D 75N95022Q00492-CSS.pdf

COMBINED SYNOPSIS / SOLICITATION

75N95022Q00492

TITLE: Sartorius Incucyte S3 HD/2CLR System with Accessories and Service Agreements

THIS IS A NON-COMPETITIVE (NOTICE OF INTENT) COMBINED SYNOPSIS

SOLICITATION TO AWARD A CONTRACT OR PURCHASE ORDER WITHOUT PROVIDING

FOR FULL OR OPEN COMPETITION (INCLUDING BRAND-NAME).

The National Institute on Drug Abuse (NIDA), Office of Acquisition (OA), on behalf of the National Center for Advancing Translational Sciences (NCATS), intends to negotiate and award a purchase order without providing for full and open competition (including brand-name) for a Sartorius Incucyte S3 HD/2CLR System with Accessories and Service Agreements. Only this system will meet the Government’s need because only this live cell imaging system will accept all of the data in every format that was collected and processed on NCATS’ existing Incucyte S1 system.

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued.

(ii) The solicitation number is 75N95022Q00492 and the solicitation is issued as a request for quotation (RFQ). This acquisition is for a commercial item and is conducted under the authority of the Federal Acquisition Regulation (FAR) Part 13 - Simplified Acquisition Procedures and FAR Part 12 - Acquisition of Commercial Items, and is not expected to exceed the simplified acquisition threshold.

(iii) The solicitation document and incorporated provisions and clauses are those in effect through

Federal Acquisition Circular (FAC) 2022-06 effective May 26, 2022.

(iv) The associated NAICS code is 334516 and the Small Business size standard is 1,000 employees. This requirement is non-competitive and no set-aside restrictions are applicable.

DESCRIPTION

(v) The National Center for Advancing Translational Sciences (NCATS), within the National

Institutes of Health (NIH), requires a Sartorius Incucyte S3 live cell imaging station to capture and analyze images of living cells. This requirement includes:

1. One Sartorius Incucyte S3 HD/2CLR System (Cat. No. 4647) including –

a. dual color Fluorescent capabilities with 4x, 10x, and 20x Objectives

b. three Microplate Vessel Trays

c. manufacturer’s warranty

2. Incucyte Software Module (Cat. No. 9600-0031)

3. One 120V power supply

4. One power cord

5. Incucyte S3 installation

6. Incucyte end-user training

7. Three optional 12-month service agreements, the first intended to be exercised and begin upon the expiration of the manufacturer’s warranty.

(vi) Delivery and installation are to occur as quickly as possible after receipt of order. Quoters are to propose date(s) for delivery and installation. End-user training is to occur at a mutually agreed-upon time.

Delivery shall be made to Rockville, MD, 20850. FOB Destination. The exact address will be noted on the purchase order.

The total period of performance for the service agreements is three years, if all options are exercised.

EVALUATION AND AWARD

(vii) The anticipated award date is August 22, 2022.

(viii) The Government plans to make a firm fixed-price award resulting from this solicitation. The resulting award will be made to the responsible quoter whose quote is most advantageous to the Government, price and other factors considered. The following factors will be considered, using a trade-off approach and comparative evaluations, to determine which quote is most advantageous:

1. Technical Capability: The ability to provide the required items, and the proposed delivery and installation date(s).

2. Past Performance: Past performance providing similar supplies. The Government may use any source of available past performance information (see FAR 13.106-2(b)(3)).

3. Price: The total price, including all options.

SUBMISSION INSTRUCTIONS

(ix) All responses to this RFQ must be received by 9:00am Eastern Time on August 15, 2022 and must reference the solicitation number cited above. Responses must be submitted via email to Kimberly Espinosa at kimberly.espinosa@nih.gov.

mailto:kimberly.espinosa@nih.gov

(x) This is an RFQ. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or service.

Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this RFQ must be completed by the quoter.

(xi) Responses to this RFQ must include sufficient information to establish the interested parties’ bona-fide capabilities of providing the product or service. Responses may exceed capability or performance characteristics of the solicitation's requirements. The Government reserves the right, but is not required, to award to a response that exceeds capability or performance characteristics of the solicitation's requirements if it provides a benefit to the Government.

(xii) Responses must be submitted in the English language and must include the Unique Entity

Identifier (UEI) (which recently replaced the DUNS number), the Taxpayer Identification Number (TIN), the certification of business size, the completed representation in FAR Provision 52.225-2 (attached), and a quotation that includes:

1. The total price,

2. Individual prices for each item,

3. The delivery and installation date(s).

4. Prompt payment discount terms,

5. Product or catalog number(s),

6. Product description, and

7. Any other information or factors that may be considered in the award decision. Such factors may include: special features required for effective program performance; trade-in considerations; warranty considerations; maintenance availability; and environmental and energy efficiency considerations.

All quoters must have an active registration in the System for Award Management (SAM).

(xiii) Quoters proposing to provide the Sartorius Incucyte S3 and installation/training/service agreements, who are not also the manufacturer of the S3, must provide a letter of authorization from the manufacturer or other evidence of their authority to provide the S3 and associated installation/training/service agreements.

(xiv) For information about this RFQ, contact Kimberly Espinosa, Contracting Officer, at 301-827-

3546 or kimberly.espinosa@nih.gov.

(xv) All responsible sources may submit a bid, proposal, or quotation which shall be considered by the agency.

TERMS AND CONDITIONS, PROVISIONS, CLAUSES, AND REPRESENTATIONS

(xvi) The clause at FAR 52.217-7 Option for Increased Quantity-Separately Priced Line Item

(Mar 1989). The Government may require the delivery or performance of the numbered line item, identified in the Schedule as an option item, in the quantity/duration and at the price stated in the Schedule. The Contracting Officer may exercise the option by written notice to the Contractor within the period of performance.

(End of clause)

(xvii) The clause at FAR 52.217-9, Option to Extend the Term of the Contract (Mar 2000).

(a) The Government may extend the term of this contract by written notice to the Contractor at anytime during the period of performance of this contract; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 7 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 60 months.

(End of clause)

(xviii) The provision at FAR 52.252-1, Solicitation Provisions Incorporated by Reference (Feb

1998). This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at www.acquisition.gov.

(End of clause)

The following provisions apply to this acquisition and are incorporated by reference:

1. FAR Provision 52.204-7, System for Award Management (Oct 2018)

2. FAR Provision 52.204-16, Commercial and Government Entity Code Reporting (Aug 2020)

3. FAR Provision 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services (Nov 2021)

(xix) The clause at FAR 52.252-2, Clauses Incorporated by Reference (Feb 1998). This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at www.acquisition.gov.

(End of clause)

In addition to the clauses checked in FAR 52.212-5 (attached), the following clauses also apply to this acquisition and are incorporated by reference:

1. FAR Clause 52.204-13, System for Award Management Maintenance (Oct 2018)

2. FAR Clause 52.204-18, Commercial and Government Entity Code Maintenance (Aug 2020)

3. FAR Clause 52.212-4, Contract Terms and Conditions – Commercial Products and

Commercial Services (Nov 2021)

4. HHSAR Clause 352.222-70, Contractor Cooperation in Equal Employment Opportunity

Investigations (December 18, 2015)

(xx) The Defense Priorities and Allocations System (DPAS) are not applicable to this requirement.

ATTACHMENTS

(xxi) The following terms, provisions, and clauses are incorporated and attached in full text:

1. The provision at FAR 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services (Nov 2021) (Tailored)

2. The clause at FAR 52.225-2, Buy American Certificate (Feb 2021)

3. The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement

Statutes or Executive Orders–Commercial Products and Commercial Services (Jan 2022)

4. NIH Electronic Invoice Submission Instructions with IPP (April 21, 2022)