Cyclial Laptop Replacement FY26 - US Probation District of Idaho SO1 IDXPROB26-0001.pdf

JAMES A. MCCLURE FEDERAL BUILDING & U.S. COURTHOUSE 550 WEST FORT STREET, 4TH FLOOR, BOISE, ID 83724

COEUR D’ALENE U.S. COURTHOUSE 6450 N. MINERAL DRIVE COEUR D’ALENE, ID 83815

POCATELLO U.S. COURTHOUSE 801 E. SHERMAN POCATELLO, ID 83201

UNITED STATES PROBATION OFFICE

DISTRICT OF IDAHO

DAVID CONGDON

CHIEF US PROBATION OFFICER

208.334.9107

BRENT FLOCK

DEPUTY CHIEF US PROBATION OFFICER

208.334.1429

August 13, 2026

RE: Solicitation IDXPROB26-0001 – Cyclical Laptop Replacement – Request For Quotes

The United States Probation Office, District of Idaho is requesting quotes for the following (or equivalent):

Qty (25)

• Dell GCY30/PG16250 - Dell Pro 16 Plus Laptop - 16" - Intel Core Ultra 7 - 266V -vPro - 16 GB RAM - 512 GB SSD

• DELL-WD25 - Dell Pro Universal Docking Station WD25 - USB-C - HDMI, 2 x DP, USB-C - 1GbE, 2.5GbE

• 3 Year Accidental Damage Coverage

Any award made from this solicitation will go to the lowest priced, technically acceptable offeror.

Any award will include standard judiciary terms and conditions including Clauses 3-3.

Submit quotes before September 1, 2026 to: procurement@id.uscourts.gov Quotes must include one of the following: UEI, TIN, or DUNS.

Vendors must have an active profile in SAM.gov to be eligible for award.

Bill To / Ship To:

U.S. Probation District of Idaho 550 W. Fort St., Room 458 Boise, ID 83724

Please email procurement@id.uscourts.gov and alex_noble@idp.uscourts.gov with any questions.

mailto:procurement@id.uscourts.gov mailto:procurement@id.uscourts.gov mailto:alex_noble@idp.uscourts.gov

IDXPROB26-0001 - Page 1 of 4

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

THIS RFQ IS IS NOT A SMALL BUSINESS SET-ASIDEX

PAGE OF PAGES

1 4

1. REQUEST NUMBER

IDXPROB26-0001

2. DATE ISSUED

08/13/2026

3. REQUISITION/PURCHASE REQUEST NUMBER

IDXPROB26-0065

4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG. 1

RATING

IDAHO PROBATION & PRETRIAL

U.S. PROBATION & PRETRIAL OFFICE

550 W FORT STREET

ROOM 458

BOISE, ID 83724

5a. ISSUED BY 6. DELIVER BY (Date)

7. DELIVERY

OTHER

(See Schedule)

FOB DESTINATION X

9. DESTINATION

5b. FOR INFORMATION CALL (NO COLLECT CALLS)

a. NAME OF CONSIGNEENAME TELEPHONE NUMBER

AREA CODE NUMBER

Ext.:

8. TO:

b. STREET ADDRESS

c. CITY

a. NAME b. COMPANY

c. STREET ADDRESS

d. CITY e. STATE f. ZIP CODE d. STATE e. ZIP CODE

10. PLEASE FURNISH QUOTATIONS TO THE

ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS (Date)

08/31/2026 11:59 MT

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or service. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotation must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NUMBER

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

See Lines

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%)

0.000

b. 20 CALENDAR DAYS (%)

0.000

c. 30 CALENDAR DAYS (%)

0.000

d. CALENDAR DAYS

NUMBER

PERCENTAGE

0.000

NOTE: Additional provisions and representations [ ] are [ X ] are not attached.

13. NAME AND ADDRESS OF QUOTER 14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

15. DATE OF QUOTATION

a. NAME OF QUOTER

b. STREET ADDRESS 16. SIGNER

a. NAME (Type or print) b. TELEPHONE

c. COUNTY AREA CODE

d. CITY e. STATE f. ZIP CODE c. TITLE (Type or print) NUMBER

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

STANDARD FORM 18 (REV. 6/1995)

Prescribed by GSA-FAR (48 CFR) 53.215-1(a)

IDXPROB26-0001 - Page 2 of 4

Section B - Supplies or Services and Prices/Costs

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

See Attached Memo For Products Requested

Type of Contract:

FFP

0.000000 EA

CT-3 Judiciary Open Market Clauses (Products) NOV 2014

This award incorporates the following Judiciary clauses:

Clause B-5, Clauses Incorporated by Reference (SEP 2010) (DEVIATION)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the contracting officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: http://www.uscourts.gov/procurement.aspx. The following clauses apply as indicated:

Clause No. Title Date [ ] Clause 2-35 F.o.b. Destination, Within Judiciary's Premises JAN 2003 [ ] Clause 2-130 Energy Efficiency in Energy-Consuming Products APR 2013 [ ] Clause 2-135 IEEE Standard for the Environmental Assessment of Personal Computer Products APR 2013 [ X ] Clause 3-3 Provisions, Clauses, Terms and Conditions - Small Purchases JUN 2014 [ X ] Clause 3-300 Registration in the System for Award Management (SAM) APR 2013 [ X ] Clause 3-305 Payment by Electronic Funds Transfer – System for Award Management (SAM) Registration APR 2013 [ X ] Clause 3-310 Payment by Electronic Funds Transfer – Other Than System for Award Management (SAM) Registration APR 2013 (applies if Clauses 3-300 and 3-305 do not apply) [ ] Clause 6-85 Commercial Computer Software License APR 2013 [ ] Clause 6-105 California E-Waste Fee APR 2013 [ ] Clause 7-65 Protection of Judiciary Buildings, Equipment and Vegetation APR 2013 [ ] Clause 7-115 Availability of Funds JAN 2003

(end)

Section F - Deliveries or Performance

LINE NUMBER/

DELIVERY NUMBER

ADDRESS CONTACT INFORMATION

0001/1 IDAHO PROBATION & PRETRIAL

U.S. PROBATION & PRETRIAL

OFFICE

550 W FORT STREET

ROOM 458

BOISE, ID 83724

Section J - List of Attachments Identifier Title Date Number of

Pages 1 SO1 IDXPROB26-0001 - Cyclical Laptop Replacement Solicitation Memo.pdf 08/13/2026

IDXPROB26-0001 - Page 3 of 4

3-5 Taxpayer Identification and Other Offeror Information APR 2011

(a) Definitions "Taxpayer Identification (TIN)," as used in this provision, means the number required by the Internal Revenue Service (IRS) to be used by the offeror in reporting income tax and other returns. The TIN may be either a social security number or an employer identification number.

(b) All offerors shall submit the information required in paragraphs (d) through (f) of this provision to comply with debt collection requirements of 31 U.S.C. 7701(c) and 3325(d), reporting requirements of 26 U.S.C. 6041, 6041A and implementing regulations issued by the IRS. If the resulting contract is subject to the payment reporting requirements, the failure or refusal by the offeror to furnish the information may result in a 31 percent reduction of payments otherwise due under the contract.

(c) The TIN may be used by the government to collect and report on any delinquent amounts arising out of the offeror's relationship with the government (31 U.S.C. 7701(c)(3)). If the resulting contract is subject to payment recording requirements, the TIN provided hereunder may be matched with IRS records to verify the accuracy of the offeror's TIN.

(d) Taxpayer Identification Number (TIN):

[__] TIN has been applied for.

[__] TIN is not required, because:____________________________________________________________ [__] Offeror is a nonresident alien, foreign corporation or foreign partnership that does not have income effectively connected with the conduct of a trade or business in the United States and does not have an office or place of business or a fiscal paying agent in the United States;

[__] Offeror is an agency or instrumentality of a foreign government;

[__] Offeror is an agency or instrumentality of the federal government.

(e) Type of organization:

[__] sole proprietorship;

[__] partnership;

[__] corporate entity (not tax-exempt);

[__] corporate entity (tax-exempt);

[__] government entity (federal, sate or local);

[__] foreign government;

[__] international organization per-26 CFR 1.6049-4;

[__] other ___________________________________________________________________________.

(f) Contractor Representations The offeror represents as part of its offer that it is [__], is not [__] , 51% owned and the management and daily operations are controlled by one or more members of the selected socio-economic group(s) below:

[__] Women Owned Business [__] Minority Owned Business (if selected, then one sub-type is required) [__] Black American Owned [__] Hispanic American Owned [__] Native American Owned (American Indians, Eskimos, Aleuts, or Native Hawaiians) [__] Asian-Pacific American Owned (persons with origins from Burma, Thailand, Malaysia, Indonesia, Singapore, Brunei, Japan, China, Taiwan, Laos, Cambodia (Kampuchea), Vietnam, Korea, The Philippines, U.S. Trust Terrritory of the Pacific Islands (Republic of Palau), Republic of the Marshall Islands, Federated States of Micronesia, the Commonwealth of the Northern Mariana Islands, Guam, Samoa, Macao, Hong Kong, Fiji, Tonga, Kiribati, Tuvalu, or Nauru) [__] Subcontinent Asian (Asian-Indian) American Owned (persons with origins from India, Pakistan, Bangladesh, Sri Lanka, Bhutan, the Maldives Islands, or Napal) [__] Individual/concern, other than one of the preceding.

(END)

Provision(s) Incorporated By Reference, see Provision B-1 Clause Title Fill-ins

2-100 Brand Name or Equal

B-1 Solicitation Provisions Incorporated by Reference OCT 2010

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the contracting officer will make their full text available. The offeror is cautioned

IDXPROB26-0001 - Page 4 of 4 that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this address:

http://www.uscourts.gov/procurement.aspx.

(END)

P-1 Submission and Evaluation of Quotes

This is a request for Open Market Pricing.

All items should be quoted F.o.b. Destination (or change this statement to include a blank for shipping charges on the quote sheet if requesting F.o.b. Origin or to indicate inside delivery is required which is termed F.o.b. Destination, Within Consignee’s Premises)

Quotes may be faxed, e-mailed, or handcarried to the Issue Office identified in Block 5A of the SF-18 by the date and time indicated in Block 10, and should be directed to the attention of ________________.

A firm fixed price award will be made on the basis of lowest priced, technically acceptable offer. Delivery is desired within __ days after receipt of order (ARO). (or indicate if delivery is required by a specific date)

Quotes as well as any questions concerning this RFQ should be addressed to (buyer’s name) at (Buyer’s Address, Phone Number, Facsimile Number, and E-Mail Address).

The Delivery Address for this purchase will be: (fill in delivery address - if multiple addresses, then identify which line items and quantity to be delivered to each address)

3-315 Submission of Electronic Funds Transfer Information with Offer APR 2013

The offeror shall provide, with its offer, the following information that is required to make payment by electronic funds transfer (EFT) under any contract that results from this solicitation. This submission satisfies the requirement to provide EFT information under paragraphs (b)(1) and (i) of Clause 3-310, Payment by Electronic Funds Transfer-Other Than System for Award Management (SAM) Registration.

(1) The solicitation number (or other procurement identification number).

(2) The offeror's name and remittance address, as stated in the offer.

(3) The signature (manual or electronic, as appropriate), title, and telephone number of the offeror's official authorized to provide this information.

(4) The name, address, and 9-digit Routing Transit Number of the offeror's financial agent.

(5) The offeror's account number and the type of account (checking, savings, or lockbox).

(END)

Provision(s) Incorporated By Reference, see Provision B-1 Clause Title Fill-ins

2-85C Evaluation of Options Exercised at Time of Contract Award