Custom Prize Wheel~5.docx

October 8, 2015

REQUEST FOR BIDS

FOR:

Bid #16-26 Custom Prize Wheel

GENERAL:

· The Massachusetts State Lottery Commission is requesting bids through the Massachusetts CommBuys system.

· Submission of a bid in response to this request is confirmation of acceptance of and agreement to comply with all specifications listed herein.

PURPOSE OF PROCUREMENT:

· To procure a custom prize wheel.

ACQUISITION METHOD:

· Outright Purchase.

ANTICIPATED EXPENDITURE:

· The expenditure associated with this procurement is to be determined. Delivery fees may not be charged separately so please include in pricing.

· The MSLC makes no guarantee that any commodities or services will be purchased from this bid.

BIDDING INSTRUCTIONS/INFORMATION:

· Bids submitted in response to this Request are due by Friday, October 16, 2015 at 3:00 P.M.

· PLEASE NOTE: Bids are to be submitted electronically via the Massachusetts CommBuys system – www.commbuys.com

· Any inquiry related to this Request must be emailed to Julie Chochrek, Procurement Coordinator, at jchochrek@masslottery.com and Kathy Chipman, Accounts Payable Supervisor, at kchipman@masslottery.com

· Please note that all bidders are required to direct their inquiries regarding this engagement to Ms. Chochrek and/or Ms. Chipman. Communications as to this request with any other Lottery employee or employee of the State Treasurer’s Office will result in disqualification.

· The Lottery will award the contract based on an evaluation of responses to the Specification Requirements set forth below.

· Cost:

· Prices should be entered into the Massachusetts CommBuys system – www.commbuys.com. Additional information may be submitted as an attachment with your electronic bid in the CommBuys system.

· Vendors also need to submit delivery and packaging information in the comment field of the quote document within the CommBuys system.

· Technical Specifications:

· One (1) Custom Prize Wheel constructed with a metal disk, 47.5 inches in diameter.

· Full dimensions (approximate):

· Wheel: 47.5” diameter

· Height from floor to top of wheel: 85”

· Height of support unit that wheel is affixed to: 69.5”

· Width of support unit that wheel is affixed to: 24”

· Depth of support unit that wheel is affixed to: 15”

· Width of base cabinet: 46”

· Depth of base cabinet: 30”

· Secured to the wheel are 20 multi-color segments.

· The winning segment indicator will be a rubber ball contained behind an acrylic face panel.

· Bright LED lights will be placed behind the stationary logo.

· The wheel will be hand-spun.

· Base cabinet will be constructed of ¾” (19mm) plywood, covered with high pressure laminate on the outside.

· Heavy duty wheels with locking mechanisms will be appropriately positioned underneath the base cabinet.

· Independent balancing must be conducted on wheel prior to use.

· A 1-year warranty must be included on the Custom Prize Wheel.

· This warranty must state, at minimum, that the product will be free of defects in materials and workmanship under normal use and will substantially conform to their published specifications.

· All vendors must submit a diagram of their custom prize wheel with their bid submission.

DELIVERY:

· Shipping Requirements:

· Shipment Due Date: on or about December 31, 2015

· Deliveries can be made Monday- Friday 7AM- 2PM only.

· Any and all skids must be labeled with product description and as well as contain Purchase Order information.

· All cases must be labeled with Purchase Order information.

· Packing slip must also contain the Purchase Order Information.

· Any trucking service used to make deliveries must also have the Purchase Order information clearly marked on all paperwork.

· All inside deliveries must be made to:

· Massachusetts State Lottery Braintree Warehouse 60 Columbian Street Braintree, MA 02184 image2.png image1.jpeg image10.jpeg