D_4_Performance_Requirements_Summary.pdf

ATTACHMENT D.1.

PERFORMANCE REQUIREMENTS SUMMARY

BIA – Ute Mountain Ute Agency – Carpet and Tile

Required Service (Performance Requirements)

Performance Indicators (Performance Standards)

Acceptable Quality Level

(AQL)

Method of Surveillance

(Quality Assurance)

Maximum Payment % for meeting AQL

B.2.(a)(1)(ii) Contractor Site Manager

(A) The contractor must provide a contract site supervisor who is responsible for the performances of the work. The name of this person, and an alternate or alternates must be designated in writing to the CO and Contracting Officer’s Representative (COR).

(B) The contract manager or alternative must have full authority to act for the contractor on all contract matters relating to daily operations of this contract.

(C) The contract manager or alternate must be available during normal duty hours within 60 minutes to meet on the installation with government personnel (designated by the CO) to discuss problem areas. After normal duty hours, the manager and alternate(s) must be available within 4 hour(s).

Contractor will provide name(s) to CO and COR

Contractor shall provide name(s) to CO and COR

Contractor will attend meeting

100% Review submittal

Review submittal

Attendance taken at meeting.

Contractor will have to meet the requirement.

Disincentive will be to report on the contractor performance in CPARS

B.2.(a)(1)(iii) Contractor Employees

(A) The contractor must not employ persons for work on this contract if such employee is considered by the CO to be a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

(B) Contractor personnel must easily be recognized as contractor employees.

(con’t)

Contractor shall keep an employee record of item (A),

(C) and (D). If requested by the CO or COR, the Contractor shall provide the information when requested

Recognized as contractor employee.

95%

100%

Review submittals.

Random inspection (on site observation, telephone calls); and review contractor records and reports.

Contractor will have to meet the requirement.

Disincentive will be to report on the contractor performance in CPARS.

Rework will be at the Contractor’s expense.

(C) The contractor must make sure employees have the following current and valid professional certifications before starting work under this contract. No substitutes of personnel without notification and approval by the Contracting Officer.

(D) The contractor must not employ any person who is an employee of the U.S.

Government if employing that person would create a conflict of interest.

(E) All contractor employees must maintain satisfactory standards of competence, conduct, appearance, integrity and ethics.

(F) All contractor employees shall comply with contractor’s time and attendance policies and reporting requirements.

Contractor shall provide a copy of the certification to the COR and CO.

inform employees.

inform employees.

100%

98%

98%

B.2.(a)(2) Security Requirements

(i) All Contractor personnel assigned work on the installation shall wear identification badges which include the employee’s name and the Contractor’s company name. Vehicles used by the Contractor shall have the name of the Contractor’s company, meet all state laws for identification and placarding.

The contractor must follow the security process at the BIA facility. The Contracting Officer’s Representative (COR) will provide the necessary facility pass requirements, security clearance requirements, etc.

The contractor is required to check in and out at the main office daily when entering and leaving the facility. BIA reserves the right to inspect all boxes, packages etc., coming into and exiting from any BIA facility.

(con’t)

Contractor will report action.

100% Random inspection (on site observation, telephone calls); review contractor records and reports; and review quality control activities and results.

Contractor will have to meet the requirement.

Disincentive will be to report on the contractor performance in CPARS

(ii) BIA reserves the right to perform background checks on any person(s) who are to perform work.

(A) Projects performed in five (5) working days or less requires no investigation and the contractor is treated as an escorted visitor. The Government escort must be a person who has completed a federal investigation

(B) Projects performed more than five (5) working days require an investigation.

(C) The BIE/BIA eQip Request form must be submitted to the COR immediately before services can be performance on the BIA facility.

B.2.(a)(3) Quality Control

(i) In compliance with the FAR 52.246-4, the contractor must provide a quality control plan that contains, at a minimum, the items listed in 4.ii to the COR for acceptance not later than the postaward conference.

The COR will notify the contractor of acceptance or required modifications to the plan before the contract start date. The Contactor must make appropriate modifications. COR will provide a copy to the CO.

This is attachment D.3.

Quality Control Plan

(ii) The plan must include:

(A) A description of the inspection system to cover all services listed on the performance requirements summary (PRS) (Attachment D.4). The description must include specifics as to the areas to be inspected on both a scheduled and unscheduled basis, frequency of inspections and the title and organizational placement of the inspectors.

(B) A description of the methods to be used for identifying and preventing defects in the quality of service performed.

(con’t) provide Quality Control Plan to COR and CO.

98% Random inspection (on site observation, telephone calls); review contractor records and reports; and review quality control activities and results.

Contractor will have to meet the requirement.

Rework will be at the Contractor’s expense.

Disincentive will be to

(C) A description of the records to be kept to document inspections and corrective or preventative actions taken.

(iii) The records of inspection must be kept and made available to the COR and CO, when requested, throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract.

keep record. If requested by the CO or COR, the Contractor shall provide the information.

B.2.(a)(5) Performance Evaluation Meetings The CO may require the Contract Manager to meet with the CO, COR and other BIA personnel as deemed necessary. The contractor may request a meeting with the CO when he or she believes such a meeting is necessary. Written minutes of any such meetings must be recorded in the contract and signed by the Contract Manager and the CO. If the contractor does not concur with any portion of the minutes, such nonconcurrence must be provided in writing to the CO within 3 calendar days following receipt of the minutes.

Contractor shall attend.

98% Random inspection (on site observation, telephone calls); review contractor records and reports; and review quality control activities and results.

No deduction. Contractor will have to meet the requirement.

B.2.(a)(6) Physical Security at Government Site The contractor must be responsible for safeguarding all government property provide for contractor use. At the end of each work period, all government property, equipment and materials must be secured

Contractor will report action.

100% Random inspection (on site observation, telephone calls); review contractor records and reports; and review quality control activities and results.

No deduction. Contractor will have to meet the requirement. Rework will be at the Contractor’s expense.

B.2.(a)(7) Hours of Operations

(i) Normal Hours of Operation The Contractor must perform the services required under this contract during the following hours: 8 a.m. to 3:30 p.m. The Contractor is responsible for notifying the COR if he/she will be late or is ill and unable to work for

(con’t)

Contractor will report action.

100% Random inspection (on site observation, telephone calls); review contractor records and reports; and review quality control activities and results.

No deduction. Contractor will have to meet the requirement. Rework will be at the Contractor’s expense.

other reasons. Working time for this contract will need to be negotiated. Once the schedule is established, any deviations to the schedule must be approved in advance by the COR. If it is required of the BIA to supply an attendant to stay after the normal hours of operation, the Contractor must cover the additional cost of the BIA attendant.

B.2.(a)(8) Conservation of Utilities The Contractor must make sure company employees practice utilities conservation.

The Contractor must be responsible for operating under conditions that prevent the waste of utilities.

(i) Lights must be used only in areas where work is being performed.

(ii) Employees must not adjust mechanical equipment controls for heating, ventilation, and air conditioning systems.

(iii) Water faucets or valves must be turned off when not in use.

(iv) Environmental and hazardous materials handling.

(v) Note deficiencies.

For example: water faucet leaking or broken, lights are out, etc.

Contractor will report action.

100% Review submittals No deduction. Contractor will have to meet the requirement. Rework will be at the Contractor’s expense.

B.2.(d)(2) Tasks (not in sequential order)

(i) Provide a project schedule of work to be performed. Attachment D.6.

(ii) Visual inspection of the property's carpet flooring.

Take measurements to assure correct square footage needed for new carpet and vinyl tiles.

Determine for safe maneuvering around structures, and existing conditions prior for contractor and BIA staff.

(con’t)

Contractor shall remove existing carpet, and provide & install new carpet.

100% Random inspection (on site observation, telephone calls); review contractor records and reports; and review quality control activities and results.

Contractor will have to meet the requirement.

Rework will be at the Contractor’s expense.

Disincentive will be to performance in CPARS.

(iii) Allow time to make arrangement with the local authority for scheduling removal and installation times.

(iv) Remove cove base, clean old glue off and prepare surface for new cove base installation.

(v) Order materials needed, including but not limited to:

(A) Carpet type equal to or similar to M4404 Sound Advice Tile, fiber pile 100% nylon 24”x24”, Grade A, and color 00401 Blue

(B) Tile type equal to or similar to Armstrong 51915 Charcoal standard Excelon Imperial Texture Vinyl Composition Tile VCT 12”x12”. This is not a peel and stick tile.

(C) S-515 Clear Thin Spread Adhesive is recommended

(vi) Prepare and clean floors and fill with grout as needed in uneven areas of floors.

Keep dust to a minimum, wet down if needed to keep dust low.

(vii) Install glue and let it cure as needed to allow time to glue down new carpet and vinyl tiles. Clean all excess glue from all areas. Assure all caution signs are in place during this period to prevent BIA staff accidentally stepping into glue areas.

(viii) Installation of carpet and vinyl tiles must allow continuation of BIA staff to work. Carpet will be tight up against each other and up to the transition areas of walls and other existing carpeted rooms. Inspect all carpet and vinyl tiles for tightness and glued joints.

Check all transition joints, make sure all areas are secure and glued properly

(A) Room 121CR is 583

sq. ft. and carpet tiles are to be installed.

(B) Room 110 is 82 sq.

ft and vinyl tiles are to be installed.

(C) Room 111 is 183 sq.

ft and vinyl tiles are to be installed.

(x) No equipment or materials will be allowed to block egress areas at any times, all egress will be kept clear of any obstructions.

(xi) Install cove base when all carpet and vinyl tiles are complete with installation.

(xii) Remove all contractor’s equipment and excess materials from rooms and schedule for inspection.

(xiii) Contractor shall be required to make arrangement to remove/dispose of all/any debris, used for installation, after work is completed, debris and solid waste will be disposed off BIA property and the Ute Mountain Ute reservation. Nearest suggested landfill location is Crouch Mesa Landfill (San Juan County) or landfill approved by contractor.

(xiv) Contractor shall notify the BIA of any potential unsafe conditions found during installation in a detailed report.

(xv) A final inspection by the COR will be required for acceptance of work.

B.2.(d)(3) Worksite Requirements

(i) BIA detention center is sensitive and frequently visited by the public. The Contractor shall limit the use of the premises to unauthorized areas and in only areas indicated, to allow for owner occupancy and use by the public.

(con’t)

Contractor will report action.

100% Random inspection (on site observation, telephone calls); review contractor records and reports; and review quality control activities and results.

Contractor will have to meet the requirement.

Disincentive will be to

(ii) Equipment.

Materials & Supplies: The Contractor shall furnish a new equipment in accordance with FAR 52.236-5 Material and Workmanship. NO remanufactured or "gray market" items. All items must be covered by the manufacturer's warranty.

(iii) Material Safety Data Sheets: The Contractor shall provide a copy of the Material Safety Data Sheets (MSDS) to the COR for each of the products used to perform services defined within the contract. The MSDS must be submitted to the COR prior to use of the materials on site.

(iv) Confine operations to areas within SOW indicated. Portions of the site beyond areas in which owners designated operations are indicated as not to be disturbed.

(v) Keep driveways and entrances serving the premises clear and available to the local BIA Employee and public always.

(vi) The Contractor shall utilize products and material made from biobased materials (e.g., biobased greases, biobased hydraulic fluids, biobased absorbents) to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered to the end user. All supplies and materials shall be of a type and quality that conform to applicable Federal specifications and standards.

Biobased products that are designated for preferred procurement under USDA’s BioPreferred program must meet the required minimum biobased content as stated in the USDA Final Rule available at www.biopreferred.gov. All supplies and materials to be used in the performance of work described herein are subject to the approval of the

COR.

vii) Contractor will provide their own vehicles.

Contractor shall take all precautions necessary to prevent spills/leaks for vehicle fluids (i.e. gas, oil, transmission fluid, radiator fluid, etc.) while on the reservation lands.

B.2.(d)(4) Regulations

(i) Occupational Safety and Health Administration (OSHA): The contractor shall adhere to all regulations set forth in (Standard – 29 CFR 1926 for all applicable subparts and sections)

(ii) NFPA 70, National Electrical Code (NEC)

(iii) Other relevant Federal and State laws, regulations, policies, and guidance, as well as pertinent Tribal ordinances, policies/procedures pertaining to this project.

(iv) Contractor is responsible for contacting the Tribe or Tribal organization involved regarding their resolution(s) on tribal taxes, requirements and/or other applicable tribal laws. Ute Mountain Ute Tribe https://www.utemountainutetr ibe.com The BIA will not provide copies of the documents.

Contractor will report action.

100% Random inspection (on site observation, telephone calls); review contractor records and reports; and review quality control activities and results.

Contractor will have to meet the requirement.

Disincentive will be to