CW_Dispos_Wipes_Bid_10.rtf

TERMS AND CONDITIONS

DISPOSABLE WIPES

COMMODITY: Disposable Wipes (High Grade Hand Towels) All pop out dispenser pack,100/box 8 box/case 16.4” x 9.8”, Must contain recycle content, 40% Post Consumer Recovered Materials. Currently using Wypall L30 #05800.

CONTRACT PERIOD: Immediately thru July 31, 2010

SCOPE: Requesting bids to cover a portion of the normal requirements for Div. Of Purchases, Central Warehouse for items herein described for a period of one year in accordance with the terms and conditions of this bid.

BID PRICES: Prices quoted shall be net including transportation and delivery charges fully prepaid by the contractor to a single destination which is Div. of Purchases, Central Warehouse, 85 Leighton Road., Augusta, ME 04333. Prices to be firm for the duration of the contract and are in effect at the time the order is placed.

QUANTITIES: Quantities shown are estimates based on current yearly inventory experience. It is understood and agreed that the contract shall cover the actual quantities ordered by the State for delivery during the term of the contract, whether more or less than the amounts indicated. Approximate dollar value spent against this contract in the past year was $ 23,257.80, 730 cases.

COMPLIANCE WITH SPECIFICATIONS: No proposal will be considered which is not based on the specifications contained or referred to herein. ANY DEVIATION FROM SPECIFICATIONS MUST BE EXPLAINED IN DETAIL. (SIZE, PERFORMANCE ETC.) Unless otherwise noted by the bidder, it will be assumed that the proposal submitted is in complete compliance with the specifications.

The State of Maine reserves the right to evaluate product and determine equivalency. Products may be tested & evaluated using the latest standards through the University of Southern Maine Materials Testing Unit at the cost of the vendor. The testing rate is $90.00 per hour with a 1-hour minimum. Vendor will be notified if testing is required.

***PLEASE SUBMIT DESCRIPTIVE LITERATURE & SPECIFICATIONS WITH YOUR BID***

SAMPLES ARE REQUIRED NO LATER THAN THE BID OPENING DATE. Failure to comply may result in rejection of your bid.

RECYCLED PRODUCT: The State of Maine is making every effort to use recycle products. Any product bid must meet EPA guidelines for Post Consumer waste content as specified in the Federal Register. Those guide- lines are currently as follows: These are minimum requirements.

Disposable Wipes 40% Post Consumer Recovered Materials

CERTIFICATION OF PRODUCT: Each vendor is required to submit a manufacturer’s product speci- fication sheet on each item bid and certification with their bid that the item they are bidding meets our specs. AND complies with the recycle content as per the EPA Guidelines. Failure to submit all of the above information will result in rejection of bid.

AWARD: The award will be made by item, by group of items, or by lot, whichever is deemed to be in the best interest of the State.

ORDERING PROCEDURE: Contract Release Orders will be created by Central Warehouse using the Axiom System and will be faxed to the Vendor.

DELIVERY CLAUSE: Deliveries are to be made within 7 working days after receipt of order. Vendor to work closely with Central Warehouse to assure that deliveries are made on time. Deliveries MUST be made on 40 x 48 non-exchangeable pallets. Shipper to contact Central Warehouse (207) 287-3644 24 hours prior to delivery. Receiving Hours: 7:30 am to 3:30 pm, Monday thru Friday. The Contractor will be responsible for the delivery of material in first class condition at the point of delivery, and in accordance with good commercial practice. All shipments are to be complete deliveries wherever possible. If partial deliveries are necessary, vendor is to make arrangements with Central Warehouse prior to delivery.

CANCELLATION OF CONTRACT: The Div. of Purchases reserves the right to cancel a contract upon a thirty day written notice, or cancel a contract immediately if the contractor does not conform to the terms and conditions of contract.

EXTENSION OF CONTRACT: The Director of Purchasing may, with the consent of the Contractor, extend the contract period beyond the indicated expiration date.

CREDIT CARD: Please be advised that the State of Maine is requiring vendors to accept credit cards as a form of payment for the procurement of the goods and services under this contract. Your company may be required to accept these cards; the pricing offered to the State of Maine shall be the final cost to the State regardless of payment method. No surcharge or other compensation will be allowed. The State of Maine reserves the right to reject your bid if you are unwilling to accept this condition.

Policy on Procurement of Wood Products: Please see below.

Division of Purchases’ Policy on Procurement of Wood Products

It is the State of Maine's policy to buy paper products made with post-consumer recycled fiber and/or virgin fiber sourced from certified forest and wood production operations when such products are available and meet the state's requirements for performance, safety and cost. This policy applies to direct purchases of paper products and to the paper used in printing services purchased by the State.

"Certified" fiber is wood fiber which is from well-managed forest land as officially documented by at least one of the following third-party forest product certification organizations: The American Tree Farm System (ATFS), The Forest Stewardship Council (FSC), the Master Logger Certification Program (MLCP), a certifying entity affiliated with the Programme for the Endorsement of Forest Certification (PEFC), or the Sustainable Forestry Initiative (SFI).

In order to qualify for consideration, bids submitted for supply of paper products or printing services must specify for each proposed product the percentage post-consumer recycled fiber content and the percentage certified virgin fiber content of that product. Each bid must include proof of the supplier's chain of custody certification or other certification status for each paper product included in the bid. Each bid must also specify the certification labels that are applied by the vendors or manufacturers to each paper product being bid.

State of Maine paper and printing service bid award decisions are based in part on percentage recycled or certified content of products offered, and a price premium of up to 4% above low bid can be paid by the state to achieve the purchase of paper with 100% post-consumer recycled or certified virgin fiber content. If no bids are received that specify fiber content that is 100% post-consumer recycled or certified virgin fiber, then preference will be given to paper with the highest percentage of these fiber contents as long as such product can be purchased for a price that is no higher than 4% above the lowest submitted bid price.

RFQ Number:

Vendor Name:

Contact Person:

Phone Number:

Line Item #_____________________

Fiber Content Percentage of Total Content Post-Consumer (Recycled)

Certified Virgin (ATFS, FSC, MLCP, PEFC, or SFI)

Other