Cutaway Equals, Clarifications .pdf
PDF 165 KB Posted
- Attached to
- Cutaway Vehicle Amended Procurement
- Solicitation number
- 25RFP13980
- Issued by
- South Dakota
About this file
The document is a Questions, Clarifications, and Addendum file from the South Dakota Department of Transportation (SDDOT), Division of Finance & Management, Office of Air, Rail & Transit, related to a Cutaway Vehicle Procurement (RFP Number 25RFP13980). The document details 39 clarification requests and responses covering various technical specifications for vehicle procurement, including acceptance of specific manufacturing standards, seating configurations, floor plans, engine options, and warranty considerations. Key configurations include multiple passenger and wheelchair-accessible vehicle types ranging from 12+2 to 24+2 passenger vehicles with front and rear lift options, utilizing E450 and F550 chassis.
The addendum addresses pricing flexibility, with price increases potentially considered after 180 days if accompanied by required documentation. The procurement allows for nongaseous and propane engine preparations, offers options for different flooring types, and provides flexibility in bumper, fenderette, and vehicle modification specifications. Notably, the document indicates that the proposer requires no additional action for certifications like Buy America and FMVSS compliance. The procurement aims to replace existing vehicles that have exceeded their useful life and expand transportation fleets, primarily serving rural public and specialized transportation providers in South Dakota, with potential extension to other approved states.
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| File | Type | Posted |
|---|---|---|
| RFP Document.pdf | ||
| RFP Document.pdf |
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Division of Finance & Management Office of Air, Rail & Transit
700 East Broadway Avenue Pierre, SD 57501
O: 605.773-3574 | dot.sd.gov
Cutaway Vehicle Procurement Questions, Clarifications, and Addendums
25RFP13980
1. Please clarify if ambulatory seating totals for each floor plan can include foldaway seats (keeping in mind that when foldaway seats are stowed due to wheelchairs on board, the resulting ambulatory seating total would be reduced). Or, is the ambulatory seating total to remain constant for each floorplan, regardless of whether the wheelchairs are present?
• The ambulatory seating does not include foldaway seating.
2. Please confirm the trans/Air TA77SC3LP Super 15 Air Conditioning system is acceptable for your requirements (see attached documentation)
• Approved
3. Please accept the standard caulking used (see attached specifications)
• Approved
4. Please accept manufacturer standard 1" thick side walls with 1" thick polystyrene insulation.
• Approved
5. Please confirm overall vehicle width of 96" does not include OEM mirrors.
• 96” width does not include mirrors
6. Please accept manufacturer standard heavy duty driver running board with 16-gauge steel tubes and two support brackets attached to the both the rocker panel and the threaded studs of the OEM cab. (See attached specifications)
• Approved
7. Can you confirm if all ADA buses are to have a minimum of ONE (1) Walker Securement System, and that the request for this system under Alternate Items list (Page 40 section 3.1.67) is a request for pricing to add additional Walker Securement Systems?
• The walker Securement System is for an additional walker securement system
8. Please confirm if prewire, ground plane, and roof access plate for 2-way radio is to be standard on all vehicles as stated in this section. The reason for inquiry is that under section 3.1.67 on Page 41 it is listed as an option (#36).
• All vehicles should have a prewired ground plane and roof access plate for a 2-way radio. It will be removed from section 3.1.67 and the cost proposal form
9. Please accept COSA flooring, see tech specs, I will list ¾ inch marine grade flooring as an option.
• Approved
10. Please accept a step well-constructed of Nidacore and Hardwire reinforced fiberglass and is securely fastened to the floor and sidewall substructure. It is deflection tested and permanently resistant to corrosion and deterioration.
• Approved
11. Please accept the already placed red light above the rear door to illuminate the Interior EXIT sign
STICKER above the rear door.
• Approved
12. Please accept OEM Ford dual 750 CCA batteries
• Approved
13. Please accept OEM Ford front bumper and a 12 Gauge steel Bumper on the rear. Energy absorbing bumpers will be listed on the Alternate Items Sheet to include the sonar detection system option.
• Approved
14. Please accept nongaseous prep engines if agencies do not want propane (Cost Savings). If agencies want a propane, the chassis will be ordered with the engine option of harden valves. Choose in Alternate
Items list option
• Gas engines may have largest available OEM engine, only the propane engines need the gaseous prep engines and harden valves.
15. Please accept COSA flooring, see attached specifications. I will list ¾ inch marine grade flooring as an option credit in the alternate items list.
• Approved
16. Please accept a step well-constructed of Nidacore and Hardwire reinforced fiberglass and is securely fastened to the floor and sidewall substructure. It is deflection tested and permanently resistant to corrosion and deterioration.
• Approved
17. Please accept the already placed red light above the rear door to illuminate the Interior EXIT sign
STICKER above the rear door.
• Approved
18. For the requested floorplan version of 24+2WC with FRONT lift, please accept a seating configuration of 23 seats due to limited floor spacing.
• Will accept a floorplan for 23 + 2 in place of the 24 + 2
19. Please clarify if prices are firm for the contract or if increases will be considered
• Price increase will be considered after 180 days if required documentation accompanies the request.
20. The rear roof-mounted evaporator shall be wired so it does not function when the factory windshield defrost in the driver's compartment is on.
• Confirming the request
21. Please accept powder coating as a form of rustproofing. Powder coating provides excellent corrosion resistance and rustproofing.
• Approved
22. Please clarify if the intent is the OEM front bumper or an aftermarket front bumper.
• The intent is the OEM front bumper
23. Please allow aluminum or black rubber fenderettes.
• Approved
24. Please allow a raised floor with a step up behind the driver. This would provide a completely flat floor for the entire passenger area of the vehicle and allows for easier driver movement into the entry area.
• Approved
25. Please clarify if a 5th track is required on the base builds or if clarification on the center piece
• Only four L tracks are required—one down the center must be removed. A fifth L track is an option.
26. Please clarify if this is to be provided with responses or with delivered vehicles
• The video is required when the vehicle delivered
27. Please approve a unit from Q'Straint as approved equal.
• Approved
28. Please allow a raised floor with a smaller step-up behind the driver.
• Approved
29. Detailed wiring schematic for chassis, as well as the vehicle body, shall be provided Please remove the chassis portion of this requirement.
• The chassis portion will not be required
30. Please approve Intermotive electrical panels. Intermotive is widely used in the shuttle bus industry.
• Approved
31. Please accept manuals and service information available online. Ford no longer provides paper or electronic manuals, but all information is available through Ford Connected Services.
• Approved
32. Please accept remote training and demonstrations. Truck drivers are not familiar with the operation of buses.
• Approved
33. Please allow a temporary plate from the state the dealer is located in. Per conversations with SD DOR, SD Temporary plates are not available to out of state dealers and a temporary plate should be provided by the state of the dealer.
• Approved
34. Please remove "title" from this requirement. Titles are typically held by dealers until payment in full is received. Title will be mailed overnight upon payment in full.
• Approved
35. Please change "must begin" to "must arrange" Timing is subject to availability at the repair facility and beyond the control of the dealer.
• SDDOT will accept the wording change to “must begin” 6 days.
36. The vendor must rectify vehicle issues relating to warranty work within 14 business days of the start of work. Please remove this requirement. If a vehicle is taken to Ford for OEM Warranty repairs (for example), this is beyond the vendor's control.
• SDDOT will add the following wording to the RFP: “subject to parts availability and manufacturer response times. The vendor shall provide written notice if delays are anticipated.”
37. Pre-Award Buy America Certification, Pre-Award Buy America Certificate of Non-Compliance, pre-Award FMVSS Compliance Certification, Pre-Award Certification of FMVSS Inapplicability, Pre-Award Purchaser's Requirements Certification. Please clarify if any action is needed on the part of the bidder
• The proposer needs no action.
38. On-Site Manufacturer Inspection Compliance Certification. Please clarify if any action is needed on part of the bidder.
• The proposer needs no action.
39. Please confirm if a configuration for a 16 + 2 front lift is requested. It is missing in section 1.2 and on the scope of work on page 8 but included on page 15 under #3 Scope of work and on page 17 under the list of option vehicle quantities.
• 16 + 2 front lift is a requested configuration and should be in section 1.2 and on page 8 and 17.
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