, reliability, compliance with present day codes, capacity, zoning, supervision, control panel and power supplies, initiating devices and circuits, and auxiliary functions for existing fire alarm system. Indicate manufacturer, model number, voltage, and wiring style of existing alarm systems and devices. Provide recommendations for the proposed fire alarm work.

3. Provide information to meet JCAHO requirements, e.g., location of all fire rated barriers, smoke barriers, exit signs, fire extinguishers, manual pull stations, smoke detectors, and sprinkler flow switches. Show all interim life safety measures such as temp systems Fire Alarm Sprinkler, and Smoke.

4. At DD Submission, add room names, room numbers, door locations and swings, smoke and fire rated partitions, sprinkler/standpipe risers to floor plans. Identify psychiatric areas on drawings so areas for institutional type heads are identified. Add location of all valves (post indicator, sectional) and backflow preventer if provided.

5. Show new equipment and/or the necessary changes involved if modification to the existing system is required. Include any recommendations where certain requirements of VA criteria might be waived, in order to allow the existing equipment to be reused.

PLUMBING: Submit the following as applicable:

Narrative

Existing plumbing systems to be used and necessary modifications

New plumbing systems

New or modified water treatment

Floor Plans/Drawings:

Room names

Identify Existing plumbing fixtures w/VA numbering system

New plumbing fixtures w/VA numbering system

Existing equipment

New equipment

New medical gas outlets

New laboratory gas outlets

Plumbing piping

Size of pipe

Equipment schedule

Fire & smoke partitions

Demolition plans

Riser diagrams

Legend, notes, and details

Location and size of sprinkler riser, standpipes, and fire pumps (see fire protection)

Location of emergency eyewash and shower equipment

Calculations (equipment & piping)

* Submit, as a minimum, a single line layout for at a scale not less than 1:50 (1/4 inch).

** Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all of the revisions required by comments from schematics phase.

*** Submit fully dimensioned, complete, and coordinated 1:50 (1/4 inch) scale floor plans, incorporating all revisions required by comments from the design development phase. Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch).

ASBESTOS ABATEMENT: Submit the following as applicable:

Asbestos abatement report including:

1. Summary results of building records

2. Summary results of station personnel interview

3. determination of materials known to contain asbestos.

4. visual inspection of building to determine location and condition of asbestos.

5. sample strategy on the extent of asbestos present

Name and location of qualified laboratory for sample analysis

Asbestos abatement drawing

Major Decontamination Areas showing:

1. Limits of sealing off the location

2. Quantities of asbestos material

3. Arrangements for auxiliary rooms

4. Engineering of negative air systems

5. Path of asbestos to loading platform

6. Location and connection to required utilities

Minor Decontamination Areas showing:

1. location, type, and length of pipe element to be abated by "Glove and Bag" approach

2. Other abatement features

Summary of

Square meter (feet) of floor space for abatement

Total linear and square meter (feet) of asbestos to be abated

Total cost of abatement

Asbestos abatement drawings including:

1. restoration of impacted building sub-systems

2. integrated phasing on execution of abatement

* Submit, as a minimum, a single line layout for at a scale not less than 1:50 (1/4 inch). Submit a equipment.

** Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all of the revisions required by comments from schematics.

*** Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, incorporating

1. Provide a copy of the summary to the construction cost estimator for inclusion as a separate bid item in the project estimate.

2. Include any cost for decontamination of equipment and fixtures.

EQUIPMENT: Submit the following as applicable:

Equipment (on architectural drawing)

Activation Equipment List (Excel format)

* Submit, as a minimum, a single line layout for at a scale not less than 1:100 (1/8 inch). Submit a equipment.

** Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all of the revisions required by comments from schematics.

*** Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, SPECIFICATIONS: Submit the following as applicable:

Schematics DD CD Specifications (All Disciplines)

1, 2. & 3

SPECIFICATION NOTES:

1. Comply with the requirements of the VA Manual for Preparation and Issuance of Construction Solicitation and Contract Documents.

2. Submit for all technical disciplines the original VA Master Specification section drafts marked-up with pencil showing the editing for the project. Clearly identify modifications, deletions, and insertions. Assure the specification drafts have been edited and tailored in their application to represent accurate coordination between drawings and specifications.

3. When no VA Master Construction Specification exists for a "unit of work", prepare the specification section consistent with VA Master Construction Specifications format.

a. Use generic or non-proprietary specifications describing the minimal acceptable product criteria level where no "Standard" exists to define quality and workmanship levels.

b. Use applicable "Standards" to define quality and workmanship when these publications exist. List complete designation and title of each publication used in Part 1; follow format in VA Master Construction Specifications for Applicable Publications.

c. Do not use proprietary specifications or systems that restrict competition unless authorization in writing has been received from the VA Project Manager for such proprietary specification.

See the Federal Acquisition Regulation (FAR) Part 10, Part 14, and Part 36.

d. Do not use trade names or manufacturers brand names, except as previously noted.

e. When a deviation is requested, define and specify the minimum acceptable levels of essential criteria in descriptive, physical, functional, or performance requirements.

ESTIMATING: Submit the following:

Schematics DD CD

Cost estimate in compliance with

Manual for Preparation of Estimates (separate estimates for new construction and alteration work)

Level "A" Summary Sheets for building Level "A" Summary Sheets for sitework Building gross area computation (new) Building gross area computation

(alteration work)

Project Data Sheet 1 Project Data Sheet 1 and 2

Asbestos abatement

Detailed estimate take-off sheets

Level "B" Summary Sheets for buildings

Level "B" Summary Sheets for sitework

Supplement A to SF 252

Detail Market Analysis

PART 4: Project Solicitation & Bidding Support Services

A. Prepare supporting documentation and written responses to questions from bidders, including revised plans or specifications, if needed, for addenda, as required, to be issued by Contracting Officer.

B. Attend a mandatory pre-bid meeting with bidders.

C. AE shall provide solicitation support services during the construction period’s solicitation phase.

Pre-bid site visit to include meeting and project walk around. This is the meeting where contractors are invited to the job site to visually inspect the construction site in order to accurately develop a construction bid package. The AE shall be available during this entire site visit to assist the VA in answering any contractor questions. All questions shall be logged by the AE and will be submitted in writing by the contractor to the Contracting Officer. Responses may not be provided verbally onsite.

Answer any technical questions/requests for information (RFI) received from contractors over the duration of the solicitation, including questions asked during the site visit. Questions from contractors may come at multiple times and cover several or a few questions over the course of the solicitation period. Technical question responses will be provided to the Contracting Officer who will distribute the information via amendment to the solicitation. Answers to RFIs will be required from the AE within five (5) calendar days of the date the questions are sent to the AE from either the project COR or CO. An alternate response period may be submitted for review, however, unless approved by the CO and COR, the AE is required to comply with the seven (7) calendar day requirement. Throughout the solicitation period, the AE shall provide addenda as necessary if required to revise specs and drawings. In response to any technical questions and/or addenda issued during the solicitation period, the AE shall provide any final revisions to the 100% FC CD as part of the construction contract. These documents shall be labeled Final Construction.

PART 5: Construction Period Services

A. SHOP DRAWINGS AND SUBMITTALS

Construction Period Services (CPS) – CPS shall be provided for entire duration of construction Contract. Although the AE is directed to design the construction project for a duration of five

(12) months from the effective date of the exercised option, which accounts for potential differing site conditions, design errors, and requirement changes; this duration may change with the exercising of an option line item. The AE shall provide following Construction Period Services:

B. Requests for Information (RFI) When necessary for contract in-scope changes to construction project requirements, prepare construction cost, completion schedule estimates and Construction Bulletins (CBs). AE RFI review time shall not exceed 7 calendar days. When CB is not for a design deficiency, VA will issue an RFP to the AE for re-design during CPS. Otherwise, CB shall be at no added cost to government. CBs include narrative cover page, stamped drawings or sketches, and edited/added specifications as well as a construction cost estimate. A full CB, if required, is due to VA within same 7 calendar day RFI response timeline. A CB is not required for simple clarifications, selections among options in contract specifications, nor for as-built markups within tolerance qualifying as “field adjustment” by Construction Contractor. CBs are required when any change occurs to scope, schedule, cost, or quality standards. CB drawings shall consist only of full-size drawing sheet edits, with numbered clouds and title bar notation in format to be given by VA. If additional details are needed, they shall be inserted into existing detail sheets. If they do not fit, a new detail sheet will be created, and cover sheet with TOC shall be updated accordingly. AE shall maintain an electronic version of Contract Set of drawings and specifications that reflects CBs through current version. From that date forward, Construction Contractor will use updated set as their as-built set for “field adjustment” markups.

C. Submittal Reviews Submittal reviews shall be submitted within seven (7) calendar days of submittal to the A/E.

This service includes reviewing and providing comments and recommendations to government on items such as construction contractor’s quality control plan, initial and final network schedules, bar chart schedules, schedules of prices, safety plan, shop drawings (including MEP coordination drawing, shop drawings, diagrams, layouts, catalog cuts, performance and test data, samples finish chips, etc.), operation and maintenance manuals, and as-built drawings. For items that are shown as "CONDITIONAL, RE-SUBMITTAL REQUIRED", or "REJECTED" AE shall include an explanation that clearly describes reason(s) for recommended action.

D. Attendance at Meetings Attendance at various meetings such as pre-construction (kick-off) conference, routine quality control meetings, safety meetings, change order negotiations, claims meetings, scheduling meetings, and other conferences between government and construction contractor may be required by government. These meetings primarily pertain to weekly construction meetings but may include other various meetings, change order negotiations, claims meetings, scheduling meetings, and other conferences between government and construction contractor as may be called by government. AE should plan on a senior architect/engineer familiar with entire design, to attend each construction meeting phone call and furnish meeting minutes during the construction period.

E. Site Visit Reports Site visit reports shall be submitted within seven (7) calendar days of the visit. All documents in any of the electronic formats listed above.

F. Modification/Change Order Requests Modification requests shall be submitted within seven (7) calendar days of submittal to the

A/E. This includes the review of the contractor’s change order/modification proposal for construction change orders, as well as the formulation of an IGCE for the modification, as requested. The A/E's reply regarding his/her review of cost proposals and his/her recommendations shall include an independent breakdown of costs in detail, quantities, and unit prices and shall cover both additions and deductions of labor, materials, and equipment.

The A/E shall also supply cost estimates as requested by the COR for Request for Proposals for anticipated changes.” All documents in any of the electronic formats listed above. Note - If major modification, VA will provide additional time and document format guidance.

G. Punch List Punch list shall be submitted within seven (7) calendar days of the final acceptance inspection. The punch list shall include pictures and estimated costs. All documents in any of the electronic formats listed above.

H. Record Drawings Record drawings shall be delivered to the VA within thirty (30) calendar days after VA acceptance of the construction project. AE shall prepare Record Drawing set at construction completion. Add any new drawings and review Construction Contractor’s annotated drawings.

Verify accuracy of contractor interim record drawings and as-built conditions as construction contractor document changes occur. Receive and review contractor “red-line” in preparation for production of final as-builts. Deliver electronic (AutoCAD) and hard copy record drawings to VAMC COR within 30 days of receipt of full as-built package from General Contractor.

AutoCAD files shall not include external references.

I. Cost Proposals The A/E shall review the Contractor's requests for information and cost proposals for construction change orders when requested by the COR. The A/E's reply regarding his/her review of cost proposals and his/her recommendations shall include an independent breakdown of costs in detail, quantities, and unit prices and shall cover both additions and deductions of labor, materials, and equipment. The A/E shall also supply cost estimates as requested by the COR for Request for Proposals for anticipated changes.

J. THIRD PARTY COMMISSIONING

1. AE is required to include an independent commissioning agent for the project. The commissioning agent shall be a sub who is working independently with the AE and will coordinate with the construction contractor to ensure the project is built and operate accordingly to plans.

2. Commissioning Agent shall engage early in the project to the completion of the construction. The participation and number of meetings/review meeting shall be clearly identified in the proposal to VA. The A-E shall provide third party Commissioning and Commissioning Agent services and deliverables in accordance with the reference document, OCFM Whole Building Commissioning Process Manual located on the TIL

(https://www.cfm.va.gov/til/Cx-RCx/CxManual.PDF). See “Commissioning Agent Tasks” in each section of the reference document. The Commissioning Agent shall be involved in all phases of the project, including both design and construction. It is anticipated that the Commissioning Agent will participate in the following: design reviews, owner’s requirements updates, design phase commissioning planning (facilitate), commissioning specification reviews (facilitate), construction project meetings, construction observation visits, equipment startup and testing, Testing Adjusting and Balancing (TAB) verification, and project commissioning (facilitate in coordination with General Contractor). The commissioning process shall be adapted to the size and complexity of the project. Deliverables shall be as described in the reference document. Additionally, the Commissioning Agent shall develop the commissioning plan, pre-functional checklists, systems functional performance test checklists, integrated system test checklists, and edited master specification templates to serve as a starting point for the commissioning process on all projects based on the following Systems to be Commissioned.

• HVAC (VA Master Specification Section 23 08 00): Direct Digital Control System, Chilled Water System, Condenser Water System, Steam/Heating Hot Water System, HVAC Air Handling System, HVAC Ventilation/Exhaust Systems, HVAC Terminal Unit Systems, Decentralized Unitary HVAC Systems, Humidity Control Systems, Hydronic Distribution Systems

• Electrical (VA Master Specification Section 26 08 00): Electric Power Monitoring Systems

• Electronic Safety and Security (VA Master Specification Section 28 08 00): Physical Access Control Systems, Access Control Systems

• Plumbing Systems (VA Master Specification Section 22 08 00): Plumbing systems, subsystems, and equipment.

https://www.cfm.va.gov/til/Cx-RCx/CxManual.PDF

K. SITE VISITS AND INSPECTIONS

1. When necessary and requested by the Contracting Officer or his/her authorized representative, the A-E shall make visits to the project site. The total number of visits shall be based on the duration of the project construction with a minimum monthly frequency unless designated otherwise AND, at a minimum, during the installation/activation of utility systems (mechanical, electrical, and plumbing), for partial final and final inspection and for special purposes as requested by the Contracting Officer. A site visit is defined, except for payment purposes, as a visit to the site by one person for any part of a day. Only registered architects and engineers thoroughly familiar with the project may make these site visits. The Contracting Officer has the prerogative to determine the professional discipline(s) required for each visit. The A-E shall observe the construction and advise the VA Project Manager of any deviations or deficiencies. A site inspection report which includes the purpose of the inspection, items reviewed, deficiencies observed, recommendations and additional actions required, shall be furnished to the Contracting Officer or his authorized representative within three workdays following the site visit date.

(a) INSPECTIONS OF CONSTRUCTION WORK

(1) Intermediate Inspections. The A-E shall provide registered architects and engineers who are familiar with the design work of the project to act as observers and advisers to the VA team conducting intermediate inspections.

The A-E shall provide site visits for the following construction milestones but will not be limited to them. Additional site visits TBD.

• Steel framing

• Stud wall framing

•…