D_2__PERFORMANCE_REQUIREMENTS_SUMMARY.pdf

ATTACHMENT D.1.

PERFORMANCE REQUIREMENTS SUMMARY

BIA – Mescalero Agency – Pest Control Services

Required Service (Performance Requirements)

Performance Indicators (Performance Standards)

Acceptable Quality Level

(AQL)

Method of Surveillance

(Quality Assurance)

Maximum Payment % for meeting AQL

B.1.(a)(2)(i) Contractor Manager

(A) The contractor must provide a contract manager who must be responsible for the performances of the work.

The name of this person, and an alternate or alternates who must act for the contractor when the manager is absent, must be designate in writing to the contracting officer

(CO).

(B) The contract manager or alternative must have full authority to act for the contractor on all contract matters relating to this contract.

(C) The contract manager or alternate must be available during normal duty hours within 60 minutes to meet with government personnel (designated by the CO) to discuss problem areas. After normal duty hours, the manager and alternate(s) must be available by 8:30am next business day.

Contractor will provide name(s) to CO and COR

Contractor shall provide name(s) to CO and COR attend meeting

100% Review submittal

Review submittal

Attendance taken at meeting.

Contractor will have to meet the requirement.

Disincentive will be to report on the contractor performance in CPARS

B.1.(a)(2)(ii) Contractor Employees

(A) The contractor must not employ persons for work on this contract if such employee is considered by the CO to be a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

(B) Contractor personnel must easily be recognized as contractor employees.

(con’t)

Contractor shall keep an employee record of item (A),

(C) and (D). If requested by the CO or COR, the Contractor shall provide the information.

Recognized as contractor employee.

95%

100%

Review submittals.

Random inspection (on site observation, telephone calls); and review contractor records and reports.

Contractor will have to meet the requirement.

Disincentive will be to report on the contractor performance in CPARS.

Rework will be at the Contractor’s expense.

(C) The contractor must make sure employees have the following current and valid professional certifications before starting work under this contract. No substitutes of personnel without notification and approval by the Contracting Officer.

(D) The contractor must not employ any person who is an employee of the U.S.

Government if employing that person would create a conflict of interest.

(E) All contractor employees must maintain satisfactory standards of competence, conduct, appearance, integrity and ethics.

(F) All contractor employees shall comply with contractor’s time and attendance policies and reporting requirements.

(G) Provide and maintain a current Key Personnel List. Attachment D.1.

Contractor shall provide a copy of the certification and current Key Personnel List to the COR and CO.

inform employees.

inform employees.

provide to COR and CO.

98%

98%

B.2.(a)(3) Security Requirements

(i) All Contractor personnel assigned work on the installation shall wear identification badges that include the applicator’s name and color photograph and the Contractor’s company name and address. Vehicles used by the Contractor shall have the name of the Contractor’s company, meet all state laws for identification and placarding, and have lockable storage compartments for storing pesticides. All pesticides shall be secured when not in use.

(ii) The contractor must follow the security process at the BIA facility. The Contracting Officer’s Representative (COR) will provide the necessary facility pass requirements, security clearance requirements, etc.

(con’t)

Contractor will report action.

100% Random inspection (on site observation, telephone calls); review contractor records and reports; and review quality control activities and results.

Contractor will have to meet the requirement.

Disincentive will be to report on the contractor performance in CPARS

The contractor is required to check in and out at the main office daily when entering and leaving the facility. BIA reserves the right to inspect all boxes, packages etc., coming into and exiting from any BIA facility.

(iii) BIA reserves the right to perform background checks on any person(s) who are to perform work.

(A) Projects performed in five (5) working days or less requires no investigation and the contractor is treated as an escorted visitor. The Government escort must be a person who has completed a federal investigation

(B) Projects performed more than five (5) working days require an investigation.

(C) Check Care National Agency Check and Inquiries (CNACI) is required if the project is at a school. The form for the CNACI is determined on which state the subject has lived for the last 5 years. Each state has different requirements to make the search.

(D) The BIE/BIA eQip Request form must be submitted to the COR immediately before services can be performance on the BIA facility.

B.2.(a)(4) Quality Control

(i) In compliance with the FAR 52.246-4, the contractor must provide a quality control plan that contains, at a minimum, the items listed in 4.ii to the COR for acceptance not later than the postaward conference.

The COR will notify the contractor of acceptance or required modifications to the plan before the contract start date. The Contactor must make appropriate modifications. COR will provide a copy to the CO.

(con’t) provide Quality Control Plan to COR and CO.

98% Random inspection (on site observation, telephone calls); review contractor records and reports; and review quality control activities and results.

Contractor will have to meet the requirement.

Rework will be at the Contractor’s expense.

Disincentive will be to

(ii) The plan must include:

A description of the inspection system to cover all services listed on the performance requirements summary (PRS) (Attachment D.2). The description must include specifics as to the areas to be inspected on both a scheduled and unscheduled basis, frequency of inspections and the title and organizational placement of the inspectors.

A description of the methods to be used for identifying and preventing defects in the quality of service performed.

A description of the records to be kept to document inspections and corrective or preventative actions taken.

(iii) The records of inspection must be kept and made available to the COR and CO, when requested, throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract.

keep record. If requested by the CO or COR, the Contractor shall provide the information.

B.1.(a)(6) Performance Evaluation Meetings The CO may require the Contract Manager to meet with the CO, COR and other BIA personnel as deemed necessary. The contractor may request a meeting with the CO when he or she believes such a meeting is necessary. Written minutes of any such meetings must be recorded in the contract and signed by the Contract Manager and the CO. If the contractor does not concur with any portion of the minutes, such nonconcurrence must be provided in writing to the CO within 3 calendar days following receipt of the minutes.

Contractor shall attend.

98% Random inspection (on site observation, telephone calls); review contractor records and reports; and review quality control activities and results.

No deduction. Contractor will have to meet the requirement.

B.1.(a)(7) Physical Security at Government Site The contractor must be responsible for safeguarding all government property provide for contractor use. At the end of each work period, all government property, equipment and materials must be secured

Contractor will report action.

100% Random inspection (on site observation, telephone calls); review contractor records and reports; and review quality control activities and results.

No deduction. Contractor will have to meet the requirement. Rework will be at the Contractor’s expense.

B.1.(a)(8) Hours of Operations

(i) Normal Hours of Operation The Contractor must perform the services required under this contract during the following hours: 8 a.m. to 3:30 p.m. The Contractor is responsible for notifying the COR if he/she will be late or is ill and unable to work for other reasons. Working time for this contract will need to be negotiated. Once the schedule is established, any deviations to the schedule must be approved in advance by the COR. If it is required of the BIA to supply an attendant to stay after the normal hours of operation, the Contractor must cover the additional cost of the BIA attendant.

Contractor will report action.

100% Random inspection (on site observation, telephone calls); review contractor records and reports; and review quality control activities and results.

No deduction. Contractor will have to meet the requirement. Rework will be at the Contractor’s expense.

B.1.(a)(9) Conservation of Utilities The Contractor must make sure company employees practice utilities conservation.

The Contractor must be responsible for operating under conditions that prevent the waste of utilities.

(i) Lights must be used only in areas where work is being performed.

(ii) Employees must not adjust mechanical equipment controls for heating, ventilation, and air conditioning systems.

(iii) Water faucets or valves must be turned off when not in use.

(iv) Environmental and hazardous materials handling

(con’t)

Contractor will report action.

100% Review submittals No deduction. Contractor will have to meet the requirement. Rework will be at the Contractor’s expense.

(v) Note deficiencies.

For example: water faucet leaking or broken, lights are out, etc.

B.1.(d)(2) Task 1 - The Contractor shall provide monthly pest control services to prevent and control a wide variety of arthropod and vertebrate pests including but not limited to cockroaches, termites, ants, fleas, stored product pests, mosquitoes, mites, wasps, hornets, centipedes, bees, spiders, moths, mice, rats, etc.

Contractor shall provide pest control services.

100% Random inspection (on site observation, telephone calls); review contractor records and reports; and review quality control activities and results.

Contractor will have to meet the requirement.

Rework will be at the Contractor’s expense.

Disincentive will be to report on the contractor performance in CPARS.

a. B.1.(d)(3) Task 2 - The Contractor shall provide non-regular pest control services (i.e. emergency) when a modification to the contract has been issued.

Such as bats, snakes, etc. See D.5. Pricing for Other Services.

Contractor shall provide non-regular pest control services.

100% Random inspection (site visits, telephone calls);

review contractor records and reports; and review quality control activities and results.

No deduction. Contractor will have to meet the requirement. Rework will be at the Contractor’s expense.

B.1.(d)(4) Task 3 - Thoroughly inspect all areas suspected of pest infestation(s) and surrounding areas/facilities as necessary.

Contractor will report action.

100% Review submittals Contractor will have to meet the requirement.

Disincentive will be to report on the contractor performance in CPARS

B.1.(d)(5) Task 4 - Communicate constantly with the government COR regarding planned actions and recommendations.

Recommend structural and procedural modifications to reduce food, water, harborage and access used by pests.

Contractor will report action.

100% Review submittals Contractor will have to meet the requirement.

Disincentive will be to report on the contractor performance in CPARS

B.1.(d)(6) Task 5 - Use appropriate non-chemical technologies to control pests, where possible.

Contractor will report action.

100% Review submittals Contractor will have to meet the requirement.

Disincentive will be to report on the contractor performance in CPARS

B.1.(d)(7) Task 6 - Judiciously use pesticide products, formulations and application methods to present the lowest potential hazard to human health, non-target animals and the environment.

Contractor will report action.

100% Review submittals Contractor will have to meet the requirement.

Disincentive will be to report on the contractor performance in CPARS

B.1.(d)(8) Task 7 - Surveillance implemented to monitor pest populations and effectiveness of control measures.

Contractor will report action.

100% Review submittals Contractor will have to meet the requirement.

Disincentive will be to

B.1.(d)(9) Task 8 – Provide a Pest Control Schedule.

Contractor shall submit schedule

100% Review submittal Contractor will have to meet the requirement.

Worksite Requirements

(i) The Contractor must comply with Section 9002 of the Farm Security and Rural Investment Act of 2002 (FSRIA), Executive Order (EO) 13423, “Strengthening Federal Environmental, Energy, and Transportation Management,” and the Federal Acquisition Regulation to provide biobased products.

(ii) The Contractor shall utilize products and material made from biobased materials (e.g., biobased greases, biobased hydraulic fluids, biobased absorbents) to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered to the end user. All supplies and materials shall be of a type and quality that conform to applicable Federal specifications and standards.

Biobased products that are designated for preferred procurement under USDA’s BioPreferred program must meet the required minimum biobased content as stated in the USDA Final Rule available at www.biopreferred.gov. All supplies and materials to be used in the performance of work described herein are subject to the approval of the

COR.

(iii) Contractor will provide their own vehicles. Vehicles shall be identifiable as the Contractor. Contractor shall take all precautions necessary to prevent spills/leaks for vehicle fluids (i.e. gas, oil, transmission fluid, radiator fluid, etc.) while on the reservation lands.

report action.

100% Random inspection (on site observation, telephone calls); review contractor records and reports; and review quality control activities and results.

Contractor will have to meet the requirement.

Disincentive will be to

(iv) While providing services under this project, the Contractor is responsible for conducting work posing no health/safety risk to the Contractor, the Contractor’s employees, government employees, tribal employees, tribal members, or the public.

(v) Keep driveways and entrances serving the premises clear and available to the local BIA Employee and public always.

(vi) At the close of each workday and at the end of the contract, the Contractor shall remove all work equipment and materials from the area.

(vii) Regulations, Policies and Reference Materials It shall be the Contractor's sole responsibility to be aware of these regulations and others not listed to perform under this contract and to comply with them. The Government shall not be liable for any citations received by the Contractor.

All regulations, policies, procedures, and reference material are subject to periodic modifications;

therefore, only the most recent regulations, policies, procedures, and reference material will be used. The BIA will not provide copies of the documents.

limits are called tolerances.

(A) US Environmental Protection Agency – www.epa.gov

(B) US Environmental Protection Agency – Pesticides https://www.epa.gov/pesticid es

(con’t)

(C) Water efficient products and services, including EPA WaterSense certified products and services.

https://www.epa.gov/waterse nse/watersense-products

(D) Federal Insecticide, Fungicide, and Rodenticide Act (FIFRA): Gives the EPA authority to regulate the sale, use and distribution of pesticides.

(E) Pesticide Registration Improvement Act (PRIA): Establishes the fees and time-lines associated with pesticide registration actions.

(F) Endangered Species Act (ESA): Requires the EPA to assess the risk of pesticides to threatened or endangered species and their habitats.

(G) EPA Safer Choice labeled products.

https://www.epa.gov/safercho ice/products

(H) EPA Transportation, Air Pollution, and Climate Control https://www.epa.gov/transpor tation-air-pollution-and-climate-change

(I) Occupational Safety and Health Act (OSHA) of

(J) Other relevant Township, Tribal, County, State and Federal laws, regulations, policies, and guidance, as well as pertinent Tribal ordinances, policies/procedures.

(iv) Current State license for pesticide application and personnel.