Presolicitation Notice_Arcadia Wet Well Gates Replacement_3 Aug 2026.pdf

1. Action Code: This is a Pre-Solicitation Notice.

2. Date: 3 August 2026

3. Contracting Office Address:

USACE CEST-CT-E

2488 East 81st Street Tulsa, Oklahoma 74137-4290

4. Classification Code: Z – Maintenance, Repair or Alteration of Real Property

5. Subject Title: Arcadia Wet Well Gates Replacement, Arcadia Lake, Oklahoma County, Oklahoma

6. Solicitation Number: TBD

7. Government Points of Contact:

Name: Clinton J. Yandell Dario M. Rissone Phone: 918-669-4920 918-669-7109 Email: clinton.j.yandell@usace.army.mil dario.m.rissone@usace.army.mil

8. Important: This notice does not constitute a request for proposal, request for quote, or invitation for bid. The intent of this notice is to provide the pre-solicitation notice required by Revolutionary FAR Overhaul (RFO) 5.101 - Presolicitation in preparation for release of the request for Proposal (RFP) on or about early September 2026.

9. Description: The RFP for this project is expected to be issued on or about the beginning of September 2026. The Proposal due date is planned on or about the beginning of October 2026. The North American Industry Code Standard is NAICS 237990 – Other Heavy and Civil Engineering, and the size standard is $45,000,000.00. The planned procurement method is contracting by Lowest Price Technically Acceptable. The resulting contract is planned to be a firm-fixed price contract for the work described in the Statement of Work which will be provided with the forthcoming solicitation.

The work in the base bid includes, but is not limited to, the following:

1. Fabrication of two structural steel bulkheads

2. Removal and disposal of low flow inlet gate and low flow gate at the north wet well

3. Construction and installation of ductile cast iron low flow inlet and low flow gates and appurtenances in the north wet well.

4. Remove and replace all the angle H frames and structural bolts connecting H frame members and

H frames to the trash rack in trash rack assembly in both the north and south wet wells.

The work in the options includes removal and disposal of low flow inlet gate at the south wet well and construction and installation of ductile cast iron low flow inlet gate and low flow gates and appurtenances at the south wet well.

Additional option work includes removal and disposal of six wet well inlet gates and appurtenances at the north and south wet wells.

Option work also includes procurement and installation of six ductile cast iron inlet gates and appurtenances at the north and south wet wells.

The new gate system will be operationally equivalent to the existing equipment except as noted in the contract documents or approved by the Contracting Officer.

Government Property.

The Government will provide no materials, equipment, or labor, other than for setting stoplogs and gate operation. The Contractor is only permitted to work on one gate at a time and must satisfactorily complete the acceptance trial operation for each gate before starting work on the next gate. This summary does not define a sequence of work; the Contractor must determine the sequence for the base bid and approved options in the Work Plan.

Work Requirements.

The work requirements are summarized as follows:

There is one bulkhead available for use on the upstream side of inlet gates during the replacement of the gates. The size of the bulkhead is 3.42 feet x 4.42 feet. The bulkhead has been fabricated with ASTM A36 steel.

Provide two new bulkheads to supplement the existing ones as part of this contract. The size of the new bulkheads will be same as the existing one. New bulkheads will be fabricated from ASTM A709 steel.

Trash rack and existing monorail crane will be utilized to erect and keep the three bulkheads in place during gate replacements

Contractor may be required to utilize portable cranes to lift the existing gates to the surface and to lower the new gates to the platform below.

Both the Contractor and Government representatives must be on all clearances. Contractor personnel on any clearance must be onsite or available on call to arrive at the worksite within two hours. The Contractor must give the Government 48 hours’ notice of all planned changes in any clearance.

Contractor must contact the Contracting Officer for information regarding the reservoir elevation data.

Base bid will include procuring two new bulkheads and low inflow inlet gate and low flow gate. See Base Bid at the bottom of the document.

Specialized Experience Required:

The contractor is required to have 10 years of relevant experience with projects involving replacement and or repair of hydraulic steel structures.

Project Specific Constraints and Challenges.

The existing wet well inlet gates do not line up with the opening in the grating on the floor above. Due to this, the Government anticipates temporary work platforms to facilitate personnel action, material movement and gate replacement. The existing wet well inlet gates leak. Contractor is expected to fabricate the two new bulkheads and fabricate two new trash rack assemblies before installing the new wet well inlet gates.

10. Place of Contract Performance: The preponderance of the work to be placed under this contract is expected to be performed at the Arcadia Wet Well, Arcadia Lake, Oklahoma County, Oklahoma.

11. Set Aside Status: This will be Unrestricted, Full and Open Competition.

12. Additional Details: THIS SOLICITATION WILL BE OFFERED IN ELECTRONIC FORMAT ONLY. NO HARD COPIES WILL BE PROVIDED. Offerors can view and/or download the Request for Proposal (RFP) and attachments at https://www.sam.gov when it is posted. Interested parties can register under the Interested Vendors List at FBO. This will be the only method of amendment distribution, therefore, it is the OFFEROR’S RESPONSIBILITY TO CHECK THE WEBSITE PERIODICALLY FOR ANY AMENDMENTS TO THE SOLICITATION. Prospective offerors MUST register themselves on the website. Prospective offerors must also be registered with the System for Award Management (SAM) at https://www.sam.gov/portal/public/SAM in order to participate in this procurement.

13. Period of Performance (POP): The POP is estimated for 420 calendar days after receipt of Notice to Proceed (NTP).

14. No reimbursement will be made for any costs associated with providing information in response to this synopsis or any follow-up information requests.